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Federal AviationAdministrationAirports Division
Eastern Region
AIP Grant Program: Dates & Deadlines
Hershey Conference, March 8, 2007
Airport Improvement Program
Hershey, March 20072Federal Aviation
Administration
AIP Dates & Deadlines
Oink if you AIP Grants
Airport Improvement Program
Hershey, March 20073Federal Aviation
Administration
AIP Dates & Deadlines
Funding Calendar• Where should each airport be with their
funding request? (Do you know where your grants are?)
• Helpful hints along the way.(Helping us will help you with smoother process and
more funding.)
Airport Improvement Program
Hershey, March 20074Federal Aviation
Administration
AIP Dates & Deadlines
Always be working on three (3) areas, past present, future:
• Past: complete the work in existing grants, and close them out!
• Present: get plans, contracts and other documents necessary and submit grant applications for current year grants!
• Future: plan and update your ACIP, and prepare for future year grants!
Airport Improvement Program
Hershey, March 20075Federal Aviation
Administration
AIP Dates & Deadlines
Month of April• Sponsors must complete designs, bid
projects, obtain costs and prepare Grant Application for current year grant.
• Goal is applications to FAA by mid-June.• Update ACIP to FAA for next fiscal year (April
30 deadline for discretionary requests for upcoming federal fiscal year.)
Airport Improvement Program
Hershey, March 20076Federal Aviation
Administration
AIP Dates & Deadlines
Month of May • May 1, ADOs finalize the next fiscal year (2008)
funding requests and ACIPs.• Airport sponsors should submit grant applications
for current year grants.• Sponsors that will not use their entitlements notify
FAA, and funds will be carried over to next year.
– Hint: Anytime you know that grant costs will exceed estimates, then let ADO know ASAP so we can pursue additional funds.
Airport Improvement Program
Hershey, March 20077Federal Aviation
Administration
AIP Dates & Deadlines
Month of May (con’t)
• ADOs may meet with States to review Federal AIP program and coordinate with State requests.
• ADOs work with Region to finalize Regional ACIP to HQ.
Airport Improvement Program
Hershey, March 20078Federal Aviation
Administration
AIP Dates & Deadlines
Month of June • Keep those Grant Applications coming in.• FAA/HQ will review/finalize the next year
(2008) ACIPs by end of June.• July 1 is the start of most State fiscal
years…Be thinking of your State funding request.– Hint: if you need environmental or other approval,
get it in to FAA early!
Airport Improvement Program
Hershey, March 20079Federal Aviation
Administration
AIP Dates & Deadlines
Month of July • FAA distributes final funds in current year
(2007). (Converted carry-over and remaining $)
• Sponsors submit grant applications. Deadline for all new grant applications is July 15 of each year!
• For executed grants, construction should be started and ongoing.
Airport Improvement Program
Hershey, March 200710Federal Aviation
Administration
AIP Dates & Deadlines
Month of July (con’t)• FAA/HQ will review the Region’s proposed
ACIPs for the following fiscal year (2008).• Headquarters provides comments back to
the Regions, and Regions comment to ADOS.
• ADOs revise the ACIPs and finalize for following fiscal year (2008).
Airport Improvement Program
Hershey, March 200711Federal Aviation
Administration
AIP Dates & Deadlines
Month of August• All grants executed and returned to FAA by
August 31….end of fiscal year 2007!• FAA/HQ finalizes discretionary “candidate”
ACIP projects for next fiscal year (2008).• The Federal ACIP for next year is final, so
obtain a copy to reconcile with your local and state funding programs.
Airport Improvement Program
Hershey, March 200712Federal Aviation
Administration
AIP Dates & Deadlines
Month of September• Federal year is over, catch your breath.• Construction of existing and new AIP grants
should be in full force.• FAA is reconciling (internally) the
completed AIP program with the next-year ACIP.
Hint: Review your consultant contract(s). Are they current?
Airport Improvement Program
Hershey, March 200713Federal Aviation
Administration
AIP Dates & Deadlines
Month of October • Happy New Year! (federal fiscal year that is)
It is now Federal Fiscal 2008!
Airport Improvement Program
Hershey, March 200714Federal Aviation
Administration
AIP Dates & Deadlines
Month of October • 15 day window to adjust ACIP for last year
changes (projects not funded or deferred)• No new grants until after Congress
reauthorizes and appropriates funds for the AIP.
Airport Improvement Program
Hershey, March 200715Federal Aviation
Administration
AIP Dates & Deadlines
Month of November • FAA/ADO will send copies of ACIPs to
sponsors for update of next fiscal year program (2009).
• Also an FAA letter will be sent notifying sponsors of the April 30 deadline for discretionary funding.
• Sponsors should be finalizing their next federal fiscal year ACIP planning.
Airport Improvement Program
Hershey, March 200716Federal Aviation
Administration
AIP Dates & Deadlines
Month of November/December/January• Within 15 days of new AIP appropriations,
FAA/HQ will distribute discretionary $ budget to Regions.
• Within 60 days of new AIP appropriation, FAA/ADO programs avail. entitlement, state apportionment and discretionary $$
• However…if appropriations slips, all following actions slip along with it.
Airport Improvement Program
Hershey, March 200717Federal Aviation
Administration
AIP Dates & Deadlines
Month of December/January • Within 30 days of ADO programming funds,
we should have Congressional notice and FAA issues T.A. letter.
• Sponsors should review consultant contracts, coordinate scopes of work and be ready to issue NTP for consultant work.
Hint: If you have an upcoming project for design-only, planning or env. study, get FAA approval of the scopes and contracts early!
Airport Improvement Program
Hershey, March 200718Federal Aviation
Administration
AIP Dates & Deadlines
Month of February • Prepare those early grant applications!• Sponsors review their ACIP• Make sure consultant have your designs
complete and ready for spring bidding
Hint: Do you know advantages of “advance programming” FAA grant funds?
(In FY-06, FAA issued over $40 million in grants in March!)
Airport Improvement Program
Hershey, March 200719Federal Aviation
Administration
AIP Dates & Deadlines
Month of March
• Be sure to attend the FAA-Penn State Airport Conference in Hershey, PA.
• Meet with your ADO project managers and consultants to discuss status of current, and future AIP grants.
Airport Improvement Program
Hershey, March 200720Federal Aviation
Administration
AIP Dates & Deadlines
Month of April • April 30 deadline, if your next year ACIP
requires discretionary funds, sponsors must:– ALP must be up-to-date– Land acquired for projects in the ACIP request– Required environmental assessment to FAA– Must respond to the FAA, ACIP letter with the
request for funds.
Airport Improvement Program
Hershey, March 200721Federal Aviation
Administration
AIP Dates & Deadlines
Hints to make the AIP smoother
• Sponsors: Hire a professional (don’t do it yourself)
• Land acquisition is usually the toughest type of project. http://www.faa.gov/airports_airtraffic/airports/environmental/relocation_assistance/
Airport Improvement Program
Hershey, March 200722Federal Aviation
Administration
• You've carefully thought out all the angles.
• You've done it a thousand times.
• It comes naturally to you.
• You know what you're doing, its what you've been trained to do your whole life.
• Nothing could possibly go wrong, right ?
Airport Improvement Program
Hershey, March 200723Federal Aviation
Administration
Think Again.
Airport Improvement Program
Hershey, March 200724Federal Aviation
Administration
Questions?