FINANCE - · PDF fileSponsorship of the exhibition will act as an incentive to positively encourage ... Bonus Payments ... Poring of concrete floor slabs has been completed

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FINANCE 16 NOVEMBER 2012

F306 AIRPORT MANAGER’S REPORT

RECOMMENDATION AM “That the Airport Manager‟s Report be received.” RECOMMENDATION AM “That the Airport Manager‟s Report be adopted.”

F307 AIRPORT CORRESPONDENCE Nil. F308 AIRPORT GENERAL CORRESPONDENCE Nil. F309 AIRPORT LATE CORRESPONDENCE F310 AIRPORT GENERAL BUSINESS F311 OTHER BUSINESS ACTIVITIES Nil. F312 FINANCE REPORT

RECOMMENDATION ACC “That the Finance Report be received.”

RECOMMENDATION ACC “That the Finance Report be adopted.”

FINANCE – 16 NOVEMBER 2012


F313 FINANCE CORRESPONDENCE (1) Grants for Seniors Program

Correspondence received from the Hon John Hill MP, Minister for Health and Ageing advising of a successful grant application through the Grants for Seniors (GFS) program. Council submitted a proposal on behalf of the Coffin Bay Spinners & Textile Artists for the ‘We Spin A Good Yarn’ project. Council has been advised that funding of $585 has been approved for this proposal. RECOMMENDATION ACC “That Council advise the Coffin Bay Spinners & Textile Artists of their successful grant funding of $585 for the project titled „We Spin A Good Yarn‟.”

(2) 2013/14 State Bicycle Fund and State Black Spot Program

Correspondence received from Mr P Watts, Manager, Cycling and Walking Section, Planning Division, Department of Planning, Transport and Infrastructure advising of funding available through the 2013/14 State Bicycle Fund and State Black Spot Program for cycling projects. The focus of the program is to subsidise projects that support the State Government’s strategic objectives, improve cycling safety, develop cycling networks and improve connectivity to major trip generators. Currently Council does not have any projects suitable for this program however an upgrade of the Investigator Trail in 2015/16 as per the Strategic Plan would likely meet the eligibility requirements for these programs.

Applications are due by Thursday 20 December 2012.

RECOMMENDATION ACC

“Noted.”



F313 FINANCE CORRESPONDENCE cont’d: (3) Civic Hall Management Board - Sponsorship of 2012 Youth Art

Exhibition Correspondence received from Ms V Boston, Venue Co-ordinator, Civic Hall Management Board seeking sponsorship of the 2012 Youth Art Exhibition. The Board has advised that the exhibition to be held in November, targets secondary art and design students as well as young practicing artists under the age of 18 years, from towns across the Lower Eyre Peninsula. Entries from all facets of the arts including painting, drawing, sculpture, ceramics, photography, pottery and weaving will be on display.

Sponsorship of the exhibition will act as an incentive to positively encourage young people to contribute to the culture of the region and will be acknowledged in all promotional material, together with signs within the exhibition.

Council has contributed $100 towards the exhibition in the 2009, 2010,

2011 and 2012 financial years.

RECOMMENDATION ACC “That the Civic Hall Management Board be advised that Council will provide a donation of $100 towards the 2012 Youth Art Exhibition to be held during November.”

(4) Port Lincoln Tunarama - Sponsorship of 2013 Festival Correspondence received from Ms Alley Crace, Administration Officer, Port Lincoln Tunarama seeking sponsorship of the 52nd Tunarama Festival to be held from 25 to 28 January 2013.

Levels of sponsorship include:

Level 1 $110

Level 2 $330

Level 3 $550

Council has contributed $110 towards the event in the 2008, 2009, 2010, 2011 and 2012 financial years.

RECOMMENDATION ACC

“That Port Lincoln Tunarama be advised that Council will support the 2013 Tunarama Festival by way of Level 1 sponsorship totalling $110.00 (GST inclusive).”



F313 FINANCE CORRESPONDENCE cont’d: (5) Connecting Up - Funding for SAcommunity Website

Correspondence received from Ms A Gawen, CEO of Connecting Up seeking funding towards the SAcommunity website. SAcommunity has provided access to a directory of community services online at www.sacommunity.org. Funding from Arts SA has allowed Connecting Up to provide this community service since 1981 however funding will cease at the end of 2012, leaving the future of SAcommunity in jeopardy. Ms Gawen states that DCLEP staff would regularly use SAcommunity to provide details of community services however Council staff advised they were not aware of the website and it is not used. RECOMMENDATION ACC

“That Connecting Up be advised that Council does not wish to contribute funding towards the online community service directory, SAcommunity.”

