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Children’s Services Council
Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m.
AGENDA / MINUTES
Welcome and introductions
Finance Committee Members: Tom Lynch, CSC Finance Committee Chair Thomas Bean, CSC and CSC Finance Committee Vice-chair Tom Weber, CSC Chair Paul Dumars, Director Financial Services, Solid Waste Authority John Marino, Volunteer
CSC Staff: Lisa Williams-Taylor, Ph.D., CEO Jennifer Diehl, CFO Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant
Agenda Items:
1 Cash Flow Analysis, PFM Presentation – analysis attached 2 December 7, 2017 Minutes 3 October 31, 2017 Financial Statements 4 November 30, 2017 Financial Statements 5 Adjournment
Next Meeting: February 22, 2018
1
Children’s Services Council of Palm Beach County
Cash Flow Analysis As of September 30, 2017
Prepared on November 27, 2017
PFM Asset Management LLC Steven Alexander, CTP, CGFO, CPPT Managing Director 300 South Orange Avenue Suite 1170 Orlando, FL 32801
2
Jennifer Diehl
Chief Financial Officer
Children’s Services Council of Palm Beach County
2300 High Ridge Road
Boynton Beach, Florida 33426
Cover Letter
Dear Ms. Diehl:
I have enclosed an Updated Cash Flow analysis for the Children’s Services Council
of Palm Beach County (hereafter the “Council”), for your review. The purpose of the
analysis is to identify an allocation between funds required for short-term cash
needs and funds that could be invested longer-term to potentially generate higher
rates of return.
This analysis is based on monthly cash balances by fund as provided by the
Council’s finance staff. The funds are considered appropriate for possible longer-
term investment strategies. The Cash Flow analysis indicates that the estimated
core balance for all funds is $39.9 million which may be invested in securities that
have longer maturities, possibly earning a higher return.
Please give me a call with any questions and I look forward to meeting with you to
discuss the analysis in further detail.
Sincerely,
PFM Asset Management LLC
Steven Alexander, CTP, CGFO, CPPT
Managing Director
3
PFM Asset Management LLC
300 S. Orange Ave. Suite 1170 Orlando, FL 32801
407.648.2208 www.pfm.com
November 27, 2017
Cash Flow Analysis
Table of Contents
Tab I
Total - All Funds ............................................................................................................ 1
Wells Fargo - Operating Checking ............................................................................... 3
Florida Community Bank - Money Market .................................................................... 5
Regions Bank - S/T Investments .................................................................................. 7
Regions Bank - Government Bonds ............................................................................. 9
4
Municipality: Children's Services Council of Palm Beach County
Account Name: Total - All Funds
Number of Separate Accounts (max 50): 5
Start Date (must be month-end): 8/31/2015
End Date (must be month-end): 9/30/2017
Frequency (Always set at "1"): 1
First Projection Date (must be month-end date): 10/31/2017
Last Projection Date (must be month-end date): 10/31/2019
Projection Period (In Months) 24
Quality of Cash Flow Model Excellent Cash Flow Reliability - 10
If you would like to project growth, enter "yes" and select a growth option
Project Growth? (Yes or No) no
Growth Rate (Enter 1, 2, or 3): 1
Option 1=Historical Period Growth (annual rate): 8.6%
Average Monthly Change: 541,206
Option 2=Growth rate during a specific period: 8.6%
Average Monthly Change: 541,206
Month End - Begin Date 8/31/2015
Month End - End Date 9/30/2017
Option 3=Your Choice (Annual Growth Rate) 10.0%
Average Monthly Change: 687,458
Short-Term Portfolio Cushion: 20.0%
Compensating Balance Requirement: 0.00
Core Date: 10/31/2016
Core Balance: 32,317,166
Maximum Maturity Range of Short-term Portfolio: 12 Months
