Final Spring Testing Preparation

Final Spring Testing PreparationSAT Suite of Assessment

Brought to you by the College Board and

the Colorado Department of Education

Agenda

1. Assessment Timeline

2. Preadministration Sessions

3. Test Day Room Planning

4. Accommodations

5. Test Materials

6. Training Monitors and Support Staff

2

Spring Assessment training is focused on school activities and information to prepare for a successful test administration.

Implementation Key Dates

Activities SAT PSAT

AI Code confirmation December 2018

Off-Site Request Deadline December 14, 2018

Student essay opt-in windowJanuary 15 – February

12, 2019N/A

Review material order counts January 22 – February 1, 2019

March National SAT Registration Deadline February 8, 2019 N/A

Request Accommodations for PSAT8/9, PSAT 10 and SAT

Now – February 19, 2019

Receive Coordinator Planning Kits Late February 2019

Test Day Online Training February – April 2019

Preadministration Materials in Schools March 12 – March 14, 2019

Conduct Preadministration Session Late March – Early April 2019

Test Materials Arrive in SchoolsMarch 19 – March 21, 2019

April 2 – April 4 if on Spring Break

3

Implementation Key Dates

Activities SAT PSAT

Test Administration April 9, 2019 April 9-11, 2019

Window to Request Makeup Materials April 9–April 11, 2019Call to request materials

(only if add’l materials needed)

Accommodated Test Administration(Eligible Students Only)

April 9-12, 2019 April 9–16, 2019

Makeup Test Administration April 23, 2019April 10–19, 2019

Final Materials Return for ScoringNo later than April 26, 2019

Documents shipped after this date will not be scored

Scores released June 2019

4

Please take out your laptop and navigate to:

www.collegeboard.org/colorado

What is the Preadministration Session?

Preadministration SessionWhat is it?

• The preadministration session allows students to complete the following activities directly on their answer sheet, saving time on test day.

• Fill out personal information fields on the answer sheet (Name, SASID, and DOB are critical)

• Complete the PSAT 10 and SAT optional questionnaire. For these exams, students may opt into Student Search Service

• For SAT, students can select up to four colleges or scholarship programs to send their SAT scores

• Student and/or parent consent is required to participate in the optional questionnaire portion of PSAT 10 and SAT.

• There is no optional questionnaire for PSAT 8/9 therefore active consent is not needed in advance of the preadministration session.

Benefits of Student Search Service

Preadministration Session

• The PSAT 10 and SAT optional questionnaires allow students to opt into Student Search Service and provide information about themselves to help connect them with colleges and scholarship programs based on their interests.

• Nearly 1,700 colleges use Student Search Service® to look for students who match a range of factors—such as the area where they live or go to school, their interests, and what they plan to study in college.

• Only eligible colleges and scholarship and educational organizations can participate. They most often search on expected high school graduation date, cumulative grade point average (GPA), and intended college major.

• Students can choose which optional questions they complete.

• Participation in the optional questionnaire is voluntary and optional and requires a signed consent form from the student.

Consent Must be Given Prior to Completing the Optional Questionnaire

SAT and PSAT 10

The questionnaire is voluntary and optional for students. Colorado law requires that students give their consent prior to filling out the questionnaire.

• Consent is only required for participation in the optional questionnaire.

• The state allows for the consent letter for the optional questionnaire to be signed by either the student or the parent. Districts can set requirements that are more stringent than the state.

• If a student does not return a signed consent letter, the school should proceed assuming that the student/parent did NOT consent to participating in the questionnaire.

9

Consent Must be Given Prior to Completing the Optional Questionnaire

SAT and PSAT 10

• If your district has a more stringent policy regarding obtaining active consent for the optional questionnaire, follow that policy.

• Signed consent forms should be kept by the school until the student has graduated or left the school. Consent forms should not be returned to College Board or CDE.

10

Preparing for the Preadministration Session


Timing

• Depending on the number of students to be tested, the session may be conducted by a Test Coordinator, or one or more Proctors may be needed to conduct multiple sessions.

• If students are absent for the preadministration session, a separate session will need to be scheduled with them some other time before test day.

