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Health and Safety UnitLIVERPOOL JOHN MOORES UNIVERSITY

HEALTH AND SAFETY COMMITTEE

Minutes of a meeting held at 2pm on Wednesday 8th February, 2012 in PilkingtonBoardroom, Egerton Court.

Present: Ms Alison M Wild Chair Mr Alastair Balshin UCU Health and Safety RepresentativeMs Lorraine Buchan Health and Safety AdviserMs Cathy Gleig Health and Safety Coordinator, Education, Community

and LeisureMrPeter Hinton Interim Director, Corporate ServicesMs Anne Hogarth Health and Safety Coordinator, Schools of Business

and LawDr Glyn Hobbs Microbiological Safety AdviserMr John Gillin Senior Adviser, Safety and Health ServicesMr Nigel Green Health and Safety Coordinator, FinanceMr Eric McEvoy Health and Safety Coordinator, Science; Technology

and EnvironmentMs Carol Swaisland Health and Safety Coordinator, Academic

Enhancement, Research and Regional EngagementMr Ian Thorold Assistant Building Manager, Liverpool Students UnionMr Ian Webster Health and Safety Coordinator, Infrastructure

In attendance: Mrs Paula Quirk Secretary

HS 01/12 APOLOGIES

NOTED: That apologies were received from Dr Nigel Wilson, Emily Bedford, Dr AndyEvans, Lisa Farrell, Sean Holdsworth, Dawn Fantin, Sharon Schofield andMoira Helbert.

HS 02/12 MINUTES OF LAST MEETING

NOTED: That the minutes of the last meeting, held on Wednesday 19 th October, 2011were accepted as a true record.

HS 03/12 MATTERS ARISING NOT SHOWN ELSEWHERE ON THE AGENDA

WCP3 Smoking

NOTED: That John Gillin reported that the Smoking Working Group met on 20th

December. In that meeting it was agreed that the signage, supplied byInfrastructure Services, being used at IM Marsh would be replicated at othersites where smokers congregate. Some designated smoking areas need to

be moved to more user friendly areas.

That the Deans of Science and Technology and Environment are in favour ofthe introduction of smoking shelters.

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AGREED: That additional signage similar to that used at IM Marsh will be provided byInfrastructure Services, once a budget has been identified.

ACTION: Ian Webster/John Gillin

AGREED: That the provision of smoking shelters will require further discussion at SMG.

ACTION: John Gillin

Special sittings

NOTED: That John Gillin and Anne Hogarth met with Marie Ward, Head of StudentPolicy and Regulation. The special sittings process was explained in detail.Anne received the assurances that she sought about staff invigilating duringspecial sittings.

That John Gillin advised that the manager of the staff will be advised of the

outcome of the risk assessment and any protective measures prior toagreeing to release staff for invigilation.

Item closed.

Approval of SCP41 Control of Water Quality, Legionella and AssociatedRisks

NOTED: That Ian Webster met with the Vice-Chancellor to obtain his agreement on theCode.

AGREED: That a further meeting will take place on Thursday 9th February.

ACTION: Ian Webster/John Gillin

Consultation process feedback and refinement

NOTED: That a process has been implemented whereby consultation now closes insufficient time to enable all the comments to be incorporated into the Codesof Practice that are distributed for the meetings of the Health and SafetyCommittee.

Item closed.

Building opening requests

NOTED: That Ian Webster has e-mailed staff who are responsible for openingbuildings to inform them that, in all occupied buildings, they must ensure thatall fire escape routes are opened and fully accessible.

Item closed.

Risk factors workload allocation model

NOTED: That John Gillin met Alastair Balchin twice since the previous meeting of theHealth and Safety Committee to work together to develop a positionstatement on work load issues for academic staff.

That John Gillin, Alastair Balchin, Moni Akinsanya (Quality and Diversity

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Adviser) and Chris McMahon (UCU) are also working together to conduct aHealth and Safety/Equality Impact assessment.

Item closed.

Health and Safety representation in the Office of the Vice-Chancellor

NOTED: That Sean Holdsworth has agreed to be the Health and Safety Coordinatorfor Administration and HR; the Office of the Vice-Chancellor will be coveredby Sean Holdsworth.

Item closed.

