FINAL REPORT Form for GG-25511

Project Information

Global Grant Number 25511 Project Country Ecuador

Progress report

X Final report

Reporting Period

from

12/03/2012 to 18/02/2013

Host Partner Rotary Club: CLUB ROTARIO QUITO

NORTE

District: 4400

International Partner Rotary Club:

RANCHO SANBERNARDO

(SAN DIEGO)

District: 5340

Project Narrative

1. Briefly describe the project.

a. What were your original objectives? This project will install ten chlorine based water purification systems to provide clean water for drinking, food preparation and bathing in ten small Andean villages. The systems are composed of filters for the raw water both sand and activated charcoal. A control system to automatically provide the correct level of chlorine; chemical storage tanks, and clean water storage tanks. Electric pumps, either one or two horsepower depending on local conditions will be provided. The raw water will be obtained from nearby river, streams and wells that already exist. Energy will be provided by regional electrification systems.

The beneficiaries will be the 9,600 men, women and children living in the villages.

Currently, over three million inhabitants of rural Ecuador have no access to clean water supplies. The provision of clean, potable water will improve the general health of rural residents. Children are very vulnerable to the effects of contaminated water. Clean water will markedly improve their health status and ability to develop their skills. Attendance at school has been shown to improve in those areas with potable water.

b. The Objectives were completely achieved the water purification systems where installed and handover to the 10 communities as detailed below:

CENTROS POBLADOS CANTON INAUGURACIÓN

MINDO SAN MIGUEL DE LOS BANCOS

DOMINGO 10 DE JUNIO 2012

ANDOAS PEDRO VICENTE MALDONADO SABADO 9 DE JUNIO 2012

15 DE MAYO PEDRO VICENTE MALDONADO SABADO 9 DE JUNIO 2012

SIMON BOLIVAR PEDRO VICENTE MALDONADO SABADO 9 DE JUNIO 2012

LOS LAURELES PEDRO VICENTE MALDONADO SABADO 9 DE JUNIO 2012

PARAISO ESCONDIDO PEDRO VICENTE MALDONADO SABADO 9 DE JUNIO 2012

SAN SEBASTIAN QUITO DOMINGO 10 DE JUNIO 2012

SANTA MARIANITAS QUITO SABADO 4 AGOSTO 2012

PALMITO PAMBA QUITO VIERNES 4 DE MAYO 2012

LA PERLA QUITO VIERNES 4 DE MAYO 2013

c. When and where did the project take place, and who were the beneficiaries?

Mindo Town 10 June 2012

Pictures taken by Ruben Roman

Andoas Town 9 June 2012

Pictures taken by Gustavo Alzate

15 de Mayo Town 9 June 2012

Pictures taken by Juan Faini

SIMON BOLIVAR TOWN 9 DE JUNIO DEL 2012

Pictures taken by Cristóbal Sarzosa

LOS LAURELES TOWN SATURDAY 9 JUNE 2012

Pictures taken by Guillermo Molina

PARAISO ESCONDIDO TOWN 9 JUNE 2012

Pictures taken by Gustavo Gonzalez

SAN SEBASTIAN 10 JUNE 2012

Pictures taken by Eduardo Sosa

SANTA MARIANITA 4 AUGUST 2012

PALMITO PAMBA TOWN 4 MAY 2012

Pictures taken by Ruben Roman

LA PERLA TOWN 4 MAY 2012

Pictures taken by Juan Faini

2. Scope change. If the project was changed, how and why was it changed?

There was one change in the project, the town of Santa Elena failed to accomplish

its compromise so we were forced to select another town in its place, the town of

Santa Marianita located in the same area was provided with water treatment

system, and this change was dully authorized by the foster Clubs and The Rotary

Foundation.

Rotarian Involvement and Oversight

3. How did Rotarians manage and oversee the project?

The Project Committee Chairman Eduardo Sosa, and his team overview the

complete development and construction of the 10 systems.

For the visits and handover of the systems to the communities the following

group of Rotary members and wife’s participated directly in each site:

CARLOS MANCHENO

CRISTOBAL SARZOSA

EDUARDO SOSA Y MA. ELENA

FERNANDO VALLEJO

GUILLERMO ORTIZ

GUSTAVO ALZATE Y CRISTINA

GUSTAVO GONZALEZ

JAIME CONTRERAS

JUAN ABEL PACHANO Y ROCIO

JUAN FAINI Y MA. ANTONIETA

PEPE YUNES

RAFAEL RAMIREZ

ROBERTO MALO

RUBEN ROMAN Y ANA DOLORES

MARCELO ROVAYO Y SONIA

GUSTAVO SUAREZ

4. How many Rotarians from the host partner club participated in the project? 20

5. In what way did the host Rotarians participate in the project? Please list all non-financial involvement.

The Rotarians participated from the selection of the towns, the visits to make them sign the commitment to the project, the visits to verify the progress of the construction works and to satisfy or answer the communities queries, coordination of works performed all the way to the actual official handover of the systems to the communities.