As of (month-end date): September-17
Maximum Weighted Average Maturity - Short Term Portfolio 45
Maximum Weighted Average Maturity - Short Term Portfolio 45
Combined Portfolio Weighted Average Maturity Requirement (Y/N) N
If Yes (fill in the following)
Combined Portfolio Target Weighted Average Maturity (in days): 365
Core Target Average Maturity (in days): 730
Short-Term Portfolio (in days): (263)
Short-Term Allocation: 23,241,435
Core Allocation: 39,982,669
Total Portfolio: 63,224,104
Short-Term Portfolio Analysis Inputs
Cash Flow Analysis Inputs (Inputs in Blue may be changed)
PFM Asset Management LLC Page 1
5
Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
Aug
-15
De
c-15
Apr
-16
Aug
-16
De
c-16
Apr
-17
Aug
-17
De
c-17
Apr
-18
Aug
-18
De
c-18
Apr
-19
Aug
-19
Total - All FundsAnalysis of Core Portfolio
Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
Aug
-15
No
v-15
Feb
-16
May
-16
Aug
-16
No
v-16
Feb
-17
May
-17
Aug
-17
Total - All FundsHistorical Analysis of Core Portfolio
Historical Short-term Portfolio Historical Core
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
Target Maturity Distribution of Short-Term Portfolio as of September-17
Target Maturity Distribution Liquidity Requirements
PFM Asset Management LLC Page 2
6
Municipality: Children's Services Council of Palm Beach County
Account Name: Wells Fargo - Operating Checking
Number of Separate Accounts (max 50): 5
Start Date (must be month-end): 8/31/2015
End Date (must be month-end): 9/30/2017
Frequency (Always set at "1"): 1
First Projection Date (must be month-end date): 10/31/2017
Last Projection Date (must be month-end date): 10/31/2019
Projection Period (In Months) 24
Quality of Cash Flow Model Poor Cash Flow Model - 2
If you would like to project growth, enter "yes" and select a growth option
Project Growth? (Yes or No) no
Growth Rate (Enter 1, 2, or 3): 1
Option 1=Historical Period Growth (annual rate): 70.5%
Average Monthly Change: 420,335
Option 2=Growth rate during a specific period: 70.5%
Average Monthly Change: 420,335
Month End - Begin Date 8/31/2015
Month End - End Date 9/30/2017
Option 3=Your Choice (Annual Growth Rate) 10.0%
Average Monthly Change: 85,469
Short-Term Portfolio Cushion: 20.0%
Compensating Balance Requirement: 0.00
Core Date: 10/31/2016
Core Balance: 2,991,697
Maximum Maturity Range of Short-term Portfolio: 12 Months
As of (month-end date): September-17
Maximum Weighted Average Maturity - Short Term Portfolio 45
Maximum Weighted Average Maturity - Short Term Portfolio 45
Combined Portfolio Weighted Average Maturity Requirement (Y/N) N
If Yes (fill in the following)
Combined Portfolio Target Weighted Average Maturity (in days): 365
Core Target Average Maturity (in days): 730
Short-Term Portfolio (in days): (13)
Short-Term Allocation: 8,134,795
Core Allocation: 8,427,625
Total Portfolio: 16,562,420
Short-Term Portfolio Analysis Inputs
Cash Flow Analysis Inputs (Inputs in Blue may be changed)
PFM Asset Management LLC Page 3
7
Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
Aug
-15
De
c-15
Apr
-16
Aug
-16
De
c-16
Apr
-17
Aug
-17
De
c-17
Apr
-18
Aug
-18
De
c-18
Apr
-19
Aug
-19
Wells Fargo - Operating CheckingAnalysis of Core Portfolio
Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
Aug
-15
No
v-15
Feb
-16
May
-16
Aug
-16
No
v-16
Feb
-17
May
-17
Aug
-17
Wells Fargo - Operating CheckingHistorical Analysis of Core Portfolio
Historical Short-term Portfolio Historical Core
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
Target Maturity Distribution of Short-Term Portfolio as of September-17
Target Maturity Distribution Liquidity Requirements
PFM Asset Management LLC Page 4
8
Municipality: Children's Services Council of Palm Beach County
Account Name: Florida Community Bank - Money Market
Number of Separate Accounts (max 50): 5
Start Date (must be month-end): 8/31/2015
End Date (must be month-end): 9/30/2017
Frequency (Always set at "1"): 1