(6) EP Farmer & Fishermens Market - Financial Support for Coffin Bay Market

Correspondence received from Ms Nerissa Schuster, Co-ordinator of the EP Farmer & Fishermens Market, seeking a $2,000 donation to support the Coffin Bay market to be held in January 2013. The budget that has been provided (that includes the requested $2,000 contribution by DCLEP) shows an estimated profit of $1,633. In previous years Council has contributed $1,000 towards the staging of the event. Council has historically contributed $1,000 however last year Council contributed $500 as a cash contribution and also made arrangements for the provision of additional power outlets to the existing power pillar on the foreshore at a cost of $1,090 (GST Excl.) RECOMMENDATION ACC “That the Farmer & Fishermens Market be advised that Council will contribute funding of $1,000 towards the Coffin Bay Market to be held in January 2013.”

http://www.sacommunity.org/



F313 FINANCE CORRESPONDENCE cont’d:

(7) Local Government Finance Authority - Bonus Payments

Correspondence received from the Local Government Finance Authority (LGFA) of SA advising a bonus payment of $12,815.80 has been made to Council for the year ended 30 June 2012 due to surplus funds which have been distributed amongst Councils and prescribed Local Government bodies.

The bonus represents a payment of 0.31% on average deposits and

0.10% pa on average debenture loans held with the Local Government Finance Authority during the last financial year.

The LGFA further advises that a payment of $1,132,000 has been

made into an account established with the State Treasurer entitled Local Government Research and Development Fund. This fund is established in lieu of the LGFA paying company tax to the Federal Government. These funds are available for local government purposes.

RECOMMENDATION ACC

“Noted.”

(8) Local Government Association Mutual Liability Scheme - Risk

Management Review 2012

A risk management review was undertaken by the Local Government Association Mutual Liability Scheme (LGAMLS) and as a result Council received a bonus of $10,922, which can be off-set against 2012/13 contributions. Council’s results have been collated by LGAMLS and the correspondence has been folioed for the information of Councillors. Council received a score of 66.9%, this is below the regional average of 81.4%.

(REFER FOLIO: FN12.11.01)

Council’s LGAMLS contribution for 2012/13 has therefore been reduced from $144,331 to $133,409, which is in line with the budget. RECOMMENDATION ACC “Noted.”



F313 FINANCE CORRESPONDENCE cont’d: (9) Ian McDonald Chartered Accountant - 2012 Final Audit

Correspondence received from Mr I McDonald, Council’s Auditor advising he has completed the final audit of the 2012 Financials.

(REFER FOLIO: FN12.11.02)

There were no matters that require any action and some comment on the audit has been provided. RECOMMENDATION ACC “Noted.”

F314 TENDERS / QUOTATIONS

Nil. F315 FINANCE GENERAL CORRESPONDENCE Nil.

F316 FINANCE LATE CORRESPONDENCE F317 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION

Items of correspondence received which have been dealt with by Council staff and do not require a resolution of Council have been provided under separate cover for the information of Councillors.

RECOMMENDATION ACC “Noted.”

F318 FINANCE GENERAL BUSINESS

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DISTRICT COUNCIL OF LOWER EYRE PENINSULA AIRPORT MANAGER'S REPORT – 16 NOVEMBER 2012

AM/96/12 - AIRPORT USAGE The passenger numbers for September have now been received and total passengers carried for the month were 1.4% down on September 2011. The two graphs below show the passenger numbers for the past 12 months compared to the previous 12 months and the percentage growth month on month for the past 12 months compared to the previous 12 months:

RECOMMENDATION AM “Noted.”

AIRPORT MANAGER'S REPORT – 16 NOVEMBER 2012


AM/97/12 - TERMINAL BUILDING CONTRACT The current status of works completed on site since my October report is as follows:

The roof cladding and insulation has commenced on the skillion roof;

Ceiling framework has commenced;

Installation of box gutters and external gutters has been completed;

Installation of the plywood substrate and insulation has commenced on the curved roofs;

Installation of windows has commenced;

Installation of mechanical equipment and ducting has commenced;

Construction of internal block walls and steel framed stud walls is continuing;

Electrical and hydraulic services have been installed in most of the internal steel framed stud walls;

Internal wall linings have commenced on some internal steel framed stud walls within the amenities area; and

Poring of concrete floor slabs has been completed.

Works due to commence on site in the near future include:

Cladding of the curved roofs;

Installation of ceilings;

Installation of the new power supply transformer; and

Blockwork in the baggage reclaim area. Work is ongoing with shop drawings for a range of components. Exposed Bracing Councillors would recall from the site inspection on 31 October that the exposed cross bracing in the check in area is a stainless steel architectural product while the exposed bracing in the baggage reclaim area is a painted steel product with open turnbuckles. An option to replace the painted bracing with a stainless steel product to match the check in area was discussed informally at the inspection. I am awaiting some information regarding the potential cost of this change if Council were to proceed with it, and hope to have this prior to the meeting. Visible Mechanical Equipment Councillors would also recall from the inspection that some of the roof mounted mechanical ducting will be visible from a small portion of the entry airlock and the check in area. Unless directed otherwise I intend to proceed with the building as designed and reassess this issue once the building is more advanced, at which time it will still be possible to implement the same solutions that would be available to us today. In general terms those solutions being; to ignore the issue, paint the exposed items white to match the many other exposed white structural members or to obscure some of the glazing.

