FUNDRAISING FOR AMARFAQS & RESOURCES

TOOLKIT

CONTENTSFREQUENTLY ASKED QUESTIONS GENERAL INFO ........................................................................ 3 COLLECTING DONATIONS ........................................................ 4 TRACKING DONATIONS ............................................................ 6EXTRA RESOURCES DONATION TRACKING FORM .................................................... 7 SAMPLE IN-KIND DONATION REQUEST LETTER ....................... 8 SAMPLE IN-KIND DONATION RECOGNITION FORM ................... 9 AMAR U.S. IRS EXEMPT LETTER .............................................. 10 AMAR U.S. W-9 FORM ...............................................................12 AMAR U.S. TAX EXEMPT CERTIFICATE ......................................13

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GENERAL INFOThank you for your interest in raising funds for AMAR. Individual, community - driven efforts like yours provide key support to our work combating humanitarian challenges in the Middle East. The next few pages answer some of the most frequently asked questions about fundraising for AMAR, but please don’t hesitate to contact the office closest to you if further questions arise.

WHICH AMAR OFFICE IS CLOSESTTO ME?

AMAR U.S. HEADQUARTERS1616 H Street, Suite 105Washington, DC 20006 | USAwashingtondc@amarfoundation.org+1 202 638 0330

AMAR U.S. REGIONAL OFFICE IN UTAH933 E 1040 SSpringville, UT 84663 | USAutah@amarfoundation.org+1 385 204 2006

AMAR GLOBAL HEADQUARTERS45 Great Peter StreetLondon, SW1P 3LT | United Kingdommysa.kafil-hussain@amarfoundation.org+44 20 7799 2217

AMAR LEBANONshyma.mostafa@amarfoundation.org

AMAR DUBAIjessica.scoot@amarfoundation.org

WHAT IS YOUR TAX ID NUMBER?Individual donors, sponsors, and local businesses may request the following numbers from you. Feel free to use these at any time!

Federal ID (aka “Tax ID,” Employer ID Number, or EIN): 27-1871182

Sales Tax ID (to remove state sales tax from items you’re purchasing for AMAR or an AMAR event): 350000076166

WHAT IS A W-9?A W-9 is a document from AMAR U.S. that states our Federal ID and address. Some businesses like to keep a copy of this on file as they make charitable contributions. You can find a copy of our W-9 in the resource section at the back of this toolkit.

CAN I USE THE AMAR LOGO? Absolutely! Please download our Identity Guidelines for more information about how to access and use our logo. You can also find photos and other resources in our online multi-media gallery at: http://amarfoundation.us.

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WHERE CAN I DOWNLOAD EDITABLE COPIES OF AMAR FUNDRAISING RESOURCES?You can access editable resources and download additional toolkits and volunteer information via AMAR’s shared Google Folder at: bit.ly/amar-resources

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COLLECTING DONATIONSNow that you know the basics, you can start collecting contributions. Use this FAQ guide to answer basic questions, and give us a call if anything else comes up!

I WANT TO HOST A FUNDRAISING EVENT. WHERE DO I START?For starters, make sure you read through all of our toolkits to find creative suggestions and event hosting tips. Consider starting an AMAR Supporters Circle - a group of people from the same city, committed to long-term support of AMAR’s work. Or partner with friends and family to help plan and launch your own event. Don’t forget to contact the AMAR staff and let us know what activities you have planned - we may be able to help!

HOW CAN I COLLECT DONATIONS?1. ONLINEInstruct donors to give directly via credit or debit card through the AMAR website.

For USD $ Donations http://amarfoundation.us

For GBP £ Donationshttp://amarfoundation.org

2. IN-PERSON: ON YOUR PHONEYou can take credit and debit card donations directly from your mobile device with a PayPal card reader and the PayPal app. Gifts will be direct-deposited to the AMAR bank account. Contact us for more info.

3. IN-PERSON: VIA CHECKPlease ensure checks are made out to: AMAR Foundation.

NOTE: Please contact your AMAR office ahead of your event for donation forms and envelopes. We ask that you please send us the sealed envelopes after your event to protect the anonymity of our donors.

4. IN-PERSON: CASHIf your donors want to give in cash, please collect all cash donations and convert the total amount into a money order, payable to: AMAR Foundation. You can easily do this at the post office or grocery store! Then mail the total amount plus the completed Donation Tracking Form (pg. 7) to your closest AMAR office.

CAN I DONATE NON-MONETARY GOODS TO AMAR?Unfortunately, at this time, AMAR cannot accept donations of in-kind items such as blankets and food. To insure that our efforts help rebuild the communities in which we work, we source relief materials locally in the countries where we work. When you make a financial contribution, you’re helping to ensure that AMAR has the resources on hand to respond quickly to emergencies and sustain long-term programs.