First Projection Date (must be month-end date): 10/31/2017
Last Projection Date (must be month-end date): 10/31/2019
Projection Period (In Months) 24
Quality of Cash Flow Model Excellent Cash Flow Reliability - 10
If you would like to project growth, enter "yes" and select a growth option
Project Growth? (Yes or No) no
Growth Rate (Enter 1, 2, or 3): 1
Option 1=Historical Period Growth (annual rate): (1.3%)
Average Monthly Change: (43,200)
Option 2=Growth rate during a specific period: (1.3%)
Average Monthly Change: (43,200)
Month End - Begin Date 8/31/2015
Month End - End Date 9/30/2017
Option 3=Your Choice (Annual Growth Rate) 10.0%
Average Monthly Change: 348,423
Short-Term Portfolio Cushion: 20.0%
Compensating Balance Requirement: 0.00
Core Date: 10/31/2016
Core Balance: 4,341,210
Maximum Maturity Range of Short-term Portfolio: 12 Months
As of (month-end date): September-17
Maximum Weighted Average Maturity - Short Term Portfolio 45
Maximum Weighted Average Maturity - Short Term Portfolio 45
Combined Portfolio Weighted Average Maturity Requirement (Y/N) N
If Yes (fill in the following)
Combined Portfolio Target Weighted Average Maturity (in days): 365
Core Target Average Maturity (in days): 730
Short-Term Portfolio (in days): 43
Short-Term Allocation: 8,546,798
Core Allocation: 7,543,592
Total Portfolio: 16,090,390
Short-Term Portfolio Analysis Inputs
Cash Flow Analysis Inputs (Inputs in Blue may be changed)
PFM Asset Management LLC Page 5
9
Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
Aug
-15
De
c-15
Apr
-16
Aug
-16
De
c-16
Apr
-17
Aug
-17
De
c-17
Apr
-18
Aug
-18
De
c-18
Apr
-19
Aug
-19
Florida Community Bank - Money MarketAnalysis of Core Portfolio
Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
Aug
-15
No
v-15
Feb
-16
May
-16
Aug
-16
No
v-16
Feb
-17
May
-17
Aug
-17
Florida Community Bank - Money MarketHistorical Analysis of Core Portfolio
Historical Short-term Portfolio Historical Core
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
Target Maturity Distribution of Short-Term Portfolio as of September-17
Target Maturity Distribution Liquidity Requirements
PFM Asset Management LLC Page 6
10
Municipality: Children's Services Council of Palm Beach County
Account Name: Regions Bank - S/T Investments
Number of Separate Accounts (max 50): 5
Start Date (must be month-end): 8/31/2015
End Date (must be month-end): 9/30/2017
Frequency (Always set at "1"): 1
First Projection Date (must be month-end date): 10/31/2017
Last Projection Date (must be month-end date): 10/31/2019
Projection Period (In Months) 24
Quality of Cash Flow Model Inadequate Cash Flow Model - 1
If you would like to project growth, enter "yes" and select a growth option
Project Growth? (Yes or No) no
Growth Rate (Enter 1, 2, or 3): 1
Option 1=Historical Period Growth (annual rate): (22.5%)
Average Monthly Change: (34,173)
Option 2=Growth rate during a specific period: (22.5%)
Average Monthly Change: (34,173)
Month End - Begin Date 8/31/2015
Month End - End Date 9/30/2017
Option 3=Your Choice (Annual Growth Rate) 10.0%
Average Monthly Change: 16,247
Short-Term Portfolio Cushion: 20.0%
Compensating Balance Requirement: 0.00
Core Date: 10/31/2016
Core Balance: 0
Maximum Maturity Range of Short-term Portfolio: 12 Months
As of (month-end date): September-17
Maximum Weighted Average Maturity - Short Term Portfolio 45
Maximum Weighted Average Maturity - Short Term Portfolio 45
Combined Portfolio Weighted Average Maturity Requirement (Y/N) N
If Yes (fill in the following)
Combined Portfolio Target Weighted Average Maturity (in days): 365
Core Target Average Maturity (in days): 730
Short-Term Portfolio (in days): 365
Short-Term Allocation: 6,606,274
Core Allocation: 0
Total Portfolio: 6,606,274
Short-Term Portfolio Analysis Inputs
Cash Flow Analysis Inputs (Inputs in Blue may be changed)
PFM Asset Management LLC Page 7
11
Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.
