FIELD EDUCATION MANUAL - vanguardcollege.com€¦ · FIELD EDUCATION MANUAL Fall 2017 ... manual. Field Education Orientation ... € Covenant is signed by student,

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FIELD EDUCATION MANUAL Fall 2017 - Winter 2018

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12140- 103 Street Edmonton AB Phone: (780 452-0808 Fax: (780) 452-5803 Practicum Professor contact ____________________ (Please direct all questions and concerns to your practicum professor)

Field Education

Developing Innovative, Spirit Filled Leaders

With God’s guidance, blessing and help, the Field Education Department seeks to:

1. provide students with ministry experiences that are meaningful, challenging, and rewarding 2. help students gain greater certainty of their calling 3. help students develop becoming more innovative, spirit-filled, and able to lead 4. provide ministries with students who are teachable, dedicated, and dependable 5. partner with ministries in the formation of capable leaders for God’s kingdom

A Word from the Field Education Department

On behalf of the Faculty and Staff of Vanguard College, we wish to extend to you our warmest welcome. May God richly bless you this year!

Field Education is designed to help students in their specific program put into practice what they are learning in the classroom. The wonderful part of field education is that you are also are influenced and overseen by other ministers in local churches and ministries. Not only that, but Field Education provides you with a meaningful outlet for your gifts and abilities making a difference in this world.

~Sean Anderson ~Andrea GoobieSean Anderson Andrea Goobie Field Education Director Field Education Administrator Vanguard College Vanguard College (780) 452-0808 (780) 452-0808 [email protected] [email protected]

Due Dates Field Education Forms and Guides must be emailed or handed in to the Practicum teacher on the week they are due. Church attendance forms must also be submitted each semester. Students who do not hand in these forms can lose up to 10% of their practicum grade.

DUE DATE ITEM DUE DATE ITEM

Week of Sept. 18-22 (for upper years). Week of Sept. 25-29 (first years).

Covenant New Supervisor Profile (if

applicable)

Week of Jan. 22-26 Monthly Report or Covenant/New Supervisor

Profile (if applicable)

Week of Oct. 23-27 Monthly Report & Self-Assessment

Week of Feb. 5-9 Monthly Report

Week of Nov. 6-10 Monthly Report Week of Mar.5-9 Monthly Report & Self-Assessment

Week of Dec. 4-8 Monthly Report Supervisor Fall Evaluation

& Church Attendance

Week of April 9-13 Winter church attendance Monthly Report Final Evaluation

Field Education Department Vanguard College !2

mailto:[email protected]


Note: Students are required to present Supervisor Evaluation Forms AFTER they have been filled out and discussed with the ministry placement supervisor. Depending on the preference of the Practicum Professor these forms can be filled out online at http://www.vanguardcollege.com/current-students/ and emailed to your practicum teacher. They can also be filled out in paper format and then brought to class for review by the Practicum Professor. If your practicum teacher requires it, please print out the forms and present them in class. It is your responsibility to keep track of your own forms.


http://www.vanguardcollege.com/current-students/

CONTENTS

Field Ed A Word from the Field Ed Department…………………………………… 2 Due Dates…………………………………………………………………… 2

How to use This Manual ………………………………………………………………… 5 Field Ed Orientation………………………………………………………………………. 5

The Purpose of Field Ed…………………………………………………… 5 The Heart of a Quality Placement………………………………………… 6 Ministry Standards………………………………………………………….. 6 Finding a Placement……………………………………………………….. 7 The Process…………………………………………………………………. 7 Roles & Responsibilities……………………………………………………. 8

Spiritual Life Attendance………………………………………………………………… 8 Students Who Leave Mid-Year…………………………………………….. 9 How your grade us Calculated…………………………………………….. 9

Contact Information………………………………………………………………………. 9 Field Ed Reporting Check List………………………………………………………….. 10 Monthly Reports

September……………………………………………………………………. 11 October……………………………………………………………………….. 12 November……………………………………………………………………. 13 December……………………………………………………………………. 14 January……………………………………………………………………….. 15 February……………………………………………………………………… 16 March & April ………………………………………………………………… 17

