DAVID Y. IGEGOVERNOR

OFFICE OF THE SUPERINTENDENT

February 21, 2019

STATE OF HAWAI'I

DEPARTMENT OF EDUCATIONP.O. BOX 2360

HONOLULU. HAWAI'I 96804

DR. CHRISTINA M. KISHIMOTOSUPERINTENDENT

TO:

FROM:

SUBJECT:

The Honorable Kenneth Uemura

Chairperson, Finance and Infrastructure Committee

Dr. Christina M. Kishimoto

Superintendent

Presentation on Department of Education Financial Management SystemModernization

1. DESCRIPTION

Presentation on the Department of Education's (Department) Financial Management System(FMS) replacements plans.

2. PRESENTATION

The presentation will provide information on the following:

a. Background:How the current FMS system does not align to characteristics in the Department'stechnology strategic plan.

b. What happened:Events leading up to the FMS outage in October 2018.

c. Why did it happen:Factors that contributed to the FMS outage in October 2018.

d. How will we fix it:

The Department's plans to replace the current FMS, to leverage opportunities providedby replacement efforts, and to conduct market research.

e. When will we fix it:

The Department's timeline to replace the current FMS.

AN AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY EMPLOYER

The Honorable Kenneth Uemura February 21, 2019 Page 2

f. Who: Identification of owners and stakeholders across the Department.

g. Next steps and areas of attention for the work: Identification of specific tasks to lay the groundwork and start the process, as well as what we are seeking to improve and provide.

CMK:cs Attachment c: Office of Information Technology Services

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !

*=?;?@A2A4:@%:@%)?B2=AC?@A%:D%(E582A4:@%/4@2@8427%,2@2>?C?@A%&F;A?C%,:E?=@4G2A4:@

"#$%&'#(')&*+$,-#./'0-.$.+1'2'3.(%$4,%*+,*%1'5#66-,,11!"#$%&$'()*+(),*-

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !

? &@=2@A>48%*72BC%!72D>=:5BE%F:=%@9A%"B;@=58@4:B27%#B@A=G=4;A%H!"#I

? /,&%4;%G2=@%:F%F4B2B8427%82G26474@4A;%67:8JK%8:BBA8@4B>%@:%'27AB@%,2B2>ALAB@K%&89::7%.GA=2@4:B;K%2BE%+AG:=@4B>%M 84=82%NOOP

? /,&%E:A;%B:@%AQ9464@%892=28@A=4;@48;%F=:L%@9A%&@=2@A>48%*72B? ):A;%B:@%:GA=2@A%3A77K%2;%;AAB%.8@<%RPNS%:5@2>A

? -:@%EA;4>BAE%F:=%8:B@4B5:5;%4LG=:TALAB@? -:@%EA;4>BAE%34@9%;@5EAB@;%4B%L4BE

? /,&%=AG728ALAB@%92;%2732D;%6AAB%G2=@%:F%;@=2@A>48%G72B%

? .8@<%RPNS%:5@2>A%4;%E=4T4B>%5=>AB8D%:B%@4L4B>

$"%&%'"&()*&%&+#*#%,)-.-,#*)*/0#1%"2&,"/%

U28J>=:5BE

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !

#92?%92@@ABACD

#9E%C4C%4?%92@@ABD

!:3%3477%3A%F4G%4?D

#9AB%3477%3A%F4G%4?D

!

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-

!23244*56748&89::7;<:=> !

? ('&%@A2=B%:C%)"D&E%25F4BGF%6H%$+&? +GI54=GF%J24KC=2JG%.&%L%)MN%;:CB32=G%5A>=2FG;

? !$).(%4JA28BGF%2;%/,&%=5K;%:K%('&%J24KC=2JG

? /,&%C247GF%B:%=5K%:K%KG3%J24KC=2JG%;:CB32=G

? ('&%5A>=2FG;%:C%J24KC=2JG%.&%L%)2B262;G%;:CB32=G%;588G;;C57

? /,&%C247GF%B:%=5K%;588G;;C577H%:K%5A>=2FGF%GKO4=:KJGKB

? M28P:5B%:C%5A>=2FG%C247GF? )G84;4:K%J2FG%B:%C4Q%/,&%4;;5G;

? RS%F2H;%2CBG=%5A>=2FG%6GC:=G%OGKF:=%89G8P;%8:57F%6G%A=4KBGF

? T%F2H;%:C%1=4B4827%UGKF:=%19G8P%*=:8G;;4K>

? T%F2H;%:C%=:774K>%288G;;%B:%F4;B=48B;V%;89::7;V%L%&B2BG%:CC48G;

? NW%F2H;%6GC:=G%=GB5=K%B:%XK:=J27Y%:AG=2B4:K;