(5,000,000)
5,000,000
10,000,000
15,000,000
20,000,000
Aug
-15
De
c-15
Apr
-16
Aug
-16
De
c-16
Apr
-17
Aug
-17
De
c-17
Apr
-18
Aug
-18
De
c-18
Apr
-19
Aug
-19
Regions Bank - S/T InvestmentsAnalysis of Core Portfolio
Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
20,000,000
Aug
-15
No
v-15
Feb
-16
May
-16
Aug
-16
No
v-16
Feb
-17
May
-17
Aug
-17
Regions Bank - S/T InvestmentsHistorical Analysis of Core Portfolio
Historical Short-term Portfolio Historical Core
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
Target Maturity Distribution of Short-Term Portfolio as of September-17
Target Maturity Distribution Liquidity Requirements
PFM Asset Management LLC Page 8
12
Municipality: Children's Services Council of Palm Beach County
Account Name: Regions Bank - Government Bonds
Number of Separate Accounts (max 50): 5
Start Date (must be month-end): 8/31/2015
End Date (must be month-end): 9/30/2017
Frequency (Always set at "1"): 1
First Projection Date (must be month-end date): 10/31/2017
Last Projection Date (must be month-end date): 10/31/2019
Projection Period (In Months) 24
Quality of Cash Flow Model Good Cash Flow Reliability - 8
If you would like to project growth, enter "yes" and select a growth option
Project Growth? (Yes or No) no
Growth Rate (Enter 1, 2, or 3): 1
Option 1=Historical Period Growth (annual rate): 8.9%
Average Monthly Change: 198,244
Option 2=Growth rate during a specific period: 8.9%
Average Monthly Change: 198,244
Month End - Begin Date 8/31/2015
Month End - End Date 9/30/2017
Option 3=Your Choice (Annual Growth Rate) 10.0%
Average Monthly Change: 237,320
Short-Term Portfolio Cushion: 20.0%
Compensating Balance Requirement: 0.00
Core Date: 10/31/2016
Core Balance: 17,971,764
Maximum Maturity Range of Short-term Portfolio: 12 Months
As of (month-end date): September-17
Maximum Weighted Average Maturity - Short Term Portfolio 45
Maximum Weighted Average Maturity - Short Term Portfolio 45
Combined Portfolio Weighted Average Maturity Requirement (Y/N) N
If Yes (fill in the following)
Combined Portfolio Target Weighted Average Maturity (in days): 365
Core Target Average Maturity (in days): 730
Short-Term Portfolio (in days): (414)
Short-Term Allocation: 7,643,044
Core Allocation: 16,321,976
Total Portfolio: 23,965,020
Short-Term Portfolio Analysis Inputs
Cash Flow Analysis Inputs (Inputs in Blue may be changed)
PFM Asset Management LLC Page 9
13
Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
Aug
-15
De
c-15
Apr
-16
Aug
-16
De
c-16
Apr
-17
Aug
-17
De
c-17
Apr
-18
Aug
-18
De
c-18
Apr
-19
Aug
-19
Regions Bank - Government BondsAnalysis of Core Portfolio
Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
Aug
-15
No
v-15
Feb
-16
May
-16
Aug
-16
No
v-16
Feb
-17
May
-17
Aug
-17
Regions Bank - Government BondsHistorical Analysis of Core Portfolio
Historical Short-term Portfolio Historical Core
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
Target Maturity Distribution of Short-Term Portfolio as of September-17
Target Maturity Distribution Liquidity Requirements
PFM Asset Management LLC Page 10
14
Children’s Services Council
Finance Committee Meeting Thursday, December 7, 2017, 4:00 p.m.