HOW WILL AMAR USE THE MONEY FROM MY FUNDRAISER?If you want to support a specific AMAR program, you can dedicate funds from your advocacy or fundraising event to a program of your choice. Please be sure to indicate your gift preference to an AMAR staff member.

If unspecified, your contributions will support AMAR’s general fund and will be used where needed most. AMAR seeks to operate efficiently and to minimize fundraising and admin costs whenever possible. We consistently dedicate 90% or more of our total resources to programs.

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CAN I ASK THIRD PARTIES TO DONATE GOODS OR SERVICES FOR MY EVENT?Absolutely! In fact - we encourage it. Just make sure to keep the following guidelines in mind when organizing an auction or asking for third-party donations:

When seeking donated goods or services for an event, please moderate the attached In-Kind Donation Request Letter (pg.8).

AMAR is only able to issue tax receipts for goods and/or servies donated to raise money at auctions and other events when we receive the completed In-Kind Donation Recogni-tion Form (pg.9). Please complete and send all completed forms to your AMAR office as soon as your event or auction is complete.

NOTE: AMAR cannot issue a tax-deductible recognition letter to an in-kind donor without a signed copy of this form.

CAN YOU HELP DEFRAY THE COSTS OF MY EVENT?Yes. AMAR U.S. is able to cover the upfront costs for events that are well planned and have a detailed budget, but we reserve the right to determine which events we choose to support in this manner.

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CAN YOU HELP ME ORGANIZE MY EVENT?We’re here to help in any way that we can. If you need a sounding board to help finalize event plans or want recommendations on how to improve your event, please get in touch with your closest AMAR office.

CAN YOU HELP ME SECURE A CELEBRITY GUEST FOR MY EVENT?Unfortunately, we are unable to provide contact information for celebrities with which we are associated.

NOTE: If you would like AMAR’s Founder, Baroness Nicholson, to speak at your event, please contact your local AMAR office at least 6 months in advance. While we cannot guar-antee her availability, an advance notice will be thoughtfully considered.

CAN AN AMAR U.S. REPRESENTATIVE ATTEND MY EVENT?Given enough notice, an AMAR staff member or volunteer may be available to attend your event.

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TRACKING DONATIONSYou understand the basics and you’re starting to collect contributions.1 Now what? Here are some quick answers to questions about how AMAR prefers to thank donors and track contributions.

A DONOR WANTS A TAX RECEIPT FOR THEIR GIFT...HOW DOES THAT WORK?AMAR U.S. is a 501(c)(3) registered charity and all donations are tax deductible. A Tax receipt is a letter issued to a donor by AMAR U.S. as proof of their contribution. We will generate a tax receipt for all monetary donations given directly to AMAR U.S.

If you would like us to send a tax receipt to donors who made a financial or in-kind contribution at your event, please complete and return the Donation Tracking Form (pg. 7) and/or the In-Kind Donation Recogni-tion Form (pg. 9).

WHAT QUALIFIES AS A TAX-DEDUCTIBLE DONATION? Donors cannot receive goods or services in return for their tax-deductible gift. Direct donations to a campaign or gifts made during an ask at an event qualify as tax-deductible. However, money received for ticket payments, auction items, t-shirts, etc. will not qualify as fully tax-deductible.

NOTE: For events with an anticipated revenue of $10,000 or more, please work with your closest AMAR office to manage financial accounting.

DO I NEED TO KEEP TRACK OF THE DONATIONS THAT I COLLECT?Please do! And then share the information with your closest AMAR office. It’s always good to keep track of your donations. Here’s why:

To thank individual donors for their support and/or for attending your event

To contact donors again for future events

To know which events and campaigns are the most successful

To help AMAR understand where your fundraising gifts are coming from

HOW DO I KEEP TRACK OF DONATIONS?You can easily keep track of donations electronically with our downloadable spread-sheet at: bit.ly/amar-resources or print out our Donation Tracking Form (pg. 7) and take notes on the night of your event. Just mail or email the completed form to the AMAR office after your event. Or create an excel spreadsheet using the form as a guide to track donations electronically.

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1 AHHH - NO! I’m not ready. I have so many questions, I don’t know where to start!Don’t panic. We’re here to help! Please contact your closest AMAR office to discuss your questions or concerns via email or phone.

DONATION TRACKING FORMNAME OF PERSON/ASC THAT ACQUIRED THIS DONATION

DATE OF DONATION

TYPE OF DONATION

WHERE DID THE DONATION COME FROM?