? $;;5G;%3477%8:KB4K5G%2;%4KC=GI5GKB%A=:8G;;G;%2=G%=5K

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

#92B%!2AAGKGFZ%$+&%"5F4B%$K4B42BGF%0A>=2FG;

/,&%+5KK4K>#4B9%(==:=;

/,&):3K

/,&):3K

UGKF:=%19G8P;%+G;5JG

/,&%[4J4BGF%/G2B5=G;[4J4BGF%

'=2K;28B4:K;(KBG=GF

/,&%"O247267G%O42+:774K>%"88G;;

/,&%"O247267G%O42+:774K>%"88G;;

/,&-:=J27.AG=2B4:K;

,24KC=2JG&:CB32=G0A>=2FG&588G;;C57

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !

? /,&%=5@;%:@%2%A72BC:=D%34B9%EFA4=EG%HE@G:=%;5AA:=B? &I;BED%A=EH4:5;7I%4GE@B4C4EG%C:=%=EA728EDE@B%G5E%B:%=4;J%:C%6E4@>%2@%2@B4K52BEG%;I;BED<%

*=4:=4BI%C:=%=EA728EDE@B%4;%@:3%E;8272BEG<

? 0A>=2GE%B:%D24@C=2DE%A72BC:=D%4@4B42BEG%5@C:=E;EE@%4;;5E;%4@%/,&

? /28B:=;%8:@B=465B4@>%B:%:5B2>E? *E=;:@@E7%B=2@;4B4:@;%34B9%74D4BEG%J@:37EG>E%B=2@;CE=

? (FA4=2B4:@%:C%LE@G:=%;5AA:=B%M&I;BED%4;%C:5=%HE=;4:@;%6E94@GN

? O28J%:C%;AE84C48%EFAE=B4;E%2D:@>%A2;B%P%85==E@B%;B2CC

? 1:DA7EF4BI%:C%;I;BED%M85;B:D%1.Q.O%8:GER%D57B4A7E%D:G57E;%34B9%GEAE@GE@84E;N

? QE;B%A=28B48E;%@:B%C:77:3EG%M;:CB32=E%E@>4@EE=4@>R%BE;B4@>R%GEG482BEG%E@H4=:@DE@B;N

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

#9I%)4G%$B%!2AAE@S%+::B%125;E;

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !

? /4=;@%*=4:=4@A%B ,24C@24C%:DE=2@4:C27%;@26474@A

? *=:85=E%*=:F58@%2CF%&E=G48E;

? &:75@4:C%H5;@%8:GE=? "88:5C@4C>%I%/4C2C8427%+ED:=@4C>%

? $CG:484C>

? 12;9%+E8E4D@;

? JECF:=%*2AHEC@;

? *=:85=EHEC@

? /4KEF%";;E@%,2C2>EHEC@

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

!:3%#477%#E%/4K%$@L%+ED728E%/,&

? *=:ME;;4:C27%&E=G48E;%H5;@%8:GE=? &E@5D

? '=24C4C>

? )2@2%,4>=2@4:C

? )2@2%$C@E>=2@4:C

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !

? .@@:=A5B4AC%A:%2DE2B8F%G4B2B8427%H2B2>FHFBA%2A%A9F%;2HF%A4HF

? ,:DF=B%G4B2B8427%;C;AFH;%2=F%6547A%:B%2%@72AG:=H

? *72AG:=H%H2C%6F%7FEF=2>FD%4BA:%65D>FAI%=F@:=A4B>I%:A9F=%BFFD;

? .@@:=A5B4AC%A:%=2A4:B274JF%FK4;A4B>%;C;AFH;I%F<><%;4B>7F%EFBD:=%@2CHFBA%2@@=:289%G:=%277%AC@F;%:G%EFBD:=;

? &A2BD2=D4JFD%192=A%:G%"88:5BA;

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

!:3%#477%#F%/4K%$AL%.@@:=A5B4A4F;%.@FBFD%6C%+F@728FHFBA

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !

? )@;4=@A &:75B4:C%/@2B5=@;? 17:5AD62;@A%

&:EB32=@D2;D2D&@=F48@

? &4C>7@%&4>CD.C

? &B=@2G74C@A%3:=HE7:3;

? I5;4C@;;%/5C8B4:C274BJ? "88:5CB4C>%K%/4C2C8@? +@L:=B4C>%K%"C27JB48;? 1:C;:74A2B@%K%17:;@? /4C2C8427%*72CC4C>? (ML@C;@;? *=:85=@G@CB? $CF@CB:=J? *=:N@8B;? O=2CB;%,2C2>@G@CB

