Final So Handbook

PENNSYLVANIA ASSOCIATION FAMILY, CAREER AND COMMUNITY

LEADERS OF AMERICA

STATE OFFICER AND ADVISER HANDBOOK

2008-2009

EQUAL OPPORTUNITY STATEMENT

The Pennsylvania Department of Education (PDE) will not discriminate in its educational programs, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected classification. Announcement of this policy is in accordance with State law, including the Pennsylvania Human Relations Act and with Federal law, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.

If you have questions about this publication, or for additional copies, contact the Career and Technical Student Organization Office, Department of Education, 333 Market Street, 11th Floor, Harrisburg, Pennsylvania 17126-0333, Voice Telephone: 717-783-6952, Text Telephone TTY: 717-783-8445, FAX: 717-783-6672, E-mail: [email protected].

FCCLA members with disabilities as properly identified by a certified psychologist or physician and having an Individualized Education Plan (I.E.P.) will be reasonably accommodated in FCCLA regional, state, and national events. Any competitive events will be modified to provide an equal competitive opportunity. Such members may be allowed to provide and utilize special equipment that FCCLA may not be able to provide.

Requests for reasonable accommodations should be made in writing, with a description of the handicap, along with any specific needs stated, to the State Facilitator and returned by the regional or state conference registration form deadline. For national events, the request must be submitted 90 days prior to the start of the national meeting.

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mailto:[email protected]

STATE OFFICER AND ADVISER HANDBOOK TABLE OF CONTENTS

2008-2009 PA FCCLA State Officer and Adviser Calendar of Events 4

Role of the State Officer Adviser 5

Role of the State Officer 6

PA FCCLA State Officer Policy 7

PA FCCLA Code of Ethics 9

Pennsylvania National Officer Candidate Endorsement Criteria 11

PA FCCLA National Officer Role 12

PA FCCLA State Executive Council Responsibilities 13

Meetings 16

Regional Leadership Meeting Guidelines 18

Regional Leadership Meeting Sample Website Release 20

Regional Leadership Meeting Sample Press Release 28

PA FCCLA Regional Leadership Meeting Permission/Consent Form (RM 100) 29

PA FCCLA Regional Leadership Meeting Report Form (RM 101) 31Note on forms 200s - completed at Work Sessions 300s - sent to state office at regular intervals; 500s & 400 - submitted to state office at beginning of term of office

State Officer Legislative Visit Guidelines 33

PA FCCLA State Executive Council Committee Report Form (SEC 200) 41

PA FCCLA Middle Level State Officer Report Form (SEC 201) 42

PA FCCLA State Officer Monthly Report Form (SEC 301) 43

PA FCCLA State Officer Expense Account Form (SEC 302) 47

PA FCCLA Chapter Visit Outline and Speaking Points 49

PA FCCLA State Officer Chapter Visit Request Form (SEC 303) 51

PA FCCLA State Officer and Adviser Contact Information Form (SEC 500) 53

PA FCCLA State Executive Council Permission/Consent Form (SEC 501) 55

PA FCCLA Website Photograph Waiver Form (SEC 502) 57

PA FCCLA Meeting Rules and Regulations 59

Rules and Regulations Acknowledgement Form (SLC 400) 62

Uniform Code and Selection 63

2008-2009 STATE OFFICER AND ADVISER CALENDAR OF EVENTSEvent Dates Facility City Comments

New State Officer Orientation

April 21-22, 2008

Holiday Inn Harrisburg West

Mechanicsburg, PA

Action for Healthy Kids

June 12, September 11, December 11, 2008

American Cancer Society Office Pennsylvania Division

Hershey, PA Vice President of National Programs and Adviser

National Leadership Meeting

July 12-18, 2008

Includes travel dates

Orlando, FL Strongly recommended

State Officer Training

July 29-31, 2008

Holiday Inn Harrisburg West

Mechanicsburg, PA Board of Directors MeetingJuly 31, 2008, 1:00-4:00 pm

USA Leadership Training Phase 2

September 25-28, 2008

Crystal CityWashington DC Metro area

Optional

Fall SEC Work Session

October20-22, 2008

Best Western/Country Cupboard

Lewisburg, PA

Board of Directors Meeting

October 21, 2008

Best Western/Country Cupboard

Lewisburg, PA 4:00-6:00 pm

Fall Regional Leadership Meeting

TBA TBA TBAPlan on arriving the evening before

National Cluster Meeting

November 14-16, 2008

Providence, RI Optional

November 21-23, 2008

Cincinnati, OH

SLC and STAR forms and monies due to State Office

January 27, 2009

Online and Postmark date

SEC Winter Work Session

February8-10, 2009

Lancaster Host Resort and Conference Center

Lancaster, PABoard of Directors MeetingFebruary 8, 2009, 1:30 pm

PDE BCTE Week Activities

February 10-11, 2008 (tentative)

The Capitol and Harrisburg Hotels

Harrisburg, PA State President and Adviser attend; optional for other officers

SLC Hotel Registration due to Lancaster Host

February13, 2009

Received by date

SEC Work Session

March 16-18, 2009


Lancaster, PA Sunday Evening, March 15 arrival

State Leadership Conference

March 18-20, 2009


Lancaster, PA

ROLE OF THE STATE OFFICER ADVISER - PA FCCLA POLICY

Advisers are expected to participate with their student officers in all planned meetings, activities and meals during all work sessions. If an adviser cannot be present at all times due to emergency reasons, he must submit written approval from his administrator for that absence to the State Facilitator. The school district is responsible for appointing a qualified substitute to accompany the student in the emergency absence of the adviser. If that appointed substitute is from another district, written permission must be given from both school districts.

A. Assist state officer with planning of Regional Leadership Meetings including:1. Attending regional committee planning meetings2. Obtaining guest speakers3. Conducting workshops4. Determining registration fee5. Deciding on refreshments6. Producing programs8. Deciding on location

B. Transport your officer to all meetings or arrange for transportation.

C. Assist state officer with assignments and review all materials prepared by the state officer. Keep file copies of all materials sent to the state office.

D. Make sure the state officer meets all deadlines.

E. Make sure all state officers conduct themselves in an appropriate manner.

F. Proofread and approve all written material and committee reports.

G. Always maintain a professional attitude and performance. Be a role model.

H. Assist in planning State Leadership Conference.

I. Work at State Leadership Conference as needed, which may include STAR Events, general sessions, registration, and workshops.

J. Attend all State Officer Meetings.1. State Officer Orientation Session – April (2 days)2. National Leadership Meeting – July 3. State Officer Training Session - July4. Regional Leadership Meetings - October/November (1 or 2 school days)5. PA FCCLA State Executive Council Work Sessions - Fall/Winter (2-3 days each) 6. State Leadership Conference - March/April (5 days)

K. State Officer adviser is responsible for his state officer’s actions and responsibilities.

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ROLE OF THE STATE OFFICER

The following is written from Article V, Pennsylvania Association Family, Career and Community Leaders of America Bylaws:

All State Officers shall serve as members of the PA FCCLA State Executive Council.

A. The State Executive Council . The state organization shall have eleven elected officers; nine of the officers shall be elected by their respective regions; and two members elected as middle level officers at large. Such officers shall be members of the State Executive Council and shall elect from their ranks a President, First Vice President, and Secretary. Each of the remaining officers shall be appointed as Vice President of National Programs, Vice President of Membership, Vice President of Public Relations, Vice President of Recognition, Vice President of Elections, Vice President of Meetings; and two Vice Presidents of Middle Level Chapters.

B. Duties . The Executive Council shall:Be represented on the Board of Directors to help determine policies and procedures asthey affect the program.Determine the business to be brought before the delegates at the annual meeting,conference or special meeting.Plan the program and preside over the state meetings.Be responsible for planning and promoting the state/national theme and projects.Conduct other business as shall be necessary to facilitate the progress of theorganization.Review the annual Pennsylvania Association Family, Career and Community Leadersof America budget.

C. Term of Office . The term of office shall be one year, beginning after state officer installation at the annual State Leadership Conference.

D. Vacancies . Appointments for all vacancies of the State Executive Council shall be made by the State Executive Council in consultation with the State Adviser considering Article V, Section 2. If a vacancy occurs after the start of the Fall State Executive Council Work Session, then the other members of the State Executive Council will assume the responsibilities of the office. If the office of President should become vacant, the First Vice President shall automatically assume the office and duties of the President. A First Vice President would then be elected by the State Executive Council.

E. Duties by Office . (See attached sheet)

F. Duties by Committees . (See attached sheet)

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PA FCCLA STATE OFFICER POLICY

STATE OFFICERS:A. During any FCCLA activity, the state officers shall conduct themselves in a professional and mature

manner at all times.

B. The officer is expected to follow all state rules, procedures and policies whenever representing the office to which the officer was elected.

C. The officer is expected to attend all required meetings.Required:

1. State Leadership Conference New State Officer Orientation Meeting2. State Officer Training Session3. Fall State Executive Council Meeting4. Winter State Executive Council Meeting5. Final State Executive Council Meeting and State Leadership Conference

Strongly Recommended:1. National Leadership Meeting 2. National Cluster Meeting when scheduled in PA3. USA Leadership Academy

Optional:1. Cluster Meeting2. CTSO Dinner

D. In the event a state officer does not meet assignment due dates, on the first offense the officer and state officer adviser will be notified in writing that the student is on probationary status and must submit work within ten days. In the event of a second offense or failure to meet the ten-day deadline, the officer, state officer adviser, parents and principal will be notified that the officer is on probation and has ten days to submit missing items. In the event of a third failure to submit by given deadline or failure to meet ten-day deadline, the officer will remain on probation until the Policy Committee of the Board of Directors determines if the student may remain in office.

E. In the event a state officer is not fulfilling the duties of office, that state officer may be removed from the office as decided by the Board of Directors.

F. State Officers will sign a “Code of Ethics” to be in effect during their term of office.

G. All decisions made by the Board of Directors are final.

STATE OFFICER RESIGNATION: Adopted July 26, 2007

A. If a student resigns his/her state officer position, any money received for officer expenses will be refunded to PA FCCLA. Expenses may include but are not limited to: name badge and jewelry; national, cluster, and state leadership conference expenses; USA training and other expenses paid for the officer by the organization.