(continued):



AM/97/12 - TERMINAL BUILDING CONTRACT cont’d: Provisional Sums The contract includes an allowance for provisional sums as follows:

Way-Finding Signage $20,000

Entry Feature Wall $35,000

External Seating $15,000 Options in relation to signage and external seating are being investigated and I will report further on these items at a later date. The contractor is eager to know what we wish to do in relation to the entry feature wall to enable the work to be done at the same time as other partition lining work in the building. The contract requires this wall to be clad with timber panels of Hoop Pine laid with the grain running horizontal (matching the acoustic plywood linings behind and above the check in area but with no perforations). This is different to the finish shown in the 3D render of the interior which shows a wall with two different finishes separated by a metal band curved in a manner similar to the curves in the pre cast external walls. There is no reason why the specified finish has to be amended, it was used as a finish that would be acceptable in appearance and could be decorated with some form of artwork if required. The artwork may not even be attached to the wall but could, for example, be a sculpture on the floor in front of the wall. If we require a different cladding to the specified hoop pine (such as shown in the 3D renders) then we need to give a direction to the contractor now. If we proceed with the specified cladding we have an allowance of $35,000 in the budget for some form of art work to go onto the face of the wall. Unless directed otherwise I intend to proceed with the feature wall as designed and reassess the need for some form of artwork once the building is nearing completion. This approach may mean it would be unlikely for an artwork item to be installed in time for the building opening. Perforated Metal Cladding Graphics The contractor requires direction in relation to the graphics Council requires on the perforated cladding to be used in several areas of the building. This material is used along the lower portion of the Port Cochere and to enclose the ‘airside’ walls of the baggage make up and the baggage reclaim areas. The 3D renders show a text graphic of ‘Port Lincoln Airport’ combined with a range of Lower Eyre Peninsula place names along the full length of the Porte Cochere. The 3D renders show no graphic on the cladding enclosing the baggage areas.

(continued):



AM/97/12 - TERMINAL BUILDING CONTRACT cont’d: Perforated Metal Cladding Graphics cont’d: Based on the informal discussions with Council up to date I understand that the Porte Cochere graphic as shown on the 3D renders is considered appropriate. Unless directed otherwise I intend to instruct the contractor to proceed with the cladding for this area on that basis. I have requested the architect to provide some sketches for a simple graphic of curves, carrying on from the adjoining pre cast concrete walls, to be considered for the baggage areas. I hope to have these prior to the meeting for consideration and approval by Council before issuing a direction to the contractor. RECOMMENDATION AM “Noted.” AM/98/12 - TERMINAL BUILDING CONTRACT VARIATIONS & CONTRACTUAL ISSUES A confidential report relating to contractual issues, including contract variations has been provided to Councillors. RECOMMENDATION AM “That:

(a) Under the provisions of Section 90 (2) of the Local Government Act 1999 an order be made that the public be excluded from attendance at the meeting (with the exception of ……………………………………………………..) in order to consider in confidence agenda item F306, AM/98/12 – Terminal Building Contract Variations & Contractual Issues.

(b) This order is made on the grounds that the Council is satisfied that pursuant to Section 90 (3) (b) (i) and (ii) of the Act, it is reasonably foreseeable that the public disclosure or discussion of the matter at the meeting could cause significant damage to the interests of the Council in respect of information the disclosure of which, could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would, on balance, be contrary to the public interest.

(c) Accordingly on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been out weighed by the need to keep the information or discussion confidential.”



AM/99/12 – TERMINAL RAIN WATER USE Following earlier advice from GHD that untreated rainwater should only be used for toilet flushing and not for other things such as hand basins further investigation has been undertaken with SA Health. The advice received from SA Health indicates that there are no approvals required and no requirements for treating or testing of rain water for use in toilet flushing or hand basins. The SA Health advice includes information relating to risk management procedures that could be adapted for the airport if Council wishes to use rainwater in the hand basins. This advice from SA Health was subsequently supplied to GHD with a request for them to review their initial advice. The response received is that GHD retain their original view that untreated rainwater should be used for toilet flushing only and not used in the basins. It would appear from the SA Health advice that there are no regulatory impediments to the use of untreated rainwater for toilet flushing or hand basins, however Council’s consultant is advising against this option based on their assessment of the risk to users of the facility and the potential litigation that could follow. The SA Health advice also deals with use of rainwater in the Café and notes that this would require Council to meet regulatory requirements in relation to treatment and quality monitoring. It also notes that there is some regulatory change about to take place in this area and that Council may wish to reconsider the issue at a later date. A copy of the advice from GHD and SA Health has been included in the folios for the information of Councillors.

(REFER FOLIO: AM12.11.01) RECOMMENDATION AM “That, subject to development of an appropriate risk management strategy and receipt of suitable advice from the SA Local Government Mutual Liability Scheme, arrangements be made for the collection, storage and use of untreated rainwater for flushing toilets and use in the associated hand basins at the Port Lincoln Airport terminal.”



