[Fall 20414] AIESEC Intro Booklet

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REGIONAL CONFERENCE

BOOKLET

This booklet reserves for newbies and is recommended to use from this Conference until you can remember everything listed below

AIESEC DANANG | FALL MEMBERSHIP RECRUITMENT 2014 | REGIONAL CONFERENCE | BOOKLET

Agenda Satturday, 27/9 7h00: Check-‐in 8h00: Opening Planery 8h30: What We DO 9h30: How We Grow 10h30: Morning Reflection 13h20: Get to know the leader team 13h50: Fixed and Grow Mindset 14h50: Reactive and Proactive 15h30: Commission Time 16h00: Closing Planery

Sunday, 28/9 7h00: Check-‐in 7h40: Opening Planery 8h15: Collaborative mindset 8h40: Commission Time 9h25: Seeing the big picture 10h00: Faster, Better, Stronger together 10h30: Morning Reflection 13h50: Striving for Excellent 15h10: Sales the AIESEC image 16h00: Afternoon Reflection 16h35: Closing Planery


Introduction

Welcome to AIESEC! AIESEC is the world's largest, a global, non-‐political, independent, not-‐for-‐profit organization run by students and recent graduates of institutions of higher education who are interested in world issues, leadership and management. It is the international platform for young people to discover and develop their potential so as to have a positive impact on society. AIESEC is present in 113 countries, providing over 8,000 leadership positions and delivering over 500 conferences to our membership of over 60,000 students in over 2400 universities throughout the world. AIESEC also runs an exchange program that affords over 20,000 students and recent graduates the opportunity to live and work in another country. We attract and cultivate young people with global mindsets while giving organizations an incredible opportunity to interact and access young people from all corners of the globe. We are a partner with a wide variety of organizations, from multinational to small business, non-‐profit to government.

"The United Nations has long recognized that the imagination, ideals and energies of young men and women are vital for the continuing development of the societies in which they live. And since its inception in 1948, AIESEC has contributed to this development by serving as an agent of positive change through education and cultural exchange. In understanding of cultural, socio-‐ economic and business management issues.”

Kofi Annan Former United Nations General Secretary


AIESEC commonly used acronyms A AIESEC: Association Internationale des Etudiants en Sciences Economiques et Commerciales @: The most common abbreviation for AIESEC when communicating internally. AI: AIESEC International. Head office of AIESEC located in Rotterdam, the Netherlands. AP: Asia-‐Pacific region – all the AIESEC countries are split into sub-‐regions. Vietnam is part of AP. AIESEC.net: AIESEC’s world database, which we use in our daily work. Alumni: Is a former member who has been active in AIESEC and has now finished studying.

He/She is still actively supporting AIESEC work (e.g. give trainings, advices…) Available: Status for company or student in Insight XP, which form is not matched yet (didn’t

find any suitable match) B BOA: Board of Advisors. Buddy: A member who is the contact person responsible for the intern during his or her stay

in the country. From the internal perspective, a buddy in AIESEC is the one who support a newbies in the beginning

BD: Business Development (also known as External Relations), a function in AIESEC. C CEED: Exchange of AIESEC members between two LC’s. AIESEC members can work for a

period of time in a LC abroad doing AIESEC work. Usually takes from 1 week to 6 months.

D Delegate: Participant in a conference or seminar.

E EB: Executive Board EP: Exchange Participant. Member who has passed SRB and is looking to go on exchange. Elect: Name for an executive board member from the time when he or she is elected and

up to the time where they take over. Exchange Process: The complete flow of a traineeship. Put together of three stages Selection & Preparation, Reception & Integration, and Re-‐integration. ER: External Relations F FN: The person responsible for finance in a LC or OC. F: Finance, a function in AIESEC G GLE Global Learning Environment Global Village Event held at most international conference where each country dresses up in

national costume and has a stand with national food and drink GN Growth Network – AIESEC countries are divided into 5 growth networks (WENA, Iberoamerica, CEE, Africa and AP). GLS: Global Leaders Summit GIP/GTP/GT: Global Internship Program/Global Talents Program/Global Talents. These are the

names of an exchange program of AIESEC, provides young person to develop entrepreneurial and responsible leadership by living a cross-‐cultural professional development experience. Currently, we use the name Global Talent to refer to this program