STATE OFFICER CANDIDATES:A. There will be no campaigning for state office.

B. No props or materials may be used in presentation of the candidate's speech.

C. Each candidate is expected to submit to an FCCLA knowledge test.VOTING DELEGATES:

When applicable, voting delegates shall vote for three candidates in each region for ballots to be considered valid.

Adopted, 2/98; State Officers: Letter D adopted, 1/31/99; Letter F adopted, 2/11/07

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PENNSYLVANIA ASSOCIATION FAMILY, CAREER AND COMMUNITY LEADERS OF AMERICA, INC. CODE OF ETHICS

The three decision-making bodies of Pennsylvania Family, Career and Community Leaders of America officers and advisors are: for policy – the Pennsylvania Board of Directors and the State Executive Council, and for management – the State Leadership Conference staff. Conduct of the Pennsylvania Board of Directors, the State Executive Council, and the State headquarters staff shall be above reproach so as to maintain the respect and trust of each other and all members. These groups shall:

• Conduct themselves, collectively and individually, in good faith while maintaining a high level of ethical and professional behavior.

• Consider themselves as “trustees” to ensure that FCCLA is well maintained, financially secure, growing and always operating in the best interests of the organization and its membership.

• Utilize opportunities to increase public understanding of Family and Consumer Sciences and FCCLA. • Use FCCLA resources with scrupulous regard and only for the purpose for which they are intended. • Keep well informed about developments relevant to FCCLA and bring to the attention of the decision-making bodies any

issues that may have an adverse effect on the organization. • Declare conflicts of interest and abstain from voting or discussion when appropriate. • Listen to and respect the opinions of others and support majority decisions. Members of the Pennsylvania Board of Directors, the State Executive Council and the state officers and advisors staff shall not:

Seek or accept on behalf of themselves or any other person, any financial advantage or gifts offered as a result of affiliation with FCCLA.)

Knowingly place themselves in a position that poses a conflict between their interests and those of FCCLA. Publicly use any FCCLA affiliation in connection with the promotion of partisan politics, religious matters, positions, or

any issue not in conformity with the policies of FCCLA. Disclose confidential information about FCCLA to any person or entity not authorized to receive such information. Knowingly take any action intended to influence FCCLA in such a way as to confer financial benefit on any entity in which

the individual has a significant interest or affiliation. Criticize fellow members or their opinions, interfere with the duties of the administrator or undermine the administrator’s

authority with staff members. Operate in any manner that is contrary to the best interests of the membership of Family, Career and Community Leaders

of America, Inc. Commit any actions that result in expulsion or suspension from their home school.

The Pennsylvania FCCLA Board of Directors shall address any infringement of these guidelines. Infringement may result in immediate removal from the State Executive Council.

As a member of the Pennsylvania Family, Career and Community Leaders of America State Executive Council officers and advisors, I agree to adhere to the Code of Ethics of Pennsylvania Association Family, Career and Community Leaders of America, Inc.

Signature_______________________________________________________________ Date____________________________

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PA FCCLA POLICYPENNSYLVANIA NATIONAL OFFICER ENDORSEMENT CRITERIA

A. To become a candidate:

1. In the year application for national office is made, must be currently serving or have served as a state officer.

2. Cannot run or serve as a state and national officer during the same year.

3. Must receive an official endorsement from the PA FCCLA Board of Directors.

B. To receive an endorsement, the candidate shall provide:

1. Two letters of recommendation.

2. Adviser's written recommendation and support.

3. School attendance record.

4. School transcript.

5. Completed application form from the National FCCLA office.

C. The candidate shall:

1. Be interviewed by the PA FCCLA Board of Directors or subcommittee thereof.

2. Submit to a test including a writing sample.

D. The PA FCCLA Board of Directors will:

1. Choose the candidate(s). (Two is the maximum that may be endorsed.)

2. Choose the national office for which the candidate may run.

E. The endorsement of a national candidate by the Board of Directors is a final decision and is the only method by which an FCCLA member may seek a national office in the State of Pennsylvania.

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PA FCCLA STATE EXECUTIVE COUNCILPA NATIONAL OFFICER ROLE

When PA FCCLA has a member serving as a National Officer, he will assume an active role on the State Executive Council, serving without vote. PA FCCLA will benefit from a direct link to national news, happenings, and leadership. Participation may include, but is not limited to the following:

A. State Association 1.Offers local chapter visits whenever possible on behalf of the state association; may submit mileage

for reimbursement.2.Attends own Fall Regional Leadership Meeting.3.Presents workshops at the Fall Regional Leadership Meetings at the invitation of the Regional State

Officers. Expenses are the responsibility of the Regional Leadership Meeting account. Regional State Officers must submit a national presenter request form to national headquarters.

4.Represents PA FCCLA as well as the national organization when speaking to civic groups, school groups, legislators, etc.

5.Sends reports of activities and communication to the state office. 6.Maintains an open line of communication with the state office.

B. State Executive Council Work Sessions 1.Attends at least one day of the Fall and Winter State Executive Council Work Sessions; may attend

the entire Work Session.2.Prepares written and oral National Updates to present to the Board of Directors and State Executive

Council at the Fall and Winter Work Sessions.3.May attend Board of Directors meetings and share national updates.4.Presents leadership training to the State Executive Council at the Fall and Winter State Executive

Council Work Sessions.5.Assists with committee work as needed.6.Provides peer leadership support to the state president.7.The adviser of the national officer does not need to be present at these meetings.8.The national officer may attend a portion of State Officer Training in July.

C. State Leadership Conference 1.Participates actively in the State Leadership Conference.2.Arrives at State Leadership Conference no later than the beginning of activities one full

day before the start of the conference; may attend the full week.3.Delivers greetings at Adviser Orientation.4.Brings greetings at the Opening Session.5.Attends own Regional Leadership Meeting.6.Participates in state officer visits to chapter meetings if needed.7.Officially participates in Annual Business Meeting by giving

a. National Officer Report.b. National Leadership Meeting Preview.c. National Cluster Meeting Preview and report from Fall Cluster Meetings.

8.Conducts a State Leadership Conference workshop relevant to the national officer position.9.Co-presides with the State President at Leadership 101.10. Presents greetings at Alumni and Associates Meeting.11. Introduces State Officers at banquet.12. Announces the National Team from PA FCCLA.

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PA FCCLA STATE EXECUTIVE COUNCIL RESPONSIBILITIES

A. Duties By Office

1. All State Officers shall:a. Be familiar with the Member Handbook and Website contents.b. Be proficient at using parliamentary procedure to participate in State Executive Council

Meetings.c. Be familiar with state association bylaws.d. Be informed about the organization on a state and national level.e. Work closely with local adviser.f. Be cooperative and dependable. g. Work closely with the other members of the State Executive Council.h. Be able to speak well in front of a group.i. Be able to recite the opening and closing sessions and the creed.j. Possess good verbal and written communication skills.k. Submit a monthly report to the State Facilitator, State President, and State President’s adviser

postmarked by the first day of every month of their term of office.

2. The President shall: a. Preside at all State Executive Council meetings and the Annual Business Meeting using an

agenda and the appropriate parliamentary procedure.b. Help the group to make decisions through member participation.c. Serve as an ex-officio member on all committees.d. Know the duties of all officers and committee chairpersons.e. Start meetings on time and keep them moving.f. Be called upon to represent the organization at special events.g. Provide an opportunity for all State Executive Council members to express ideas and share

responsibilities.h. Sign state recognition certificates.i. Serve as a member of the PA FCCLA Board of Directors.j. Be responsible for assembling the State Scrapbook for display at State Leadership Conference.k. Serve as the first PA FCCLA voting delegate at the National Leadership Meeting.

3. The First Vice President shall: a. Assume the duties of president in the president's absence (see presidential duties).b. Assist, as needed, with committee work and State Leadership Conference.c. Serve as chairperson of committees as assigned by the President.d. Serve as Parliamentarian at State Executive Council business meetings and the PA FCCLA Annual

Business Meeting.e. Prepare and present overall State Executive Council report at Annual Business Meeting.f. Serve as the second PA FCCLA voting delegate at the National Leadership Meeting.

4. The Secretary shall: a. Keep an accurate, complete record of all State Executive Council meetings.b. E-Mail copy of minutes within ten days of each meeting to the state facilitator.c. Count and record State Executive Council and membership votes.d. Report to the delegates assembled in a state meeting on the financial status of the organization and at

State Executive Council business meetings.e. Serve as Chairperson of the Bylaws/Handbooks committee and other committees as assigned by the

President.

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5. The Vice President of Membership shall: a. Serve as chairperson of the Membership Committee.b. Serve as the National Membership Representative.c. Serve on the PA FCCLA Board of Directors.d. Provide leadership in the planning and implementation of programs for membership promotion and

development.e. Promote the membership campaign.f. Establish contact and provide follow-up to new chapters and/or schools interested in affiliation. g. Preside over recognition of participating members/chapters at State Leadership Conference.h. Review membership awards and select categories for membership recognition at State Leadership

Conference.i. Report on current membership at all State Executive Council and Board of Directors meetings.

6. The Vice President of National Programs shall: a. Serve as chairperson of the State Emphasis Committee.b. Provide leadership in the implementation of FCCLA National Programs.c. Decide what the State Emphasis Area shall be and develop a promotional campaign.d. Review State Emphasis Area evaluation procedure.e. Serve as the SEC representative on the PA STAR Events Advisory Team (PA SEAT).f. Serve as the PA FCCLA representative on the PA Action for Healthy Kids State Team.g. Plan and promote the statewide community outreach project for the State Leadership Conference.

7. The Vice President of Public Relations shall: a. Serve as chairperson of the Public Relations Committee.b. Serve as the Hotline Editor.c. Serve as the National Connection Team Representative.d. Serve as the student coordinator for the PA FCCLA state website.e. Promote positive public relations in chapters and the state association and encourage local chapters to

practice good public relations techniques.f. Notify state officers and advisers of newsletter assignments.g. Establish deadline dates for local chapters to submit articles for publication in the statewide

newsletter.h. Submit state information articles to Teen Times.i. Design materials to promote a positive image of FCCLA as designated by committee.