AGENDA / MINUTES
Welcome and introductions
Finance Committee Members: Tom Lynch, CSC Finance Committee Chair, Present Thomas Bean, CSC and CSC Finance Committee Vice‐chair, Present Tom Weber, CSC Chair, Not Present Paul Dumars, Director Financial Services, Solid Waste Authority, Present via telephone John Marino, Volunteer, Not Present
CSC Staff: Lisa Williams‐Taylor, Ph.D., CEO, Present Jennifer Diehl, CFO, Present Tom Sheehan, General Counsel, Present Elsa Sanchez, Senior Executive Assistant, Present
Agenda Items:
1 October 26, 2017 Minutes, Consensus for Council to approve 2 September 30, 2017 Financial Statements, Consensus for Council to approve 3 Adjournment
Discussion:
1 Meeting Schedule 2018, meeting requests to be emailed to Committee members 2 Cash Flow Analysis – Steven Alexander from PFM Asset Management LLC to present
in January 2018
Next Meeting: January 25, 2018
15
AGENDA ITEM:
TITLE:
STAFF:
3
Financial Statements – October 31, 2017 (Unaudited)
Jennifer Diehl, CFO, Children’s Services Council of Palm Beach County
SUMMARY:
The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the one month ended October 31, 2017. The audit of the Council for the fiscal year ended September 30, 2017 is in progress and the applicable figures represent unaudited numbers. Balance Sheet: As of October 31, 2017 the Council had $48,677,617 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $16,090,390 was held in a public funds money market account, and $300,000 was held in the Morgan Stanley Institutional Government Advisory Fund #8342. The remainder of the funds were on deposit in the Council’s operating accounts.
The Capital Assets and the Investment in Capital Assets for $18,952,794 represent the costs associated with furniture and fixtures, equipment, and building costs.
Statement of Revenue and Expenses:
The budgeted expenditure rate at October 31, 2017 is 8.33%. The estimated expenditure rate for Children’s Programs at October 31, 2017 is 6.78%
RECOMMENDATION:
I recommend the Finance Committee propose that the Council accept the October 31, 2017 Financial Statements as submitted.
16
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
BALANCE SHEET (Unaudited)
October 31, 2017
General Fund Total All Funds
Assets
Cash & Investments 48,500,204$ 177,413$ 48,677,617$ Accounts Receivable 3,609,379 - 3,609,379 Advances to Agencies 1,712,934 - 1,712,934 Prepaid Expenses 540,489 - 540,489 Due From - General Fund - 111,073 111,073 Capital Assets 18,952,794 - 18,952,794
Total Assets 73,315,800 288,486 73,604,286
Liabilities & Fund Balance
Liabilities
Allocations to Children's Services Programs 11,326,777 271,211 11,597,988 Deferred Revenue 213,939 - 213,939 Accounts Payable 529,860 17,275 547,135 Due to - Special Revenue Fund 111,073 - 111,073
Total Liabilities 12,181,649 288,486 12,470,135
Fund Balance
Nonspendable: Prepaid Expenses 540,489 - 540,489 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 6,034,388 - 6,034,388
Total Fund Balance 42,181,357 - 42,181,357
Investment in Capital Assets 18,952,794 - 18,952,794
Total Liabilities and Fund Balance 73,315,800$ 288,486$ 73,604,286$
Special Revenue Fund
Prevention Partnership for Children, Inc.
17
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE
FOR THE MONTH ENDED OCTOBER 31, 2017
Approved Budget Actual Approved Budget Actual Approved Budget Actual
2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %
Budget 10/31/2017 10/31/2017 YTD YTD Budget 10/31/2017 10/31/2017 YTD YTD Budget 10/31/2017 10/31/2017 YTD YTD
Revenues
Ad Valorem Property Taxes 116,814,453$ -$ -$ -$ 0.00% -$ -$ -$ -$ 0.00% 116,814,453$ -$ -$ -$ 0.00%
Interest Income 500,000 41,667 43,088 1,421 8.62% - - - - 0.00% 500,000 41,667 43,088 1,421 8.62%
Unrealized Gain or Loss - - (47,257) (47,257) 100.00% - - - - 0.00% - - (47,257) (47,257) 100.00%
Department of Health/Agency
for Health Care Administration 3,355,246 279,604 981,696 702,092 29.26% - - - - 0.00% 3,355,246 279,604 981,696 702,092 29.26%
Palm Beach County Head Start Match 1,100,000 91,667 - (91,667) 0.00% - - - - 0.00% 1,100,000 91,667 - (91,667) 0.00%
Income from Tenants 75,000 6,250 6,359 109 8.48% - - - - 0.00% 75,000 6,250 6,359 109 8.48%
Other Income 125,000 10,417 4,705 (5,712) 3.76% - - - - 0.00% 125,000 10,417 4,705 (5,712) 3.76%
