21
Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES Welcome and introductions Finance Committee Members: Tom Lynch, CSC Finance Committee Chair Thomas Bean, CSC and CSC Finance Committee Vice-chair Tom Weber, CSC Chair Paul Dumars, Director Financial Services, Solid Waste Authority John Marino, Volunteer CSC Staff: Lisa Williams-Taylor, Ph.D., CEO Jennifer Diehl, CFO Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant Agenda Items: 1 Cash Flow Analysis, PFM Presentation – analysis attached 2 December 7, 2017 Minutes 3 October 31, 2017 Financial Statements 4 November 30, 2017 Financial Statements 5 Adjournment Next Meeting: February 22, 2018 1

Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

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Page 1: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Children’s Services Council

Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m.

AGENDA / MINUTES

Welcome and introductions

Finance Committee Members: Tom Lynch, CSC Finance Committee Chair Thomas Bean, CSC and CSC Finance Committee Vice-chair Tom Weber, CSC Chair Paul Dumars, Director Financial Services, Solid Waste Authority John Marino, Volunteer

CSC Staff: Lisa Williams-Taylor, Ph.D., CEO Jennifer Diehl, CFO Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant

Agenda Items:

1 Cash Flow Analysis, PFM Presentation – analysis attached 2 December 7, 2017 Minutes 3 October 31, 2017 Financial Statements 4 November 30, 2017 Financial Statements 5 Adjournment

Next Meeting: February 22, 2018

1

Page 2: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Children’s Services Council of Palm Beach County

Cash Flow Analysis As of September 30, 2017

Prepared on November 27, 2017

PFM Asset Management LLC Steven Alexander, CTP, CGFO, CPPT Managing Director 300 South Orange Avenue Suite 1170 Orlando, FL 32801

2

Page 3: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Jennifer Diehl

Chief Financial Officer

Children’s Services Council of Palm Beach County

2300 High Ridge Road

Boynton Beach, Florida 33426

Cover Letter

Dear Ms. Diehl:

I have enclosed an Updated Cash Flow analysis for the Children’s Services Council

of Palm Beach County (hereafter the “Council”), for your review. The purpose of the

analysis is to identify an allocation between funds required for short-term cash

needs and funds that could be invested longer-term to potentially generate higher

rates of return.

This analysis is based on monthly cash balances by fund as provided by the

Council’s finance staff. The funds are considered appropriate for possible longer-

term investment strategies. The Cash Flow analysis indicates that the estimated

core balance for all funds is $39.9 million which may be invested in securities that

have longer maturities, possibly earning a higher return.

Please give me a call with any questions and I look forward to meeting with you to

discuss the analysis in further detail.

Sincerely,

PFM Asset Management LLC

Steven Alexander, CTP, CGFO, CPPT

Managing Director

3

Page 4: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

PFM Asset Management LLC

300 S. Orange Ave. Suite 1170 Orlando, FL 32801

407.648.2208 www.pfm.com

November 27, 2017

Cash Flow Analysis

Table of Contents

Tab I

Total - All Funds ............................................................................................................ 1

Wells Fargo - Operating Checking ............................................................................... 3

Florida Community Bank - Money Market .................................................................... 5

Regions Bank - S/T Investments .................................................................................. 7

Regions Bank - Government Bonds ............................................................................. 9

4

Page 5: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Municipality: Children's Services Council of Palm Beach County

Account Name: Total - All Funds

Number of Separate Accounts (max 50): 5

Start Date (must be month-end): 8/31/2015

End Date (must be month-end): 9/30/2017

Frequency (Always set at "1"): 1

First Projection Date (must be month-end date): 10/31/2017

Last Projection Date (must be month-end date): 10/31/2019

Projection Period (In Months) 24

Quality of Cash Flow Model Excellent Cash Flow Reliability - 10

If you would like to project growth, enter "yes" and select a growth option

Project Growth? (Yes or No) no

Growth Rate (Enter 1, 2, or 3): 1

Option 1=Historical Period Growth (annual rate): 8.6%

Average Monthly Change: 541,206

Option 2=Growth rate during a specific period: 8.6%

Average Monthly Change: 541,206

Month End - Begin Date 8/31/2015

Month End - End Date 9/30/2017

Option 3=Your Choice (Annual Growth Rate) 10.0%

Average Monthly Change: 687,458

Short-Term Portfolio Cushion: 20.0%

Compensating Balance Requirement: 0.00

Core Date: 10/31/2016

Core Balance: 32,317,166

Maximum Maturity Range of Short-term Portfolio: 12 Months

As of (month-end date): September-17

Maximum Weighted Average Maturity - Short Term Portfolio 45

Maximum Weighted Average Maturity - Short Term Portfolio 45

Combined Portfolio Weighted Average Maturity Requirement (Y/N) N

If Yes (fill in the following)