HS 04/12 DISCUSSION ITEMS

Approval of SCP43 Lifting Operations and Lifting Equipment

NOTED: That this is a new Code, based on the requirements of the Lifting Operationsand Lifting Equipment Regulations and their Approved Code of Practice.

That section 15 of the Code provides guidance for Schools and Departments.It is essential that the Infrastructure Services Statutory Compliance Officer iskept informed of any lifting equipment brought into the University.

AGREED: That the Committee approved SCP43 Lifting Operations and LiftingEquipment.

Item closed.

Approval of SCP6 Control of Substances Hazardous to Health

NOTED: That the Code has been revised to emphasise safeguards in regard toprocurement, storage, use, disposal and security of chemicals. A link will beprovided to the Home Office Publication Secure your Chemicals.

AGREED: That the Committee approved SCP6 Control of Substances Hazardous toHealth.

Item closed.

Approval of SCP28 Pressure Systems

NOTED: That this Code replaces, in its entirety, the previous version of SCP28 whichprimarily covered transportable gas cylinders. The previous Code will bedeveloped into a separate Code for laboratory gases.

That this Code is based on the Pressure Systems Safety Regulations, theirApproved Code of Practice and Guidance.

That section 17 of the Code provides guidance for Schools and Departments.It is essential that the Infrastructure Services Statutory Compliance Officer iskept informed of the installation or construction of any pressure systems.

AGREED: That the Committee approved SCP28 Pressure Systems.

Item closed.

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Mechanisms to ensure sessional lecturing staff do not exceed the safetyand quality limits of 18 hours per week and 550 hours per year acrossthe University

NOTED: That Alastair Balchin has concerns that there are some sessional lecturingstaff working in excess of 18 hours per week and 550 hours per year.

That within the Faculty of Education, Community and Leisure there aresessional staff who do not have any student contact hours.

That the Chair informed the Committee that a review of the use of sessionalstaff contracts has been instigated at SMG and that safety and qualityconsiderations can be taken into account within this wider review.

AGREED: That the issues will be shared with Julie Lloyd, Director, Human Resources.

ACTION: John Gillin

HS 05/12 INFORMATION ITEMS

Report from Senior Adviser, Safety and Health Services

NOTED: That student placement forms, agreed with the Academic Enhancement Unitand Brokerage will be added to the Health and Safety website with areference made within SCP23 Placement of Students for Work Experience.

That positive feedback on the fire risk assessments was received from theFire Safety Inspector.

Item closed.

Reports from Health and Safety Coordinators

Science; Technology and Environment

NOTED: That Merseyside Police Counter Terrorism Security Advisers have arranged atraining programme for laboratory staff on chemical and biological agents.Eric McEvoy will e-mail the Deans of Faculties and the Health and SafetyCoordinators. The training will take place in the Health and Safety TrainingRoom, 70 Great Crosshall Street on 18th, 19th and 20th April.

Item closed.

Arts, Professional and Social Studies

NOTED: That the fire doors on the 3rd Floor, John Foster Building did not close over.Ian Webster confirmed that Infrastructure Services will act immediately uponnotification of any urgent items following fire risk assessments.

Item closed.

Education, Community and Leisure

NOTED: That a written report was received.

Item closed.

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Health and Applied Social Sciences

Lifts in Tithebarn Street Building

NOTED: That during an evacuation the lifts in the Tithebarn Street Building failed toautomatically return to the ground floor. Ian Webster confirmed that this hasbeen rectified.

Item closed.

Floor plans, Tithebarn Street

That Ian Webster met with Sonia Masheder, Fire Evacuation Coordinator,Tithebarn Street Building in January to discuss interpretation of the floorplans. Infrastructure Services are currently reviewing their ease of use.

ACTION: Ian Webster

Finance

NOTED: That a written report was received.

Item closed.

Infrastructure

NOTED: That a written report was received.

Item closed.

Marketing, Commercial and International

NOTED: That a written report was received.

Item closed.

HS 06/12 ANY OTHER BUSINESS

Health and Safety Coordinators for Student Experience and Planningand Information

NOTED: That John Gillin will be contacting Steve Kenny, PVC, Student Experienceand Mark Power, Director, Information Planning to ask them to nominate aHealth and Safety Coordinator for each of their Services.

ACTION: John Gillin

HS 07/12 DATE OF NEXT MEETING

NOTED: That the next meeting will be held on 9 th May 2012 at 2pm in Roscoe Room,Egerton Court.

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