8. The Vice President of Recognition shall:a. Serve as the chairperson of the Recognition Committee.b. Provide leadership in the implementation of state level awards and achievements.c. Review recognition awards for Adviser of the Year, Chapter Member of the Year, Honorary

Membership, Chapter Service Award, State Service Award and develop a program to encourage local chapters to submit nominees.

d. Review the awards presented for state recognition.e. Write accurate and complete lists of all recipients of certificates and awards.f. Coordinate SEC recognition correspondence.

9. The Vice President of Elections shall:a. Serve as chairperson of the Nominations/Elections Committee.b. Provide leadership in the planning and conducting of state officer candidate processes, activities, and

sessions.c. Develop a program to encourage local chapters to sponsor state officer candidates.d. Coordinate, plan and preside over candidate activities at State Leadership Conference including

orientation, meeting with delegates and state officer candidates.e. Serve as the third PA FCCLA voting delegate at the National Leadership Meeting.

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10. The Vice President of Meetings shall:a. Serve as the State Leadership Conference Chairperson.b. Serve as liaison between regions for Regional Leadership Meetings.c. Review the State Leadership Conference program and make appropriate revisions regarding the

theme, workshops, speakers, audiovisual needs, and entertainment.d. Write and present detailed reports of all information pertaining to State Leadership Conference at

each State Executive Council work session business meeting.e. Publicize the PA FCCLA dress code for all state meetings.

11. The Vice Presidents of Middle Level Chapters shall:a. Attend all meetings of the State Executive Council. b. Perform duties as follows: Host/Hostess at State Leadership Conference workshops and sessions as

needed, assist with registration procedures at SLC, guide arriving delegates at SLC.c. Set up a Parent Teacher Group and/or community presentation on FCCLA purposes and programs. d. Complete STEP 1 with chapter members.e. Participate in or help organize a STAR Events team.f. Prepare and give presentation to the local Board of Education.

12. The State Officer-at-Large shall:a. Assume and be entitled to all duties and responsibilities of state officer.b. Serve as chairperson or member of statewide committees as assigned.c. May assume a Vice President title.

13. The State Officers elected from each Region shall:a. Preside at the Fall Regional Leadership Meetings.b. Preside at the Regional Leadership Meetings at State Leadership Conference.c. Represent their region at all State Executive Council meetings.d. Serve as chairperson or member of statewide committees.

B. Duties by Committee

1. All Committee Chairpersons shall: a. Keep committee meetings organized and on track.b. Appoint one committee member to take notes.c. Provide leadership while encouraging participation.d. Make sure each committee member knows his assignments and deadlines for completing assigned

tasks.e. Prepare a report of committee recommendations and actions and verbally present it to the State

Executive Council.f. Submit a typed copy of reports to the secretary to include with the minutes.g. Place a typed copy of report in committee folder.

2. The Bylaws/Handbooks Chairperson shall:a. Revise the Governance Documents on the Website, Membership Brochure, and State Officer and

Adviser Handbook.b. Review the existing bylaws, make revisions when necessary and present these revisions to the State

Executive Council for approval.c. Coordinate state officer uniform selection.

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MEETINGS

APRIL/MAYTwo Day Officer Training Session• State Officers and their advisers must attend.• State committee assignments and National Leadership Meeting responsibilities will be

reviewed and Vice Presidents and committee chairs are selected.• Each state committee will set goals.

JULYNational Leadership Meeting• Attendees include state officers and their advisers and STAR Events winners and their

advisers, and is open to all advisers and student members.• Duties include training for specific offices and chairmanships, exploring program ideas,

planning and conducting state meetings, and networking with other states.• Phase 1 and Phase 4 of USA Academy training takes place.• Expenses include transportation, meals, registration, lodging and special events.• The Board of Directors will determine the amount of money reimbursed to the state officer

by the state; adviser’s fees are his own responsibility.

FCCLA State Officer Training Session• Attendees include state officers and their advisers.• Duties include developing a year of planned action for Board of Directors approval.• Officers will also plan Regional Leadership Meetings, determine goals for the year, set goals

by committees, and begin State Leadership Conference planning.• Topics covered will be basic training in goal setting, time management, leadership,

appearance, speech, writing for publication, and parliamentary procedure.• Expenses include lodging, meals, and transportation; student expenses will be paid by the

state association; the adviser fees are his own responsibility; mileage is reimbursable if the state officer’s school district does not pay this expense.

OCTOBER/NOVEMBERRegional Leadership Meetings (Central, Eastern, Western)• Regional officers will preside over the meeting and assume responsibility for planning and

implementation.• Regional officers will host at least one Regional Leadership Meeting per school year.• Meetings will be held at a host school or at a facility of the state officers’ choice.• Activities include training local officers, highlighting a year of planned action and

supporting the peer education projects.• Expenses include lodging, meals, and transportation; student expenses should be paid by the

Regional Leadership Meeting budget; the adviser fees are his own responsibility; mileage is reimbursable if the state officer’s school district does not pay this expense.

• Adviser and state officer should attend additional Regional Leadership Meeting planning meetings.USA Academy Training Phase 2• State officers and their advisers are encouraged to attend the Phase 2 USA Academy Training.• Leadership training, legislative training and Capitol Hill visits• Registration is approximately $625 double occupancywhich includes the conference, lodging, meals.

Transportation and one meal on Capitol Hill is additional. Cost is at the state officer’s expense and reimbursement for this meeting will be decided upon by the Board of Directors.

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National Cluster Meeting• State officers and their advisers are encouraged to attend the Cluster Meeting in the North

Atlantic Region. Attendance is strongly recommended when the Cluster Meeting takes place in Pennsylvania.

• Program ideas, workshops, and networking sessions are a few of the activities sponsored by national headquarters.

• Phase 3 USA Academy training takes place at Cluster Meeting.• Expenses include lodging, meals, and transportation; any reimbursement for this meeting

will be decided upon by the Board of Directors.

Three Day State Officer Executive Work Session• Attendees include state officers and their advisers.• Duties performed include comprehensive planning for State Leadership Conference and review of

committee goals and progress.• Expenses include lodging, meals, and transportation; student expenses will be paid by the state

association; the adviser fees are his own responsibility; mileage is reimbursable if the state officer’s school district does not pay this expense.

FEBRUARYThree Day State Officer Executive Work Session• Information is the same as the October/November meeting.• Most of the agenda is dedicated to State Leadership Conference assignments and preparation.• This session is usually held at the site of the State Leadership Conference.• Expenses include lodging, meals, and transportation; student expenses will be paid by the state

association; the adviser fees are his own responsibility; mileage is reimbursable if the state officer’s school district does not pay this expense.

MARCH/APRILState Leadership Conference• State officers and advisers will attend a two and one-half day pre-conference meeting and

attend the two and one-half day State Leadership Conference.• State officers preside at all sessions of this conference.• Activities taking place include election of new officers, STAR Events, Regional Leadership

Meetings, workshops, installation and awards ceremonies.• Expenses include lodging, meals, and transportation; student expenses will be paid by the

state association; the adviser fees are his own responsibility; mileage is reimbursable if the state officer’s school district does not pay this expense.

BOARD OF DIRECTORS MEETING• The FCCLA president and adviser, and the Vice President of Membership and his adviser

are required to sit on the Board of Directors and attend all board meetings.• Expenses include travel and meals; student expenses are reimbursed by the state association.• The Board of Directors will meet four times each year.

STATE TEAM ASSIGNMENTS State officers may be assigned to serve in roles pertaining to agencies having partnerships with

PA FCCLA For example, the Vice President of National Programs serves on the PA Action for Healthy Kids

State Team during his term of office.

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REGIONAL LEADERSHIP MEETING GUIDELINES(Eastern, Central, & Western)

Held in the months of October/November

The Regional Leadership Meetings shall:• Promote the state theme and State Emphasis Area.• Advance the State Executive Council goals.• Provide training for local chapter officers.• Encourage chapter participation in peer education and national programs.• Transact other matters of business as determined by the state officers.• Adhere to official parliamentary procedure.• Include the Opening and Closing Ceremonies.

**The Regional Leadership Meeting agendas shall be planned at State Officer Training in July, in order for a more standardized meeting to occur in each region.This should be coordinated with the Vice President of Meetings.**Samples of past Regional Leadership Meeting forms and information sheets are on the following pages of the State Officer and Adviser Handbook. Please note that these samples may not be all-inclusive, but will be helpful references for planning and conducting the Regional Leadership Meeting.

Information released to chapters should include:• Invitation to meeting using the state theme.• Objectives of the meeting.• List of Pennsylvania FCS Academic Standards met by attending the meeting.• Date of Regional Leadership Meeting.• Meeting times.• Location of meeting, including a map with directions.• Cost of the meeting for each member.

Registration Meal Insurance and processing fee- $1.00 per attendee.

• Information concerning adviser sessions.• Schedule of the meeting.• Importance of advance registration and adhering to deadlines.• Statement that the Rules and Regulations for state meetings are in effect.• Permission form with instructions for the adviser to carry to the meeting.• Reminder of the importance of appropriate dress.• Name and telephone number of hotel in the area for attendees needing overnight

accommodations.• Maps to include directions, parking, and floor plans if appropriate

Registration form should include:• Space for name of school.• Space for the total cost.• Information to whom the check is payable.• Space for names of registrants.• Space for participants to register for a workshop, if appropriate.• Deadline for submitting registration forms.• Address of person to whom registration forms are to be sent.• Space for names of persons registering for workshops.• Statement that the Regional Leadership Meetings are for chapters who have the

intention of affiliating in that school year.

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Details to include at the meeting:• Invite family and consumer sciences students from the Pennsylvania universities and

colleges to assist with the meeting and to exhibit their FCS program at the meeting.• Microphone needs to be used for General Sessions.• Designate one person to do all the sound and equipment checks in the rooms.• Designate one person to handle late arrivals.• Print Opening and Closing Ceremonies in program and instruct participants where to

find the ceremony before leading it.• Place signage at the doors of workshops, etc.• Place direction signs on stakes on the grounds from parking lot to meeting location• Use chapter members or adult chaperones as courtesy corps, so the state officers are

free to focus on starting the meeting.• Use the courtesy corps to greet workshops presenters.• Publicize and close the registration time 15 minutes before you want to start the

meeting.• Include Successful Completion Clause in hotel contract.• Presiding officer start the meeting on time.• Have a gavel and use it.• Verify there is an American flag on stage for the Pledge of Allegiance.• Display an FCCLA sign or banner.• Plan on rehearsal the evening before the meeting.• Check registration lists and introduce any PA FCCLA Board members present in the

Opening Session. • Hotels usually plan a 5% overage of meals ordered, so do not increase the order.• Plan on rehearsal the evening before the meeting.• Keep the state officers free to focus on beginning the meeting.