GCDP/GC: Global Community Development Program/Global Citizen. These are the names of another exchange program of AIESEC young people opportunities to develop entrepreneurial and responsible leadership by creating direct positive impact through an international volunteer experience

I I2A: Induction to AIESEC IC: International Congress. Must be an LCP or MC members to attend. Usually starts in the late August. ICX: Incoming Exchange. The team in AIESEC that manages all issues concerning the incoming interns Inkind: Products provided for free as a sponsorship (e.g. food, drink, scholarships, etc.) Intern: Student going on internship abroad in exchange programs. IPM: International President Meeting. An international congress for all Presidents of

AIESEC countries, usually in February. IXP: Integrated Experience Program. A program to engage Exchange Participant to take

TMP or TLP after taking GC or GT. J JD: Job Description. A document describes generally and in details what an AIESEC will do as responsibilities in a specific period L LC: Local Committee; The local branches of AIESEC at universities and business schools. LCM: Local Committee Meeting, to keep all members updated and discuss issues, and keep

engaging with the whole LC LCEB: Local Committee Executive Board. The administrative body which manages the LC on

a daily basis. LCP: Local Committee President; Head of the local executive board. LCVP: Local Committee Vice President. Member of the local executive board. LCVP F: Local Committee Vice President Finance. LCVP TM: Local Committee Vice President of Talent Management. LCVP ER: Local Committee Vice President of External Relations. LCVP OGX: Local Committee Vice President of Outgoing Exchange. LCVP iGCP: Local Committee Vice President of Incoming Global Citizen Program L&M: Leadership and Management LTS: Local Training Seminar. It is a series of trainings about general knowledge for new AIESECers LDS: Leadership Development Seminar. Seminar on leadership issues. LN: Learning network (HIV/AIDS, Energy, Finance, CSR, Education) LT: Leadership Team M Matched: Status for company or student in Insight XP. They found suitable match and now are

in process of preparing everything for intern’s arrival MC: Member Committee of AIESEC Australia. Located in Sydney. MCP: Member President of AIESEC Australia. MT/TT/ET/DT: Management/Technical/ Educational/Development Traineeship MARCOM: Marketing and Communication. A function in AIESEC MCEB: Member Committee Executive Board MCP: Member Committee President. President of AIESEC in a country and head of the MCEB. N


NLDC: National Leadership Development conference – Usually held in late January for all members of AIESEC Vietnam.

NST: National Support Team. Part time members who support the MC rather than working for LCs. NPS: Net Promoter Score. A system to evaluate the satisfaction level of customers of AIESEC in all 4 programs: TMP, TLP, GC and GT O OC: Organizing Committee. A team of people who are arranging a project, a seminar or a

conference. Usually an OC lasts in at least 3 months. However there are activities which last shorter with heavier workload, the group of people work for such activities is also called OC.

OCP: Organizing Committee President, the one who manage OGX: Outgoing Exchange. The team in AIESEC that manages 2 exchange programs: oGIP and oGCDP, which cover all issues related with outgoing interns OPS: Outgoing Preparation Seminar. Seminars for members going on an internship abroad,

this seminar prepares them how to manage living a new culture and cope with cultural differences.

Opening Plenary: First session of every conference at which each delegate introduces themselves to everyone through ‘roll call’ P PAI: President of AIESEC International. PBoX (old term): Projects Based on Exchange. Activities run by an LC that usually relate to social issues.

In this activity the members work directly with foreign EPs. Plenary: The major room at seminars and conferences for sessions where all delegates are

together. R Raised: A student has become an EP on aiesec.net, and is trying to find a TN.

A company has created a position in their organization for an international intern from AIESEC.

Realised: The Intern has started his job within the company. Counts as 1 exchange. Reception: The part of the exchange process from arrival of the trainee until the trainee is settled in. S SRB: Member Review Board. Interview for selecting students interested in going on a

traineeship, to make sure the student is qualified and open-‐minded for a traineeship.