Church Attendance Fall Semester…………………………………………………………………. 18 Winter Semester……………………………………………………………… 19

Self Assessment Fall….……………………………………………………………………………20 Winter…………………………………………………………………………… 21

Student Field Ed Survey…………………………………………………………………… 22


How to Use This Manual This manual has been provided for you to keep track of your ministry experience at the college. It provides all of the instructions that you will need to have meaningful and rewarding practicum. This manual also includes information that you will provide to your field education supervisor as you seek to establish a ministry placement. All of the forms that you need for reporting your activities and recording your insights are included. Our hope is that you will have a portfolio of all of your ministry experience that you will be able to present to future ministry opportunities.

Please keep all of your forms in your manual at all times. Have all of your forms completed and submitted to your practicum teacher by the due dates listed in this

manual. You and your practicum teacher will decide if you will use electronic forms or paper, either way be sure to have your forms handed in by the due dates in this

manual.

Field Education Orientation

Listed below are all the areas that you will need to discuss to fully understand field education. It is imperative that you understand each of the boxes below. This will ensure a successful field education experience for you. If you have any areas of field education that you are unsure of please direct questions and concerns to your practicum professor and they will be happy to bring more clarity.

□ I understand why we do field education. □ I understand what is the heart of a quality placement □ I know what a good placement is □ I understand what my roles and responsibilities are as a student in a placement □ I understand what my supervisor’s role and responsibilities are as a supervisor □ I understand attendance requirements (Chapel, church, placement) □ I know what to do with my weekly field education reports & evaluations. □ I know what are the ministry standards which I must keep for my placement □ I know how to find a good placement (for upper years)


The Purpose of Field Education

The primary objective of the Field Education program at Vanguard is to help you develop a willingness to serve others and a commitment to a lifetime of brining glory to God through service, regardless of vocational calling.

Vanguard College is concerned with both the academic development of the student and the development of the whole person. Ministering to those with spiritual, emotional and physical needs will help you to reach a higher level of maturity and responsibility. Field Education will help you:

• To Love God and love people. • To develop leadership skills. • To develop your unique ministry gifts. • To experience a variety of situations in which you can integrate classroom learning with life experience.

Wherever you do your Field Education, your responsibilities should: • Be systematic (preferably weekly). • Require preparation. • Be adequately supervised. • Contribute to your development of ministry skills through direct contact with people. • In the last two years of the diploma and degree programs, be related to your vocational and life goals.

The Field Education program at Vanguard also aims to encourage students to develop a deeper personal walk with Christ. This is done primarily through involvement in times of personal and corporate worship, Bible study, and prayer. While you will strengthen these disciplines in your classes, the College has prepared Chapel, Spiritual Enrichment and RESET Days as essential and required components of your Field Education curriculum. A portion of your field education mark takes into consideration participation in these areas.

The Heart of a Quality Placement The heart of a quality placement is the dynamic of the relationship between student and supervisor. Investment in the life of the student begins with the commitment to invest regularly scheduled time for supervision. Leading, guiding and providing the student with meaningful feedback are at the heart of Field Education.

Here are the tasks required of the Supervisor to make a quality placement:

♦Documentation: The Ministry Covenant provides a place for your Supervisor to describe the nature of your duties, the name of the organization and the Supervisor of the placement. ♦Orientation: The effective Supervisor will keep you informed of his/her expectations and your responsibilities. ♦Supervision: The Supervisor must regularly allocate time for the purpose of relationship development, providing direction, accountability and encouragement. Students: If this is not happening, please speak with your Practicum Teacher. ♦Evaluation: Twice a year, the Supervisor is asked to take time with you to evaluate your performance. This will take place at the end of each semester.

Ministry Standards

Every community has standards for involvement in ministry (even professional sports teams have a dress code for travelling to and from games!), and Vanguard College is no different. When taking part in individual or team ministry the students are required to adhere to the guidelines in the Student Handbook and the guidelines of the organization they are ministering with or through. Both standards must be taken into consideration at all times. If the two standards seem to conflict, students need to discuss this with their Practicum teacher as soon as possible.