Combined Portfolio Target Weighted Average Maturity (in days): 365

Core Target Average Maturity (in days): 730

Short-Term Portfolio (in days): (263)

Short-Term Allocation: 23,241,435

Core Allocation: 39,982,669

Total Portfolio: 63,224,104

Short-Term Portfolio Analysis Inputs

Cash Flow Analysis Inputs (Inputs in Blue may be changed)

PFM Asset Management LLC Page 1

5

Page 6: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.

20,000,000

40,000,000

60,000,000

80,000,000

100,000,000

120,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Total - All FundsAnalysis of Core Portfolio

Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core

20,000,000

40,000,000

60,000,000

80,000,000

100,000,000

120,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Total - All FundsHistorical Analysis of Core Portfolio

Historical Short-term Portfolio Historical Core

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

Target Maturity Distribution of Short-Term Portfolio as of September-17

Target Maturity Distribution Liquidity Requirements

PFM Asset Management LLC Page 2

6

Page 7: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Municipality: Children's Services Council of Palm Beach County

Account Name: Wells Fargo - Operating Checking

Number of Separate Accounts (max 50): 5

Start Date (must be month-end): 8/31/2015

End Date (must be month-end): 9/30/2017

Frequency (Always set at "1"): 1

First Projection Date (must be month-end date): 10/31/2017

Last Projection Date (must be month-end date): 10/31/2019

Projection Period (In Months) 24

Quality of Cash Flow Model Poor Cash Flow Model - 2

If you would like to project growth, enter "yes" and select a growth option

Project Growth? (Yes or No) no

Growth Rate (Enter 1, 2, or 3): 1

Option 1=Historical Period Growth (annual rate): 70.5%

Average Monthly Change: 420,335

Option 2=Growth rate during a specific period: 70.5%

Average Monthly Change: 420,335

Month End - Begin Date 8/31/2015

Month End - End Date 9/30/2017

Option 3=Your Choice (Annual Growth Rate) 10.0%

Average Monthly Change: 85,469

Short-Term Portfolio Cushion: 20.0%

Compensating Balance Requirement: 0.00

Core Date: 10/31/2016

Core Balance: 2,991,697

Maximum Maturity Range of Short-term Portfolio: 12 Months

As of (month-end date): September-17

Maximum Weighted Average Maturity - Short Term Portfolio 45

Maximum Weighted Average Maturity - Short Term Portfolio 45

Combined Portfolio Weighted Average Maturity Requirement (Y/N) N

If Yes (fill in the following)

Combined Portfolio Target Weighted Average Maturity (in days): 365

Core Target Average Maturity (in days): 730

Short-Term Portfolio (in days): (13)

Short-Term Allocation: 8,134,795

Core Allocation: 8,427,625

Total Portfolio: 16,562,420

Short-Term Portfolio Analysis Inputs

Cash Flow Analysis Inputs (Inputs in Blue may be changed)

PFM Asset Management LLC Page 3

7

Page 8: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Wells Fargo - Operating CheckingAnalysis of Core Portfolio

Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Wells Fargo - Operating CheckingHistorical Analysis of Core Portfolio

Historical Short-term Portfolio Historical Core

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

Target Maturity Distribution of Short-Term Portfolio as of September-17

Target Maturity Distribution Liquidity Requirements

PFM Asset Management LLC Page 4

8

Page 9: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Municipality: Children's Services Council of Palm Beach County