SU: Specialized Unit, a baby AIESEC LC planned to expanded from a current LC T TN: Traineeship Nominee. A company/ organisation receiving an international student for a traineeship. TM: Talent Management, or Team Member TMP: Team Member Program TLP: Team Leader Program TL: Team Leader X X/ XΔ: The most common symbol for eXchange. XP: Experience


AIESEC history What began in 1948 as an organization to help develop "friendly relations" between member countries is now a global association with activities in over 100 different countries and territories. The founding members of AIESEC started to build the organization between 1946 and 1948, but a clear identity was defined in 1948 and later in 1949 at the Stockholm Congress. 89 students participated in the Exchange Program in 1949 and Exchange was defined as the core activity of the organization. In the coming years more and more countries joined the network and AIESEC became global in a very short period by being present on all the continents. The number of students and organizations involved in the exchange program grew rapidly and constantly, reaching 2467 exchanges by the end of 1960 and 4232 by the end of 1970. Seminars were first introduced as part of trainees' reception experiences, in a proposal from AIESEC in Germany in 1961. It was well received by other countries, and a general set of seminar topics to be addressed was proposed and accepted. They were mainly economic in nature, and for the first time AIESEC was addressing specific issues in its activities-‐stated clearly in a non-‐political way. At the 1974 International Congress in Bordeaux, an important motion was passed: the minimum length of an Exchange traineeship had to be 6 weeks. This measure improved the quality of our Exchanges. In 1976 an International Theme Program was established that focused all international, regional, and local seminars on specific topics. This idea continued and grew through various stages. After this the focus of the organization was on addressing global themes besides the traditional Exchange Program. Themes like International Trade, Management Education, Sustainable development, Entrepreneurship and Corporate Responsibility were discussed at local, national and global seminars.


In the late 90's the discussion about the relevance of the organization brought the Exchange Program on the main agenda and more and more effort was put in ensuring growth in this area. Information systems were developed to make the process faster and easier. Insight I was launched in 1997 and Insight II in 2001. As the focus of the organization was the eXchange program again, the number of exchanges started to grow. Looking for more relevance, nowadays AIESEC is the international platform for young people to discover and develop their potential. Our innovative approach to developing young people focuses on taking a proactive role, developing self-‐awareness and a personal vision, building networks, and developing capacity to drive change. We do this through an international platform of opportunities that provides over 5,000 leadership opportunities, 3,500 work abroad opportunities, 350 conferences, and virtual tools to build networks.


AIESEC experience AIESEC enables young people to explore and develop their leadership potential. We believe that by completing the whole AIESEC Experience, young people will be prepared to become the leaders of tomorrow referred to as change agents that create a positive impact in society. Our international platform provides our members with numerous opportunities -‐ physical and virtual – to create their own AIESEC experience. The unique combination of AIESEC Experience and the opportunities that our network can provide is the way we inspire young people who are passionate to exert their positive impact in society – that is the AIESEC difference. Engagement with AIESEC An opportunity for a young person to get introduced and interact with AIESEC, without having joined or experienced one of AIESEC’s ELD programs. In this phase they become aware of and experience the following: • The WHY, HOW and WHAT of AIESEC • The value propositions of AIESEC’s value based platform • Interaction with AIESEC around topics of leadership, management and global issues • AIESEC’s values and brand experience Team Member Program A Team Member Program (TMP) experience is an opportunity for a young person to develop entrepreneurial and responsible leadership by living a practical team experience at a local, national, regional or global level. With this program, a young person gains access to AIESEC’s value-‐based platform, and he or she experiences: • A practical team experience


• Practical hard and soft skills development • Access to a global network • An entrepreneurial and responsible attitude towards being a better leader TMP participants can have different types of practical team experiences, such being a part of a project team, a functional team, the organizing committee of an event, or an executive team of a an entity.

Team Leader Program A Team Leader Program (TLP) experience is an opportunity for a young person to develop entrepreneurial and responsible leadership through leading and guiding others in their work and experience at a local, national, regional or global level. With this program, a young person gains access to AIESEC’s value-‐based platform, and he or she experiences • A practical team leader or executive leadership body experience. • Personal and professional development. • Practical hard and soft skills development. • Activities which develop an entrepreneurial and responsible attitude towards being a better leader. TLP participants can have different types of team-‐based leadership experiences such as leading a team or acting as a part of the executive leadership body of an entity. Global Community Development Program (currently known as Global Citizen) A Global Community Development Program (GCDP) experience is an opportunity for young people to develop entrepreneurial and responsible leadership by creating direct positive impact through an international volunteer experience. With this program, a young person gains access to AIESEC’s value-‐based platform, and he or she experiences:

• A cross-‐cultural living and working experience • The opportunity to create positive societal impact • Personal development GCDP participants can have different types of volunteer experiences. They may work with organizations or in projects which focus on community development, as long as their experience contributes to their personal development and positive impact on society. Global Internship Program (currently known as Global Talents) A Global Internship Program (GIP) experience is an opportunity for a young person to develop entrepreneurial and responsible leadership by living a cross-‐cultural professional development experience. With this program, a young person gains access to AIESEC’s value-‐based platform, and he or she experiences: • A professional development experience • A cross-‐cultural living and working experience • Professional development GIP participants can have different types of internship experiences as long as their role and supervision clearly contribute to their professional development. Life Long Connection To support AIESEC Alumni in their continuous leadership development as well maintain a strong connection with AIESEC and its values.