Finding a Placement (Upper year students only) All placements must be approved by the Practicum Professor, and should be done in the context of a local church or a Christian para-church organization. Students requesting a placement elsewhere (i.e., in a secular setting) must have it approved by both their Practicum Professor and their Program Director. Because of this, students should not make placement commitments before getting approval for them.

Placements should be meaningful, challenging, and rewarding:

Is it Meaningful? Will you observe and learn something new Can you make a valued contribution to the ministry You will receive quality time from the supervisor

Is it Challenging? There are aspects of the ministry that are new to you It will increase your faith dependency on the Lord There are aspects of your responsibilities that extend your gifts and abilities

Is it Rewarding? Being there makes a difference for you and the participants You meet new people and build relationships You will receive encouragement, feedback, and instruction from your supervisor You will grow in your relationship with Christ

Is it Developmental? At Vanguard College we are very intentional about our Mission to develop innovative, Spirit filled leaders. As such, we desire that students have opportunity to develop in each of these areas, innovation, the spirit filled life, and in leadership abilities. Students will have:

€ opportunities to be involved in an innovative ministry € chances to discover creative solutions to situations € to extend their ability to be creative in ministry € challenges to draw on the Holy Spirit for guidance and strength € situations where they will be required to minister in the power of the Spirit € opportunities to lead a group, an event, or a meeting € responsibility to make decisions in group and individual settings € plan, or be part of a planning process

The Process

€ Be Aware of the Various Ministry Opportunities € Visit the possible placement site € Check with Practicum Teacher for Approval € Approach the Supervisor € Complete the Ministry Covenant € Covenant is signed by student, supervisor and practicum teacher € Complete and submit monthly reports to the practicum teacher


Roles and Responsibilities

Students: 1. Be present and prepared for Field Education responsibilities. 2. Inform your Supervisor in writing one full week in advance should absence be necessary (unless it is an

emergency). 3. Be loyal to the overall church/agency program and to attend in-Education training as required by your

Supervisor. 4. Present yourself in a manner which:

→ Is polite and courteous to leadership and the public → Is neat and tidy in dress and personal hygiene → Is discrete and appropriate in conversation

Supervisors: 1. Are willing to take time to get to know, work with, observe and counsel the student. 2. Demonstrate true concern for the Student and will give personal interest and providing prayer support 3. Are able to give the Student sufficient freedom for development of individual style of ministry, use of

spiritual gifts, and ministry creativity. 4. Will gently and compassionately point out strengths as well as weaknesses and make suggestions for

improvement. 5. Are committed to the life-long joy of seeing others develop and succeed. 6. Are prepared to complete candid reports that reflect the Student’s successes, growth areas, strengths,

weaknesses, and progress.

Spiritual Life Attendance Vanguard College has initiated a structure to assist you in gaining fuller reward from participation in a variety of activities designed to strengthen spiritual development and your walk with God. While chapel and weekend service attendance is part of their practicum class mark, students will be permitted to miss five chapels each semester. If a sixth absence occurs, the student will need to meet with his or her Program Director, who will decide on whether or not marks (10%) will be deducted from the student’s practicum mark. If seventh absence occurs, the student will meet with the Dean of students to discuss his or her continued Chapel absences. Student attendance is expected at all Spiritual Life Activities in the semester and required at RESET and Spiritual Emphasis Days. Only in rare extenuating circumstances will the Dean of Students grant semester-long exemption from participation.

Note: chapel excusals of an ongoing nature are to be requested from the Dean of Students. Once the request is granted the Program Director, the Field Education Department and the Practicum Professor will all be notified via email by the Dean of Students. The Field Education Department will keep a record of these types of excusals. The student is also encouraged to keep a record of this.

Spiritual Life Activity Number of Unexcused Absences Permitted Per Semester

Weekend Church One per semester

Tuesday & Thursday Chapel Services

Five per semester


Students Who Leave Mid-Year

Field Education courses are academic in nature and are a full year course. Students leaving Vanguard before the end of an academic year and do not make arrangements with the Director of Field Education to complete their work off campus, will receive a “Fail” for the entire year of Field Education.

