Fall 2014 Computer-Based Testing

Training MaterialsNGSSS EOC and FCAT/FCAT

2.0 Assessments

1

PearsonAccess: Blue Site

Website: www.pearsonaccess.com/fl • A website used for almost all test

preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.• Verify that you are working in the correct

test administration each time you log in.• Links to support materials:

www.FLAssessments.com/

(Select Support Tab) • PearsonAccess will timeout after 14

minutes of inactivity.

2

Create/Update School User Accounts in PearsonAccess• School user accounts are necessary to complete the CBT test

activities.• Create or reset your password for each Pearson site (operational

and training center).• Create school user accounts for test administrators in Pearson’s

operational site (optional). • Two different school user accounts may be set up:

− Individual accounts for each test administrator Test administrator will set up unique password.

− Generic accounts linked to the school assessment coordinator The password will be the same for all test administrators. These accounts can be randomly assigned.

• Test administrators may monitor and resume students with a school user account. 3

Website: www.pearsonaccess.com/fl • Accessed from the Training Center tab

on PearsonAccess Home page.• Provides an opportunity to

Practice PearsonAccess tasks. Manage the Infrastructure Trial in

preparation for testing.

• Requires a username and password.

4

PearsonAccess Training Center: Brown Site

PearsonAccess Tutorials

5

Proctor Caching

• Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level.

• Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements.

• Proctor Caching software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all NGSSS FCAT/FCAT 2.0/EOC computer-based

testing in Florida.

6

Testing Platforms

TestNav 6.9• Will be used in Fall 2014 NGSSS

EOC and FCAT/FCAT 2.0 Retake Administrations..

• Software application installed either on a file server or on each computer that will be used for testing.

TestNav 8• Will be used beginning in Winter

2014 EOC administration and beyond for NGSSS assessments only (Pearson).

• Web-based platform - only Proctor Cache software application needs to be installed.

• Will integrate accommodated forms for eligible students, based on an IEP or Section 504 Plan

• Further information will be provided as it becomes available.

7Note: This is the URL used for testing this Fall; it is different from the URL used for the Infrastructure Trial.

Testing Platforms (cont.)

TestHear 2.2.0.17 (only used in the Fall 2014) • Used to deliver

accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

8

ePAT

• Electronic Practice Assessment Tool• Provides students an opportunity to practice using the computer-

based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test content.• Accommodated ePATs are also available. Launcher is bundled

with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the

Resources tab.

9

ePAT Online Tools

10

Student Tutorials

11

Pearson Support and PearsonAccess

Contacting Pearson Support• Phone Number: 1-877-847-3043 (ask for Level 2 Tech)• E-mail: Florida@support.pearson.com

Appendix B in the 2013-2014 EOC Manual provides the following information:• PearsonAccess

User Accounts− Instructions for setting up user accounts are posted on PearsonAccess.

Browser requirements Logging in for the first time Resetting passwords

• Training Center Test Setup Exercise

12

FLORIDA END-OF-COURSE (EOC) ASSESSMENTS

  Fall 2014 End of Course Assessments Screencast Training 

  Fall 2014 EOC School Assessment Coordinator's PowerPoint 

  Fall 2014 End of Course Assessments Training Packet 

  Fall 2014 End of Course Materials including Test Administration Manual 

Technology Coordinator Guide

• Information and instructions for technology coordinators to follow before, during, and after testing are now provided in a separate online 2013-2014 Technology Coordinator Guide.

• Technology coordinators must familiarize themselves with all information in this guide prior to the test administration.

• The Technology Coordinator Guide is available at www.PearsonAccess.com/fl select Support tab, then Additional Resources tab.

13

CBT Resources

CBT Training Resources • A new website has been created to compile several

resources for computer-based testing. The site includes information about test setup, best practices, and training resources.

• This site is available at www.FLAssessments.com/CBTTrainingResources.

• CBT Test Administrator Quick Reference Guide is available at www.PearsonAccess.com/fl , select Support Tab, then Additional Resources tab– This guide lists possible error messages students may

encounter, explanations for each message, and possible solutions.

14

CBT Materials Needed, as applicable:

15

Student Authorization Tickets

• For each test session, each student needs a Login ID and a 6-digit test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Provide each student their ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

• Keep Student Authorization Tickets securely stored at all times.