Account Name: Florida Community Bank - Money Market

Number of Separate Accounts (max 50): 5

Start Date (must be month-end): 8/31/2015

End Date (must be month-end): 9/30/2017

Frequency (Always set at "1"): 1

First Projection Date (must be month-end date): 10/31/2017

Last Projection Date (must be month-end date): 10/31/2019

Projection Period (In Months) 24

Quality of Cash Flow Model Excellent Cash Flow Reliability - 10

If you would like to project growth, enter "yes" and select a growth option

Project Growth? (Yes or No) no

Growth Rate (Enter 1, 2, or 3): 1

Option 1=Historical Period Growth (annual rate): (1.3%)

Average Monthly Change: (43,200)

Option 2=Growth rate during a specific period: (1.3%)

Average Monthly Change: (43,200)

Month End - Begin Date 8/31/2015

Month End - End Date 9/30/2017

Option 3=Your Choice (Annual Growth Rate) 10.0%

Average Monthly Change: 348,423

Short-Term Portfolio Cushion: 20.0%

Compensating Balance Requirement: 0.00

Core Date: 10/31/2016

Core Balance: 4,341,210

Maximum Maturity Range of Short-term Portfolio: 12 Months

As of (month-end date): September-17

Maximum Weighted Average Maturity - Short Term Portfolio 45

Maximum Weighted Average Maturity - Short Term Portfolio 45

Combined Portfolio Weighted Average Maturity Requirement (Y/N) N

If Yes (fill in the following)

Combined Portfolio Target Weighted Average Maturity (in days): 365

Core Target Average Maturity (in days): 730

Short-Term Portfolio (in days): 43

Short-Term Allocation: 8,546,798

Core Allocation: 7,543,592

Total Portfolio: 16,090,390

Short-Term Portfolio Analysis Inputs

Cash Flow Analysis Inputs (Inputs in Blue may be changed)

PFM Asset Management LLC Page 5

9

Page 10: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

80,000,000

90,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Florida Community Bank - Money MarketAnalysis of Core Portfolio

Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

80,000,000

90,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Florida Community Bank - Money MarketHistorical Analysis of Core Portfolio

Historical Short-term Portfolio Historical Core

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

Target Maturity Distribution of Short-Term Portfolio as of September-17

Target Maturity Distribution Liquidity Requirements

PFM Asset Management LLC Page 6

10

Page 11: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Municipality: Children's Services Council of Palm Beach County

Account Name: Regions Bank - S/T Investments

Number of Separate Accounts (max 50): 5

Start Date (must be month-end): 8/31/2015

End Date (must be month-end): 9/30/2017

Frequency (Always set at "1"): 1

First Projection Date (must be month-end date): 10/31/2017

Last Projection Date (must be month-end date): 10/31/2019

Projection Period (In Months) 24

Quality of Cash Flow Model Inadequate Cash Flow Model - 1

If you would like to project growth, enter "yes" and select a growth option

Project Growth? (Yes or No) no

Growth Rate (Enter 1, 2, or 3): 1

Option 1=Historical Period Growth (annual rate): (22.5%)

Average Monthly Change: (34,173)

Option 2=Growth rate during a specific period: (22.5%)

Average Monthly Change: (34,173)

Month End - Begin Date 8/31/2015

Month End - End Date 9/30/2017

Option 3=Your Choice (Annual Growth Rate) 10.0%

Average Monthly Change: 16,247

Short-Term Portfolio Cushion: 20.0%

Compensating Balance Requirement: 0.00

Core Date: 10/31/2016

Core Balance: 0

Maximum Maturity Range of Short-term Portfolio: 12 Months

As of (month-end date): September-17

Maximum Weighted Average Maturity - Short Term Portfolio 45

Maximum Weighted Average Maturity - Short Term Portfolio 45

Combined Portfolio Weighted Average Maturity Requirement (Y/N) N

If Yes (fill in the following)

Combined Portfolio Target Weighted Average Maturity (in days): 365

Core Target Average Maturity (in days): 730

Short-Term Portfolio (in days): 365

Short-Term Allocation: 6,606,274

Core Allocation: 0

Total Portfolio: 6,606,274

Short-Term Portfolio Analysis Inputs

Cash Flow Analysis Inputs (Inputs in Blue may be changed)

PFM Asset Management LLC Page 7

11

Page 12: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.