How Your Grade Is Calculated

1. Placement Service: Your grade is a combination of your Practicum Class Grade, your Supervisor’s evaluation of your weekly field service and your Spiritual Life Activity participation.

2. Timeliness: All forms are to be submitted to your Practicum Teacher. If for some reason you are unable to submit the Field Education Workbook in the day required your workbook will not be graded until ALL documentation is complete.

Contact Information

Program Director Email Address

Intercultural Ministry HMS

Allan Waine: Calvin Somerville:

[email protected] [email protected]

Children & Family Ministry Ignite

Sean Anderson: Hayley Neufeld


Pastoral Leadership Quest

Mark MacKnight: Denise Biziaev:


Music / Worship FUEL

Gerry Paulson: Gerry Paulson:


Youth Ministry

Merge

Matt Ball: Denise Lang: Andrea Goobie:

[email protected] [email protected] [email protected]


mailto:[email protected]?subject=


Field Education Reporting Checklist

This reporting checklist is to be signed by the practicum instructor in order to keep track of all completed reports and evaluation forms that have been submitted. It is suggested that you bring your Field Education Manual to each practicum class and ensure that it is up to date before class.

Required Form Due Date Date Submitted

Instructor’s Initial

September Report: New Supervisor’s Profile & Covenant

Week of Sept.18-22

October Reports Week of Oct. 2-6

Self Assessment 1 Week of Oct. 23-27

November Reports Week of Nov. 6-10

December Reports Week of Dec. 4-8

Fall Church Attendance Week of Dec. 4-8

Fall Evaluation Form Week of Dec. 4-8

January Reports (Hrs. for Dec.). Covenant and New Supervisor Form (if applicable).

Week of Jan. 15-19

February Reports Week of Feb. 5-9

Self Assessment 2 Week of Mar. 5-9

March Reports Week of Mar. 5-9

April Reports Week of April 9-13

Winter Church Attendance Week of April 9-13

Final Evaluation Form Week of April 9-13


September Field Education Report (Due Week of Sept.18-22) Student Name: ______________________________________________________________________________________

Brief outline of your upcoming involvement: comments / insights / duties: ___________________________________________________________________________________________________

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What was the biggest highlight from your practicum class this month?

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How are you settling in/adjusting to your placement?

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What has been a growth area for you this month?

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What are your goals for next month?

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What do you need from your Placement Supervisor or Practicum Professor to help you meet these goals?

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In what ways have you taken time to develop your spiritual life this month (E.g., Bible reading, solitude, fasting, prayer, etc.)? What was one key ‘take away’ for you?

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October Field Education Report (Due Week of Nov. 6-10) *For this month ONLY, please add any hours you did in your September placement to this month’s report*

Student Name: __________________________________________________________________________

How did you see God move in your life and/or placement this month?

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Please answer one of the following questions: What have you learned about God this month? What do you think your next spiritual step is (and how can we help you get there)?

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Did you meet the goals you set last month? If not, why, and if so, what are some new goals?

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Is there anything else you need to speak with your practicum professor about or that you would like prayer for this month?

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Date Hours Of Prep Ministry Hours

Your Role In This Ministry / Service / Activity

TOTALS COMBINED TOTALS =


November Field Education Report (Due Week of Dec. 4-8) Student Name: __________________________________________________________________________


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December Field Education Report (Due Week of Jan. 15-19) Student Name: __________________________________________________________________________


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January Field Education Report (Due Week of Feb. 5-9) Student Name: __________________________________________________________________________


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February Field Education Report (Due Week of March 5-9) Student Name: __________________________________________________________________________


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March & April Field Education Report (Due Week of April 9-13) Student Name: __________________________________________________________________________


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Fall Semester Church Attendance Regular church attendance is an important part of Field Education and College life. You are asked to make every effort to attend one regularly scheduled worship gathering per weekend. If for some reason you are unable to attend church, please consult your practicum teacher for permission to be absent.