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

!:3%#477%#@%/4M%$BP%,2=H@B%+@;@2=89

!"#$%& '"&% ()&*+*&,!"#$%&'(&)*'+ ,-./011"2&34&567&.8&97:,&";<&96,

=-;>&'(&)*'+ ,-./011"2&34&56?&.8&97:, ";<&96,

=-28&)*'+&@ ,>A1>/.>#&)*'+ 56? ?#3$>BB0;C(&?#3A3B"2&DE"2-"103;B(&?#3<-$1&,>2>$103;(&F3;1#"$1&DG>$-103;

9$13.>#&)*'+ 6!, 5>A2"$>/>;1&?#3H>$1&F3//>;$>B

9$13.>#&)*'+&@I3E>/.>#&)*)*J!"8&)*)'

6!,&5>A2"$>/>;1 7/A2>/>;1"103;K>B10/"1><&')L'M&/3;1%BN

O !0C#"103;O 7;1>C#"103;O :>B10;CO :#"0;0;CO P"-;$%

QRSR77&,:R:D&TD?R5:!DI:&96&DTUFR:79IQ"V"00?-.20$,$%332BW3#C !

?#3$-#>/>;1&43#&#>A2"$>/>;1&A#3<-$1&";<&"BB3$0"1><&B>#E0$>B

-./(/0.(123(/(4535/!2676!53238'59/.:(!.8/

S%>;&S022&S>&60G&71X&9E>#"22&:0/>20;>

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !"

? *=4@2=A%B5;4CD;;%.3CD=%E .FF48D%:F%/4;827%&D=G48D;

? *=4@2=A%'D89C:7:>A%.3CD=%E .FF48D%:F%$CF:=@2H4:C%'D89C:7:>A%&D=G48D;

? '=4EIDGD7%+DJ=D;DCH2H4GD;%:F%0;D=;%39:%4;;5D%89D8K;%H:%LDCM:=;

? .FF48D%:F%&89::7%/28474H4D;%N%&5JJ:=H%&D=G48D;

? .FF48D%:F%&H5MDCH%&5JJ:=H%&D=G48D;

? 1:@J7DO%"=D2%+DJ=D;DCH2H4GD;

? &89::7%+DJ=D;DCH2H4GD;

? .H9D=%!23244%;H2HD%2>DC84D;

? (CHD=J=4;D%'D89C:7:>A%&D=G48D;

? )DJ2=H@DCH%:F%"88:5CH4C>%N%PDCD=27%&D=G48D;

? )DJ2=H@DCH%:F%B5M>DH%N%/4C2C8D

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

#9:Q%&H2KD9:7MD=;

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !!

? +/$%@:%ABC:;A%;@2DD%@:%E:FA=G%;H;@AE;%2GF%C=:8A;;A;

? *=:DA;;4:G27%&A=I48A;%AG>2>AEAG@%;@2=@AF

? )A@247%4EC7AEAG@2@4:G%2=894@A8@5=A%:D%;@=2@A>48%C72G%34@9%/,&%=AC728AEAG@%2;%2%8:EC:GAG@%:D%@9A%4EC7AEAG@2@4:G%2=894@A8@5=A

? +AJ54=AEAG@;%>2@9A=4G>%D:=%/,&%=AC728AEAG@%;@2=@AF

? *=:85=AEAG@%AG>2>AF%34@9%/,&%=AC728AEAG@

? #:=K4G>%34@9%;@2@A%2>AG84A;%4G%;5CC:=@%:D%!L%MNOPQ%D4G2G8427%F2@262;A%D:=%5;A%6H%277%;@2@A%2>AG84A;

? ";K4G>%D:=%L.(%4GC5@%:G%392@%D=AJ5AG8H%2GF%G2@5=A%:D%5CF2@A;

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

-AB@%&@AC;

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !"

&??@4A>%B:CD $EF=:G?%65H>?B4A>%H:3A%B:%;89::7%7?G?7D $EF=:G?%F=:85=?E?ABI%?A2674A>%6?BB?=%F=484A>%2AH%J2;B?=%H?74G?=KD $EF=:G?%J4A2A8427%=?F:=B4A>I%F=:G4H4A>%H?B247%H=477LH:3A%2AH

5FLB:LB9?LE4A5B?%H2B2D $EF=:G?%J4;827%B=2A;F2=?A8K%2AH%J4H?74BKD *=:G4H?%E:=?%;?7JL;?=G48?%B::7;D *=:G4H?%6?BB?=%=?8=54B4A>%B::7;I%7?BB4A>%;89::7;%H=4G?%A??H;

!"#$#%"$&'($#$)*(*#+',-,+*('(./*0#"1$+".#

"=?2;%:J%"BB?AB4:A

!"#"$$%&'"'(%)(*"+',(-'%./%()01"'$.-!23244*56748&89::7;<:=> !"

!"#$%&'($)