12

Preadministration SessionTiming

• SAT and PSAT 10

• Allow enough time for students to review the Student Guide and consent form and discuss with their families. Students and parents must have at least two weeks to review the questionnaire and provide consent prior to the preadministration session.

• Collect consent forms.

• We strongly recommend completing the preadministration session before test day, however if that’s not possible, students will complete their personal information on their answer sheet on test day before testing begins.

13


Timing

• PSAT 8/9

• The session can be planned any time after the receipt of the preadmin materials.

• We recommend completing the preadministration session before test day, however if that’s not possible, students will complete their personal information on their answer sheet on test day before testing begins.

14


Materials

Look for the preadministration materials which are scheduled to be delivered March 12th – March 14th.

Shipment Contents SAT PSAT 10 PSAT 8/9Preadministration:

MaterialsAnswer sheets X X X

Student Answer Sheet Instructions X X

Student Guides X X

Colorado Student Data Consent

FormsX X

Coordinator Manuals X X X

Standard Testing Manuals X

Accommodated Testing Manuals X

Preadministration:

Pre-ID LabelsLabels for each student pre-ID’d X X X

Pre-ID Labels

Pre-ID Labels – SAT, PSAT 10, and PSAT 8/9

• Use your master student list of who will be testing

• Verify information on labels prior to the preadministration session

• Is the school AI code correct?

• Do the students named attend your school?

• Is the grade level correct?

• If the first name or last name listed on the label does not correctly reflect the student’s legal name please do not use the label. Instead, students will grid their information.

• Apply the labels in the shaded box on the answer sheets as accurately as possible. Be sure to apply the label to the answer sheet that corresponds to the correct grade level (i.e. 9th grade labels to PSAT 8/9, 10th grade labels to PSAT 10, and 11th grade labels to SAT).

16


Answer Sheets

17

Pla

ce

Pre

-ID

La

be

l H

ere

Preadministration Materials

Prepare Students – SAT & PSAT 10

• At least two weeks prior to the preadministration Session, distribute student guides and consent forms to students

• Allow time for students to review with parents and make a decision if they will complete the optional questionnaire and for SAT students to determine which schools they wish to send their scores.

• Collect consent forms from students and conduct the preadministrationsession by separating the students into two groups: students who have provided consent and those who did not provide consent to complete the optional questionnaire.

• Inform students they will need No. 2 pencils for the session.

• Inform students of the date and time scheduled for the preadministrationsession.

18


19


Prepare for the Session

• Read the “Preparing for the Preadministration Session” section in the Coordinator’s Manual.

• Apply labels to the correct answer sheet type for each student.

• Standard or Large-block

• SAT or SAT with Essay

• Create a room plan for conducting the preadministration session.

• Determine how you will conduct your sessions (for example, in a class, in an assembly for students taking the test, or in small groups).

• For SAT and PSAT 10, establish a deadline for consent forms to be returned. Assign students to preadministration session rooms based on whether they consented to the optional questionnaire.

• Determine staffing needs.

20


Prepare for the Session

• Arrange for a separate preadministration session prior to test day for students who are absent.

• Although arrangements can be made for some students to complete the optional questionnaire and designate the colleges where they want to send their SAT scores after testing, we strongly recommend that all students complete these tasks prior to test day.

• Conduct the session in school. Do not let students take the answer sheets home.

21


Prepare Staff

• Meet with staff who will administer the preadministration sessions to :

• Distribute copies of the manuals and instruct them to become familiar with the preadministration scripting

• Provide their room assignment

• Review roles and responsibilities of staff conducting the sessions.

• Review the materials students will use during the session: answer sheets, pre-ID labels, and Student Answer Sheet Instructions

• Review the appropriate scripts with staff so they are familiar with them.

• Remind staff that students who have not submitted a signed consent form should not complete the optional questionnaire

• Instruct staff to display the 6 digit AI code in a prominent place in the preadministration room for students to see.

• See the “Prepare Your Preadministration Session” section of the Coordinator Manual for more detail.

22

Conducting the Preadministration Session

SAT Preadministration SessionStudents in Grade 11

• Plan for approximately 60 minutes.

• Distribute pre-labeled answer sheets and student answer sheet instructions.