Dates:* The dates and locations of the Regional Leadership Meetings should be decided prior to the July training session.* The meetings will be held in the months of October/November.* Timeline guideline:

April--general brainstorming; including tentative site information. July--begin planning; confirm date and location. August--secure meeting site, sign contracts, contact workshop presenters;

prepare Regional Leadership Meeting Release for the Website. September--check on donations, site and meal arrangements, write scripts. October--prepare certificates, gifts, and meeting programs.

Successful Completion ClauseThe successful completion of the terms of this Agreement depends upon the ability of students to travel. If national, state, local or school policies restrict student travel during the term of this Agreement due to acts of terrorism, future threat of terrorist acts, or similar concern for students’ safety, this Agreement may be terminated by FCCLA at no penalty to FCCLA, regardless of the date such cancellation becomes effective. Should national, state, local or school policies restrict some student travel during the term of this Agreement due to acts of terrorism, future threat of terrorist acts, or similar concern for students’ safety, and FCCLA elects to hold its meeting, FCCLA will not be liable for any damages, including attrition fees, arising from a decrease in attendees. FCCLA shall submit official letters from the school districts who restrict travel to the event.

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REGIONAL LEADERSHIP MEETING SAMPLE WEBSITE RELEASE Regional Leadership Meeting Registration Information should be prepared for the state website. It should not be mailed hard copy. Use the following format for release of information

WEBPAGE 1: REGIONAL LEADERSHIP MEETING HOME PAGE Home

Regional Leadership Meeting Home Page

Eastern Region

Central Region

Western Region

Welcome to the Home of the

2007 Regional Leadership Meetings!

Leadership Revolution withThe Ultimate Leadership Experience

October 17, 2007Western Regional Leadership Meeting

Radisson Inn

Sharon, PA

October 29, 2007Eastern Regional Leadership Meeting

Northampton Community CollegeBethlehem, PA

November 5, 2007Central Regional Leadership Meeting

Bloomsburg University

Bloomsburg, PA

Registration and forms are not available for Western at this time. Check back soon.

Permission Consent Form

The permission form is provided for your convenience. Forms are carried by the adviser. The adviser may use this form or a school district form.

Conference Rules and Regulations

Dress Code Flyer

Goals of Regional Leadership Meetings

After downloading these documents on the Regional Home page, then link to the region on the left navigation bar. There are different documents for each of the Regional Leadership Meetings.

The PA FCCLA Fall Regional Leadership Meetings are designed and intended for FCCLA chapters already affiliated or planning to affiliate for the 2007-2008 school year.

Copyright Pennsylvania Family, Career and Community Leaders of America, Inc.(FCCLA)©• All rights reserved. ▪ Contact Pennsylvania FCCLA State Facilitator ▪

▪ Contact Webmaster • Updated September, 2007 • Home ▪

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WEBPAGE 2: SPECIFIC REGIONAL LEADERSHIP MEETING HOME PAGE

Fall Eastern Regional Leadership Meeting

Leadership Revolution with

The Ultimate Leadership Experience

Who: All Eastern Region chapter members wanted to join the LEADERSHIP REVOLUTION

What: Workshops and activities on how FCCLA can help you with the Leadership Revolution

Where: Northampton Community College, Bethlehem, Pennsylvania

When: October 29, 2007 - 8:30 AM – 2:00 PM

Cost: $15 per person

Why: So you can lead the FCCLA Leadership Revolution and learn all the different aspects of FCCLA

Registration deadline is October 19.



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WEBPAGE 3: MEETING INFORMATION

Meeting Information

Monday, November 5, 2007Bloomsburg University

400 E 2nd StBloomsburg, PA 17815

2007 Central Regional Leadership Meeting!

Start a Leadership Revolutionwith

The Ultimate Leadership Experience

Important: Registration fee is $20.00 per person and is due by October 11, 2007 Registration is mailed to Sally Matje , Columbia Montour AVTS, 5050

Sweppenheiser Drive , Bloomsburg , PA 17815 Arrive and register between 8:00 am and 8:15 am Meeting begins at 9:00 am and ends at 3:00 pm Lunch is at the Student Dining Hall (Scranton Commons) No Limit for Attendance Exciting FCCLA and youth-oriented workshops Adviser’s workshop with Sue Fisher Act 48 hours available for advisors with certification in FCS and related

occupations Dress code: NOT TO BE WORN - blue jeans, shorts, and clothing showing

mid-riff Luminaria will be provided for a small donation to be used in the Mini Relay



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WEBPAGE 4: REGISTRATION FORM

Fall Western Regional Leadership Meeting Registration Form

Please complete the following form and return it to Mrs. Jeanne Lamb, North East High School, 1901 Freeport Road, North East, PA 16428 by Monday, October 8, 2007.

School Name ________________________________ Adviser ____________________

Address ________________________________________________________________

School Telephone Number ______________________

Principal _____________________________________

Cost for the day is $25.00 which includes a buffet lunch.

Please print the name of everyone from your school/chapter planning to attend the Fall Western Regional Leadership Meeting on October 17, 2007. Please write an “A” beside adult names. Use an “S” plus grade level for students (ex. S 12 – for a senior).

1. ______________________________ 11. ______________________________

2. ______________________________ 12. ______________________________

3. ______________________________ 13. ______________________________

4. ______________________________ 14. ______________________________

5. ______________________________ 15. ______________________________

6. ______________________________ 16. ______________________________

7. ______________________________ 17. ______________________________

8. ______________________________ 18. ______________________________

9. ______________________________ 19. ______________________________

10.______________________________ 20. ______________________________

(Copy this form if more space is needed.)

__________ attending X $25.00 = ____________ TOTAL DUE(Make checks payable to North East High School)

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WEBPAGE 5: MEETING SCHEDULE

Meeting Schedule

Participants should be dropped off at the catwalk by Bloomsburg University and walk to Kehr Union. Those having accessible needs may be dropped off directly at Kehr Union.

Arrival: 8:00 - 8:15 am Kehr Union

Registration: 8:15 AM - 8:50 AM Ballroom Lobby

Opening and Keynote: 9:00 AM - 10:15 AM Ballroom

Relay for Life: 10:20 PM - 10:40 PM

Workshops and Lunch: 10:45 PM - 2:30 PM

Closing 2:35 - 3:00 PMSpecial Recognition, Prize Drawings, Closing Ceremony

Adjournment 3:00 PM






WEBPAGE 6: WORKSHOP INFORMATION

Keynote and Workshops

A. Safety NetDale Young, a Computer Crime Analyst for the State Police, our keynote speaker will be addressing safety on the internet. He will outline Do's and Don'ts for Myspace safety and show how anyone can become a target.

B. Get the Word Out About FCCLA! Does your community know about your chapter's active participation in National Programs? Or the Relay events being planned by your chapter? Do they know what FCCLA is all about? Well get to know how to tell them with this workshop on Public Relations!

C. Dating Violence Workshop Nicole Graziano is the Outreach Coordinator for the Blended Program at Columbia Montour Area Vocational Technical School. She provides individual and group support to students in grades nine through twelve dealing with various social and emotional concerns such as relationship issues, self-esteem, and problem-solving skills. She has worked at CMAVTS for nine years and previously worked with the Women’s Center counseling child and adult victims of domestic violence and sexual assault. Nicole holds a Bachelor’s degree in education and is currently completing her Masters in counseling. She lives in Bloomsburg with her seventeen year old daughter, Lea, and her two cats.

D. Relay for Life This year’s community service project is Relay for Life. What is your chapter doing? Do you need fresh ideas? What else can a chapter do to raise money besides holding a relay event? Check it out and empower your chapter! Also, don't forget to participate in our Mini Relay!

E. State OfficerHave you wondered how to become more involved with FCCLA? Why not run as a State Officer candidate? Discover what it takes. Meet the 2007-2008 Vice President of Elections and 2007-2007 Vice President of Middle Level Chapters! Use their valuable information on how to become a State Officer.

F. Be Part of It! The “Be Part of It” workshop will be presented to the members attending the Central Regional Meeting. We will be going over the many different aspects of the Be Part of It CD, where we’ll be showing them were certain pieces of information can specifically be found. We will also be talking to them on how they can explain the “Be Part of It” campaign to non FCCLA members, so they themselves can promote increasing the membership of the organization.

G. Advisers: Mrs. Sue Fisher Need fresh ideas? Not sure why your chapter is not recognized nationally? Come to a workshop designed with you in mind. Become empowered with Mrs. Fisher!!

H. Business Ethics: John TerefenckoIt is never to early to start your own business-learn what it takes to get started. Once in business, how ethical will you be with your customers, employees and vendors?

I. What To Do In An Interview!: Tracy Gillespie Ms. Gillespie has been working in the Adult Education Department for the past three years and is currently the Coordinator for the Adult program. Additionally, she works as Co-Facilitator for the Columbia-Montour Business and Education Partnership of the Tri-Chamber Foundation and serves on the CareerLink at Bloomsburg Business Services Team and Job Fair Committee, Luzerne County Community College Workforce and Community Development Advisory Board, Penn College of Technology & CMAVTS Perkins Participatory Planning Committee, the CMAVTS Safety Committee, and is a member of the PA Association of Vocational Administrators.

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WEBPAGE 7: COMMUNITY SERVICE PROJECT

Community Service Project

Our 2007 – 2008 PA FCCLA Community Outreach is continuing our support of the American Cancer Society Relay for Life. If you wish to make an individual or chapter donation at this time, please bring a check made out to “American Cancer Society” and turn it in at registration.



