field report at TIA

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TANZANIA INSTITUTE OF ACCOUNTANCY

TITLE: ASSESSMENT OF TENDERING PROCEDURES

CAMPUS: DAR ES SALAAM

DEPARTMENT OF: PROCUREMENT

BACHELOR DEGREE IN: PROCUREMENT AND LOGISTIC MANAGEMENT

FIELD REPORT

NAME: MRINDOKO KHAMISI, S.

REG.NO: DSM/BPLM/13/11518

ACADEMIC YEAR: 2015/2016

SUPERVISOR: MR.

SUBMISSION DATE: MAY

A FIELD REPORT SUBMITTED IN PARTIAL FULFILMENT FOR THE A ARD OFBACHELOR DEGREE IN ACCOUNTANCY !BAC" OF TAN#ANIA INSTITUTE OF

ACCOUNTANCY !TIA" DAR ES SALAAM CAMPUS. MAY 2016

1


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EXECUTIVE SUMMARY

T$% &%'(&) *+ -( ) A++%++ % ) ( T% %&* P&(4% &%+ * K(&( % D*+)&*4) 4( 4* . T

+) 7 %&) % &( 09)$ : 7 )( 10 S%')% -%&. T$% * )% )*( ( )$% +) 7 + )( %; * % )$%% %4)* %+)*( + )( )$% 4((& * )(& +( + )( %) &% %< ) * (& )*( .

H( %


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AKNOWLEDGEMENT

I ( * % )( & ) 7 & )% )$ )( ( & * $)7 G( (& $*+ - %++* +, (


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LIST OF ACRYNOM

BPLM@ BACHELOR DEGREE IN PROCUREMENT AND LOGISTIC MANAGEMENT

GRN@ GODS RECEI ED NOTE

KDC @ KOROG E DISTRICT COUNCIL

LPO @ LOCAL PURCHASING ORDER

MD @ MUNICIPAL DIRECTOR.

PMU @ PROCUREMENT MANAGEMENT UNITY

PPA @ PUBLIC PROCUREMENT ACT

PPRA@ PUBLIC PROCUREMENT REGULATORY AUTHORITY

TIA@ TAN#ANIA INSTITUTE OF ACCOUNTANCY


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ContentsE ECUTI E SUMMARY..............................................................................................................*

AKNO LEDGEMENT.................................................................................................................**

LIST OF ACRYNOM.....................................................................................................................***

CHAPTER ONE..............................................................................................................................11.0 INTRODUCTION................................................................................................................1

Wards ..........................................................................................................................................5

O


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CHAPTER ONE

%.# INTRODUCTION

K&r&'() *+ ( % ( )$% %* $) *+)&*4)+ (T R% *( * T = *. I) *+ -(& %&% )( )$% (&)$ -7

)$%L +$()( D*+)&*4), )( )$% % +) -7 )$%M $%= D*+)&*4), )( )$% S( )$ -7 )$% H % * D*+)&*4)

)( )$% %+) -7 )$%K* * &( R% *(.

T$% K(&( % *+)&*4) C( 4* + %+) - *+$% * 198 * )%& + ( )$% '&(


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%.%. F,-a-1,-'

T$% C( 4* $ + ) ( +( &4%+ ( +, ( +( &4%+ %;)%& +( &4%. T$% I )%&

* 4 % 4( %4)*( ( P - *4 + )$&( $, ) ;%+, %%+, L*4% +% 4$ & %+. O )$% ()$

%;)%& +( &4% * 4 % + -+* %+ &( 4% )& (


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Ma-a')5)-+

T$% K(&( % D*+)&*4) C( 4* ('%& )%+ %& *&%4)*


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F,-a-1,a P)r7&r5a-1) Iss8)s

R)2)-8)

T$% D*+)&*4) C( 4* 4( %4)% ( ) ( S$+. 131,55 ,89 &( ( +( &4%+ * +) )$

* )%& &%


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* %&% 4% -%) %% )$% 4) &%


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• M =* %

• M (

• M ( =*

• M( -(

• M+ -* =*

• M 7 =*

• N ( -%=*

• *&*.

K&r&'() *+ )( * T = *, *)$ '(' )*( ( ,000 * 2002. I) *+ )$% * 4% )&% (K(&( % D*+)&*4), $*4$ *+ *)$* )$%T R% *(.