6. How many Rotarians from the international partner club participated in the 6

project?

7. In what way did the international Rotarians participate in the project? Please list all non-financial involvement.

They visited some of towns eligible to get the water treatment systems.

They attended de handover of two of the systems to two communities on May 2012.

Community Impact

8. How many people benefited from the project? 9.600

9. What was the impact of the project on the beneficiaries?

Health improvement on all the communities population, with this is expected to

have a better working and studying conditions.

This will influence and boost the communities’ development.

10. What are the expected long-term community impacts of the project?

The communities being more conscious on the responsibility of organize them

self’s in order to provide for the communities a better life quality, ensuring that

the water system keeps working for years to come, and as a motivation to reach

other health and live conditions improvement.

Financial Statement

Currency Used: US Dollars Exchange Rate: 1 = 1 USD

11. Income

Sources of Income Currency Amount

1. TRF Global Grant Award and Contributions US $ 58.640

2. Other Income (identify): Communities contribution US $ 7.800

3. Other Income (identify): Quito Norte Rotary Club US $ 3.363

4. Interest Income (if any):

Total Income: 69.803 12. Expenses (add rows as needed)

Budget Items Name of supplier Currency Amount 1. Equipment for Water Treatment (inc,

taxes) Sehicoci LTD US $ 58.643

2. Civil Construction Villages involved US $ 7.800

3. Civil Construction Rotary Club Quito Norte US $ 3.360

4.

5.

6.

7.

8.

Total Expenses: 69.803

13. Bank Statement - A bank statement that supports the above statement of income and expenses must be attached to this report.

Important – please read:

For final reports, if there is less than US$200 remaining, please spend it on eligible items. If there is more than US$200 remaining, it must be returned to The Rotary Foundation.

[Note: In India, government rules require that all unutilized funds be returned to the Rotary International South Asia Office.]

For grant awards over US$25,000, attach an Independent Financial Review to each progress report and the final report.

Keep all original receipts for at least five years, or longer if required by local law. Do not send receipts to TRF unless requested by staff.

If your project involves a revolving loan fund you will need to visit the Rotary website at: ‘www.rotary.org’ to download the Report Supplement for Revolving Loan Grants.

14. Certifying Signature – Either the Host or International Partner must certify the report. If the grant is club sponsored the current club president must certify the report and if the grant is district-sponsored the district grants subcommittee chair must certify the report.

By signing this report, I confirm to the best of my knowledge that these Matching Grant funds were spent according to Trustee-approved guidelines and that all of the information contained herein is true and accurate. Original receipts for all expenses incurred will be kept on file for at least three years, or longer if required by local law, in case they are needed for auditing purposes. I also understand that all photographs submitted in connection with this report will become the property of RI and will not be returned. I warrant that I own all rights in the photographs, including copyright, and hereby grant RI and TRF a royalty free irrevocable license to use the photographs now or at any time in the future, throughout the world in any manner it so chooses and in any medium now

known or later developed. This includes the right to modify the photograph(s) as necessary in RI’s sole discretion. This also includes, without limitation, use on or in the web sites, magazines, brochures, pamphlets, exhibitions and any other promotional materials of RI and TRF.

Print Name:

Juan Faini Signature: Date:

February 22,

2013

Rotary Title:

TRF

Committee

Club:

Quito Norte

District:

4400

In our effort to improve our grant program, we’d appreciate your feedback on the following questions: A. Rotary Impact –select all that apply

Our club or district’s international Rotary connections are stronger as a result of this project.

Club membership has increased as a result of this project.

Visibility of Rotary in our community has increased.

Our club’s awareness of the needs in our community has increased.

Volunteer activity in our club or district has expanded.

Our club or district is more active in pursuing Foundation grants and Rotary programs.

Awareness of the needs in our community has increased among Rotarians in other countries.

Participation in this Matching Grant has not changed our club or district in any significant way.

B. Project Sustainability – select all that apply

The project will continue to function without Foundation funds.

Equipment purchased with grant funds is being maintained with local materials and expertise.

If training was a component of the project, trainees are using their knowledge and skills.

This project has provided community members with the skills, knowledge, or institutions that will allow them to help themselves.

The community has initiated additional projects related to the same or similar problems.

The project has not been sustainable.

C. Suggestions

Given your experience, do you have suggestions to improve the Matching Grants program?

If your project clearly demonstrates Rotarian involvement and is worthy of publication, please complete an RI News tip Form, available on the RI website at www.rotary.org. Please attach action photos showing the beneficiaries or showing active Rotarian involvement and indicate the name of the photographer.

Report Checklist

Does your report include the following? Time period of reporting

How and what the project accomplished

Rotarian participation, oversight and management

Rotary impact

Itemized report of income and expenses

A bank statement

Certifying signature

Independent Financial Review for grant awards of US$25,001 or more

Have you done the following?