AIESEC way

What is AIESEC? Our Envision The AIESEC Way is not only a description of the way (manner) we aim to make a positive impact on society, but also describes the way (road) we are taking to achieve what we envision.

Our impact The WAY we do it


Our Values

Our Values provides a way for the collective leadership of AIESEC to encourage common norms of behavior across our global network which will support the achievement of our goals and will support us in pursuing our ideals.


AIESEC Exchange Internships Each year, we provide over 5,500 members the challenging opportunity to live and work in a foreign country in the areas of management, technology, education, and development. The internship could be located in any one of 113 countries or territories and the duration can be starting from 6 weeks. GCDP -‐ A Global Community Development Program experience is an opportunity for young people to develop entrepreneurial and responsible leadership by creating direct positive impact through an international volunteer experience. GCDP participants can have different types of volunteer experiences. They may work with organizations or in projects which focus on community development, as long as their experience contributes to their personal development and positive impact on society. GIP -‐ A Global Internship Program (GIP) experience is an opportunity for a young person to develop entrepreneurial and responsible leadership by living a cross-‐cultural professional development experience. GIP participants can have different types of internship experiences as long as their role and supervision clearly contribute to their professional development. They may have internships which are related to administration, finance, accounting, marketing, project management and human resources, teaching, development in web, software, networks, and databases in addition to a limited amount of engineering opportunities.

CEED The Cultural Envoy for Exchange Development (CEED) is an opportunity for an AIESEC member from one Local Committee to spend time working at another Local Committee or Member Committee. The AIESECer usually travels internationally to get the optimum experience. CEEDs are a great way for members from other parts of the world to share knowledge and resources. The foreign LC can usually offer host and food to the AIESECer, but the main incentive is of course the amazing experience of living in another country, and working for AIESEC. They can be short-‐term, and many are offered in summer. There are also usually CEEDs in developing countries, which can be a great way to help a struggling, or under-‐funded LC.






AIESEC Conferences AIESEC conferences are opportunities for our membership to commit to the power of what we stand for, and to experience the strength of our network come together to create an intense learning experience. Each year, we organize and deliver over 470 national and international conferences. At an organizational level, the conference is an opportunity to train members, develop strategy, discuss topics and issues that the organization is taking up, and engage with our stakeholders. At an individual level, our members have the opportunity to receive training, build your personal network, demonstrate leadership, and have loads of fun. I2A – Induction to AIESEC A conference for new members to learn more about the AIESEC way, the history of AIESEC, what the AIESEC Experience entails, opportunities AIESEC presents in depth, our operations, meet other AIESECers and plan their individual development while in AIESEC based on the activities and opportunities present. In Vietnam, I2A can be known also as Regional Conference (ReCo in AIESEC Danang), First-‐step conference in AIESEC FTUHN. LCC – Local Committee Conference Two-‐day conference for all members of the Local Committee in order to refresh their AIESEC knowledge, usually you also can listen to some interesting topics (e.g. Time Management, Public Speaking Skills, Personal Brand, etc.). This conference always provides a really great team-‐building. In LC Danang, we conducted conference for leaders, called Activating Leadership Conference (ALC) or kind of (OCP Camp, Leadership Regional Conference). National Conferences It’s hold twice a year, known as IGNITE (in early Summer) and ILEAD (in early Spring). National Conferences bring together all members in our country to form a common direction, plan and discuss matters relevant to the country as well as receive trainings that will enable a member to turn strategy into action. Normally, IGNITE is strongly recommended for newbies because the conference cover the AIESEC spirit and fresh AIESEC trainings, while ILEAD are a bit more focus on the development of the AIESEC leadership experience. International Congress (IC) A conference for leaders at local or national level for leadership development, strategy building and sharing. Defining international direction, building networks of cooperation, bringing growth, and ensuring performance in the organization are usually major themes at International Congress.


