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February 17, 20122012 MIS Conference
1
Presenter◦ Emily Rang, Information Technology Specialist
with WA State Office of Superintendent of Public Instruction (OSPI)
◦ Agency of approximately: 400 employees, 15 departments and 53 online web applications
2MIS Feb 17, 2012
3MIS Feb 17, 2012
Improve education for students◦ Meaningful, timely data
What worked and what didn’t What we learned that surprised us What we are doing now
4MIS Feb 17, 2012
SEA
LEA
5MIS Feb 17, 2012
Special Ed office
Special Ed Dept.
HR Dept. Homeless Ed Office
State and Federal Reporting
HQ Teacher office
Homeless Student Office
Special Ed DB
HQT DBHomeless
Spreadsheet
Reduce burden on LEA and SEA◦ Consolidate data collections
Create common definitions of data◦ Reuse data at SEA
6MIS Feb 17, 2012
Installed Data Governance
Cartoons Courtesy of The Data Governance Institute, LLC. (http://www.datagovernance.com/cartoon_30.html)
7MIS Feb 17, 2012
8MIS Feb 17, 2012
Identified Silos in SEA◦ Individual program areas
Assigned clear “data owners” Importance of maintaining “ownership” of their data
Worked on common, clear, concise data definitions◦ Internal SEA meeting once a week◦ Documented in a data manual ◦ Used Data Governance meetings
9MIS Feb 17, 2012
Comprehensive Education Data And Research System (CEDARS)◦ Single LEA submission to SEA
Student Teacher Course
10MIS Feb 17, 2012
Make everything as simple as possible, but not simpler.- Albert Einstein
11MIS Feb 17, 2012
Reviewed Existing Data Collections◦ Identified all program areas of SEA with separate
data collections of overlapping data
12MIS Feb 17, 2012
Slowly started replacing single, one-off data collections
Instead, pre-populated data for LEA acceptance of quality instead of data entry
13MIS Feb 17, 2012
14MIS Feb 17, 2012
15MIS Feb 17, 2012
16MIS Feb 17, 2012
Right. . ?
17MIS Feb 17, 2012
Combatted silos in the SEA, but we missed them in the LEA.
18MIS Feb 17, 2012
LEA’s Program offices didn’t know their CEDARS contact in the LEA
19MIS Feb 17, 2012
LEA & SEA Data ReviewSEA
LEA
20MIS Feb 17, 2012
CEDARS
Special Ed Dept.
HR Dept.
Homeless Ed Office
State and Federal Reporting
Unified Communications from SEA◦ CEDARS and program offices
Emails Webinars In-person trainings
21MIS Feb 17, 2012
Unified communications from SEA as one agency
22MIS Feb 17, 2012
Training Webinars ◦ with invitations to both the Program LEA and
CEDARS LEA contacts◦ Presented by both the program SEA and CEDARS
SEA contacts
23MIS Feb 17, 2012
Creating great documentation!◦ Business rules, business rules, business rules◦ User Guides◦ Mapping documents◦ Posting business rules for reports
24MIS Feb 17, 2012
Transitioning a one-off database used by Bilingual SEA and LEA for tracking students LEP eligibility into CEDARS◦ Data ◦ Functionality
25MIS Feb 17, 2012
Adding more complicated data collections to CEDARS in 2012-13◦ Absence data◦ Discipline data◦ Turning this into a pre-populated annual report
26MIS Feb 17, 2012
Finding new opportunities◦ Additional Special Education reporting◦ Title I◦ Unexcused Absences and Truancy◦ Discipline
27MIS Feb 17, 2012
Adding data quality reports for CEDARS Users about program reports◦ Bilingual Student◦ Immigrant Student
28MIS Feb 17, 2012
Annual data review reports available earlier Inviting broader range of LEA users to
Webinars, Video Conferences SEA staff modeling team behavior
29MIS Feb 17, 2012
THANK YOU!
Emily Rang
OSPI Information TechnologyCustomer [email protected](360) 725-6376www.k12.wa.us
30MIS Feb 17, 2012