AM/100/12 - REGIONAL EXPRESS SCREENING ARRANGEMENTS A confidential report has been provided to Councillors for consideration regarding this issue. RECOMMENDATION AM “That:

(a) Under the provisions of Section 90 (2) of the Local Government Act 1999 an order be made that the public be excluded from attendance at the meeting (with the exception of ……………………………………………………..) in order to consider in confidence agenda item F306, AM/100/12 – Regional Express Screening Arrangements.

(b) This order is made on the grounds that the Council is satisfied that pursuant to Section 90 (3) (b) (i) and (ii) of the Act, it is reasonably foreseeable that the public disclosure or discussion of the matter at the meeting could cause significant damage to the interests of the Council in respect of information the disclosure of which, could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would, on balance, be contrary to the public interest.

(c) Accordingly on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been out weighed by the need to keep the information or discussion confidential.”

AM/101/12 - ISSUE TRACKING SPREADSHEET The Airport Issue Tracking Spreadsheet has been folioed for Councillors information. RECOMMENDATION AM “Noted.” PETER AIRD AIRPORT MANAGER 8 November 2012

DISTRICT COUNCIL OF LOWER EYRE PENINSULA FINANCE REPORT – 16 NOVEMBER 2012

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FN/83/12 - BANK RECONCILIATION STATEMENT AS AT 06/11/12 BENDIGO - GENERAL ACCOUNT Balance as per bank statement $371,504.48 Cr Less Un-presented Cheques $56,568.22 Dr Add Receipted Deposits not yet on Statement $1,779.50 Cr Less Deposits on Statement not yet Receipted $4,822.14 Dr

$311,893.62 Cr

BALANCE AS PER GENERAL LEDGER $311,893.62 Dr

RECOMMENDATION ACC “Noted.” FN/84/12 - RESERVES STATUS REPORT AS AT 06/11/12

General Self Funding Activity Reserves (Excl. CWMS) $ $ $ AIRPORT FUND 1/7/12 Balance $4,183,000 Add Budgeted Deposit – General Operations ($339,100) $169,550 Add Interest Received on RDAF Grant LGFA Account $7,923 Add Budgeted Deposit – RDIF Grant ($1,020,000) $0 Add Budgeted Deposit –Office Transport Security Grant ($320,000) $0 Add Budgeted Deposit – SATC Grant ($10,000) $0 Add Budgeted Deposit – RDAF Grant ($3,825,000) $0 Add Budgeted Deposit – Cash Advance Debenture ($3,000,000) $0 Less Budgeted Withdrawal – Taxiway ($517,000) -$152 Less Budgeted Withdrawal – Apron ($1,206,000) -$303 Less Budgeted Withdrawal – Carpark ($844,000) -$3,173 Less Budgeted Withdrawal – Lighting ($17,000) $0 Less Budgeted Withdrawal – Plant & Equipment ($20,000) -$108 Less Budgeted Withdrawal – Land Acquisitions ($558,000) -$12,993 Less Budgeted Withdrawal – Terminal Building ($8,445,000) -$2,451,514 Less Budgeted Withdrawal – Screening Equipment ($350,000) $0 Less Budgeted Withdrawal–Apron Interface /Landscape ($150,000) $0 Less Budgeted Withdrawal – Electrical Upgrade ($349,000) -$583 Less Budgeted Withdrawal – Carpark Stormwater ($37,000) -$8,564 Less Budgeted Withdrawal – Carpark Fencing ($46,000) $0 Less Adjustment 2011/12 -$362,700 06/11/12 Balance $1,520,383 COFFIN BAY CARAVAN PARK FUND 1/7/12 Balance $5,900 Add Budgeted Deposit – General Operations ($47,000) $23,500 Less Budgeted Withdrawal – Tourism Development Fund ($8,600) -$4,300 Less Budgeted Withdrawal – Loan Principal Repayment ($10,200) $0 Less Budgeted Withdrawal – Loan Principal Repayment ($39,900) $0 Less Adjustment 2011/12 -$90,700 06/11/12 Balance -$65,600 CUMMINS HOMES FUND 1/7/12 Balance $56,950 Add Budgeted Deposit ($16,700) $8,350 Add Interest Received ($3,700) $1,850 Less Budgeted Withdrawal – Remove & replace fencing ($18,300) -$4,283 Less Budgeted Withdrawal – Remove & replace insulation ($30,800) $0 Add Adjustment 2011/12 $12,600 06/11/12 Balance $75,467 Sub-total General Self Funding Activity Reserves (Excl. CWMS) $1,530,250

(continued):



FN/84/12 - RESERVES STATUS REPORT AS AT 06/11/12 cont’d:

General Reserves (Excl. Self Funding Activities & CWMS) $ $ $ PLANT REPLACEMENT FUND 1/7/12 Balance $287,200 Add Budgeted Deposit ($319,000) $159,500 Less Budgeted Withdrawal ($110,000) $0 06/11/12 Balance $446,700 LONG SERVICE LEAVE FUND