• All students will complete:

• Part 1: Personal Information

• All students, including those with labels, will bubble their name, school code, date of birth, address (optional, but needed if student is going to participate in Student Search Service), grade, and student ID (SASID).

• Part 2: Score Sends

• Students will use the answer sheet instructions to locate the appropriate codes for any colleges or scholarship programs.

• Students who submitted a signed consent form will also complete:

• Part 3: Optional Questionnaire

• Students will use the answer sheet instructions to respond to the optional questions. Students are not required to complete every optional question. They can choose which questions to complete.

24

PSAT 10 Preadministration Session

Students in Grade 10



• All students will complete:

• Part 1: Personal Information

• All students, including those with labels, will bubble their name, school code, date of birth, address (optional), grade, and student ID (SASID).

• Students who submitted a signed consent form will also complete:

• Part 2: Optional Questionnaire

• Students will use the answer sheet instructions to respond to the optional questions. Students are not required to complete every optional question. They can choose which questions to complete.

25

PSAT 8/9 Preadministration Session

Students in Grade 9



• PSAT 8/9 does not include an optional questionnaire, therefore a signed consent form is not required.

• All students, including those with labels, will bubble their name, school code, date of birth, address (optional), grade, and student ID (SASID).

26

After the Preadministration Session

PSAT 8/9, PSAT 10, and SAT

• Proctors will

• Collect all answer sheets and answer sheet instruction document.

• Confirm that all students have entered their SASID accurately. For any students that left box 5, Student Identification, blank, enter their SASID on the answer sheet and fill in the corresponding bubbles.

• Return answer sheets to your Test Coordinators as instructed

• Alphabetize the completed answer sheets.

• Sort them by testing room code (if applicable).

• Test Coordinator will

• Organize your labeled answer sheets by alphabetizing them within testing room groups before returning them to their boxes and securely storing them until test day.

• Track students who missed the preadministration session and schedule a makeup preadministration session prior to test day.

27

Test Day Room Planning & Student Rosters

Roster & Master Student List

What is it?

• Test Coordinator will create a Master Student List to assist with test day room planning and to use for room rosters.

• Pull a list of all eligible students from your local student information system.

• Work with the SSD Coordinator, using the NAR, to identify students testing with accommodations.

• After comparing the lists, identify the students testing in a standard room.

• For SAT, access the Registration Roster Report from the Educator Reporting Portal to determine which students will take SAT with Essay.

• Review the “Build Your Master Student List for Testing” section in the Coordinator’s manualfor more information.

Testing Room Rosters

Assign students and staff to testing rooms

• Use the Master Student List to create testing room rosters.

• Once the room assignments for staff have been determined, a student roster will need to be created for each testing room to be used by the Proctor to record student attendance on test day.

• Proctors who are testing students with accommodations will also use the room roster to identify the appropriate test directions script(s) to be used on test day and to make other preparations for administering accommodations in their testing room.

• Divide the Master Student List into individual room rosters for students testing in standard test rooms.

• Coordinators have the option to build student rosters for accommodated testing rooms or use copies of the NAR as the room roster.

30

Testing Room Rosters

Assign students and staff to testing rooms

• As test day approaches, continue to account for additional students who may be eligible for testing (e.g., students who recently transferred into the school).

• In addition, the Test Coordinator and the SSD Coordinator will continue to work together to identify students who may have been recently approved for accommodations. Update the Master Student List and room rosters as needed.

31

• Schools approved for off-site testing will no longer need the 5-digit test center codes. Schools using multiple offsite locations will all have the same AI code.

• Coordinators at offsite locations will need to know both their school code and their test center code when filling out the IR or CRF.

• Make sure any off-site coordinator and Proctors are provided with training.

• Plan for secure transport to and storage of testing materials at off-site locations. Completed test materials will be picked up from the off-site location the afternoon of test day.

• Each location’s test coordinator is responsible for ensuring that the off-site test center meets the requirements for test materials security, room configuration, seating, and test day staffing as described in the manual.

Special Considerations for Off-site Testing

32

Room Rosters

Using Testing Room Codes

• Testing room codes allow you to better manage your test day administration.

• Assigning a unique code to each testing room allows you to organize answer sheets for preadministration sessions and for distribution on test day.