Morning Evening Other Weekend Service

Week 1

Week 2

Week 3

Week 4

Week 5

Week 6

Week 7

Week 8

Week 9

Week 10

Week 11

Week 12

Week 13

Week 14

Week 15


Winter Semester Church Attendance Regular church attendance is an important part of Field Education and College life. You are asked to make every effort to attend one regularly scheduled worship gathering per weekend. If for some reason you are unable to attend church, please consult your Program Director for permission to be absent.

Morning Evening Other Weekend Service

Week 1

Week 2

Week 3

Week 4

Week 5

Week 6

Week 7

Week 8

Week 9

Week 10

Week 11

Week 12

Week 13

Week 14

Week 15


Field Ed Self Assessment - Fall

You are encouraged to thoughtfully consider the following questions and answer them candidly. Self-evaluation is an important tool in your personal and professional development.

Rate yourself in the following: 1=fail; 2=poor; 3=average; 4=good; 5=excellent; NA=not applicable

I arrived on time consistently or informed my supervisor if I was going to be late or absent NA 1 2 3 4 5

I made an effort to learn new tasks appropriate to my placement duties NA 1 2 3 4 5

I was enthusiastic and motivated to do my best NA 1 2 3 4 5

I was aware of personal strengths & limitations NA 1 2 3 4 5

I made in effort to serve with a positive attitude NA 1 2 3 4 5

List the ministry opportunities you’ve had so far this semester: _________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

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What are some key observations that you have made? _________________________________________________________________________________________

_________________________________________________________________________________________

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What have you learned about your gifts and skills for ministry? _________________________________________________________________________________________

_________________________________________________________________________________________

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What area would you like to challenge yourself a little more? _________________________________________________________________________________________

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Field Ed Self Assessment - Winter

You are encouraged to thoughtfully consider the following questions and answer them candidly. Self-evaluation is an important tool in your personal and professional development.

Rate yourself in the following: 1=fail; 2=poor; 3=average; 4=good; 5=excellent; NA=not applicable

I arrived on time consistently or informed my supervisor if I was going to be late or absent NA 1 2 3 4 5

I made an effort to learn new tasks appropriate to my placement duties NA 1 2 3 4 5

I was enthusiastic and motivated to do my best NA 1 2 3 4 5

I was aware of personal strengths & limitations NA 1 2 3 4 5

I made in effort to serve with a positive attitude NA 1 2 3 4 5

List the ministry opportunities you’ve had so far this semester: _________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

What are some key observations that you have made? _________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

What have you learned about your gifts and skills for ministry? _________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

What area would you like to challenge yourself a little more? _________________________________________________________________________________________

_________________________________________________________________________________________

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Student Field Education Survey This is a sample of the Field Education Survey that each student is asked to take. Please note that this survey will be handed out on the last day of your practicum or internship class. You do not need to do this survey below unless you miss having the opportunity to do it in your last practicum class. If that is the case then please do this survey below and hand it into the office. Evaluate your field education experience by the extent to which you agree or disagree with the following statements.

Please comment on any of the questions above:

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

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strongly disagree

disagree agree strongly agree

I felt documenting my field education experience was manageable

1 2 3 4

I gained practical ministry experience 1 2 3 4

I received valuable input from my ministry placement supervisor 1 2 3 4

I met at least once a month with my ministry placement supervisor

1 2 3 4

I found my Field Education placement workload manageable. 1 2 3 4

I feel more prepared for ministry than at the beginning of the year.

1 2 3 4

I feel a sense of personal satisfaction with my field education experience this year.

1 2 3 4

I feel that my ministry this year made a difference for the kingdom of God

1 2 3 4

My placement this year directly related to my life calling 1 2 3 4

My placement this year has helped confirm my calling 1 2 3 4


Documents

FIELD EDUCATION MANUAL - vanguardcollege.com€¦ · FIELD EDUCATION MANUAL Fall 2017 ... manual. Field Education Orientation ... € Covenant is signed by student,