Made copies of the report for both the host and international partner

Returned surplus funds over US$200 (except in India where all unutilized funds must be returned)

Made a file to store the report and receipt copies for three years or longer if required by local law

Section A: Host and International Sponsor Information

1. Host Partner Information

The host partner is a: Club

Last Name: Alzate First Name: Gustavo

Email: gustavoa@hstafe.com.ec

Phone: 5939440547

District: 4400 Club: Quito Norte

2. International Partner Information

The international partner is a: Club

Last Name: Knight First Name: Edward

Email: ehknight@roadrunner.com

Phone: 760 7363007

District: 5340 Club: Rancho Bernardo (San Diego)

Section B: Community Needs

1. Describe the benefiting community including its location, using any relevant geographic and demographic information (Please be as specific as possible). If the activity is a scholarship, enter "N/A".

The ten benefiting communities are located on the western slopes of the Andes mountains northwest of Quito and in Pichincha province. The ten villages are Mindo, Andoas, 15 de Mayo, Simón Bolívar, Los Laureles, Paraíso Escondido, San Sebastián, Santa Helena, Palmito Pamba and La Perla.

Approximately 9,600 adults and children will be affected.

2. What community needs have been identified? If the activity is a scholarship, enter "N/A".

The villages have a complete absence of potable water. The inhabitants must utilize contaminated water. There are serious gastro intestinal problems. The schools must also use non-potable water. There is low educational performance resulting partly from absence due to illness from water borne pathogens.

3. How are these needs currently being addressed with local resources and/or government agencies, NGOs, etc.? If the activity is a scholarship, enter "N/A".

Water is delivered in trucks, buckets, or pipes from nearby rivers and streams.

Section C: Activity Description

1. Summarize the proposed activity(ies) in 250 words or less, including the need it will address, the intended beneficiary(ies), and the potential benefits to the community.

2. Please list any cooperating organization(s) or university(ies) involved in the proposed activity(ies).

None

3. Describe how the benefiting community will be involved in the activity(ies) (Provide specific examples). If the activity is a scholarship, enter "N/A".

The benefiting communities will be providing labour and materials for the installation of the equipment and construction of the small building to house the equipment This contribution is valued at $7,800. See picture of buildings used for installation attached to Proposal.

4. Has the benefiting community(ies) confirmed that it would like the activity(ies) to take place?

Yes, each community will enter into a agreement with provincial authorities to operate and maintain the system. The leaders in the communities will receive training from the contractor in operating and providing good maintenance to the equipment. If any problems develop the leaders can call the contractor to receive help solving any technical problems. The equipment has a guaranty of ten years.

5. Proposed Start Date: 1-OCT-2011 6. Proposed Completion Date: 31-JAN-2012

Section D: Area of Focus

1. With which area(s) of focus is the proposed activity aligned?

[ ] Peace and conflict prevention/resolution [X] Disease prevention and treatment [X] Water and sanitation [ ] Maternal and child health [ ] Basic education and literacy [ ] Economic and community development

2. Please describe how the activity(ies) will address the goal(s) of the area(s) or focus.

The primary goal is to provide clean water to the community. This goal will be addressed by the installation of the water purification equipment. It will provide potable water to the community for safe drinking, washing, and food preparation. The secondary objective of disease prevention will be accomplished by the elimination of water borne illnesses.

Section E: Project Outcomes

1. What will be the immediate and long-term outcomes of the activity(ies).

Clean usable water in each community is both the immediate and long-term outcome of this project. Achieving this object will provide better health outcomes for the population in the ten villages.

2. Explain how all involved parties will act to ensure the sustainability of the activity(ies) and/or outcomes.

The Rotary Club of Quito Norte has installed fifty-two of these units since 2006. The community leaders must enter into a written agreement prior to installation to properly maintain the systems.

A plasticized copy of this agreement is posted to the inside wall in each equipment building.

The club will remain in contact with the village and try to visit the sites with a club member or other independent person will verify that the systems are in use and the equipment is in good working condition.

The cost of operation is approximately US$10.00 per month. The equipment is guaranteed for ten years. The contractor will change any spare parts needed at no charge to the communities during the warrantee period.

The consulting engineers for the project, Sehicoci LTD, will train designated members of each community Development committee in the maintenance and operation of the equipment. A plasticized copy of the operation and maintainance procedures are also attached to the wall of the building alongside the agreement.

In October 2010, Sehicoci visited all of the fifty-two present locations and found all systems were in working order. Some minor problems were identified in four systems and were immediately corrected.

The experience in sustaining these projects in this geographic area has been extremely successful.

Section F: Budget

Budget Item Supplier/Vendor Local

Amount USD

Amount

Equipment for Water Treatment (inc, taxes) Sehicoci LTD 58643 $58,643

Civil Construction Villages involved 7800 $7,800

Civil Construction RC of Quito Norte 3360 $3,360

Total Budget $69,803 $69,803

Section G: Financing

DDF Amount in US$ $16,495

Rotarian Cash Amount in US$ $17,100

Additional Outside Funding in US$ $11,163

Requested TRF Match in US$ $25,045

Total Financing in US$ $69,803