• If a group irregularity occurs, the code can help you pinpoint who may have been affected and which staff member(s) can offer information for quicker resolution and release of scores.

• If you have a mixture of students taking the SAT(no Essay) and SAT with Essay at your school, you can now assign them to the same room to conserve space and staff. We still recommend separate rooms if feasible.

33

Nonstandard Administration Report

What is the NAR?

• For PSAT 10 and PSAT 8/9, the NAR includes

• summary of students with their SSD numbers

• list of students who will test during the accommodated testing window, and

• additional instructions for testing students with accommodations.

• For SAT, the NAR includes

• summary of students with their SSD numbers

• list of students who will test on the primary test date with accommodations

• list of students who will test during the accommodated testing window, and

• list of students who will test with SAAs during the accommodated testing window, and

• additional instructions for testing students with accommodations.

34

NAR – PSAT 10 and PSAT 8/9

• The NAR for PSAT 10 and PSAT 8/9 is the same report as 2017-18.

• Once run, the report will list students with approved accommodations at your school.

• It can be used as the room attendance roster. Proctors will annotate the roster to confirm which accommodations students used during testing.

Section 1:

35

Section 3:

NAR - SAT

• The NAR for the SAT is the same report as last year for 2018-19 school year. Features include:

• Identification of students who will test on the primary test day versus during the accommodated window.

• Identification of one versus two-day testing accommodations

• Identification of what color test books students will use for testing –purple, blue, or lime-green.

• Identification of which scripts to begin with for test administration.

• The NAR will display students who have been approved for accommodations at the school who have also been pre-identified in the bulk registration/Pre-ID process.

• SSD Coordinators will be able to add students, with approved accommodations, to the NAR to build a complete list of students taking the SAT with accommodations.

36

NAR - SAT

Managing Students on the NAR

• The SSD Coordinator will run the NAR from the SSD Online Dashboard.

• Select SAT and Test Date

• Enter AI Code

• When generating the NAR, one of the following scenarios will occur:

• There are no students approved for accommodations

• All students with approved accommodationsmatch a student registration from the CDE-provided Pre-ID file.

• There are students with approved accommodations with a matched student registration AND students who are approved but did not match a registration from the CDE-provided Pre-ID file.

37

NAR - SAT

If there are no students approved for accommodations

• In the situation where a school has no students approved for accommodations, the SSD Coordinator will get the following message when running the NAR.

38

NAR - SAT

If all students with approved accommodations match a student registration from the CDE-provided Pre-ID file.

• When all students with approved accommodations in SSD Online match to the student Pre-ID information provided by CDE, SSD Coordinators will see a list of students, with their College Board SSD#.

• The SSD Coordinator will click the “Create SAT Nonstandard Administration Report” to generate the report for printing.

39

NAR - SAT

If there is a mix of matched and unmatched students with approved accommodations

• It is possible that not all students with approved accommodations will match to the CDE-provided Pre-ID information. Common reasons for this include:

• Students that transfer to your school after the October count

• Students whose information in SSD Online is too different from what was provided by CDE.

• When this happens, SSD Coordinators will follow a two step process to generate the NAR.

40

NAR - SAT

Two-Step Process

• Step 1: View list of matched students and click “Continue”

41

• Step 2: Select the additional students that will be testing and their test type. Select “Create Nonstandard Administration Report” to generate the NAR.

After TestingReturning the Master Student List

• After all materials have been collected from Proctors, carefully check each room roster and NAR against the final Master Student List, noting the room assignment and testing room code of each student.

• Return the NAR in the white accommodated testing envelope with the answer sheet return shipment.

• Return the Annotated Master Student List in the answer sheet return shipment.

• Keep a copy of the Master Student List.

• If all the information from each room roster is not transferred to the Master Student List, please keep a copy of each room roster (room rosters do not need to be returned).

• Keep copies of the signed student consent forms on file at the school until the student graduates or leaves the school.

42

Break

Preparing Testing Staff

Identification of Testing Staff

45

Staff Requirements

• A member of their household or child is not taking the same College Board test in the same window at any test site. In such instances, because staff members, including coordinators, have access to test books before test day, the related student’s scores will be subject to cancellation.

• Test day staff haven’t taken a College Board test within 180 days of the school day administration.