WEBPAGE 8: TRAVEL DIRECTIONS

Travel Directions

Location:

Directions to Northampton Community College Main CampusFrom North, East or West: Find your best route to Rt. 22. Take the Rt. 191 exit. At end of ramp, turn right onto Rt. 191 north. One tenth of a mile from the exit ramp, turn RIGHT onto Brodhead Road (before the

Brodhead Road stoplight). Follow Brodhead until you come to a stop sign, turn right onto Hecktown Road . Proceed past the Hecktown Road Entrance and turn left onto Green Pond Road - the Green Pond Road Entrance to the campus will be on your right. Buses are asked to park in Overflow Lot D. This is the

closest entrance to College Center (D ) on campus map.

From the South: Take Rt 78 to Rt 33 north. Go to second exit, William Penn Highway , and turn left. Pass Farmersville Elementary School on left, Municipal Building on right. Take the first right after the Municipal

Building onto Oakland Rd. Stay on Oakland Rd until you see the entrance to NCC on your right.

The street address for Main Campus is: 3835 Green Pond Road , Bethlehem , PA 18020 . Phone: 610-861-5300

Directions to the Fowler Family Southside Center From East or West: Follow Rt. 378 S to the Third Street exit. Merge left onto Third Street and follow to the 500 block. The center is located at 511 E. Third St. , Bethlehem .



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WEBPAGE 9: HOTEL ACCOMMODATIONS

Hotel Accommodations

Overnight Hotel Accommodations

The Radisson Inn Sharon has blocked rooms to be held until September 21, 2007. (If you cannot place reservations by that date, call the hotel and hold the rooms with a credit card until you can place the reservation.)

Room cost is $79.00 + 9% tax

Check out the facility at www.radisson.com/westmiddlesexpa

Our meeting representative is Jan Heaslip. Sales Manager

(724) 528-2501

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http://www.radisson.com/westmiddlesexpa

REGIONAL LEADERSHIP MEETING SAMPLE PRESS RELEASE For Immediate Release Contact: (Advisor’s Name)(Current Date) (Phone Number)

(Your town, PA) – More than (# attending) attended the Central Regional Leadership Meeting of

the Pennsylvania Family, Career and Community Leaders of America (FCCLA) on Monday,

November 5, 2007. The theme for this year’s meeting was “Have a Leadership Revolution with the

Ultimate Leadership Experience.” Local FCCLA members attending the meeting had the

opportunity to mingle with other members and learn about various aspects of FCCLA. All of the

members attending the meeting were informed of the State Outreach Project, Relay for Life with the

American Cancer Society. Chapter members may participate in their local Relay for Life events.

across the state of Pennsylvania. The amount of money raised or hours donated is then reported on

the national FCCLA Website.

Workshops on numerous topics were offered to students. They each attended (# of

workshops) during the day, focused on (workshop topics). These topics were chosen to inform

members and create excitement about FCCLA. FCCLA members who attended the meeting were

encouraged to pursue career goals, develop leadership abilities, strengthen family ties and increase

community involvement.

FCCLA is a dynamic and effective national student organization that helps young people

address important personal, family, work and social issues through Family and Consumer Sciences

education. The organization currently involves over 2600 members in Pennsylvania. FCCLA is

unique in that its programs and projects are planned and completed entirely by members. Members

participate in National Programs and chapter activities to become strong leaders in their families,

careers and communities.

###

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PERMISSION/CONSENT FORM--PA FCCLA REGIONAL LEADERSHIP MEETINGS (RM 100)

Travel Consent

I hereby give permission to travel to (Name of Student) , site of the (Eastern, Central, or Western)

FCCLA Regional Leadership Meeting, on and participate in the activities identified. (Date of Meeting)

I do hereby absolve and release school officials, the FCCLA chapter adviser or other responsible adult and the assigned state FCCLA staff from any claims for personal injuries or illness which might be sustained while the participant is traveling to and from or during the FCCLA sponsored activity.

If the medical need should arise, I authorize the FCCLA chapter adviser or other responsible adult to take the named student to a physician or the emergency room of a hospital for treatment while he/she is absent from home.

Participant’s last name: First name:

Participant’s street address: City: State: Zip:

Home telephone number (include area code):

School address: State: PA Zip:

Telephone number (include area code):

Parent/guardian name: (Please type or print)

For insurance - SSN: XXX-XX-__ __ __ __

Signature of Parent/Guardian:

School District Approval for the above student to attend the conference and participate in STAR Events:

School Official/Administrator Signature: _____________________________________________________________________________________________________

The local adviser should carry the completed form from departure to and return from the Regional Leadership Meeting.

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STATE OFFICER LEGISLATIVE VISITS GUIDELINES

Congratulations on taking the initiative to advocate the benefits of career and technical education and FCCLA. Your state senators and representatives are privileged to have you visiting their offices and hearing from you. Public Relations

When meeting with your representative in Harrisburg be prepared!Information about your representative may be found at www.legis.state.pa.us

Before February SEC Work Session:1. All contacts should have been made requesting a meeting no later than early January.

a. Sample letter in this packetb. Hand write the address on the outside of the envelopec. Use school district letterhead or letterhead from sample letterd. Perfect grammar and spellinge. 3 good paragraphs

i. Introductionii. Request

iii. Thank you iv. Enclosure: FCCLA Brochure or Business Card

2. Call week prior to visit to confirm your appointment.

3. Be sure you have exact location of the office.

4. Research your legislator and know what committees he/she chairs or is a member. This will help you in your discussion. Look at your legislator’s Website. Think of FCCLA programs that are a natural fit for the legislator’s special interests or committees.

5. Gather news articles reflecting FCCLA happenings in your Senator/representative’s district. This does not mean just your school district but any school within the voting district. Personalize what is happening because of FCCLA.

6. Assemble a neat, simple notebook portfolio together including your samples of evidence, an FCCLA Information Sheet or FCCLA Brochure, a Case Statement, Teen Times, and a Hotline. This will demonstrate the professionalism of the organization.a. Organize this to enable you to remember what to discuss by the order and content in the portfolio

7. Spend time reviewing FCCLA printed materials and Websites in order to be current about FCCLA programs and initiatives. Definitely know the mission and purpose of FCCLA.

8. Use the General Assembly Website, to become familiar with committees or initiatives on which your legislator is focused.

9. Locate office before the appointment time.

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http://www.legis.state.pa.us/

D. During your visit:

1. Plan to be neatly dressed and arrive 10-15 minutes before scheduled time.

2. Announce your arrival to the receptionist. (Politeness counts)

3. Make yourself comfortable and relax. If you have never met your legislator become familiar with his/her picture so you can recognize the person upon meeting. Check the website.

4. Upon being introduced be sure to have a firm handshake and a smile. Be sure to always address as Senator ________or Representative (Congressman) _________. Wait for the invitation to be seated. Introduce yourself and briefly describe how you are involved in career and technical education and FCCLA.

5. Present your FCCLA portfolio to the Legislator and proceed to give information about your office, the organization, and how FCCLA benefits the constituents of his/her district. Focus not only on yourself, but how others across the state and nation benefit from our organization. This may be a good place to give some examples of community service, school projects for families, Join Hands Day, and Dynamic Leadership.a. Keep in mind, the legislator is mainly interested in his/her area of constituencyb. Therefore, give specific examples of how your chapter or chapters in your district have

made an impact on the local communities.

6. Legislators are interested very much in education, families, and services provided to children.

7. State your concern or mission clearly.

Sound Bite Samples or use Key messages from Brand FCCLA:a. FCCLA is a cost effective way to offer quality education to our learners?b. FCCLA is a career and technical student organization that encourages career skills,

leadership and service learning.c. FCCLA students have the competitive edge on career preparation.d. Because of my experiences in FCCLA, I am a better learner.e. FCCLA has many applied learning activities that contribute positively to my progress

with accomplishing the graduation standards.f. FCCLA uses peer education to have teens teach other teens about current teen issues.g. It’s a good thing………FCCLA!!

8. Be sure you state very clearly that FCCLA is a career and technical student organization and an integral part of Family and Consumer Sciences and that its programs clearly meet the academic standards.It is an academic area in Chapter 4 of PA State Educational regulations that focuses on the family as an integral part of society. Instruction is required at both the middle school and high school levels.

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9. Know some of the facts or questions they will want to know:Some typical questions: (additional possible questions attached)a. How are you funded?

It is a combination – a partnership between:i. Federal money supports some staff positions with honorariums

ii. State – Part of the Department of Education, Career and Technical Education budget supports the Career and Technical Student Organization Budget for office space, phone, mailing, travel, etc.

iii. Members – pay dues for the state association and for national dues. This helps provide funding for the State Officers, student workshops, programs, training sessions, etc.

iv. Local School district – pays for advisor’s involvement, travel for the chapter, liability insurance

v. State and chapter fundraisingvi. FCCLA at the present time does not have corporate sponsorship.

b. What is the purpose of your organization?i. Know the eight purposes

c. How do you benefit from the FCCLA organization?i. Respond with positive messagesii. FCCLA youth leadership development creates motivated youth, community

service benefits, learning by actually doing, and career preparationd. What can I do to help you?

i. Ask Legislator to be aware of the importance of career and technical education and this dynamic and effective student organization, FCCLA specifically, when considering future legislation.

ii. Ask for continuous support of FCS and FCCLA.iii. Is there some type of support he or she could offer to the local chapters in your

area?iv. If you need more information please feel free to call our State Facilitator,

________, at the PA Department of Education.

10. Upon finishing discussion invite the Legislator to visit your school when in the home district and thank for the opportunity to meet.

11. Take your camera and request a photo shot and be prepared with a news release to go to the local paper upon return home. Be sure to clip the article when it appears and send to office of legislator.

12. Ask to leave something with the legislator (the FCCLA brochure, FCCLA Information Sheet, or Case Statement)

After your visit:1. Send a hand-written thank you note Immediately

From self, parents send one; adviser sends one2. Include a copy of any newspaper articles about the visit

SMILE…SMILE…SMILE – you are great ambassadors for FCCLA!

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Questions A Legislator Might Ask You

Find the answers to these questions, write them down, and bring them to the visit.

1. Why is there no FCCLA chapter in my school district?

2. Why do some schools have chapters and others do not?

3. Why do the city schools not have FCCLA chapters?

4. How is your organization connected to family and consumer sciences programs within

the school setting?