(5,000,000)

5,000,000

10,000,000

15,000,000

20,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Regions Bank - S/T InvestmentsAnalysis of Core Portfolio

Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Regions Bank - S/T InvestmentsHistorical Analysis of Core Portfolio

Historical Short-term Portfolio Historical Core

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

Target Maturity Distribution of Short-Term Portfolio as of September-17

Target Maturity Distribution Liquidity Requirements

PFM Asset Management LLC Page 8

12

Page 13: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Municipality: Children's Services Council of Palm Beach County

Account Name: Regions Bank - Government Bonds

Number of Separate Accounts (max 50): 5

Start Date (must be month-end): 8/31/2015

End Date (must be month-end): 9/30/2017

Frequency (Always set at "1"): 1

First Projection Date (must be month-end date): 10/31/2017

Last Projection Date (must be month-end date): 10/31/2019

Projection Period (In Months) 24

Quality of Cash Flow Model Good Cash Flow Reliability - 8

If you would like to project growth, enter "yes" and select a growth option

Project Growth? (Yes or No) no

Growth Rate (Enter 1, 2, or 3): 1

Option 1=Historical Period Growth (annual rate): 8.9%

Average Monthly Change: 198,244

Option 2=Growth rate during a specific period: 8.9%

Average Monthly Change: 198,244

Month End - Begin Date 8/31/2015

Month End - End Date 9/30/2017

Option 3=Your Choice (Annual Growth Rate) 10.0%

Average Monthly Change: 237,320

Short-Term Portfolio Cushion: 20.0%

Compensating Balance Requirement: 0.00

Core Date: 10/31/2016

Core Balance: 17,971,764

Maximum Maturity Range of Short-term Portfolio: 12 Months

As of (month-end date): September-17

Maximum Weighted Average Maturity - Short Term Portfolio 45

Maximum Weighted Average Maturity - Short Term Portfolio 45

Combined Portfolio Weighted Average Maturity Requirement (Y/N) N

If Yes (fill in the following)

Combined Portfolio Target Weighted Average Maturity (in days): 365

Core Target Average Maturity (in days): 730

Short-Term Portfolio (in days): (414)

Short-Term Allocation: 7,643,044

Core Allocation: 16,321,976

Total Portfolio: 23,965,020

Short-Term Portfolio Analysis Inputs

Cash Flow Analysis Inputs (Inputs in Blue may be changed)

PFM Asset Management LLC Page 9

13

Page 14: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Note: Projected cash flows are based on the statistical trends of historic data. Actual cash flow patterns may vary.

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

Aug

-15

De

c-15

Apr

-16

Aug

-16

De

c-16

Apr

-17

Aug

-17

De

c-17

Apr

-18

Aug

-18

De

c-18

Apr

-19

Aug

-19

Regions Bank - Government BondsAnalysis of Core Portfolio

Historical Short-term Portfolio Historical Core Projected Short-term Portfolio Projected Core

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

Aug

-15

No

v-15

Feb

-16

May

-16

Aug

-16

No

v-16

Feb

-17

May

-17

Aug

-17

Regions Bank - Government BondsHistorical Analysis of Core Portfolio

Historical Short-term Portfolio Historical Core

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

Target Maturity Distribution of Short-Term Portfolio as of September-17

Target Maturity Distribution Liquidity Requirements

PFM Asset Management LLC Page 10

14

Page 15: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

Children’s Services Council 

Finance Committee Meeting Thursday, December 7, 2017, 4:00 p.m. 

AGENDA / MINUTES 

Welcome and introductions 

Finance Committee Members: Tom Lynch, CSC Finance Committee Chair, Present  Thomas Bean, CSC and CSC Finance Committee Vice‐chair, Present Tom Weber, CSC Chair, Not Present  Paul Dumars, Director Financial Services, Solid Waste Authority, Present via telephone  John Marino, Volunteer, Not Present  

CSC Staff: Lisa Williams‐Taylor, Ph.D., CEO, Present Jennifer Diehl, CFO, Present Tom Sheehan, General Counsel, Present  Elsa Sanchez, Senior Executive Assistant, Present 

Agenda Items: 

1 October 26, 2017 Minutes, Consensus for Council to approve 2 September 30, 2017 Financial Statements, Consensus for Council to approve 3 Adjournment 

