Federal Acquisition Service U.S. General Services Administration Integrated Workplace Solutions which includes Furniture, Copiers, Audio/Video Equipment,

Federal Acquisition Service

U.S. General Services Administration

Integrated Workplace Solutions which includes Furniture, Copiers, Audio/Video

Equipment, and more!

Andrea Azarcon and Deana Hudgens

June 10, 2009



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The Integrated Workplace Acquisition Center

Formerly known as “The National Furniture Center” Responsible for the Award and Administration of 11 Multiple Award

Schedules, as well as Management of Special Projects Around the World

Products and Services include: Furniture and Furnishings Furniture Project Management Copiers, Document Production Services, Mailroom Services Professional Audio/Visual Equipment Sports, Recreation and Playground Equipment



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Overview

The Multiple Award Schedule (MAS) Program The National Stock Number (NSN) Program Blanket Purchase Agreements (BPAs)



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IWAC Multiple Award Schedules

36 The Office, Imaging & Document Solution

58 I Professional Audio/Visual, Telecommunications & Security Solutions

71 I Office Furniture

71 II Household & Quarters Furniture

71 II H Packaged Furniture Program



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IWAC Multiple Award Schedules

71 II K Comprehensive Furniture Management Services (CFMS)

71 III Special Use Furniture71 III E Miscellaneous Furniture72 I A Floor Coverings72 II Furnishings78 Sports, Promotional, Outdoor,

Recreation, Trophies and Signs (SPORTS)



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36: The Office, Imaging & Document Solution

Includes: Copiers (including equipment, needs assessment

services, rentals, and leases) Mail Management Equipment and Services Typewriters Time and Attendance Document Production, Conversion, and Destruction



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58 I: Professional Audio/Video Telemetry/Tracking, Recording/Reproducing and Signal Data Solutions

Includes: Recording and Reproducing Audio/Video Equipment A/V Services Televisions and DVD players Closed Circuit/Surveillance Equipment Camcorders



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71 I: Office FurnitureIncludes:

Systems Furniture Workstations Tables Seating Executive Office Furniture Acoustical Partitions/Demountable Walls Filing and Storage Remanufactured Furniture Display/Communication Boards Leasing/Rental



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71 II: Household and Quarters Furniture

Includes: Cabinets and Wall Units Dormitory/Quarters Casegoods and Beds Loft Beds Seating Outdoor Furniture Retail Furniture



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71 II H: Packaged Furniture

Includes: Dorm and Quarters Healthcare Exam Rooms, Waiting Rooms,

Long-Term Care Rooms, and Offices Office Furniture



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71 II K: Comprehensive Furniture Management Services (CFMS)

Includes: Design/Layout Asset Management Relocation/Reconfiguration Project Management Ancillary Repair and Alterations



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71 III: Special Use FurnitureIncludes:

Preschool/Classroom Furniture Library Furniture Mail Sorting/Distribution Furniture Cafeteria/Food Service Furniture Lockers/Benches Industrial/Institutional Furniture Hospital Furniture Correctional Institution Furniture Hazardous Materials Storage Museum Storage



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Includes: Broadloom Carpet and Carpet Tiles Hard Surface Tiles and Sheet Flooring Mats and Matting Recycled/Biobased Flooring Floor Recycling Programs

72 I A: Floor Coverings



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71 III E: Miscellaneous Furniture

Includes: Security Filing Cabinets Safes Vault Doors Map And Plan Files and Accessories COMSEC Containers Special Access Control Containers



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72 II: Furnishings

Includes: Lampshades Window Treatments Bedding Wall Art Artificial Plants



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78: Sports, Promotional, Outdoor, Recreation, Trophies and Signs (SPORTS)

Includes: Sporting Goods and Fitness Equipment Musical Instruments Signs and Safety Zone Products Outdoor and Playground Equipment Mobile Homes Recreational Watercraft and Utility Vehicles Trade Show Displays Awards Flags Promotional Products



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IWAC Benefits

Offers customer-based purchasing strategies Assists with technical scopes of work Conducts Best Value negotiations Awards procurement Prepares, issues and tracks purchase orders



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IWAC Benefits (continued)

Establishes shipping schedules Arranges for staging & temporary storage Resolves punch list items Resolves contract disputes Complies with the FAR and all GSA Policies



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Small Business Procurement – GSA Can Help!

All small businesses should have the maximum practicable opportunity to participate in providing goods and services to U.S. Government (Small Business Act)

Small Business Administration’s (SBA’s) statutory government-wide procurement goals*: 23% of an agency’s prime contracts for small businesses 5% for small disadvantage businesses (prime & subcontracts) 5% for women-owned small businesses (prime & subcontracts) 3% for HUBZone businesses (prime and subcontracts) 3% for service-disabled veteran-owned small businesses (SDVOSBs) (prime & subcontracts)

GSA’s Multiple Award Schedule (MAS) Program can help you identify and include these companies in the competition for your agency’s business!