1/7/12 Balance $220,400 Add Budgeted Deposit ($46,200) $23,100 Less Budgeted Withdrawal ($16,600) -$963 06/11/12 Balance $242,537 SEPS FUND 1/7/12 Balance $76,600 Add Budgeted Contributions ($22,300) $0 06/11/12 Balance $76,600 JETTY FUND 1/7/12 Balance $188,500 Add Budgeted Deposit ($18,000) $9,000 Less Budgeted Withdrawal ($80,000) -$985 06/11/12 Balance $196,515 COFFIN BAY BOAT RAMP RESERVE 1/7/12 Balance $19,400 Add Budgeted Deposit ($3,800) $0 06/11/12 Balance $19,400 OPEN SPACE RESERVE (LGFA) 1/7/12 Balance $4,541 Add Interest Received $84 06/11/12 Balance $4,625 COFFIN BAY TOURISM DEVELOPMENT FUND 1/7/12 Balance -$50,500 Add Caravan Park Lease ($8,600) $4,300 06/11/12 Balance -$46,200 SEALED ROADS RESERVE 1/7/12 Balance $74,000 Add Budgeted Deposit ($42,000) $21,000 Add Budgeted Transfer from Street Lighting Reserve ($25,000) $12,500 Less Budgeted Wdl – Sealed Roads Maintenance ($141,000) -$19,605 06/11/12 Balance $87,895 STREET LIGHTING RESERVE 1/7/12 Balance $50,400 Add Budgeted Deposit ($54,600) $27,300 Less Budgeted Withdrawal – Coffin Bay Street Lighting ($80,000) $0 Less Budgeted Transfer to Sealed Roads Reserve ($25,000) -$12,500 06/11/12 Balance $65,200 LANDFILL CAPPING RESERVE 1/712 Balance -$111,000 Add Budgeted Deposit – Reserve Repayment ($28,000) $14,000 06/11/12 Balance -$97,000 Sub-total Reserves (Excl. Self Funding Activities & CWMS) $996,272

(continued):



FN/84/12 - RESERVES STATUS REPORT AS AT 06/11/12 cont’d:

CWMS Reserves $ $ $ CONSOLIDATED CWMS – OPERATING FUND 1/7/12 Balance $246,210 Add Budgeted Deposit – General Operations ($242,000) $121,000 Add Budgeted Deposit – Interest Received ($4,900) $2,450 Less Budgeted Withdrawal – Debenture Loan 41 Repayment

($88,900) -$43,678

Less Budgeted Withdrawal – Debenture Loan 68 Repayment ($12,500)

$0

Less Budgeted Withdrawal – Station J Upgrade ($15,000) -$5,520 Less Budgeted Withdrawal – Pump Station Upgrades ($115,000) $0 Less Budgeted Withdrawal – Tulka Completion ($210,000) -$7,163 Less Adjustment 2011/12 - $79,100 06/11/12 Balance $234,199 TULKA CWMS SECURITY DEPOSIT (LGFA) 1/7/12 Balance $34,075 Add Interest Received $631 06/11/12 Balance $34,706 Sub-total CWMS $268,905 Total Reserves $2,795,427

RECOMMENDATION ACC “Noted.”



FN/85/12 - FUNDS STATUS REPORT AS AT 6/11/12

Bank Accounts Balance Interest Rate BENDIGO CHEQUE ACCOUNT $311,894 1.95% LGFA AT CALL GENERAL $2,221,296 3.25% LGFA OPEN SPACE RESERVE $4,625 3.25% TULKA CWMS SECURITY DEPOSIT RDAF (FEDERAL) AIRPORT UPGRADE GRANT LGFA TULKA CWMS UPGRADE FUNDS

$34,706 $7,923

$215,000

3.25% 3.25% 3.25%

Total Bank Accounts $2,795,444

less Total Reserves -$2,795,427 Balance Remaining: GENERAL OPERATING FUNDS

$17

RECOMMENDATION ACC “Noted.” FN/86/12 - COUNCIL BUDGET REPORT AS AT 26/10/12 This report has been provided for the information of Councillors.

(REFER FOLIO: FNRP12.11.01) RECOMMENDATION ACC “Noted.” FN/87/12 - OUTSTANDING RATE DEBTORS Following discussion at a recent Council meeting it has been determined that information relating to outstanding rate debtors provided to Council will now only be provided at summary level. Quarterly reports detailing outstanding rate debtors will still be provided to Senior Management and appropriate tracking and action will be carried out by staff. Matters will be referred to Council where rates are significantly in arrears and either Council action is required to initiate Chapter 10 proceedings or it is otherwise considered prudent to report the matter to Council.

(continued):



FN/87/12 - OUTSTANDING RATE DEBTORS cont’d: The percentage of total rates in arrears as at 7 November 2012 is 2.06% of the 2011/2012 rates levied, and totals $102,892.57. At the same time last year the percentage was 2.49% and totalled $115,380.38. RECOMMENDATION ACC “Noted.” FN/88/12 - RESERVE ALLOCATION – BUSINESS ACTIVITIES The budget surplus used in the formulation of the 2012/13 budget did not factor in any surplus/deficit in cash flow for the 2011/12 financial year relating to business activities. Rather, in line with Council practise, surplus/deficit business activity cash flow for the 2011/12 financial year has been determined upon finalisation of Council’s financial statements for that year and adjustments should now be made to the Reserve Funds as appropriate. I have also provided an operating profit/loss statement for each of the business activities, incorporating depreciation calculated on the activity. The following is a review of business activities for the 2011/12 year and recommendations relating to adjustments to Reserve Funds.