O2)r2,)(T$% )( *+ )$% +% ) ( )$% A *4 D*(4%+% ( T $ + 4 )$% & 4$ &4$ % *4 )% )( S).M*4$ % A A % +. I) +( $ + )% 4$%& T& * * 4( % % -%& ( +%4(+4$(( +.

T$% *+)&*4) *+ & * % -7 )&*- ) &*%+ ( )$% ' * &*


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1.2 BASIC FUNCTION OF KOROGWE DISTRICT COUNCIL

KD C + ( % ( )$% (4 G(


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T( % + &% )$ ) )$% *+)&*4) % *


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• T$% +) % ) *+ +( * *)% &( 44%++*-* *)7 ( +( % * (& )*( * +( % %' &)

% )( )$% 4( * % )* ()$%& 4* *)7. T$*+ *+ ( % -7 4( ' &* )$% 4( )& 4) (4 % )


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)$% )%&* + % * *&% >

% * *+*)*( '%& *) )( % + &% )$ ) &%> *&

&*+% -7 )$% ''&('&* )% ( *4%&, )$*+ *


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$.%.! ATTENDING TO TENDER BOARD MEETINGS

A))% * )( )% %& -( & %%)* + + +) % ) (& % & * ' &'(+% - ) () (& * %

K(&( % D*+)&*4) C( 4* )% %& -( & + 7 %%) )( *+4 ++ < &*( + % + '&%' &%

+%4&%) &7 ( )$% )% %& -( & .

$.%." UPDATING LEDGERS

A )%& % *' % )+ +'%4* *4 )*( +, & * + B* ( )*)*%+ !BO ". T$% '&(4 &%

+%4)*( '&%' &%+ )% %& (4 % )+ %+ )$% )% %&* '&(4%++ +( + )( (-) * 4(

4( )& 4)(&+ (& )$% %;%4 )*( ( < &*( + '&( %4)+ %&) % -7 )$% C( 4* .

Pr&18r)5)-+ (,+ H)a + d)*ar+5)-+


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P&(4 &% % ) +%4)*( &%4%*


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$.%.= PARTICIPATION IN ANNUAL PROCUREMENT;

D &* '& 4)*4 T& * * )$ ), P&(4 &% % ) ' * *+ * '(&) ) % % % ) (

'&(4 &% % ) * (+) '&(4 &% % ) +7+)% + &( )$% (& , )$ ) )(&7 &%> *&%

(& )$% ' - *4 % )*)*%+ )( '&%' &% '&(4 &% % ) ' , )$% *&+) ) + + )( *

*)% +/ (( + ()$%& ++%)+ )$ ) +) -% * 4 % + % * )$% ' )$(+% %;*+)* - ) $

() -( $) *+ )$% '&%


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$.$L&1a *8r1 as) &rd)r 3LPO4 *r&1)ss,-'

T$% (4 P &4$ +% O& %& !LPO" *+ )$% P&%' &% -7 )$% P&(4 &% % ) %' &) % ) (& '&(4

M % % ) U *) !PMU". I) *+ +( ( + P &4$ +% O& %&.

T$*+ (4 % ) *+ '&%' &% +(( )%& &%4%* /8+ 5a6 d,77)r 7r&5

&-) &r'a-,?a+,&- +& a-&+ )r> a-d a s& 58s+ a2) s&5) 1&-d,+,&-> as *)r /) &( sa5* ) * )as)

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$. Iss8,-' a-d r)1),2,-' +)-d)r d&185)-+;

T$ + )% %& (4 % ) % + )$% (4 % ) '&%' &% -7 '&(4 &* % )*)7. T$%+% (4

4( ) * )$% %+4&*')*( ( *)% / (( + )( -% -&( $) -7 )$% > * *% + '' *%& &* )$% )%

'&(4%++.