*SBA negotiates annual procurement preference goals with each federal agency and review’s each agency’s results. SBA ensures that the mutually established cumulative goals for all agencies meet or exceed the government-wide 23% small business goal.



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Certifications of IWAC Green Products

Products help customer agencies meet LEED (Leadership in Energy and Environmental Design) requirements New GSA construction projects/ substantial

renovations must be certified Projects encouraged to exceed basic LEED® green building certification and achieve the LEED® Silver level.



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Certifications of IWAC Green Products

GREENGUARD certified furniture Third-party testing program for low-emitting

products and materials

Energy Star products Electronic products (i.e. copiers, televisions) Conserve energy



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Other IWAC Green Products

Floor Coverings, Schedule 72 I A Flooring Recycling Programs (when old flooring is

removed) Recycled and/or biobased content for flooring (as

defined in Executive Order 13101) Remanufactured Systems Furniture



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What is a National Stock Number (NSN) ?

Normally awarded as a 1-year contract with

4 additional 1-year options. Price increases are calculated by evaluating changes

in Producer Price Index (PPI). Delivery is made on a zonal basis and prices

normally vary by zone.



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NSN Program

Purchase items using a government-assigned NSN GSA establishes competitively awarded national term

contracts No additional service fees Freight costs are included in the price of the item Warranty



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NSN Program

Installation and inside delivery rates have been pre-negotiated for some items Use AOE or AO5 document List minimum of 2 contact points with phone

numbers for delivery coordination



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NSN Program

Order can be placed directly through Muffin, GSAAdvantage!®, GSA Global Supply or directly through the Integrated Workplace Acquisition Center

Vendor ships directly to customer Minimize administrative burden, expenses and lead

times



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Benefits of NSN Program to Customer Agencies

No Further Competition or Market Research is needed before ordering

No product obsolescence – products are based on Government specification.

Support Small Business – majority of SOP awards are small.

Many contracts have quick ship (Priority levels 1-8 gets 30 day shipping.)



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Offerings Under NSN Program

Executive Wood Seating (Traditional, Transitional and Classic Styles)

General Office Chairs

Traditional Metal Chairs

Case Goods

Conference Room Products (Marker Boards, Machine Stands, Telephone Stands)

Tables

Filing and Storage

Modular Workstations

http://www.jofco.com/Product.aspx?id=56

http://www.jofco.com/Product.aspx?id=56



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Offerings Under NSN Program

Wardrobe Units

Lounge Chairs/Sofas

Quarters Furniture

Framed Pictures

Visual Boards

Safes

Lighting



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Recent Innovations: Modular Workstations

One NSN gets the customer an entire workstation in a coordinated color scheme

10 styles of workstations 3 colors User friendly instructions Installation is available for all workstations



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Modular Workstations

7110-01-516-0408

7110-01-516-0404



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7110-01-516-0391

7110-01-541-6613



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Ways to Order Using NSNs

GSA Advantage!®

GSA Global Supply DAAS – Defense Automated Address System Integrated Workplace Acquisition Center



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GSA Advantage!® Registration, Login, and Profile Search for items Shopping Cart and Checkout Order History and Order Status

GSA Advantage!® Helpdesk: 877-472-3777



35GSA Advantage!®: www.gsaadvantage.gov



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GSA Global Supply Value Proposition

FACTORGSA GLOBAL

SUPPLYOTHER

SOURCES

Global delivery Yes No

Breadth & depth Yes No

JWOD Guaranteed Yes No

Easy compliance Yes No

Government purchase card or AAC/DoDAAC Yes No

Government to Government (G-2-G) Yes No

Need to compare? No Yes

Spending Limits No Yes



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Easy Compliance

Regardless of order size or dollar volume

FAR, JWOD, Executive Orders: we do the work

No need to solicit multiple sources – place a requisition

Leverage our expertise

Buy with confidence



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AAC/DoDAAC or Government Purchase Card Thousands of purchase

card transactions daily

Purchase cards not always available or practicalso purchase can be made by using the activity address code

You maintain flexibility to use either



39www.gsaglobalsupply.gov



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Other Ordering Options

Call: 800-525-8027 Fax: 800-856-7057 GSA Global Supply Stores & Strategic Inventory

Partnerships



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Ordering by Fedstrip/Milstrip Customer completes SF 344 and forwards to

Integrated Workplace Acquisition Center Order is entered in GSA’s automated system The next day, the order is sent to the vendor The vendor ships the order directly to the

customer



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The NSN CatalogYou can find the NSN Catalog online at

http://apps.fss.gsa.gov/cmls



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Blanket Purchase Agreements (BPA)

What is a BPA? Advantages of Usage How to Establish a BPA

~ Items to consider

~ When to use



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Blanket Purchase Agreement (BPA) …

simplifies the filling of recurring needs for supplies or services, while leveraging a customer's buying power by taking advantage of quantity discounts, saving administrative time, and reducing paperwork.