AIESEC Culture Shouts Basically, there’s a traditional shout in AIESEC, applicable for all AIESECers: When a person shout “Hey AIESEC” the whole plenary will reply “What’s up”. Then the shout will continue by:

-‐ “How are you feeling” -‐ “Excellent” -‐ “How are you really feeling” -‐ “Fucking excellent”

The person that start the shout has full right to control the shout, by saying it once or repeating it many times, depends on the atmosphere of the plenary, and the need of the person, and the whole plenary must follow as obviousness Roll Calls At every conference you attend, you must prepare and perform a Roll Call with the group you come with. This group might be your Local Committee, the Organizing Committee, or even the team you are on in your LC. This Roll Call will be a dance or performance usually accompanied by music. This is both fun for the people at the conference and lets the conference know that your LC is there! Then, at conferences and other events you can see large groups doing the dances together.

AIESEC DANANG | MEMBERSHIP RECRUITMENT FALL 2013 | REGIONAL CONFERENCE | BOOKLET

Punishments Something you will see wherever you go with AIESEC is punishments for late people, wrong answers or breaking the rules . Some AIESECers spend hours late at night thinking of clever ways to punish people. These are usually very fun and quite embarrassing. The punishments are for AIESECers to get closer and to remember not to backslide the mistakes next time.

Sugar Cubes At every conference you go to there will be an envelope for each person at the conference on the wall. You can use these envelopes to leave messages for someone who really helped you at the conference or someone you just had a good time with. People usually leave small white square shaped paper notes that resemble the shape of a sugar cube; resulting in the name!

Global structure AIESEC on a global level is only a 4-‐layer organization. Looking at AIESEC from a strategic and direction setting angle, the structure looks like this: (If you turn it around you have the structure from an activity angle).

AIESEC International (AI) Based in Rotterdam, Holland, AIESEC International coordinates the work of AIESEC all over the world; this is also where global directions and exchange strategies are formulated. AI consists of the President of AIESEC International (PAI), and Vice-‐Presidents responsible for specific areas. Every year, AI and more than 80 member committees gather in the International Conference, discuss on a number of initiatives that are to be carried out globally. Each year Al holds the Global Plenary (GP) in which they and the MCPs decide on the direction for AIESEC in the following year. All AIESEC countries are divided into 6 growth networks in order to make a work with them easier and more structured. So these regions are:

AIESEC DANANG | MEMBERSHIP RECRUITMENT FALL 2013 | REGIONAL CONFERENCE | BOOKLET

• WENA – Western Europe/North America • MENA – Middle East/North Africa • CEE – Central East Europe • AP – Asia Pacific • Africa – Africa • IGN – Ibero-‐America Growth Network AIESEC in Vietnam is in AP region Member Committee (MC) Every member country has a national executive board called the Member Committee. They are responsible for coordinating the work of the Local Committees (LC) and call for national actions. List of entities of AIESEC in Vietnam:

Ø LC Hanoi Ø LC FTUHN Ø LC Danang Ø LC HCM Ø LC FTUHCM Ø LC RMIT

And 2 Specialized United (SU) expanded from LCs: NEU (expanded from Hanoi), and UT (expanded from LC HCM) Local Committee (LC) Local Committees are established in universities and higher schools all over the world. In AIESEC, we think globally and act locally, so the LCs are like the operation units which execute AIESEC XP. They provide various learning opportunities through team experiences, leadership opportunities, and exchange.

REFERENCE: Websites and Information Systems: AIESEC Global (www.aiesec.org): This website contains general information about AIESEC for students, partners, and alumni. It also has information about AIESEC’s history and the AIESEC way. AIESEC Vietnam (www.aiesec.vn) : This is the official website of AIESEC Vietnam. There is information about the mission, specific strategy, and upcoming AIESEC events. MyAIESEC.net (www.myaiesec.net): Here you can join groups, network, blog and find out AIESEC news from chapters all over the world. The wiki compiles resources posted by all chapters for their own purposes, as well as to help other chapters. There are communities at all levels of the organization. AIESSEC GIS (www.gis.aiesec.org): Global Information System – an invovative structure for both AIESEC members and externals to receive information around the world. GIS is considered as a developed version of MyAIESEC.net.

Documents

[Fall 20414] AIESEC Intro Booklet