16

Samples Of Printed Student Authorization TicketsDetail View/Single TicketDetail View/Single Ticket

List View/3 TicketsList View/3 Tickets

Grid View/6 TicketsGrid View/6 Tickets

17

Session Roster

• A Session Roster is a list of all students scheduled in a test session that displays important information including: Test Administration

Session Name

Test to be Administered

Test Code (password)

Student Name

Florida Student ID #

Student Date of Birth

Class Information

Login ID

Blank space to record attendance information and accommodations used • The Session Roster may be used to record required administration information.• Session Rosters must be handled in a secure manner and returned to the

school assessment coordinator immediately after each test session is completed.

18

Session Roster, (cont.)

19

Test Code vs. Test Group Code

Test Code Test Group CodeA six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen and Testing Rules Acknowledgment and before students see the first question.

20

CBT Work Folders

• The Florida Computer-Based Testing Work Folder is a blank piece of yellow 11x17 paper folded in half with grid paper on the back page.

• For the FCAT Mathematics Retake, NGSSSS Algebra 1, Biology 1, and Geometry EOC CBT test sessions, students are provided with work folders to work the problems.

• Distribute work folders to students at the beginning of each test session.

• Ensure that students have enough desk space to use their folders.

• Once students complete the test, collect all work folders and return them to the school assessment coordinator.

• Used work folders are secure materials. 21

CBT Worksheets

• The CBT Worksheet is an 8 1/2x11 page (located in PearsonAccess) that may be copied and distributed to students at the beginning of a test session.

• For the NGSSSS FCAT 2.0 Reading Retake, Civics, and US History CBT test sessions, students may be provided with worksheets to take notes. (Optional)

• If your school is providing hard copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment.

• Students must have enough desk space to use their worksheets.

• Once students complete a test session, collect all worksheets and return them to the school assessment coordinator.

• Used worksheets are secure materials.22

Approved Four-Function CalculatorsTestNav • The computer-based TestNav FCAT Mathematics Retake,

NGSSS Algebra 1, and Biology 1 EOC assessments have a built-in four-function calculator.

• Students may use the built-in calculator, or they may use a handheld four-function calculator.

TestHear • Test Hear does NOT have a built-in four-function

calculator.• Students who will test using TestHear accommodated forms

of the FCAT Mathematics Retake, NGSSS Algebra 1, and Biology 1 EOC Assessments MUST be provided handheld four-function calculators.

23

Scientific Calculators

TestNav• The TestNav NGSSS Geometry EOC Assessment has a built-in

scientific calculator.• Students may use handheld scientific calculators, if the school has

chosen to provide them. • Handheld scientific calculators will not be provided by the FDOE for

students taking the NGSSS Geometry EOC Assessment using TestNav.

TestHear • The TestHear NGSSS Geometry EOC Assessment does NOT

include an online scientific calculator. • Handheld scientific calculators will be provided by FDOE for students

taking the NGSSS Geometry EOC Assessment using TestHear accommodated CBT forms.

• The approved talking scientific calculator is the Orion TI-36X or one that is comparable in function to the Orion TI-36X. No other calculators may be used.

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Before Testing

25

Organizing Test Sessions

• Three ways of organizing test sessions1. By Test Group – only includes students in a particular group (e.g.,

class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together. Can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

26

Organizing Test Sessions, (cont.)

3. By Test Administration – includes all students scheduled to be tested in a subject during the entire test administration.Advantage: limits setup and management to one session and additional make-up sessions do not need to be created.Disadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students.

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28

NEW STUDENT WIZARD: PART 1

• To successfully create a new student, complete the following five-part registration process.

• Part 1 – Add a new Student

1. Go to Student Data>Student Data Information.

2. Click New Student.

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NEW STUDENT WIZARD: PART 2

• Part 2 – Edit Student Details

1. Enter test data for all required fields - Florida Student ID Number (FSID), Student Last Name, and Student First Name. Student Name must be entered in all CAPS.

FSID can be a 10-digit Florida Student ID Number (e.g., 1304567891) or the 9-digit Social Security Number followed by an X (e.g., 123456789X).

