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Health and Safety Unit

LIVERPOOL JOHN MOORES UNIVERSITYHEALTH AND SAFETY COMMITTEE

Minutes of meeting held at 2pm on Wednesday 3 rd February, 2010 in the Roscoe Room,Egerton Court.

Present: Mr Brian Kerrigan Chair Ms Ann Barrett Health and Safety Coordinator, Health and

Applied Social SciencesMs Emily Bedford Senior Occupational Health NurseMs Lorraine Buchan Health and Safety Adviser Ms Dawn Fantin Health and Safety Coordinator,

Marketing and InternationalMs Lisa Farrell Acting Assistant Health and Safety Adviser Mr John Gillin Senior Adviser, Safety and Health ServicesMs Cathy Gleig Health and Safety Coordinator,

Education, Community and LeisureMr Nigel Green Health and Safety Coordinator, Finance,

Planning and EnterpriseDr Glyn Hobbs Microbiological Safety Adviser Mr Sean Holdsworth Health and Safety Adviser Ms Lyndsey Philip Health and Safety Coordinator, Media,

Arts and Social ScienceMr Eric McEvoy Health and Safety Coordinator, Cross

Faculty Science, Technology andEnvironment

Mr Ian Webster Health and Safety Coordinator, InfrastructureMs Carol Wurcbacher Health and Safety Coordinator,

DevelopmentIn attendance: Mrs Paula Quirk Secretary

Brian Kerrigan welcomed Dr Glyn Hobbs who has replaced Prof TonyWhalley as the Microbiological Safety Adviser.

HS 01/10 APOLOGIES

NOTED: That apologies were received from Alison M. Wild, Dr Nigel Wilson, MoiraHelbert, Anne Hogarth, Cor Jonker and Mick Melia.

HS 02/10 MINUTES OF LAST MEETING

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NOTED: That the minutes of the last meeting held on Tuesday 20 th October 2009 wereaccepted as a true record.

HS 03/10 MATTERS ARISING NOT SHOWN ELSEWHERE ON THE AGENDA

Building plans

NOTED: That 30 out of 44 building plans (including those for larger buildings) havebeen revised to include fire protection. A number of these have been revisedagain due to building works. Work will continue to update all building plans.

ACTION: Ian Webster

WCP3 No Smoking

NOTED: That designated smoking areas will be provided at the front and rear of the

Art and Design Academy once locations are identified.

ACTION: Ian Webster

Revision of SCP37 Personal Emergency Evacuation Plans (PEEPS)

NOTED: That since the previous meeting of the Committee John Gillin, staff from theHealth and Safety Unit and Jim Ainsworth (L&SS) met on three occasions inregard to evacuation arrangements in the LRCs. A further meeting will takeplace on Friday 5 th March 2010.

ACTION: John Gillin

Revised SCP6 COSHH (reference: Human Tissue Act) (sample trackingsystem)

NOTED: That Eric McEvoy and Monica Barclay (Science) demonstrated the sampletracking system to John Gillin and Lorraine Buchan. It would appear to be avaluable management tool for complying with the Human Tissue Act.

Item closed.

Vehicle movement, Byrom Street

NOTED: That feedback was provided by Sean Holdsworth, Ian Webster and EricMcEvoy. The consensus is that traffic management has improvedsignificantly; the car parking policy and its enforcement and improved signagehave raised awareness. The arrangements will continue to be kept under review as the programme for cladding moves to the rear elevation of phase 2.

ACTION: Ian Webster

Training on operation of Fire Criers

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NOTED: That the training has not yet taken place; the lifts and Fire Criers have beendisconnected until the completion of the Tom Reilly building. Martin Christie(Property Services) has arranged training in the lift operation. On completionof the work Eric McEvoy will arrange an evacuation of the building.

ACTION: Eric McEvoy

Accessible toilets alarm activation procedure

NOTED: That a working group met in December to review the draft procedure. PaulHartley (Property Services) is summarising the alarm arrangements in allcampuses. Equality and Diversity will be consulted on the final version.

ACTION: Sean Holdsworth

Three day first aid course IM Marsh

NOTED: That the three day first aid course was delivered at IM Marsh.

Item closed

HS 04/10 DISCUSSION ITEMS

Approval of SCP41 Water Quality, Legionella and Associated Risks

NOTED: That the revised Code names duty holders. There is an acknowledgementthat additional appendices will be required for facilities that are not under theday to day control of Property Services i.e. the Engineering workshop cooling

tower and IM Marsh swimming pool.

That the Committee approved SCP41 Water Quality, Legionella and Associated Risks.

Item closed.

Approval of SCP24 Travelling and Working Overseas

NOTED: That the revised Code contains new appendices to provide assistance inplanning and carrying out safe travel and work overseas. It also incorporatesthe guidance from Universities and Colleges Employees Association (UCEA)and Committee of Vice Chancellors and Principals (CVCP).

The extent to which the process may be considered disproportionate to therisks was discussed at length.

It was noted that not all of the contents of the appendices might be relevant toevery scenario; however they serve as prompts to help ensure that theassociated risks and effectiveness of the arrangements are reviewed for thebenefit of future travel and work overseas.

That the Committee approved SCP24 Travelling and Working Overseas.

Item closed.Approval of SCP21 Non-ionising Radiation

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NOTED: That the Code was revised in order to incorporate additional text in respect of visible and infra red radiation and ultra violet radiation. The reclassification of lasers has also been incorporated and specific reference to Association of University Radiation Protection Officers (AURPO) Guidance Note 7 is made.

That the Committee approved SCP21 Non-ionising Radiation.

Item closed.

HS 05/10 INFORMATION ITEMS

Report from the Senior Adviser, Safety and Health Services

Stress surveys and risk assessments

NOTED: That John Gillin is in the process of contacting Deans and Pro-Vice

Chancellors and their Health and Safety Coordinators where stress surveysand risk assessments have yet to be conducted.

ACTION: John Gillin

Reports from the Health and Safety Coordinators

Science, Technology and Environment

NOTED: That a written report was received.

Business and Law

NOTED: That a written report was received.

Education, Community and Leisure

NOTED: That a written report was received.

Media, Arts and Social Science

New starters

NOTED: That on the new HR Oracle System it is not possible to print a list of newstarters. Brian Kerrigan will follow this up with HR.

ACTION: Brian Kerrigan

Health and Applied Social Sciences

NOTED: That a written report was received

Finance, Planning and Enterprise

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Changes in health and safety role holders

NOTED: That since the report was submitted there have been changes in health andsafety role holders. That the changes will be shown on the next review of thehealth and safety network list (contained on the Health and Safety Unitwebsite)

ACTION: Paula Quirk

Development

NOTED: That a written report was received.

Infrastructure

NOTED: That a written report was received.

Marketing and Collaborative Partnerships

NOTED: That a written report was received. HS 06/10 ANY OTHER BUSINESS

NOTED: That there was no other business.

HS 07/10 DATE AND TIME OF NEXT MEETING

NOTED: That the next meeting will be held on Wednesday 9 th June 2010 at 2pm in

Roscoe Boardroom, Egerton Court.

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