5. Do you have multicultural members in your organization?

6. How does being a member of FCCLA help prepare you for a career/

7. What can I, as a legislator, do to support your program?

8. How are you connected with the Department of Education?

9. What are some of your project areas in FCCLA?

10. How can FCCLA help students become involved in service learning?

11. How do you incorporate diversity in FCCLA?

12. What can chapters do to reduce school violence?

13. How can graduation project requirements be completed in FCCLA projects?

14. How is your chapter funded?

15. How has FCCLA experiences benefited you?

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DIRECTIONS TO PENNSYLVANIA'S STATE CAPITOL

FROM: Route 81 Cameron Street ExitFollow Cameron Street toRight onto Herr Street toLeft onto Seventh StreetBear right onto Forster Street to first lightLeft onto Commonwealth Avenue to fountain on right. OR Front Street south toLeft onto Forster Street toRight onto Commonwealth Avenue to fountain on right. FROM: Route 83 Second Street ExitFollow Second Street toRight onto Forster Street toRight onto Commonwealth Avenue to fountain on right. FROM: Route 76 - The Turnpike Exit 247 (Old 19). Follow signs for Harrisburg and directions FROM Route 83 above.Exit 226 (Old 16). Follow signs for Harrisburg and Route 81 North, then follow directions FROM Route 81 above. To Governor's Residence from the Capitol, facing south on Commonwealth Avenue:Right onto Walnut Street; right onto Second Street. Residence about one mile on left at Maclay Street. For tours of the Residence, call (717) 772-9130. To Farm Show from the Capitol, facing south on Commonwealth Avenue:Right onto Walnut Street; right onto Third Street; right onto Forster Street; at second light bear left onto Seventh Street; right onto Herr Street; left onto Cameron Street. Farm Show less than one mile on left at Maclay Street. For bus parking at the Farm Show, call (717) 787-5373.

Parking OpportunitiesBus parking arrangements can be made by calling the State Bureau of Farm Show, (717) 787-5373; or, Harrisburg Parking Authority for City Island, (717) 255-3099. Automobile parking opportunities are conveniently located within a two-block radius of the State Capitol.For up-to-date opportunities on where to park in downtown Harrisburg, visit the following website for the Harrisburg Parking Authority: http://www.harrisburgparking.org/ This information courtesy of Capitol Visitor ServicesFor information on tours of Pennsylvania's State Capitol, call 1-800-TOUR N PA

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http://www.harrisburgparking.org/

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SAMPLE LETTER TO LEGISLATOR

Letterhead111 West FCCLA Boulevard

Carlisle, PA 17015

Date

(3 to 6 line spaces)

The Honorable Patricia H. VanceSenate Box 203031Harrisburg, PA 17120-3031(2 line spaces)

Dear Senator Vance: (if representative – Dear Congressman Smith:)

The Pennsylvania Association Family, Career and Community Leaders of America (FCCLA) student State Officers will be participating in Career and Technical Education Week in Harrisburg on February 10, 2009.

Family, Career and Community Leaders of America is a private, non-profit student organization of more than 227,000 members nationwide with more than 2,600 members here in Pennsylvania. FCCLA is a dynamic and effective national student organization that helps young men and women become leaders in their homes, schools and communities through family and consumer sciences education. The mission of Pennsylvania FCCLA is to promote leadership and personal development. This is accomplished through Family and Consumer Sciences education and the development of character, creative and critical thinking, interpersonal communication and practical knowledge..

As a resident of South Middleton Township, Carlisle, Pennsylvania and a student at Boiling Springs High School in Cumberland County, I would be honored to meet with you and explain to you about my experiences in youth leadership and peer education on Tuesday afternoon, February 10, 2009. I expect this would take about 15 minutes. I will be in the Harrisburg capitol area anytime after 1:00 pm on that day. My chapter adviser, Mrs. Judith Havice, will accompany me.

Please contact me to confirm an appointment time.Sue Fisher111 West FCCLA Blvd.Carlisle, PA 17015Home (555) 555-5555School (444) [email protected]

Thank you and I look forward to hearing from you.(2 line spaces)

Sincerely,

(4 line spaces) and signature

Sue L. FisherPA FCCLA Vice President of Facilitators(555) 555-5555

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PA FCCLA SEC COMMITTEE REPORT FORM (SEC 200)

Name of Committee _____________________________________________________

Chairperson Date ______________________________

Committee Members Attending ___________________________________________

_______________________________________________________________________ Committee Meeting Goals _______________________________________________

________________________________________________________________________

Approximate amount of funds required? ____________________________________

WHAT DID THE COMMITTEE ACCOMPLISH: (USE PLANNING PROCESS)

1. Identify Concerns:

2. Set Your Goal:

3. Form a Plan:

4. Action Taken (Motion Required?):

5. Follow-up:

WHAT SEC GOAL ARE THESE PLANS ADDRESSING OR FULFILLING?

________________________________________________________________________ACTION REQUIRED PERSON RESPONSIBLE DEADLINEInclude plans for information posted to the website__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

______________________ Signature of Chairperson

This is a committee report worksheet. Use the following format as a header when preparing written committee reports:A-1 State Leadership Committee Report

April 22, 2008

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PA FCCLA MIDDLE LEVEL STATE OFFICER REPORT (SEC 201)

Name _____________________________________________

Date: ______________________________________________

Chapter Adviser initials: _____________________________

Middle Level State Officer initials: _____________________

Complete report, attach PR materials, and submit to state office by April 1.

Middle Level State Officer Assignments: Bylaws and State Officer Handbook

Set up a PTO and/or Community presentation on FCCLA purposes and programs

Complete Step 1 with chapter members

Participate in, or help organize, a STAR Event team

Set up a presentation for your local Board of Education

Attend all meetings of the State Executive Council.

Perform duties as follows: Host/Hostess at State Leadership Conference workshops and sessions as needed, assist with registration procedures at SLC, guide arriving delegates at SLC

Other FCCLA leadership activities

Write a general summary of your role as a Middle Level State Officer (no longer than two paragraphs)

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State Officer 1st of the Month Report (SEC 301)

Instruction: 1st of the Month State Officer Reports are to be submitted via email by each state officer to your State Facilitator, State President, and State President’s adviser by the 1st of each month. Use this template to complete your report.

Officer Adviser InitPennsylvania____ ___

Position Month/Date

Input your progress on FCCLA State Goals and Action Items This MonthThis is also where you will summarize the POW action items (SEC Goals) and other duties that were assigned to the state officer team and successfully completed. Outline whether or not each action item has been completed and the outcome of its completion. If an item has not been completed explain why and provide a plan for its completion including the new due date for completion. Remember to say if the item is being started, in progress, or completed.Current Activities

Specific and Ongoing Assignments Due Date Completed

Include website assignments

MEETINGS

Location: Purpose: Location: Purpose: Location: Purpose:

2. COMMUNICATION AND CORRESPONDENCEAt the heart of state officer leadership is communication. Show the number of emails, letters, phone calls, and chapter visits that were completed by you this month.

Date Type Nature Receiver

3. ACTIONS FOR THE NEXT MONTH Great leadership teams plan ahead. What are you planning to do next month? What are the key programs, action items, and

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activities that you will be working on in the month ahead? Review your Program of Work, meeting minutes, and action plans. Think ahead so your state stays on target and all state officers are reminded of the important tasks to be accomplished next month.

STATE OFFICER ASSIGNMENTSSpecific and Ongoing Assignments Due Date

Include website assignments

4. X-FACTORInput any opportunities, FCCLA news, or important issues you have encountered this month (examples: a random chance to meet the governor; learning that an adviser is going to retire; etc.Also, This section provides you with an opportunity to inform us of relevant issues and activities that are taking place in your local chapter, community, district, etc. Remember that the X-Factor includes being aware of the opportunities for service and success that are available to you. An example of the X-factor would be to report the success of a chapter in your region in Fund Development. Another example would be to report a new or innovative way that your chapter has approached membership recruitment and seen great success. You should report in this section all of the things that are going on in your area that could help make the organization better statewide. Be constructive but do not complain. Keep it professional not personal. Report factors that we all can learn from, can gain help, or that needs attention.

5. LESSONS LEARNED

Identify key leadership lessons you have learned this month. Use this section to report the lessons that you have learned from your responsibilities during the month. We want to hear about the challenges faced and how they were overcome.

6. NOTES TO STATE/OTHER ACCOMPLISHMENTSIdentify any notes or news your fellow state officers or State Adviser should be aware of (examples: need for more letterhead; chapters who need assistance; etc.This section serves as a means of informing FCCLA of issues or circumstances that you feel we need to be aware of. DO NOT use this section to report issues that are of an extreme nature. If something is urgent PLEASE call Mrs. Fisher so that a resolution can be pursued. In this section we would also like to hear of your accomplishments in regard to FCCLA or outside honors. Tell us about school awards, scholarships, athletic achievements, the college search, or anything you feel is noteworthy and interesting about the state officer team that you would like to share.Include questions or concerns.

7. MEMBERSHIP RECRUITMENT EFFORTSSummarize your efforts to recruit new members and chapters. Summarize efforts to contact new schools. Share about presentations to chapters. Be sure to record any efforts to recruit Alumni & Associate members as well.

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8. NATIONAL PROGRAM EFFORTSPlease summarize all state officer efforts to promote participation in these programs. In addition, FCCLA has a number of other important program opportunities. Summarize all efforts to encourage involvement in these National Programs.

79. QUOTE OF THE MONTH QUOTE OF THE MONTHInspire us! Insert a favorite quote you learned this month!Share your quotes with the president and he/she will select one to use each month.

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PA FCCLA STATE OFFICER/BOARD OF DIRECTORS EXPENSE ACCOUNT FORM SEC302

Send two copies to PA FCCLA State Facilitator333 Market St., 11th FloorHarrisburg, PA 17126-0333

Year end expenses should be submitted no later than ten days after the activityCheck one: _____ State Officer _____ Member of the BoardNAME _______________ PURPOSE OF TRAVEL _____________

ADDRESS________________________________________________________

ALL RECEIPTS FOR EXPENSES MUST BE ATTACHEDTransportation Cost : (Round Trip) Use of public transportation must have prior approval

of State StaffFrom To

Personal car number of miles x $.25 per mile = A. formulas set

(total cost of transportation)

Supplies Reimbursement Prior approval from state staff is required

Item Purpose Cost

Total Cost of Supplies

B.