• Test day staff aren’t engaged in any paid, private SAT or PSAT-related assessment preparation. This doesn’t include teaching course content and test familiarization as part of the regular school coursework.

• All staff for Colorado School Day testing must be paid employees of the district.

Test Day Staff Titles

Test day staff title changes

• Staff titles for SAT and PSAT have changed to better align with other College Board programs

Past Title Current Title

Supervisor Coordinator

Associate Supervisor Proctor

Hall Proctor Hall Monitor

Room proctor Room Monitor

• Test Coordinator - Responsible for coordinating the SAT administration for all students.

• Proctor - Responsible for conducting a secure, valid administration in the testing room.

• Room monitor - Assists the proctor with activities and monitoring students in the testing room.

• Hall monitor - Responsible for monitoring the hallways on test day.

General Responsibilities

Room Monitors

Room monitor(s) help set up the testing area and assists the proctor to monitor testing.

Other duties include:

• Help with student check-in

• Answer questions

• Help distribute materials

• Monitor test-takers and report violations

47

General Responsibilities

Hall Monitors

Hall monitor(s) help with setup and make sure the areas outside the testing rooms remain quiet and secure.

Other duties include:

• Help with student check-in

• Direct students to rooms

• Patrol halls and report violations

• Cover for staff on breaks

48

Before Test Day

• The test coordinator should share assignments with monitors prior to test day.

• Room monitors may be assigned to a standard testing room or a nonstandard testing room.

• If assisting in a nonstandard testing room, the test coordinator or SSD coordinator may need to provide additional instructions.

• Monitors may be assigned tasks such as:

• Covering up or removing instructional materials in a classroom

• Collecting electronic devices and backpacks (if permitted under school policy) as students enter the testing room.

• Setting up classrooms per seating requirements indicated in the testing manual

• Other tasks, as asked by the test coordinator

49

Before Test Day

• Monitors should know the name of the backup test coordinator, in case the test coordinator is not available on test day.

• Ensure Monitors sign the Testing Staff Agreement, which should be provided by the test coordinator (SAT only).

50

Room PreparationSeating Requirements

The following are seating requirements for all testing rooms:

• Chairs must have backs.

• Seats must face the same direction.

• Chairs must be placed directly behind those in the preceding row.

• Each student must be separated by a minimum of 4 feet from right to left (measure from center of desk).

• Staff access to every student must be unimpeded.

51

Room PreparationSeating Requirements

The following are seating requirements for all testing rooms:

• Only 1 student can be seated at a table measuring 6 feet in length or less.

• At tables longer than 6 feet, students must be seated at least 4 feet apart (measured from the center of the table) and facing the same direction.

• Large, smooth writing surfaces, preferably desks or tables, must be provided.

• Tablet-arm chairs must have a minimum writing surface of 12 × 15 inches (30 × 38 centimeters).

52

Room PreparationSeating Not Allowed

The following seating arrangements are not

allowed:

• Round tables, study carrels, lapboards,

language laboratory booths, and tables with

partitions or dividers.

• Seat assignments that follow any expected patterns.

53

Allowable Items

During the test (including breaks), students should only have the following items on their desk:

• Test book

• Answer sheet

• No. 2 pencil with eraser

• Calculators

• Calculators may only be used on the Math Test – Calculator portion, unless a student has been preapproved by the College Board to use a four function calculator as an accommodation on the Math – No Calculator section.

• To help staff monitor calculator use, the Math Test – No Calculator portion will have a symbol at the top of each test book page.

• Copies of translated test directions and/or word-for-word bilingual glossary, if applicable

54

Prohibited Items

Use of the following electronic devices is prohibited:

• Cell phones or smartphones

• Smartwatches (Watches that send, receive, or record information)

• Audio players, recorders, tablets, laptops, notebooks, or any other personal computing devices

• Any devices that can be used to record, transmit, receive, or play back audio, photographic images, text, or video content

• Cameras or any other photographic equipment

• Separate timers of any type

55

Prohibited Items

Use of the following items is prohibited:

• Pens, highlighters, and mechanical or colored pencils

• Compasses, rulers, protractors, or cutting devices

• Books, dictionaries, or references of any kind (other than approved word-for-word bilingual glossaries)

• Notes, pamphlets, or papers of any kind, including scratch paper (other than translated test directions)

• Earphones (unless used for certain nonstandard test formats such as MP3 audio)

• Drinks or snacks during unauthorized times

56

Electronic DevicesBest Practice: Encourage students NOT to bring in phones or electronic devices into the testing room

Students using their device at any time during testing may result in cancellation of scores.