(continued):



1 CUMMINS HOMES

2011/12 Budget Reserve Opening Balance $47,000

2010/11 Adjustment $3,000 Adjusted Opening Balance 2011/12 $50,000 Cash Flow Operating Statement Income Income Rent $77,989 Rent $77,989 Investment Income $2,056 $80,045 Investment Income $2,056 $80,045 Operating Expenditure Expenditure Maintenance $47,121 Maintenance $47,121 Overheads – Gen Ops $13,396 $60,517 Overheads – Gen Ops $13,396 Depreciation $29,726 $90,243 Capital Expenditure Nil Operating Loss $10,198 Total Expenditure $60,517 Surplus Cash Flow $19,528 Reserve Closing Balance 2011/12 $69,528 2012/13 Reserve Adjustment Calculation Budgeted Surplus Cash Flow Transferred to Reserve in 2011/12 $6,950 Actual Surplus Cash Flow 2011/12 $19,528 Final Reserve Adjustment $12,578

RECOMMENDATION ACC “That Council transfer $12,600 to the Cummins Homes Reserve in the 2012/13 year as an adjustment for the higher than budgeted surplus cash flow in the 2011/12 year.”



FN/88/12 - RESERVE ALLOCATION – BUSINESS ACTIVITIES cont’d:

2 COFFIN BAY CARAVAN PARK

2011/12 Budget Reserve Opening Balance ($258,100)

2010/11 Adjustment $163,500 Adjusted Opening Balance 2011/12 ($94,600) Cash Flow Operating Statement Operating Income Income Lease $78,000 $78,000 Lease $78,000 $78,000 Capital Income Loan Borrowings $505,000 $505,000 Total Income $583,000 Operating Expenditure Expenditure Loan 44 Interest $4,354 Loan 44 Interest $4,354 Tourism Development $7,800 Tourism Development $7,800 Insurance $3,993 Insurance $3,993 Legal Fees (Lease) $3,125 Legal Fees (Lease) $3,125 Maintenance $1,196 $20,468 Maintenance $1,196 Depreciation $41,046 $61,514 Capital Expenditure Loan 44 Principal $9,588 Operating Profit $16,486 Ablution Block $543,103 $552,691 Total Expenditure $573,159 Surplus Cash Flow $9,841 Reserve Closing Balance 2011/12 ($84,759) 2012/13 Reserve Adjustment Calculation Budgeted Surplus Cash Flow Transferred to Reserve in 2011/12 $258,300 Ablution Block reconciliation amount transferred to Reserve in 2012/13 Opening Balance ($157,800) Subtotal of Budgeted Reserve Transfers $100,500 Actual Surplus Cash Flow 2011/12 $9,841 Final Reserve Adjustment ($90,659)

RECOMMENDATION ACC “That Council transfer $90,700 from the Coffin Bay Caravan Park Reserve in the 2012/13 year as an adjustment for the lower than budgeted surplus cash flow in the 2011/12 year.”




3 PORT LINCOLN AIRPORT

2011/12 Budget Reserve Opening Balance $2,966,500

2010/11 Adjustment $310,600 Adjusted Opening Balance 2011/12 $3,277,100 Cash Flow Operating Statement Operating Income Income Passenger Tax $1,276,057 Passenger Tax $1,276,057 Landing Fees $74,472 Landing Fees $74,472 Property Rent – Commercial $47,530 Property Rent – Commercial $47,530 Property Rent – Residential $10,976 Property Rent – Residential $10,976 Other Income $1,406 Other Income $1,406 Electricity Reimbursed $3,235 Electricity Reimbursed $3,235 ASIC $1,242 ASIC $1,242 Car Park Income $32,544 Car Park Income $32,544 Advertising $21,349 Advertising $21,349 Interest Received $122,069 $1,590,880 Interest Received $122,069 $1,590,880 Capital Income RDAF Grant $675,000 OTS Grant $650,000 SATC Grant $340,000 $1,665,000 Total Income $3,255,880 Operating Expenditure Expenditure Maintenance $325,932 Maintenance $325,932 Utilities (summary below right) $43,704 Utilities (summary below) $43,704 Training $1,685 Training $1,685 Insurance $85,126 Insurance $85,126 Other Expenses $41,784 Other Expenses $41,784 Consultants Fees $50,223 Consultants Fees $50,223 ASIC $2,839 ASIC $2,839 Admin Expenses $237,212 Admin Expenses $237,212 Secure Car Park Collection $14,657 Secure Car Park Collection $14,657 Port Lincoln Visitor Centre $2,500 Port Lincoln Visitor Centre $2,500 Waste Collection $2,658 Waste Collection $2,658 Overheads – General Ops $66,224 Overheads – General Ops $66,224 Council Return on Investment $88,128 $962,672 Depreciation $210,037 $1,084,581 Capital Expenditure Operating Profit $506,299 Plant & Equipment $650,000 Land Acquisition Costs $52,323 Terminal Building $909,779 General Carpark Extension $89,165 Sealed Taxiway Upgrade $3,192 Utilities Summary: Sealed Apron Upgrade $5,509 Water $1,818 Apron Interface & Landscaping $4,140 Telecommunications $6,142 Carpark Stormwater $30,044 Electricity $35,744 Electrical Upgrade $5,831 $1,749,983 Total $43,704 Total Expenditure $2,712,655 Surplus Cash Flow $543,225 Reserve Closing Balance 2011/12 $3,820,325