Discussion: 

1 Meeting Schedule 2018, meeting requests to be emailed to Committee members 2 Cash Flow Analysis – Steven Alexander from PFM Asset Management LLC to present 

in January 2018 

Next Meeting: January 25, 2018 

15

Page 16: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

AGENDA ITEM:

TITLE:

STAFF:

3

Financial Statements – October 31, 2017 (Unaudited)

Jennifer Diehl, CFO, Children’s Services Council of Palm Beach County

SUMMARY:

The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the one month ended October 31, 2017. The audit of the Council for the fiscal year ended September 30, 2017 is in progress and the applicable figures represent unaudited numbers. Balance Sheet: As of October 31, 2017 the Council had $48,677,617 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $16,090,390 was held in a public funds money market account, and $300,000 was held in the Morgan Stanley Institutional Government Advisory Fund #8342. The remainder of the funds were on deposit in the Council’s operating accounts.

The Capital Assets and the Investment in Capital Assets for $18,952,794 represent the costs associated with furniture and fixtures, equipment, and building costs.

Statement of Revenue and Expenses:

The budgeted expenditure rate at October 31, 2017 is 8.33%. The estimated expenditure rate for Children’s Programs at October 31, 2017 is 6.78%

RECOMMENDATION:

I recommend the Finance Committee propose that the Council accept the October 31, 2017 Financial Statements as submitted.

16

Page 17: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

October 31, 2017

General Fund Total All Funds

Assets

Cash & Investments 48,500,204$ 177,413$ 48,677,617$ Accounts Receivable 3,609,379 - 3,609,379 Advances to Agencies 1,712,934 - 1,712,934 Prepaid Expenses 540,489 - 540,489 Due From - General Fund - 111,073 111,073 Capital Assets 18,952,794 - 18,952,794

Total Assets 73,315,800 288,486 73,604,286

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 11,326,777 271,211 11,597,988 Deferred Revenue 213,939 - 213,939 Accounts Payable 529,860 17,275 547,135 Due to - Special Revenue Fund 111,073 - 111,073

Total Liabilities 12,181,649 288,486 12,470,135

Fund Balance

Nonspendable: Prepaid Expenses 540,489 - 540,489 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 6,034,388 - 6,034,388

Total Fund Balance 42,181,357 - 42,181,357

Investment in Capital Assets 18,952,794 - 18,952,794

Total Liabilities and Fund Balance 73,315,800$ 288,486$ 73,604,286$

Special Revenue Fund

Prevention Partnership for Children, Inc.

17

Page 18: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE MONTH ENDED OCTOBER 31, 2017

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %

Budget 10/31/2017 10/31/2017 YTD YTD Budget 10/31/2017 10/31/2017 YTD YTD Budget 10/31/2017 10/31/2017 YTD YTD

Revenues

Ad Valorem Property Taxes 116,814,453$ -$ -$ -$ 0.00% -$ -$ -$ -$ 0.00% 116,814,453$ -$ -$ -$ 0.00%

Interest Income 500,000 41,667 43,088 1,421 8.62% - - - - 0.00% 500,000 41,667 43,088 1,421 8.62%

Unrealized Gain or Loss - - (47,257) (47,257) 100.00% - - - - 0.00% - - (47,257) (47,257) 100.00%

Department of Health/Agency

for Health Care Administration 3,355,246 279,604 981,696 702,092 29.26% - - - - 0.00% 3,355,246 279,604 981,696 702,092 29.26%

Palm Beach County Head Start Match 1,100,000 91,667 - (91,667) 0.00% - - - - 0.00% 1,100,000 91,667 - (91,667) 0.00%

Income from Tenants 75,000 6,250 6,359 109 8.48% - - - - 0.00% 75,000 6,250 6,359 109 8.48%

Other Income 125,000 10,417 4,705 (5,712) 3.76% - - - - 0.00% 125,000 10,417 4,705 (5,712) 3.76%

Cash Carryforward 10,281,153 - - - 0.00% - - - - 0.00% 10,281,153 - - - 0.00%

Total Revenues 132,250,852 429,604 988,591 558,987 0.75% - - - - 0.00% 132,250,852 429,604 988,591 558,987 0.75%

