File Management, MS Office and Editing

MLIS Multimedia Technologies in Teaching Foreign Languages

June 2003 Nathan L. Love

File Management: Directories Organize your hard

disk into directories and subdirectories with names meaningful to you.

Choose the option that allows you to see file extensions.

File Management: Directories To work with your

arrangement and the names of your directories and subdirectories, you have two tools in Windows:

Windows Explorer My Computer

File Management: Directories Windows Explorer To bring it up either right-click on Start button

or Depress and hold the Windows key and press ‘e’.

My Computer To bring it up click on the

My Computer icon on the desktop (opening screen).

File Management -- Extensions

What are:

*.pdf files?

*.htm files?

*.xls files?

*.ppt files?

*.doc files?

*.txt files?

*.jpg files?

*.bmp files?

*.gif files?

File Management -- Extensions To make file extensions

visible in Windows XP: Go to Control Panel Select Appearance and

Themes Select Folder Options On View tab, check off

Hide extensions …

File Management -- Extensions To make file

extensions visible in Windows 95/98:

Go to Explorer Select View Select Folder

Options On View tab, check

off Hide extensions …

MS Office: Word, PowerPoint, Excel

MS Office 97, 2000, 2002 (XP) ~ MS Windows

The big three programs/applications: MS Word (*.doc

MS PowerPoint (*.ppt)

MS Excel (*.xls)

Editing in one is like editing in all.

MS Office: Editing

Copy

Click or highlight an item and click on copy icon.

Paste

Position mouse cursor and click on the paste icon as often as you like.

Cut

Click or highlight an item and click on cut icon.

Tip:

There are keyboard alternatives to using the three icons as tools:

Control + C = copy

Control + V = paste

Control + X = cut

File Management: Editing

‘read-only’ is a file attribute; it means the file cannot be edited or changed in any way unless saved as a different file under a new name.

It ‘archive’ is the usual file attribute; such a file may indeed be edited.

To change the file attributes, select the file(s) in questions with ‘My computer’ or ‘Explorer’.

File Management: Editing

Select a file or files. I’ve selected one by clicking on it and thereby highlighting it.

File Management: Editing

I right-click on the selected file; a drop-down menu appears. I click on Properties. The file was ‘read-only’. I want to make it editable.

File Management: Editing

Now I uncheck ‘Read-only’. I click ‘Apply’ and ‘OK’. If I want, with Windows 98, I can check ‘Archive’, but that is not indispensable.

File Management: EditingThis will work for more than one file at a time.

I click the first file “Djinns.” Next, I hold down the left Shift key while I click the last file of the series, “Religion.” Presto! all the files between can have their attributes reassigned, be deleted, copied, etc.

File Management: Editing

I can select some rather than all files in a series by holding down the left Control key and clicking any highlighted file – as I did with the file “Iraqi” – or vice versa, I can click on just those files I really want to work with one at a time, rather than use an all-inclusive Shift-key procedure to select multiple files.