57

• If your school already collects cell phones and electronic devices for testing, we encourage you to continue using the methods that work for you and your students.

Electronic Devices

• If you do not currently collect students’ electronic devices, here are some suggestions:

• Instruct students to disable alarms and power off cell phones when they enter the testing room.

• Collect students’ cell phones and wearable technology in a basket/envelope/bag before testing begins.

• Give students sticky notes and/or smaller envelopes to label their items with their name.

• Collect labeled items from students once they’re seated.

• If possible, keep student items in the order they were collected in, for easier return after testing.

• Keep the devices at the front of the room on the proctor’s desk for the duration of testing.

58

Noises Made by Prohibited Electronic Devices

59

Noises made by prohibited electronic devices, including:

• Mobile phones, smartphones • Cameras, scanners • Laptops, tablets, iPods, MP3 players,

wearable technology • Separate timers

*Approved medical devices such as insulin pumps (that are not connected to a cell phone) are allowed.


Prohibited device in student’s possession

If a student’s prohibited device makes noise while in their own possession:

• Tell the student to turn it off and hand it to you immediately.

• Inform the student that you must write up the incident, their scores will be invalidated, and the device will be returned.

• If test content is detected on the device, follow instructions in this chart under “Use or possession of test content through answer keys or images of test pages” to collect and inspect any prohibited aids or electronic devices.

• Collect the test book and answer sheet and dismiss the student from testing. Do not readmit the student to the testing room.

• On the front of the test book, note the student’s name and write “Prohibited electronic device.”

• Have the proctor complete an IR.

60


61

Prohibited device in proctor’s possession

If a student’s phone makes noises while in the proctor’s possession or stored away from the student’s desk:

• This should not be considered grounds for immediate dismissal, as long as the device is not under the desk or otherwise in the student’s possession.

• The proctor should turn off the phone in order to prevent additional disturbances during testing.

• The proctor should issue a warning to the student who owns the phone that additional disturbances will result in dismissal.

• You do not need to report these actions on an IR.

Snacks • Students are encouraged to bring food or drink to consume during designated times.

• They can be stored under a student’s desk or placed in a designated area away from the testing materials.

• The testing room should have a designated area in which students can eat to ensure test materials are not ruined.

• Students may not eat or drink during the test (unless the student has an approved accommodation to do so).

62

Admitting Students

• Follow your test coordinator’s instructions regarding admitting students to testing areas. Schools may:

• Have a central check-in, in which you may be asked to help mark student attendance, then direct students to their pre-determined testing location.

• Have students report directly to an assigned testing location in the morning. Help ensure that students are checking into the correct room and assist with marking room rosters, as necessary.

• Photo ID policy

• Photo ID isn’t required for students that are known to testing staff.

63

Admitting Students

• Test coordinators or proctors should have a plan on seating their students on test day.

• Do not allow students to choose their own seats.

• Students should be assigned seats in no particular pattern so that friends and relatives are not seated next to each other.

64

Distributing Materials

• If helping the proctor to distribute materials, the room monitor should:

• Ensure that if student information is on the answer sheet (either through a pre-ID label or gridded information), that answer sheets are distributed to the correct student.

• SAT test books should be distributed in serial number order, as designated by the proctor. PSAT materials are not serialized.

• Test materials need to be handed to each student individually. Do not allow answer sheets or test books to be passed down rows by students.

65

Actively MonitoringRoom Monitors

If prohibited behavior occurs, do not guess what to do. Follow instructions as indicated in the irregularity chart of the testing room manuals.

Remain vigilant during the test by:

• Walking around the room to monitor students.

• Staying in the room so that test materials remain secure and students do not gain an unfair advantage.

• Observe to ensure there is no copying of answers and no communication among students.

• Ensure students are working in the correct section of the test book and answer sheet.