Expenditures

Administrative Expenditures 5,441,364 453,447 354,285 99,162 6.51% - - - - 100.00% 5,441,364 453,447 354,285 99,162 6.51%

Capital Expenditures 262,500 21,875 2,400 19,475 0.91% - - - - 0.00% 262,500 21,875 2,400 19,475 0.91%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 3,184,838 17,462 209,544 (192,082) 6.58% - - - - 0.00% 3,184,838 17,462 209,544 (192,082) 6.58%

Reserve for Uncollectible Taxes 4,673,206 - - - 0.00% - - - - 0.00% 4,673,206 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 105,588,722 8,799,060 7,237,040 1,562,020 6.85% 2,772,743 231,062 113,073 117,989 4.08% 108,361,465 9,030,122 7,350,113 1,680,009 6.78%

Support Services:

Programmatic Support 9,827,479 818,957 658,759 160,198 6.70% - - - - 0.00% 9,827,479 818,957 658,759 160,198 6.70%

Total Children's Programs 115,416,201 9,618,017 7,895,799 1,722,218 6.84% 2,772,743 231,062 113,073 117,989 4.08% 118,188,944 9,849,079 8,008,872 1,840,207 6.78%

Total Expenses 129,478,109 10,110,801 8,462,028 1,648,773 6.54% 2,772,743 231,062 113,073 117,989 4.08% 132,250,852 10,341,863 8,575,101 1,766,762 6.48%

Excess Revenues over Expenses (7,473,437) (113,073) (7,586,510)

Other Financing Sources (Uses)

Transfers in (out) (2,772,743) (231,062) (113,073) (117,989) 4.08% 2,772,743 231,062 113,073 117,989 4.08% - - - - 0.00%

Net Changes in Fund Balances (7,586,510) - (7,586,510)

Fund Balances

October 1, 2017 49,767,867 - 49,767,867

October 31, 2017 42,181,357$ -$ 42,181,357$

General Fund Special Revenue Fund Total

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Page 19: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

AGENDA ITEM:

TITLE:

STAFF:

4

Financial Statements – November 30, 2017 (Unaudited)

Jennifer Diehl, CFO, Children’s Services Council of Palm Beach County

SUMMARY:

The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the two months ended November 30, 2017. The audit of the Council for the fiscal year ended September 30, 2017 is in progress and the applicable figures represent unaudited numbers. Balance Sheet: As of November 30, 2017 the Council had $50,757,592 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $18,225,149 was held in a public funds money market account, and $300,000 was held in the Morgan Stanley Institutional Government Advisory Fund #8342. The remainder of the funds were on deposit in the Council’s operating accounts.

The Capital Assets and the Investment in Capital Assets for $18,952,794 represent the costs associated with furniture and fixtures, equipment, and building costs.

Statement of Revenue and Expenses:

The budgeted expenditure rate at November 30, 2017 is 16.67%. The estimated expenditure rate for Children’s Programs at November 30, 2017 is 12.86%

RECOMMENDATION:

I recommend the Finance Committee propose that the Council accept the November 30, 2017 Financial Statements as submitted.

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Page 20: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

November 30, 2017

General Fund Total All Funds

Assets

Cash & Investments 50,743,207$ 14,385$ 50,757,592$ Accounts Receivable 2,176,149 - 2,176,149 Advances to Agencies 4,867,401 - 4,867,401 Prepaid Expenses 543,769 - 543,769 Due From - General Fund - 101,699 101,699 Capital Assets 18,952,794 - 18,952,794

Total Assets 77,283,320 116,084 77,399,404

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 6,723,081 107,871 6,830,952 Deferred Revenue 252,849 - 252,849 Accounts Payable 752,666 8,213 760,879 Due to - Special Revenue Fund 101,699 - 101,699

Total Liabilities 7,830,295 116,084 7,946,379

Fund Balance

Nonspendable: Prepaid Expenses 543,769 - 543,769 Assigned: Reserved in accordance with fund balance policy 35,606,480 - 35,606,480 Unassigned: 14,349,982 - 14,349,982