D &* 7 '& 4)*4 T& * * I +% )( ' &)*4*' )% * )$% '&(4%++ ( +% * )$%+% (4

+ '' *%+/-* %&+, )$%+% )% %& (4 % )+ 7+ * %& * '&*4% %'% * ( )$%4( ) * % . P&(4 &% % ) %' &) % ) ()$%& )%4$ *4* &% )( '&%' &% + %+) )$% '

D &* )$% '&(4%++ ( *++ * /+% * )$%+% (4 % ) )$% + '' *%& *+ &%> *&% )( 4( %

%))%& )$ ) * )&( 4% $*+ 4( ' 7 $* +% )$ $%/+$% * -% &% *+)%&% *+ )$

&% *+)&7. P 7 % ) 4 -% ( % )$( $ )$% - (& 44( ) %' &) % ) 4 -% +% )( &%4%*<

4 +$ *


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)% *+ +( )$% ('% * 7 ( )% %& +( + )( * )$% * %& ( )$% )% %&, A 7 )% %&

( )( $ *+*)% )% %& +%4 &*)7

T$% % 4$ )% %& + + ''(+% )( -% +* % +* % -7 )$% 4$ *&'%&+( / 44( )* ( *4

'&%+% ) $% ( PMU ( % &%'&%+% ) )*


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O 4% )$% '&(4%++ ( ('% * *+ ( %, * (& %& )( * )$% -* %& )( -% * *&% % ).

• T( % + &% (( + + '' *% %%) +'%4* *4 )*( + ( )$% ' &4$ +% (& %&

• T( % + &% - )4$ -%& %;'*&% )% * 7 &% (4 % )

• T( ' 4 * +'%4) )$% (( +

• T( '&%' &% )$% &%4%*


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T$ + &%4%*


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A +( )$% $( % '&(4%++ * -% + '%&


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PROCUREMENT CYCLE

A) )$% K(&( % D*+)&*4) C( 4* )$% P&(4 &% % ) 474 % +) &)+ &( )$% +%& %' &) % ). U

%' &) % ), )$%7 * *)* )% '&(4 &% % ) -7 4( ' %)* )$% &%> *+*)*( (& (

)$(&*)7 &( )$% $% ( )$% %' &) % ) 4( 4%& % , )$% D*+)&*4) E;%4 )* *+*)*( (& *+ (& & % )( '&(4 &% % ) +%4)*( $%&% )$% > () )*( + &% &*))%

+ '' *%&+ (& +%&


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Pu!"$asin( "+"'e

I%enti,+ su**'ie!-

ConKDC"t a a!%/

De'i&e!+0

De&e'o* s*e"i1"ation2.

KEY

1. U+%& &*+% +'%4* *4 )*( +% ) )( P&(4 &% % ) M % % ) U *) !PMU".

2. U+%& '&(4 &% % ) % % ) *) & + +'%4* *4 )*( + '&(4 &%% % ) *) +% ) > () )*( + )( + '' *%&+.

3. S '' *%&+ > ()% )$%*& (+) 4( '%)*)*


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CHAPTER THREE

.%ANALYSIS

.$ GAPS BETWEEN THEORY AND PRACTICESI 7=* )$% +*) )*( ( K(&( % D*+)&*4) C( 4* 4( 4%& * )$% '&(4 &% % ) %' &)

(4 +% ( +% *&% '

&% )* %' &) % )+ *)$* )$% (& *= )*( +( +) '&%' &% % & 7 )$%*& &%> *+*)*( +

4* *) )% )$% '&(4 &% % ) '&(4%++ + )$% '&(4% &% &%> *&%+.

I )$% & %) $ ) ''% &+ &% )% )( $ ) % % * 4 ++, %. . * '&(4 &% % ) '&(4%++ *

+)%' + *''% *) 7 % )$% % )*&% '&(4%++ )( -% +4& ''% . A )$% (+) * '(&) ) )$* * )$

'&(4 &% % ) '&(4%++ +)(&%+ ('%& )*( *+ 4((& * )*( 4(('%& )*( -%) %% )$% (& %

I) *+ % & ) )$ ) ) )$% )* % ( &%4%* *)% %> , -%4 +% * &%4%*


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3.2.1 TRAINING ASSESSMENT

T& * * ++%++ % ) + %;4% % ) +* 4% )$% *


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KDC %


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* 4 +% ( 7 > %&7 I ( + (& )$%*& ++*+) ( 4%. M(+) ( )$% KDC +) % -%&+ +

'& *+% + (


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G% %& 7, I % (7% (& * *)$ )$*+ O& *= )*( I % )( %%) 7 %;'%4) )*

N% )$* + $*4$ I % & $% ' % )( -&( % 7 '&(4 &% % ) ( % % $* % )$% '&(- %

4% %&% +( *&% )( '&%' &% &%'(&)+ - ) + '%&


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I ( * % )( % 4( & % )$% * +)*) )*( )( (& *=% &% &


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field report at TIA