• Ensure no prohibited items are present.

• Look for any student using or attempting to use a prohibited aid

• Stay focused and alert throughout the test administration by not reading books, grading papers, or working on a computer.

66

Actively MonitoringRoom Monitors

Remain vigilant during breaks by:

• Walking around the room to check that all test books are closed and answer sheets are placed inside them.

• Check that any translated instructions or word-to-word glossaries are closed and left on the desks.

• Students should not be discussing test content.

67

Actively MonitoringHall Monitors

If prohibited behavior occurs, do not guess what to do. Follow instructions as indicated in the irregularity chart of the testing room manuals.

• Ensure that the testing area remains quiet if other classes are still in session and students are going from class to class.

• During Breaks

• Make certain prohibited items are not being used.

• Students should not be discussing test content.

• Students may eat during designated breaks in the designated areas.

• Unscheduled Breaks

• When students need a break during an unscheduled time, staff should adhere to the following guidelines for permitting unscheduled breaks:

• Inform students that they won’t get extra testing time.

• Allow only one student at a time to take an unscheduled break.

68

After the Test • Assist the proctor in collecting testing materials when all testing and administrative activities are complete.

• Students may need to complete the questionnaire and score sends portion of their answer sheet. The proctor has instructions in the manual regarding how to assist these students.

• Do not allow students to pass testing materials down the rows. Pick materials up from students individually.

• All materials must be accounted for before dismissing students.

• If an irregularity occurred in a classroom, provide any information that the proctor needs to fill out an Irregularity Report (IR).

• Assist the proctor or test coordinator in any other tasks, as assigned.

69

Additional Information to Test Day Staff

Test coordinators should also provide the following information to their test day staff:

• Schedule for test day staff

• Time and day that test day staff should plan to arrive

• Test day room/hall assignment

• Test day schedule – start, finish and breaks

• Emergency protocol for reaching test coordinators

70

Returning Materials and Getting Scores

Material Returns

Helpful Hints

• All materials must be picked up at the school by April 26, 2018 for scoring.

• Materials shipped after this date will not be scored.

• Directions for materials returns are on:

• p. 48 of the PSAT 8/9 manual

• p. 50 of the PSAT 10 manual

• p. 60 of the SAT Coordinator manual

• Standard and nonstandard materials can be returned together. However, materials for each assessment must be returned in separate boxes.

• Coordinators will receive an email notification with the pickup date and times for their schools.

• Instructions will be provided in the email to allow schools to adjust their pickup date and time if necessary.

• There will be three prearranged UPS pickups scheduled to return materials

• Return primary test day materials: April 10, 2019(Offsite locations April 9, 2019)

• Return accommodated materials: April 15, 2019

• Return makeup test day and any remaining materials: April 24, 2019 (Offsite locations April 23, 2019)

Material Returns

Required Activities

• To prevent scoring delays, Coordinators should:

• Verify a label (if provided) is affixed to the answer sheet correctly.

• Confirm the information on the label (first name, last name, SASID) matches the information gridded by the student.

• Ensure the Coordinator Report Form (CRF) is correctly filled out

• Check that the AI Code is accurate

• Check that the number of used answer sheet count is accurate

• Ensure the Irregularity Report (IR) is correctly filled out (if used). All misadministrationsmust be submitted via an IR.

Material Returns

Keep a record of your return

• Schools should keep copies of key forms for their records including:

• Nonstandard Administration Report (NAR)

• Master Student List and Room Rosters

• List of testing rooms and room codes (if used) and the staff assigned to them

• Testing Staff Agreement Form

• Testing Room Materials Report

• Coordinator Report Form (CRF)

• Irregularity Report (IR)

• List of students that have a Not Tested Reason/Invalidation Code in the Special Reporting Use Only Field

• In addition student consent forms should remain on file at the school until student graduates or leaves the school. Do not send to College Board.

• Schools should record the tracking numbers for their return shipment.

• Refer to the “What to do with Materials” in the After the Test section of the Coordinator’s Manual for more detailed information.

Material Returns

Returning Used Answer Sheets

• Schools will receive one or more boxes or UPS Express Pak to return used answer sheets and test day forms. Each carton or UPS Express Pak will have a UPS return label and an olive or orange label affixed to the outside.