2. Scroll down and select the Enrolled School.

3. Click Save and Next to save your entered data.

30

NEW STUDENT WIZARD: PART 2

• Note: If a student is created for this administration with the same Florida Student ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear.

– Click Back to Student Entry Form and cancel the process.

– Existing student profile must be used unless there is an error in the Student Name or Student Florida ID Number.

• See the instructions to Update Student Information on pages 102-103 in the 2013-2014 EOC Manual.

31

NEW STUDENT WIZARD: PART 3

• Part 3 – Edit Test Registration Details

1. Select the appropriate Test Administration.

2. Enter the student’s Date of Birth.

3. To record ethnicity, use the drop-down box to select Yes or No.

4. To record race, use the drop-down boxes to select Yes or No next to each race category. Yes may be selected for more than one race category.

5. Select the appropriate Gender and Grade.

6. Click Save and Next.

32

NEW STUDENT WIZARD: PART 4

• Part 4 – Edit Class Registration1. To assign the student to an existing class, select the box next to the class

name and click Save and Next.

2. To assign the student to a new class, click New Class and follow the steps to create a new class. Class name has a limit of 9 characters and must be in all CAPS

(e.g., THOMAS). When the class has been created and added to the list, select the box next to

the class name and click Save and Next.

33

NEW STUDENT WIZARD: PART 5

• Part 5 – Edit Assigned Tests and Enable the Student to Test on Computer

(Set Online Indicator)1. Student must be assigned to a test. Select the box(es) next to the

appropriate test(s).

2. Set the student’s Tested Grade and Online Indicator for each test. Tested Grade is the grade level of the student to be tested. Online Indicator indicates that the student will participate in the

computer-based administration. Yes must be selected for a student to be scheduled into a test session.

3. Click Save and Exit to complete the registration process for this student.

Creating Test Sessions

1. Log in to PearsonAccess, select the appropriate test administration.

2. Go to Test Management>Manage Test Sessions.

3. Click New Session to go to the New Test Sessions screen.

34

4. Enter the session details: Session Name (50-character limit) School Test to be Administered Default Form Group Type (Main) Scheduled Start Date and Time (used for planning purposes – a test

session will not start until you click START on the Session Details screen)

Creating Test Sessions, (cont.)

35

5. Add students to test sessions by:• Class (View By: Classes) (FL CLASS)• Individual Student (View By: Students)

6. Select the check box for each class or student to be added to a session.

7. Click Save.8. Return to the newly created test session or to the Manage

Test Sessions screen.9. Maintain a list of all test sessions and ensure test content is

cached for all sessions.

36

Creating Test Sessions, (cont.)

Assigning TestHear Accommodated Form • Set up a separate test session for each group of students

who will use TestHear accommodated forms or• Set up in a non-accommodated session (MAIN) and

individually assign each accommodated form(s) to each student– Select the Form type from the drop-down menu

37

38

Adding Students toTest Sessions

1. Go to Test Management>Manage Test Sessions.

2. Select “View By: Test Sessions.”

3. Click on the Session Name to go to the Session Details screen.

4. Click Add Students.

5. Select “View By: Classes” or “View By: Students.”

6. Select the check box for the class or the student you want to add, and then click Add to Session.

– After you add students, you can verify Form/Form Group Type by clicking Edit.

7. Click Save after you make changes.

39

Moving Students to Another Session

1. Go to Test Management>Manage Test Sessions2. Select “View By: Test Sessions”3. Click on the Session Name to go to the Session Details screen4. Select the check box for each student to be moved

– Only students with a Ready, Exited, Resumed, or Resumed-Upload status may be moved

– Students with a Submitted, Processing, Completed, or Marked Complete status may not be moved to another session

5. Click Move to go to the Move Students screen6. Select an existing test session or create a new test session to which the

students will be moved

40

Removing Students from a Session

Remove Students from a Session1. Go to Test Management>Manage Test Sessions.2. Select “View By: Test Sessions.”3. Click on the Session Name from which you want to remove a

student.– On the Session Details screen, check the box for each student

you want to remove.– Click the Remove button.– Click Yes – Remove Students to confirm this action.

41

Deleting Students

• If a Student Name or Student Florida ID Number is INCORRECT, delete the student’s test assignment and create a new record in PearsonAccess.