Cash Carryforward 10,281,153 - - - 0.00% - - - - 0.00% 10,281,153 - - - 0.00%
Total Revenues 132,250,852 429,604 988,591 558,987 0.75% - - - - 0.00% 132,250,852 429,604 988,591 558,987 0.75%
Expenditures
Administrative Expenditures 5,441,364 453,447 354,285 99,162 6.51% - - - - 100.00% 5,441,364 453,447 354,285 99,162 6.51%
Capital Expenditures 262,500 21,875 2,400 19,475 0.91% - - - - 0.00% 262,500 21,875 2,400 19,475 0.91%
Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%
Non-Operating Expenses 3,184,838 17,462 209,544 (192,082) 6.58% - - - - 0.00% 3,184,838 17,462 209,544 (192,082) 6.58%
Reserve for Uncollectible Taxes 4,673,206 - - - 0.00% - - - - 0.00% 4,673,206 - - - 0.00%
Children's Services Programs:
Direct Services:
Funded Programs & Initiatives 105,588,722 8,799,060 7,237,040 1,562,020 6.85% 2,772,743 231,062 113,073 117,989 4.08% 108,361,465 9,030,122 7,350,113 1,680,009 6.78%
Support Services:
Programmatic Support 9,827,479 818,957 658,759 160,198 6.70% - - - - 0.00% 9,827,479 818,957 658,759 160,198 6.70%
Total Children's Programs 115,416,201 9,618,017 7,895,799 1,722,218 6.84% 2,772,743 231,062 113,073 117,989 4.08% 118,188,944 9,849,079 8,008,872 1,840,207 6.78%
Total Expenses 129,478,109 10,110,801 8,462,028 1,648,773 6.54% 2,772,743 231,062 113,073 117,989 4.08% 132,250,852 10,341,863 8,575,101 1,766,762 6.48%
Excess Revenues over Expenses (7,473,437) (113,073) (7,586,510)
Other Financing Sources (Uses)
Transfers in (out) (2,772,743) (231,062) (113,073) (117,989) 4.08% 2,772,743 231,062 113,073 117,989 4.08% - - - - 0.00%
Net Changes in Fund Balances (7,586,510) - (7,586,510)
Fund Balances
October 1, 2017 49,767,867 - 49,767,867
October 31, 2017 42,181,357$ -$ 42,181,357$
General Fund Special Revenue Fund Total
Prevention Partnership for Children, Inc.
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AGENDA ITEM:
TITLE:
STAFF:
4
Financial Statements – November 30, 2017 (Unaudited)
Jennifer Diehl, CFO, Children’s Services Council of Palm Beach County
SUMMARY:
The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the two months ended November 30, 2017. The audit of the Council for the fiscal year ended September 30, 2017 is in progress and the applicable figures represent unaudited numbers. Balance Sheet: As of November 30, 2017 the Council had $50,757,592 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $18,225,149 was held in a public funds money market account, and $300,000 was held in the Morgan Stanley Institutional Government Advisory Fund #8342. The remainder of the funds were on deposit in the Council’s operating accounts.
The Capital Assets and the Investment in Capital Assets for $18,952,794 represent the costs associated with furniture and fixtures, equipment, and building costs.
Statement of Revenue and Expenses:
The budgeted expenditure rate at November 30, 2017 is 16.67%. The estimated expenditure rate for Children’s Programs at November 30, 2017 is 12.86%
RECOMMENDATION:
I recommend the Finance Committee propose that the Council accept the November 30, 2017 Financial Statements as submitted.
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CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
BALANCE SHEET (Unaudited)
November 30, 2017
General Fund Total All Funds
Assets
Cash & Investments 50,743,207$ 14,385$ 50,757,592$ Accounts Receivable 2,176,149 - 2,176,149 Advances to Agencies 4,867,401 - 4,867,401 Prepaid Expenses 543,769 - 543,769 Due From - General Fund - 101,699 101,699 Capital Assets 18,952,794 - 18,952,794
Total Assets 77,283,320 116,084 77,399,404
Liabilities & Fund Balance
Liabilities
Allocations to Children's Services Programs 6,723,081 107,871 6,830,952 Deferred Revenue 252,849 - 252,849 Accounts Payable 752,666 8,213 760,879 Due to - Special Revenue Fund 101,699 - 101,699
Total Liabilities 7,830,295 116,084 7,946,379
Fund Balance
Nonspendable: Prepaid Expenses 543,769 - 543,769 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 14,349,982 - 14,349,982
Total Fund Balance 50,500,231 - 50,500,231
Investment in Capital Assets 18,952,794 - 18,952,794
Total Liabilities and Fund Balance 77,283,320$ 116,084$ 77,399,404$
Special Revenue Fund
Prevention Partnership for Children, Inc.