• The olive label should be used to return answer sheets from the primary or makeup test day.

• The orange label should be used to return answer sheets from the accommodated testing window.

• An answer sheet is considered “used” if:

• It has one or more answers to test questions gridded in for the test (or anything written on the lined pages of Section 5, of the SAT with Essay) and the answer sheet includes a label or gridded student information.

• Or, if it has anything gridded in the For Reporting Use Only field (e.g. a reason not tested code) and has a label or gridded student information.

Material Returns

For Reporting Use Only Fields

• A completed answer sheet must be returned for every student,

• either with the student's responses to the test questions gridded from test day, or

• with the appropriate invalidation code gridded indicating the reason why the student did not take the test.

• Coordinators will complete this step after both the primary test administration and the makeup test administration.

• Coordinators are asked to provide DACs with a list of all the students that have an invalidation code submitted to help facilitate the SBD Process.

Material Returns

Returning Test Books

• Used and unused test books will be returned for SAT only.

• Use the original shipping cartons your test materials were delivered in to return your test books.

• Locate the return labels sent with the test books and apply to boxes. Affix a UPS shipper label and a red colored label to each box.

• For both the PSAT 8/9 and the PSAT 10, schools will keep test books, stored securely, and redistribute to students with their score reports.

College Board Reporting

Prepare NowVerify that you and your staff have appropriate access permissions to the College Board’s Assessment Reporting for K-12 Educators

• DACs are the designated “Access Manager” for the district and are responsible for ensuring all school and/or district staff have access as appropriate.

• To get started, you (the DAC) will log into your College Board account and confirm you have access to the Manage Access Tool.

• The Manage Access Tool https://dat.collegeboard.org/dat/login

• If access has expired or you are a new DAC, contact Jared Anthony ([email protected]) for access.

• Review the list of users for your district and confirm the correct school and district staff have access to Detailed Reports (K-12) or the Download Center as appropriate.

• To monitor SAT Essay registrations, test supervisors will need access to Detailed Reports (K-12) in order to view the roster summary report for their school.

• The K-12 Assessment Reporting Portal https://k12reports.collegeboard.org/

https://dat.collegeboard.org/dat/login

mailto:[email protected]

https://k12reports.collegeboard.org/

SAT SD Fee WaiversOverview

• New for Spring 2019, educators, including testing coordinators, counselors, and/or administrators, will be able to access a list of electronic fee waiver codes via the Download page Custom Reports from College Board option in the College Board’s K12 Assessment Reporting Portal.

79

Now Located in the K-12 Reporting Portal!

SAT School Day Fee Waivers

80

Now Located in the K-12 Reporting Portal!


81

Benefits

Eligible students receive the following registration fee waivers and benefits:

• Free Tests and Feedback

• 2 free SATs, with or without the essay

• 6 free SAT Subject Tests

• 2 free Question-and-Answer Service (QAS) or Student Answer Service (SAS) reports

• Free College Benefits

• Unlimited score reports to send to colleges

• Waived application fees at participating colleges

• Free CSS Profile applications to apply for financial aid from participating schools

• Other Benefits

• Fee reductions for score verification reports

• No non-U.S. regional fees for free tests (if you're a U.S. student testing abroad)

• No late registration fees for free tests (if you're in the U.S. or U.S. territories)


82

Pop Quiz1. Where can I find information on building a

master student list?

2. Do students need to bubble if they have a Pre-ID label?

3. Can EL 50% extended time test takers sit in a room with other accommodated testers?

4. Where should materials be stored?

5. Can the order of the test sections be changed?

6. How late can we start testing?

83

Thank you for your assistance in making test day go smoothly!

Need Assistance?

• Check the Colorado Website: www.collegeboard.org/colorado

• Call College Board’s CO Customer Service:

1-866-917-9030 [email protected]

• Contact Your District Assessment Coordinator

▪ Contact the College Board Field Team [email protected]

Sarah Orlowski

720-470-2343

[email protected]

Kelly Doubleday

970-230-1665

[email protected]

▪ Contact CDE:

Jared Anthony303-866-6932

[email protected]

85





http://www.collegeboard.org/colorado