• Delete a student’s test assignment1. Go to Test Management>Manage Test Sessions.2. Select “View By: Registered Students” on the Student Registration screen.

To view all students, select the Show All Students check box and click Search.

To search for an individual student, enter the search criteria, and then click Search. Must enter or select at least one search field The more specific the criteria, the more focused the search will be

3. Click the name of the student, and then click the Assigned Tests tab.4. Select all Online tests assigned to that student and then click

Remove Test. Do not remove any paper tests assigned to the student.

5. Click Yes – Continue with Removal to confirm.

Scenario/Action Required

Scenario Action Required

Student Name or Florida ID Number is incorrect

If the student was entered via PreID upload, see “Delete a Student” (EOC Manual pages 103-104) then “Add a Student” (EOC Manual pages 104-107). If the student was entered via the New Student wizard, see“Manage Other Student Information” (EOC Manual pages 111-113).

Other student information is incorrect besides Student Name or Florida ID

See Manage Other Student Information (EOC Manual pgs. 111-113) and Update Student Information (EOC Manual pgs. 124-126).

Error in Student Name after first 11 characters of the first name or after the first 12 characters of the last name.

Use the incorrect profile for testing, then update the fields after testing with the school or district student information database Manager.

Student not included in PreID upload, student is new to school, or student transfers from another school or district.

See Add a Student (EOC Manual pgs. 104-1077). (For a student transfer, do NOT attempt to change the student’s school enrollment in PearsonAccess.)

New test needs to be added or changed for an existing student, or incorrect test format is assigned (e.g., changing paper to online).

See to change the tests assigned to a student (EOC Manual pgs. 112-113). (Note: changing a test to paper in PearsonAccess will not automatically order materials or print a PreID label.)

Student not participating in the administration (e.g., withdrawn fromschool, absent for entire testing window)

Remove from test session. No further action required.

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Proctor Caching

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• School Technology Coordinator must configure the browser settings for caching content.

• Assessment Coordinators must cache each test session prior to the first day of testing.

− Proctor caching is available a week prior to the testing window.

− Make-up sessions must also be cached.

During Testing

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Proctor Caching, (cont.)

• Ensure Proctor Caching software is running on all Proctor Caching computers each day of testing.−Turn on Proctor Caching software

oWindows: go to Start>All Programs>Proctor Caching>Proctor_Caching

oMac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped.

• Note: Proctor cache computer(s) cannot be used by students or test administrators during testing.

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Test Session Management

TASK DESCRIPTIONEOC

MANUAL PAGE(S)

Start test sessionsA session must be started in PearsonAccess before students can begin the test.

120

Monitor session detailsKeep track of each student’s testing status in PearsonAccess.

120-121

Resume students’ testsIf a student exits the test (intentionally or unintentionally).

121-123

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Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FLDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

Monitor Session Status

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After Testing

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Test Session Management

TASK DESCRIPTIONEOC

MANUAL PAGE(S)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

126-128

Stop test sessionsA test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

128

Invalidate testsAny tests that should not be scored must be invalidated.

128–129

Record accommodations

All accommodations used by students must be recorded in PearsonAccess.

129-131

49Important Note: Manually “stop” test sessions by the end of each testing window. Record invalidations and accommodations, if applicable, by the last day of each testing window.

Recording Accommodations

• Student accommodations can now be recorded from the Test Session Details screen in “Manage Test Sessions” by clicking on a student’s name. – Click the Edit button.

• Select the accommodations used by the student in the drop-down menus.

• Click the Save button. • Click “Go back to Session

Detail” to record accommodations for additional students

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CBT Clean-Up Activities

• Delete all “not started” sessions and Stop all started sessions.• Please remember the following:

– Absent students should be removed from the test session (not marked complete).

– If absent students have already been marked complete, nothing else needs to be done. 

– Students in “Ready” status must be removed from the session before it can be stopped.

– If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete. 

• CBT clean-up activities must be completed on the last day of the testing window by 4:00 pm.

• School technology coordinators should purge test content from the Proctor Caching Computer on the last day of the testing window.

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Thank you for ensuring a secure and successful

Fall 2014 NGSSS EOC/FCAT/FCAT 2.0

administrations.

Questions?52