Meals Reimbursement Meal allowance may only be used for maximum on that meal.

Month/Day Breakfast Max--$7.00

Lunch Max--$10.00

Dinner Max-$15.00

Total Cost Per Day

C. TOTAL

A. TOTAL COST OF TRAVELB. TOTAL COST OF SUPPLIESC. TOTAL COST OF MEALS

GRAND TOTAL OF EXPENSES formulas set

State Facilitator Signature (Date) State Officer Signature (Date) Chapter Adviser Signature (Date)

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PA FCCLA CHAPTER VISIT OUTLINE

A. Greetings and Introductions1. Thank you for inviting us to come.2. Express that you are happy to be there.3. Introduce yourself, state your office and tell about your responsibilities on the State

Executive Council.

B. What is FCCLA1. Building Strong Leaders and Promoting

a. Healthy Familiesb. Strong Communitiesc. Successful Careers.

2. Organization associated with Family and Consumer Sciences.3. FCCLA projects are based on skills learned in Family and Consumer Sciences.4. FCCLA programs are an excellent tool to meet Pennsylvania Family and Consumer

Sciences Academic Standards.5. Has involved more than nine million youth since its founding in 1945.6. Helps young men and women become strong leaders.7. Is a student-led organization.8. Addresses family, work and societal issues.9. Is the only career and technical student organization with the family as its focus.

C. Why FCCLA1. I joined FCCLA because…(of the service and leadership opportunities).2. My favorite part of FCCLA is…(meeting new people in my chapter and throughout the

state).3. I became a state officer because…(I wanted to take on a leadership role that few people

my age have a chance to do).

D. What FCCLA has to offer1. Leadership opportunities.2. Opportunity to participate in service to school and community.3. Opportunity to participate in local, regional, state, and national meetings (give dates and a

few details).4. Opportunity to make a difference in your personal life and your families, schools and

communities.5. Opportunity to partner with collaborative efforts with other organizations.6. The competitive edge on career preparation.

E. Questions and Answers (good, clear answers).

F. Thank you for requesting the visit.

G.Materials that may be useful – Teen Times, Be Part of It information, FCCLA Member Handbook, The Hotline, Membership Brochure, emphasize importance of PA FCCLA WebsiteOutline originally created by Emily Lamb, 2001-02 Vice President of Membership Revised 2006

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FCCLA Chapter Visit Speaking Points

Always introduce FCCLA as Family, Career, and Community Leaders of America FCCLA is a student led organization which has it’s main focus on the family National Programs with brief description (Be Part of It packet):

Career Connection Community Service FACTS (Families Acting for Community Traffic Safety) Families First Financial Fitness Leaders at Work Power of One STOP the Violence (Students Taking on Prevention) Student Body

STAR Events (Students Taking Action with Recognition) Regional Leadership Meetings with brief description (can tell about the last years meeting and what you did) State Leadership Conference with brief description (can tell about the last years meeting and what you did) National Leadership Meeting with brief description (can tell about this past NLM meeting and what you did) Ways that they can affiliate

National Website Be Part of It packet

Go over the 3R’s Recruitment (ten ground rules found on Be Part of It packet)

- Focus on friendliness.- Make it your job.- Ask!- Ask everyone.- Make membership part of everything.- Know what to say.- Expand your focus.- Think long term.- Get results!- Decide who will do what, then do it.

Retain (top five ways to keep members found on Be Part of It packet)- Create a chapter “by the members, for the members, of the members.- Give members information and help them get involved.- Create and carry out a program of work.- Know and care about members as individuals.- Plan exciting meetings.

Recognize (be recognized for your recruitment success found on Be Part of It packet)- Be Part of It! for Chapters

recognizes the entire chapter for their membership recruitment success- Be Part of It! for Members

recognizes specific FCCLA members for their membership recruitment success- Be Part of It! For Advisers

recognizes specific FCCLA advisors for their success in incorporating the 3Rs of membership into one National Program.

Go over the Be Part of It packet, and show them where the affiliation forms are on the CD at. It is always a good Idea to use a PowerPoint presentation because it gives the potential chapters a visual aid while

you are giving the presentation. Ending with by explaining how FCCLA is a beneficial program and is a great organization

Created by Jennifer Motto, 2007-2008 Vice President of Membership

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PA FCCLA STATE OFFICER

CHAPTER VISIT REQUEST FORM (SEC 103)(this form should be used for all visits outside of the officer’s home school district)

Name of State Officer: _______________________________________________________

Name and address of school of intended visit: ____________________________________

____________________________________________________________________________

Name of teacher or adviser of school of intended visit: _____________________________

What type of contact has been made to this point in time regarding the visit? (i.e., telephone, letter, email) Explain:__________________________________________________________________________________________________________________________________ Planned date and time of visit: _________________________________________________

What are the transportation arrangements for the visit? ___________________________

Write a detailed purpose of the visit, including the intended audience and what you hope to accomplish:____________________________________________________________________________

____________________________________________________________________________

Would a follow-up visit be beneficial? If so, what is the follow-up plan? __________________________________________________________________________________

Signature: ______________________________________________________________ (State Officer Name) (Date)

The following signatures are required in the order of occurrence before the chapter visit occurs. A file copy will be kept in the state office and the original returned to the state officer before the visit.

has our permission to represent the (Name of state officer)

Pennsylvania Association Family, Career and Community Leaders of America

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School District Administrator Signature:

Parent Signature:

Local Adviser Signature: State Facilitator Signature:

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PA FCCLA STATE OFFICER AND ADVISER CONTACT INFORMATION(SEC500)Complete and turn in today.STATE OFFICER INFORMATION OFFICE _______________________________ REGION _______________________

NAME _________________________________________________________________

HOME ADDRESS _______________________________________________________

CITY _______________________________________ ZIP CODE _________________

HOME TELEPHONE ( ) FAX (_____)__ __________

E-MAIL ADDRESS _____________________________________________________

BIRTH DATE ___________________________________________________________

ADVISER INFORMATION

ADVISER NAME ______________________________________________________

ADVISER HOME ADDRESS ______________________________________________

CITY ZIP CODE ____________

ADVISER'S HOME TELEPHONE ( ) HOME FAX ( )_______

ADVISER'S HOME E-MAIL ADDRESS _____________________________________

ADVISER’S SCHOOL E-MAIL ADDRESS

BIRTHDAY __________________________________________________

SCHOOL INFORMATIONSUPERINTENDENT'S NAME ____________________________________________

PRINCIPAL’S NAME ____________________________________________________

SCHOOL NAME _________________________________________________________

SCHOOL ADDRESS ____________________________________________________

CITY ________________________________________ ZIP CODE

SCHOOL TELEPHONE ( ) Extension: _ __

SCHOOL FAX (_______)_______________ Principal’s Email: _____________________

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Submit one form to the State Office and give a copy to your local adviser to carry the form to FCCLA meetings.

PA FCCLA STATE EXECUTIVE COUNCILPERMISSION/CONSENT FORM (SEC 501)

This permission form must be on file in the state office for state officers representing the state association at meetings and events. The adviser should also carry a school district permission form with the district’s required medical information for each student from departure to return from each event.

I hereby give my son/daughter permission to travel to the PA FCCLA work session to be held:

April 21-22, 2008 Holiday Inn Harrisburg West Mechanicsburg, PAJuly 29-31, 2008 Holiday Inn Harrisburg West Mechanicsburg, PAOctober 20-22, 2008 Best Western/Country Cupboard Lewisburg, PAFebruary 8-10, 2009 Lancaster Host Resort & Conf Ctr Lancaster, PAMarch 15-20, 2009 Lancaster Host Resort & Conf Ctr Lancaster, PA

State Leadership ConferenceAdditional FCCLA meetings attended as a state officer include:National Leadership Meeting July 12-18, 2008 Orlando, FLNational and State Officer Leadership training –USA Academy (opt)

Fall, 2008 Washington, DC areaNational Cluster Meeting November 2008 Cincinnati or Providence

I do hereby absolve and release school officials, the FCCLA chapter adviser or other responsible adult and the assigned state FCCLA staff from any claims for personal injuries or illness which might be sustained while the participant is traveling to and from or during the FCCLA sponsored activity. Transportation arrangements will be made by my son/daughter's school district.If the medical need should arise, I authorize the FCCLA chapter adviser or other responsible adult to take the named student to a physician or the emergency room of a hospital for treatment while he/she is absent from home.Please be advised, due to circumstances during work sessions, officers may be transported by an adviser other than their own.

State Officer last name: First name:

State Officer street address: City: Zip:

Home telephone number (include area code):

School address: Zip:

Telephone number (include area code):

Parent/guardian name: (Please type or print)

For insurance - SSN: XXX-XX-__ __ __ __

Signature of Parent/Guardian:

School District Approval for the above student to attend the events and represent Pennsylvania Association Family, Career and Community Leaders of America

School Official/Administrator Signature:

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USE OF STATE OFFICER PHOTOGRAPH WAIVER (SEC 502)

I, _______________________________ understand that the 2008-2009 State Officer (Signature of State Officer)

Photograph will be used in the State Leadership Conference program; be posted on the

Department of Education website; and the PA FCCLA website. This shall include

pictures and/or articles, but will not include names of the members.

I hereby release the photograph/information to be used by Pennsylvania Association

Family, Career and Community Leaders of America.

_______________________ ________________________ Student Signature Date

_______________________ ________________________ Parent/Guardian Signature Date

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PENNSYLANIA STATE ASSOCIATION RULES AND REGULATIONSFor All State and National Conferences and Meetings

Local chapter advisers are required to review these rules with all students attending any state or national conference or meeting. PERSONS WHO DO NOT ABIDE BY THE CONFERENCE RULES AND REGULATIONS WILL BE SENT HOME AT THEIR OWN EXPENSE!!!

Students and adviser must sign the acknowledgment form found at the end of this document. The form is to be returned to the state office with conference registration materials.

1. Your conference name badge must be worn at all times. This is your admission to all conference activities and meal functions. When traveling outside of the hotel you should remove the nametag to prevent strangers from knowing your name.

2. No food should be ordered by students or delivered to rooms.

3. Telephones in the hotel rooms are not to be used for long distance calls. If calls are necessary please use public phones located throughout the hotel.

