feba

Title: Postprocess Electronic Bank Statement Errors 11/07/07

Functional Area : Finance

Process : Cash Management

File name: ~BPP_FI_CM_FEBA_POSTPROCESS_ELECTRONIC_BANK_STATEMENT_ERRORS_110707.DOC

Version: 09 Final Last Modified: 11/30/2007

Work InstructionPage 1 / 8

Work Instruction

Postprocess Electronic Bank Statement Errors 11/07/07 FEBA

Purpose

Use this procedure to post-process the electronic bank statement.

Trigger

Perform this procedure after the Electronic Bank Statement has been uploaded to view the items that posted, have errors, or are pending.

Prerequisites

The electronic bank statement should have been uploaded.

Menu Path

Use the following menu path(s) to begin this transaction:

• Select Accounting Financial Accounting Banks Incomings Bank Statement FEBA_Bank_Statement-Reprocess.

Transaction Code

FEBA

Helpful Hints

Type the transaction code FEBA in the drop down box and click







Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Double-click .







Selection of Bank Statements by Banks and Account Nos

3. As required, complete the following fields:

Field Name R/O/C Description

Company Code R The Company Code is an organizational unit within financial accounting. Example: SBBC

You can type the House Bank ID and the Account ID to display specific bank accounts.

4. Click .







Edit Bank Statement

In this screen you can see on the left side, the different bank accounts, if you click on each folder it will take you to the specific transactions of a given day. A indicates that all transactions were posted correctly. A indicates that the cash portion of the entry was posted to the G/L but the item was not processed in its entirety (e.g. A cashed check was not cleared). A indicates that the entry has not been posted to the G/L. You will have to go to the specific transaction, do an investigation and once this has been resolved then post the transaction to the G/L. This unposted transaction will affect your Cash Position. Communications should be sent to the Treasury Department to create a Memo Record to Correct the Cash Position until the transaction has been posted to the G/L.

5. Click to open the Food and Nutrition account.







6. Double-click to see the transactions posted in the Food and Nutrition Account Statement #7 and you will see the transactions that fail to post.

Edit Bank Statement

7. Double-click and you will see all the relevant bank information.







Edit Bank Statement

You can right click on the amount and select Post from the menu. If the issue that caused the item not to post was resolved, the system will post the item. Otherwise, the user can change the posting rule associated with this item (e.g a wire out to misc.) to post the entry. As an alternative the “Post button” will display a screen where the user can post the item manually.

8. Click on the button to save the entry.

The system displays the message, "document number was posted." If you check the status of the entry (on the left side of your screen), the indicator should have changed from

or to .







9. You have completed this transaction.

Result

You have successfully posted electronic bank statement entries.

Comments

None.







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