20
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE
FOR THE TWO MONTHS ENDED NOVEMBER 30, 2017
Approved Budget Actual Approved Budget Actual Approved Budget Actual
2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %
Budget 11/30/2017 11/30/2017 YTD YTD Budget 11/30/2017 11/30/2017 YTD YTD Budget 11/30/2017 11/30/2017 YTD YTD
Revenues
Ad Valorem Property Taxes 116,814,453$ 15,785,713$ 15,785,713$ -$ 13.51% -$ -$ -$ -$ 0.00% 116,814,453$ 15,785,713$ 15,785,713$ -$ 13.51%
Interest Income 500,000 83,333 151,478 68,145 30.30% - - - - 0.00% 500,000 83,333 151,478 68,145 30.30%
Unrealized Gain or Loss - - (104,642) (104,642) 100.00% - - - - 0.00% - - (104,642) (104,642) 100.00%
Department of Health/Agency
for Health Care Administration 3,355,246 559,208 1,071,966 512,758 31.95% - - - - 0.00% 3,355,246 559,208 1,071,966 512,758 31.95%
Palm Beach County Head Start Match 1,100,000 183,333 - (183,333) 0.00% - - - - 0.00% 1,100,000 183,333 - (183,333) 0.00%
Income from Tenants 75,000 12,500 12,727 227 16.97% - - - - 0.00% 75,000 12,500 12,727 227 16.97%
Other Income 125,000 20,833 4,736 (16,097) 3.79% - - - - 0.00% 125,000 20,833 4,736 (16,097) 3.79%
Cash Carryforward 10,281,153 - - - 0.00% - - - - 0.00% 10,281,153 - - - 0.00%
Total Revenues 132,250,852 16,644,921 16,921,978 277,057 12.80% - - - - 0.00% 132,250,852 16,644,921 16,921,978 277,057 12.80%
Expenditures
Administrative Expenditures 5,441,364 906,894 776,310 130,584 14.27% - - - - 100.00% 5,441,364 906,894 776,310 130,584 14.27%
Capital Expenditures 262,500 43,750 2,400 41,350 0.91% - - - - 0.00% 262,500 43,750 2,400 41,350 0.91%
Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%
Non-Operating Expenses 3,184,838 34,924 209,544 (174,620) 6.58% - - - - 0.00% 3,184,838 34,924 209,544 (174,620) 6.58%
Reserve for Uncollectible Taxes 4,673,206 - - - 0.00% - - - - 0.00% 4,673,206 - - - 0.00%
Children's Services Programs:
Direct Services:
Funded Programs & Initiatives 105,588,722 17,598,120 13,631,837 3,966,283 12.91% 2,772,743 462,124 220,943 241,181 7.97% 108,361,465 18,060,244 13,852,780 4,207,464 12.78%
Support Services:
Programmatic Support 9,827,479 1,637,913 1,348,580 289,334 13.72% - - - - 0.00% 9,827,479 1,637,913 1,348,580 289,334 13.72%
Total Children's Programs 115,416,201 19,236,034 14,980,417 4,255,617 12.98% 2,772,743 462,124 220,943 241,181 7.97% 118,188,944 19,698,157 15,201,360 4,496,798 12.86%
Total Expenses 129,478,109 20,221,602 15,968,671 4,252,931 12.33% 2,772,743 462,124 220,943 241,181 7.97% 132,250,852 20,683,725 16,189,614 4,494,111 12.24%
Excess Revenues over Expenses 953,307 (220,943) 732,364
Other Financing Sources (Uses)
Transfers in (out) (2,772,743) (462,124) (220,943) (241,181) 7.97% 2,772,743 462,124 220,943 241,181 7.97% - - - - 0.00%
Net Changes in Fund Balances 732,364 - 732,364
Fund Balances
October 1, 2017 49,767,867 - 49,767,867
November 30, 2017 50,500,231$ -$ 50,500,231$
General Fund Special Revenue Fund Total
Prevention Partnership for Children, Inc.
21