3 PORT LINCOLN AIRPORT

RECOMMENDATION ACC

“That Council transfer $362,700 from the Port Lincoln Airport Reserve in the 2012/13 year as an adjustment for the lower than budgeted surplus cash flow in the 2011/12 year.”

4 COMMUNITY WASTE WATER MANAGEMENT SCHEMES The budget surplus used in the formulation of the 2012/13 budget did not factor in any surplus/deficit in cash flow for the 2011/12 financial year relating to CWMS. Rather, in line with Council practise surplus/deficit cash flow from CWMS for the 2011/12 financial year has been determined upon finalisation of Council’s financial statements for that year and adjustments can now be made to the Reserve Fund as appropriate.

I have also provided an operating profit/loss statement for CWMS incorporating depreciation calculated on the scheme infrastructure.

The following is a review of CWMS activities for the 2011/12 year and recommendations relating to adjustments to Reserve Funds. A spreadsheet containing balances for each separate scheme has been folioed for Members information.

(REFER FOLIO: FNRP12.11.02)

(continued):

2012/13 Reserve Adjustment Calculation Budgeted Deficit Cash Flow Recouped from Reserve in 2011/12 ($2,756,700) Estimated Unspent Capital Works and Grants not received cash flow transferred to Reserve in 2012/13 Opening Balance $3,662,600 Subtotal of Budgeted Reserve Transfers $905,900 Actual Surplus Cash Flow 2011/12 $543,225

Final Reserve Adjustment ($362,675)




4 COMMUNITY WASTE WATER MANAGEMENT SCHEMES cont’d:

2011/12 Budget Reserve Opening Balance $209,871

2010/11 Adjustment $224,500 Adjusted Opening Balance 2011/12 $434,371 Cash Flow Operating Statement Income Income Effluent Levy $715,817 Effluent Levy $715,817 Interest Received $15,554 Interest Received $15,554 $731,371 Grants Received $390,000 $1,121,371 Operating Expenditure Expenditure Loan Interest $47,179 Loan Interest $47,179 Desludging $33,064 Desludging $33,064 Maintenance $166,839 Maintenance $166,839 Overheads – Gen Ops $32,421 $279,503 O/heads – Gen Ops $32,421 Depreciation $222,121 $501,624 Capital Expenditure Treatment Plant - Cummins $23,442 Operating Profit $229,747 CWMS Completion (Coffin Bay) $1,080 Treatment Plant – Tulka $855,887 Loan Principal $94,751 Overheads – Capital Works $133,933 $1,109,093 Total Expenditure $1,388,596 Deficit Cash Flow ($267,225) Reserve Closing Balance 2011/12 $167,146 Budgeted Deficit Cash Flow Recouped from Reserve in 2011/12 ($327,900)

Estimated Uncompleted Capital Works Cash Flow Transferred to Reserve in 2012/13 Opening Balance $130,000

Tulka reserve debt written off at 30 June 2010 $147,000 Tulka Upgrade reserve 2012/13 opening balance adjustment ($137,261)

Subtotal of Budgeted Reserve transfers ($188,161) Actual Deficit Cash Flow in 2011/12 ($267,225) Final Reserve Adjustment ($79,064)

RECOMMENDATION ACC “That Council withdraw $79,100 from the Consolidated CWMS Reserve in the 2012/13 year as an adjustment for the higher than budgeted deficit cash flow in the 2011/12 year.”



FN/89/12 – AUDIT COMMITTEE The Audit Committee met on 31 October 2012 to review the General Purpose Financial Reports, Annual Report, Audit Committee Annual Report and the draft Procurement Policy with the following recommendations provided for Council:-

W HOLMAN/ M MATTSSON That the CEO and Presiding Member be authorised to sign the “Certification of Auditor Independence” and that the General Purpose Financial Reports be endorsed for presentation to Council; and

That the Presiding Member signs the Management Representation Letter.

Carried.

W HOLMAN/ M MATTSSON That the Audit Committee endorse the 2011/12 Annual Report for presentation to Council.