Total Fund Balance 50,500,231 - 50,500,231

Investment in Capital Assets 18,952,794 - 18,952,794

Total Liabilities and Fund Balance 77,283,320$ 116,084$ 77,399,404$

Special Revenue Fund

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Page 21: Finance Committee Meeting · 2018-01-18 · Children’s Services Council Finance Committee Meeting Thursday, January 25, 2018, 3:30 p.m. AGENDA / MINUTES. Welcome and introductions

CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE TWO MONTHS ENDED NOVEMBER 30, 2017

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2017/2018 Through Through Variance % 2017/2018 Through Through Variance % 2017/2018 Through Through Variance %

Budget 11/30/2017 11/30/2017 YTD YTD Budget 11/30/2017 11/30/2017 YTD YTD Budget 11/30/2017 11/30/2017 YTD YTD

Revenues

Ad Valorem Property Taxes 116,814,453$ 15,785,713$ 15,785,713$ -$ 13.51% -$ -$ -$ -$ 0.00% 116,814,453$ 15,785,713$ 15,785,713$ -$ 13.51%

Interest Income 500,000 83,333 151,478 68,145 30.30% - - - - 0.00% 500,000 83,333 151,478 68,145 30.30%

Unrealized Gain or Loss - - (104,642) (104,642) 100.00% - - - - 0.00% - - (104,642) (104,642) 100.00%

Department of Health/Agency

for Health Care Administration 3,355,246 559,208 1,071,966 512,758 31.95% - - - - 0.00% 3,355,246 559,208 1,071,966 512,758 31.95%

Palm Beach County Head Start Match 1,100,000 183,333 - (183,333) 0.00% - - - - 0.00% 1,100,000 183,333 - (183,333) 0.00%

Income from Tenants 75,000 12,500 12,727 227 16.97% - - - - 0.00% 75,000 12,500 12,727 227 16.97%

Other Income 125,000 20,833 4,736 (16,097) 3.79% - - - - 0.00% 125,000 20,833 4,736 (16,097) 3.79%

Cash Carryforward 10,281,153 - - - 0.00% - - - - 0.00% 10,281,153 - - - 0.00%

Total Revenues 132,250,852 16,644,921 16,921,978 277,057 12.80% - - - - 0.00% 132,250,852 16,644,921 16,921,978 277,057 12.80%

Expenditures

Administrative Expenditures 5,441,364 906,894 776,310 130,584 14.27% - - - - 100.00% 5,441,364 906,894 776,310 130,584 14.27%

Capital Expenditures 262,500 43,750 2,400 41,350 0.91% - - - - 0.00% 262,500 43,750 2,400 41,350 0.91%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 3,184,838 34,924 209,544 (174,620) 6.58% - - - - 0.00% 3,184,838 34,924 209,544 (174,620) 6.58%

Reserve for Uncollectible Taxes 4,673,206 - - - 0.00% - - - - 0.00% 4,673,206 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 105,588,722 17,598,120 13,631,837 3,966,283 12.91% 2,772,743 462,124 220,943 241,181 7.97% 108,361,465 18,060,244 13,852,780 4,207,464 12.78%

Support Services:

Programmatic Support 9,827,479 1,637,913 1,348,580 289,334 13.72% - - - - 0.00% 9,827,479 1,637,913 1,348,580 289,334 13.72%

Total Children's Programs 115,416,201 19,236,034 14,980,417 4,255,617 12.98% 2,772,743 462,124 220,943 241,181 7.97% 118,188,944 19,698,157 15,201,360 4,496,798 12.86%

Total Expenses 129,478,109 20,221,602 15,968,671 4,252,931 12.33% 2,772,743 462,124 220,943 241,181 7.97% 132,250,852 20,683,725 16,189,614 4,494,111 12.24%

Excess Revenues over Expenses 953,307 (220,943) 732,364

Other Financing Sources (Uses)

Transfers in (out) (2,772,743) (462,124) (220,943) (241,181) 7.97% 2,772,743 462,124 220,943 241,181 7.97% - - - - 0.00%

Net Changes in Fund Balances 732,364 - 732,364

Fund Balances

October 1, 2017 49,767,867 - 49,767,867

November 30, 2017 50,500,231$ -$ 50,500,231$

General Fund Special Revenue Fund Total

Prevention Partnership for Children, Inc.

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