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Fall 2014 Conference Kick-Off Committee Meeting. Tuesday, October 14, 2014 6:45 – 8:45 p.m. Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM. Agenda. Welcome TM Talks Venue Budget & Budget Changes Committee Chair Reports Success Factors Timed Agenda - PowerPoint PPT Presentation
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Fall 2014 Conference Kick-Off Committee Meeting
Tuesday, October 14, 20146:45 – 8:45 p.m.
Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM
Agenda• Welcome• TM Talks• Venue• Budget & Budget Changes• Committee Chair Reports• Success Factors• Timed Agenda• Next Steps and Questions
TM Talks Statusby Madrienne Hampton, DTM
Venue: The Grand in Long Beach
Budget Statusby Jessie Moore, DTM
Budget
Committee Chairs• Marketing & Public Relations & Branding
- Venue Gloria Davis, DTM- Graphic Designer Tina Tomiyama, DTM- Webmaster Jon Caplan, DTM- Public Relations Janet Cormier, DTM- Information Tables Chiuhing Casey, DTM
Committee Chairs• Fundraising
1) Raffle- Gift Co-Chair David Kitchen, PDG/DTM- Gift Co-Chair Carol Otters, DTM- Sales Rodger Cota, PDG/DTM- Merchandising Haifa Haj-eid, ACB
2) Program Ads Catherine Magruder, DTM
Committee Chairs• Operations
- Registration Bob Dung, DTM- Multi-Media Andrew Chiu, ACG/ALB- Hospitality Danny Chu, ACS/ALB- Decorations Evelyn Woolridge, DTM- Certificates Julie Broady, DTM- Contest Margaret Mitchell, DTM- Timekeeping Sam Weatherly, ACS/ALB- Event Exit Coordinator Florentine Christian, CC
Committee Chairs• District Activities
- Business Meeting Marlow Wilkerson, DTM- Credentials Bob Dunning, DTM/PDG- Leadership Breakfast Walt Grassl, CC
- Hall of Fame Luncheon Larry Stubbs, DTMDTM Larry Lee, DTM
Roy D. Graham Bonny Kamen, DTM
- Supply Store Sandy Dunning, DTM/PDG
Camille Rivera, DTM
Committee Chairs• District Roles
- Protocol Officer Julie Broady, DTM- Chief Judge Kevin Gray, DTM- Sergeant-at-Arms Richard Carbajal, CC- Photographer Gwen Jones, CC/ALB - Evaluator Mary G. Russell, PID/DTM
Success Factors• Weekly project updates via email• Strict adherence to budget constraints• What we are being evaluated against• Avoid duplicate team members• Three Rules of Thumb: It is always better to over-communicate, never be afraid to ask.
Always provide the best possible customer service to our members and our contestants
Take ownership of your role
Timed Agenda• Preliminary until the day of the conference• Timed agenda specialization• Pick up a timed agenda at registration• Review the time agenda
Next Steps and Questions• Conference Committee Monthly Meetings
Tonight is the last committee meeting
• Kick the TiresWednesday, November 5, 2014
• Conference DaySaturday, November 8, 2014
• Lessons Learned MeetingTuesday, December 2, 2014
Thank you!