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Integrated Workplace Acquisition Center

Offers customer-based purchasing strategies Assists with product technical packages and scopes

of work Conducts Best Value negotiations Establishes the BPA



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Advantages of BPAs No need to renegotiate contractual terms and conditions

in GSA Schedule contracts Negotiate improved discounts Satisfy recurring requirements Reduce administrative efforts by eliminating repetitive

individual orders and payments Obtain volume purchasing discounts Use streamlined ordering procedures Ability to incorporate Contractor Teaming Arrangements



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Advantages of BPAs Ability to incorporate terms and conditions not in

conflict with the underlying contract Scope:

A BPA can be set up for field offices across the nation, allowing them to participate in a customer's BPA and place orders directly with GSA Schedule contractors. In doing so, the entire agency reaps the benefits of additional discounts negotiated into the BPA.



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Establishing a BPA? Fulfill repetitive needs

Determining # of BPAs should consider:– Requirement scope and complexity– Periodically compare technical approaches/prices– Administrative costs– Technical qualifications



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Initiating a BPA

Central Office of an agency that purchases for many offices

Good estimate of future requirements Typicals and Technical Requirements finalized Integrated Workplace Acquisition Center will complete

with the customer an Interagency Agreement (IA) to outline terms



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Initiating a BPA (continued) Integrated Workplace Acquisition Center (IWAC) will

review the requirements and comment If IWAC creates the BPA, an Request for

Quotation package will be developed



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Creating the BPA Request for Quotation (RFQ)

Consultation / Coordination with the requiring Agency

~ Includes Market Research discussions

~ Commercial Vendors products Review of Agency requirements for the RFQ package Technical Review of Agency’s Furnishing

Requirements Compilation of documents required for the RFQ



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BPA Items to Consider:

BPA’s must address the following: Frequency of ordering Overall BPA anticipated Volume Invoicing requirements Itemized Groups of Requirements (estimated

quantities)



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BPA Items to Consider: (con’t) Special requirements (i.e., Security, Location Access) Agency Point(s) of Contact Changes / Modifications to the Established Agreement Hourly Rate Services (SOW will detail)

~ Design

~ Installation

~ Project and Move Management

(if applicable)



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When Should BPA’s be Used

To standardize furniture throughout the country in locations nationwide

Reoccurring Needs in several locations within the Agency Expediting Procurement Lead Time – Streamlined

procurements, lack of time to do individual procurements (9-11 months vs 2-3 months)

Pre-planning – ability to develop good estimate on total quantity to give fair approximation to industry

Tight Budget –consolidated requirements provides increased probability of greater discounts



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ESTABLISHMENT – Single or Multiple BPAs

Single Establishment -- BPA Place order directly under a single BPA when need arises

Multiple Establishment -- BPA Forward specific location’s requirements & evaluation

criteria to all BPA award holders Evaluate Task Order Level responses received Make best value determination for the location Place order



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ESTABLISHMENT – Single or Multiple BPAs (Con’t)

Multiple BPA’s must specify procedures for placing orders against BPA.

~ To include how task orders will be established and distributed among Vendors

Multi-Agency BPA is permitted if ALL Agencies are identified, with estimated requirements, during BPA establishment.



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Post Establishment – Options Years:

BPA review: Review once a year to determine

– Whether schedule contract is still in effect– BPA still represents best value– Estimated quantities have been exceeded and

additional price reductions can be obtained– Document results of review



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Integrated Workplace Acquisition Center BPA’s

Current BPA Clients:

Internal Revenue Service

Department of Homeland Security

- Immigrations Citizens Service & Customs and Borders Protection

- Customs Immigration Service

Federal Emergency Management Agency

Federal Bureau of Investigations



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Customer Testimonial

Thurmond Alford, Jr.Federal Bureau of Investigation



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Additional Information

Andrea AzarconMarketing Specialist/Contracting Officer Phone (703) 605-9169 Email – [email protected]

Deana HudgensContract Specialist Phone (703) 605-2804 Email – [email protected]



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Questions?



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Thank You

Documents

Federal Acquisition Service U.S. General Services Administration Integrated Workplace Solutions which includes Furniture, Copiers, Audio/Video Equipment,