4. Pay television will not be available.

5. Proper conference attire is designated as slacks, sport jacket, shirt, or suit for males; dresses, skirts, dress slacks, sweaters, and blouses for females. Blue jeans, shorts, and attire showing mid-riffs are not permitted to be worn.

6. Towels and ashtrays, etc. are the property of the hotel and must remain there. Items missing from or damage to a room will be charged to the occupants assigned to that room.

7. Local chapter advisers shall assume full responsibility for the conduct of their members.

8. Members are responsible to their advisers at all times.

9. Members shall attend all designated meetings and be on time. Local chapter advisers are to enforce this rule.

10. Always travel in pairs to and from meetings and throughout the hotel facility.

11. Valuables should not be left in hotel rooms. They may be checked at the hotel desk. Hotel and the State Association are not responsible for personal property.

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The following rules are considered extremely important for the success of the State Leadership Conference. Violation of these rules is considered extremely serious and will result in severe disciplinary action.

12. The State Leadership Conference curfew is 11:30 pm on the first night of the conference and 12:00 midnight on the second night. This is subject to change to earlier hours to coincide with hotel quiet hours. All members must be in their assigned rooms by that time. Room checks will be made by chapter advisers. Chapter advisers are responsible for enforcing curfew. Security officers are on duty in the hotel. Go directly to the hotel front desk in the event of an emergency. Curfew at national meetings is determined by National Family, Career and Community Leaders of America and may be different. Curfew will be established and printed in program materials for other meetings of the state association.

13. No males in female's rooms or vice versa unless the chapter adviser is present. After curfew all students must be in their assigned rooms.

14. USE or POSSESSION of drugs or alcohol is prohibited.

15. Students shall not cause public inconvenience, annoyance or alarm or recklessly create a risk by:

a. Engaging in fighting or threatening behavior.b. Use or possession of any type of weapon.c. Making unreasonable noise as determined by the Board of Directors.d. Using obscene language or making obscene gestures.e. Creating a hazardous or physically offensive condition by an act which

serves no legitimate purpose.f. Smoking or use of any tobacco products.g. Use or possession of drugs or alcohol.

When one of the previous rules (#12-#15) is violated the Board of Directors shall be notified and the available members convened immediately.

16. Any gross misconduct during the State Leadership Conference or other meetings will be reviewed by the Board of Directors and is subject to their discretion under the following guidelines:

a. The Board shall be presented with the information and the charges.b. The student has the right to a hearing at which time board members (or a

designated spokesperson) may question the student.c. The Board of Directors will then reconvene behind closed doors to determine

the consequence.

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Violation of any of these regulations can require the issuance of a warrant and/or citation by a law enforcement officer, who makes the decision based on the information received.

A student determined to be guilty of a serious rule violation will face one or more of the following consequences:

a. The parent or guardian shall be contacted and the student will be sent home at his/her own expense.

b. The student will forfeit the right to participate in the remainder of the FCCLA State Leadership Conference.

c. Any awards, recognitions, or medals shall be forfeited. No participation in the awards ceremony shall be allowed.

d. The student shall not be allowed to compete at the national level.

e. A written account of the incident shall be sent to the school district, parents, and adviser.

f. The student's chapter will be banned for a designated time period from future FCCLA events.

g. Criminal charges will be filed.

It is the hope of the Board of Directors that the aforementioned consequences never have to be implemented with any conference participant. The Board realizes that everyone works very hard to attend these conferences which is why it is extremely important that students, advisers and other participants make every effort to follow all rules and policies of the Pennsylvania Association Family, Career and Community Leaders of America.

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ACKNOWLEDGEMENT OF RULES FORM (SLC 400)

I have read and understand the rules and regulations for the state or national meeting. My students and I will abide by the aforementioned regulations.

CHAPTER NAME _____________________________________________________ ADVISER _______________________________________________________ __________________________________________________ (Advisers Signature)

SCHOOL ADMINISTRATOR Name, Title, Address, Phone

__________________________________________________

__________________________________________________

STUDENT’S NAME (printed) SIGNATURE LINE FOR EACH STUDENT

__________________________ ______________________________

__________________________ ______________________________

__________________________ _______________________________

__________________________ _______________________________

__________________________ _______________________________

__________________________ _______________________________

__________________________ ________________________________

__________________________ ________________________________

__________________________ ________________________________

__________________________ ________________________________

__________________________ ________________________________

__________________________ ________________________________

(Attach additional sheets if necessary)

This form must accompany conference or meeting registration for participants in all activities. It is sent to the state office. Please retain one copy for your records.

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UNIFORM CODE FOR PENNSYLVANIA FCCLA STATE OFFICERSAS ESTABLISHED BY THE PA FCCLA BOARD OF DIRECTORS

The specifications are as follows:UNIFORM FOR FEMALESA. Blazer - Red with FCCLA emblem to be ordered from the official FCCLA supplier. Blazers can

be worn following term of office without emblem or could be sold to an incoming officer at a reduced price. Emblem should be placed on left breast pocket. Place emblem 1/8” under the seam line. Measurement should be from the top of the FCCLA letters.

B. Dress – Each officer must have the pre-selected black sheath dress. The dress is short sleeved and is a washable fabric.

C. Shoes - Black pumps, no decoration, heels can be ½ - 1 ½ inches.

D. Pants – Required color is black. Suggested style is flat or pleat front, straight leg. Polyester or microfiber is advisable.

E. Shirt – A black or white shirt is suggested for Uniform B. Cotton/polyester blend is suggested. Officers may choose to purchase two shirts. When sheer tops are part of the uniform attire, a camisole is required.

F. Officers should choose a neck accessory to wear with the sheath dress and/or black or white shell.

G. Nude color stockings should be worn with Uniform AUniform A are pieces A, B, C, F, and G Uniform B are pieces A, C, D, E, and F

UNIFORM FOR MALESA. Blazer - to be purchased from the official FCCLA supplier, same specifications as the

uniform for females.

B. Trousers - Black, tailored dress slacks, no jeans. Polyester blend or wrinkle resistant fabric is advisable. A belt or suspenders should be worn.

C. Shirt - White long sleeve dress shirt.

D. Necktie - One tie selection that presents a professional appearance and does not detract from the uniform.

F. Shoes – Black dress shoes.

G. A second shirt may be selected to coordinate with the female officer B uniform.

Uniform A are pieces A, B, C, D, and F Uniform B pieces are A, B, F, and G

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UNIFORM FOR BOTH FEMALES AND MALES

The following items are requirements when wearing the state uniform.

A. Officers will not wear any jewelry that would detract from the state uniform. Officers should use good judgment when choosing earrings which should not exceed 1 inch in length or width. Watches, rings and bracelets are permitted.

B. Only State FCCLA jewelry shall be worn on the blazer. Ornamental buttons and pins will not be permitted. FCCLA jewelry such as Power of One pins and USA Academy pins are permitted.

C. Keep uniforms clean, spot-free and pressed at all times.

D. Uniforms should be worn to all FCCLA functions and when representing PA FCCLA, including officer work sessions.

E. Officers should select appropriate attire for travel.

Unofficial Uniform Pieces

State officers may decide to purchase identical embroidered polo shirts to be worn when casual attire is permitted. The uniform pieces to be worn with the polo shirt are the uniform black pants and black shoes. Note – this is considered an outfit, not a uniform.

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2008-2009 State Executive Council Uniform Pieces

All items are from the 2008 JC Penney Spring and Summer Catalogjcp.com 1.800.222.6161

FEMALE UNIFORM

1. Fit-and-Flair Washable Sheath Dress pg. 127Misses 8-18; 39 1/4” A 208-7008 49.99 BlackPetites 4P-14P; 37 3/4” A 225-5258 49.99Women’s 16W-24W; 41 3/4” A 224-5248 59.99W. Petites 14WP-24WP;39 1/4” A 224-5288 59.99

2. Comfort Waist Pants pg. 102Misses 6-18; 31 1/2 A 816-3019 24.99 BlackPetites 2P-14P; 291/2” A 730-5039 24.99

3. Crewneck Shell pg. 113Misses S-XL A 814-3075 29.00; 2/more each 19.99 BlackPetites PS-PXL A 714-3075 29.00; 2/more each 19.99Women’s 1X-3X A 894-3075 32.00; 2/more each 21.99

MALE UNIFORM

1. Towncraft Plain-Front Sport Slacks pg. 291 Order by waist and length BlackShort A 556-6507 50.00; 2/more 32.99Reg. A 556-3007 50.00; 2/more 32.99Big A 556-6407 60.00; 2/more 42.99

2. Stafford Wrinkle-free Super Broadcloth Shirt pgs. 302, 303Long SleevesRegular A 531-6650 34.00; 2/more each 27.00 BlackAthletic A 531-7650 34.00; 2/more each 27.00Extra-Tall A 531-8650 42.00; 2/more each 35.00Big A 531-9650 42.00; 2/more each 35.00

3. Stafford Silk Faded Striped Tie pgs. 302, 303Reg. A 533-3892 22.00X-Long A 533-3894 24.00

4. A textured knit black shirt should be selected for Uniform B.

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Uniform Blazer Ordering Information

Huber Buchenroth120 West Columbus Ave.Bellefontaine, OH 43311Phone: 877-500-1013http://www.huberbuchenroth.com/fccla.htm or link through the national Website

Cost of blazers start at $123 and may be as high as $167 for special make-up. Shaded areas on the size charts indicate special makeup at additional cost.

LADIES’ BLAZERSTwo-button single breasted, Set-in lower pockets with flaps, Welt chest pocket, Darted front, Plain back without vent, Fully lined, Metal buttonsAvailable in the sizes below

Men’s Blazers

Two-button single breasted, Set-in lower pockets with flaps, Welt chest pocket, Plain back with center vent, Metal buttons, Fully linedAvailable in the sizes below

HB accepts all major credit cards as well as purchase orders.

PA FCCLA will provide the FCCLA patch for the pocket of the blazer. The state officer must affix the patch to the left breast pocket. Measure placement of the patch from to bottom or

top of FCCLA.

The state officer is to process the order for all uniform pieces.

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http://www.huberbuchenroth.com/fccla.htm