FULL NAME OF INDIVIDUAL DONOR/COMPANY/ETC.

ADDRESS OF INDIVIDUAL DONOR/COMPANY

AMOUNT OF DONATION

TAX RECEIPT REQUESTED? [NOTE: AUTOMATICALLY GENERATED FOR $50+]

(OPTIONAL) EMAIL OF DONOR/COMPANY

(OPTIONAL) PHONE NUMBER OF DONOR/COMPANY

COMMENTS/QUESTIONS

Cash Check Other

Individual Company Other

Yes No Donation over $50

<BUSINESS NAME><ADDRESS><CITY, STATE, ZIP>

Friends at <BUSINESS NAME or CONTACT NAME>,

I’m writing today on behalf of the AMAR International Charitable Foundation, for which I am a volunteer. AMAR has been providing sustainable services to refugees, internally displaced people and underserved communities in the Middle East and South Asia since 1991. They create lasting solutions to global challenges by using a wholly native workforce to deliver healthcare, emergency aid and educa-tional programs to communities in urgent need.

We’re on a mission to rebuild lives, but after 25 years in the field, we know that we can’t do it alone.

Will you consider supporting AMAR’s work by donating <DONATION REQUEST> for our <EVENT NAME>? We will be hosting the event at <VENUE> in <CITY> on <DATE>. All of the proceeds raised at this event will help support <BRIEF PROGRAM SUPPORT INFO>. We anticipate <# OF GUESTS> from our extended network of <GUEST DEMOGRAPHICS> from the <CITY> community to attend.

Thanks to the generous support of in-kind donors like you, our <DATE OF LAST EVENT> event raised over <AMOUNT RAISED> in support for AMAR’s programming—drastically enhancing AMAR’s ability to transform the lives of the families, communities, patients, and students they support around the world.

Again, we hope you will join us in rebuilding lives by supporting our <EVENT NAME> with a gift of <DETAILED REQUEST>. As a contributor, you will receive recognition via <DETAIL RECOGNI-TION OPPORTUNITIES (printed logo, name recognition, social media, vocal recognition at event, etc.>, as well as a written receipt of your tax-deductible donation. This is a great opportunity to high-light your business and showcase your commitment to philanthropy to a wide array of people in and around the <CITY>!

If you are able to support our event with a donation, please take a moment to fill out and return the attached donation confirmation form by <DEADLINE>. For additional information, please contact me directly via <YOUR CONTACT DETAILS>.

Thank you for your generous consideration of support. We would love to feature <BUSINESS NAME> in our upcoming event!

With Gratitude,

<YOUR SIGNATURE>

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YES, I WANT TO SUPPORT AMAR WITH A DONATION!

DONATION INFORMATIONName of Donor (Individual or Company)

Address:

City: State: Zip:

Phone: Email:

Facebook.com/ Twitter Handle: @

Donated Item:

Fair Market Value of Donated Item(s): $

Signature:

Please return this form by <DEADLINE> to receive auction donor benefits! Items can be mailed to: <MAILING ADDRESS>

Or we can arrange to pick up the donation from your home or office. I will mail my donation I want to schedule a pick-up

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Form W-9(Rev. December 2014)Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

Give Form to the requester. Do not send to the IRS.

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2.

1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

2 Business name/disregarded entity name, if different from above

3 Check appropriate box for federal tax classification; check only one of the following seven boxes:

Individual/sole proprietor or single-member LLC

C Corporation S Corporation Partnership Trust/estate

Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ▶

Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for the tax classification of the single-member owner.

Other (see instructions) ▶

4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3):Exempt payee code (if any)

Exemption from FATCA reporting

code (if any)(Applies to accounts maintained outside the U.S.)

5 Address (number, street, and apt. or suite no.)

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.

Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter.

Social security number

– –

orEmployer identification number

–

Part II CertificationUnder penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3.

Sign Here

Signature of U.S. person ▶ Date ▶

General InstructionsSection references are to the Internal Revenue Code unless otherwise noted.

Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9.

Purpose of FormAn individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following:

• Form 1099-INT (interest earned or paid)

• Form 1099-DIV (dividends, including those from stocks or mutual funds)

• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)

• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)

• Form 1099-S (proceeds from real estate transactions)

• Form 1099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)

• Form 1099-C (canceled debt)

• Form 1099-A (acquisition or abandonment of secured property)

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2.

By signing the filled-out form, you:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued),

2. Certify that you are not subject to backup withholding, or

3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and

4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information.

Cat. No. 10231X Form W-9 (Rev. 12-2014)