Carried M MATTSSON/ W HOLMAN

That the 2011/12 Audit Committee Annual Report be adopted. Carried

W HOLMAN/ M MATTSSON That the Procurement policy be recommended to Council for adoption subject to further review by the CEO regarding delegations and reference to budget decisions.

Carried

As part of the Audit Committee work program the Audit Committee Annual Report needs to be presented to Council and as such has been folioed for the information of Councillors.

(REFER FOLIO: FNRP12.11.03)

RECOMMENDATION ACC “Noted.” FN/90/12 – 2011/12 ANNUAL REPORT The 2011/12 Annual Report has been prepared in draft form and has been provided to all Councillors under separate cover. Once Council have adopted the document it will be printed in its entirety and provided to Councillors and other bodies as prescribed in legislation. RECOMMENDATION ACC “That the 2011/12 Annual Report be adopted as presented and copies circulated as required by the provisions of S131 of the Local Government Act 1999.”



FN/91/12 - GENERAL PURPOSE FINANCIAL REPORTS

General Purpose Financial Reports for the year ended 30 June 2012 along with the Independent Audit Report signed by Council’s Auditor, Ian McDonald are presented to Council for adoption and have been provided to Councillors under separate cover (Appendix 1 in the Annual Report). RECOMMENDATION ACC

“That Council adopt the General Purpose Financial Reports for the year ended 30 June 2012.” FN/92/12 - ISSUE TRACKING SPREADSHEET The Finance Issue Tracking Spreadsheet has been folioed for the information of Councillors. RECOMMENDATION ACC “Noted.” FN/93/12 - MEETINGS ATTENDED 19/10/12 Attended Council Meeting 19/10/12 Attended lunch at the Cummins School Community Library 24/10/12 Attended Audit Committee meeting at District Council of Tumby

Bay 29/10/12 Attended Developing & Implementing Sound Financial Strategies

course in Adelaide 30/10/12 Attended Senior Officers meeting 31/10/12 Attended DCLEP Audit Committee meeting 31/10/12 Attended inspection of Port Lincoln Airport Terminal works 12/11/12 Attended Southern Eyre Peninsula Subsidiary (SEPS) meeting

in Cummins RECOMMENDATION ACC “Noted.” TROY SMITH ACCOUNTANT 8 NOVEMBER 2012

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WORKS

16 NOVEMBER 2012

W139 WORKS MANAGER’S REPORT

RECOMMENDATION WM “That the Works Manager’s Report be received.” RECOMMENDATION WM “That the Works Manager’s Report be adopted.”

W140 WORKS CORRESPONDENCE (1) ‘Welcome to Coffin Bay’ Sign

Coffin Bay Progress Association has put in a request to have a ‘Welcome to Coffin Bay’ sign installed at the entrance to Coffin Bay.

Coffin Bay Progress Association is requesting in-principle support for this project from Council, and guidelines on the procedure to further the concept. The letter suggests that a competition may be co-ordinated by the Progress Association to seek community input into the design of new signage. If Council is supportive of the proposal, then staff will provide the Association with guidance on the necessary process, which in addition to final approval from Council will involve submission of a development application and mandatory referral to the Department for Planning, Transport and Infrastructure. RECOMMENDATION WM “That the Coffin Bay Progress Association be advised that Council provides in-principle support for the proposal to establish a new entrance sign at Coffin Bay township, with the Coffin Bay Progress Association to be responsible for obtaining all necessary approvals for the installation, including Council approval of the proposed final design as the land manager of the Coffin Bay Road/Esplanade road reserve.”

(2) Vehicle Access to Beaches

A number of items of correspondence have been received from landowners concerned about vehicle access to local beaches, citing environmental and safety concerns. The letters refer specifically to Fishery Bay, Louth Bay and North Shields beaches, and issues raised in the letters include damage to the beach surface making it difficult for pedestrians to walk, impact on wildlife and safety concerns relating to the mix of beach users on foot and in vehicles.

(REFER FOLIO: WK12.11.01)

(continued):

WORKS – 16 NOVEMBER 2012


W140 WORKS CORRESPONDENCE Cont'd: (2) Vehicle Access to Beaches Cont'd:

These letters of concern follow a submission received by Council in August in relation to vehicle access to Long Beach, Coffin Bay, and recent verbal feedback received in relation to similar concerns at Little Douglas and Fishery Bay beaches. With the exception of Long Beach and Fishery Bay, the beaches named above are all under the care, control and management of the District Council of Lower Eyre Peninsula, however the management of vehicle access is multi-jurisdictional, with the Department of Planning, Transport and Infrastructure having the power to determine speed zoning over the land, and South Australian Police (SAPOL) having the enforcement powers under the Road Traffic Act and Australian Road Rules. The Coastal Protection Board and Department for Environment, Water and Natural Resources (DEWNR) also have interest in this issue, DEWNR both as land owner of areas dedicated to Council and as land manager of un-alienated Crown land. The Council, as a land manager, has the ability to declare by-laws over land to restrict certain activities, and under the Local Government Act is provided powers to enforce legally applied by-laws. The issue of competing uses of coastal land is not unique to Lower Eyre Peninsula, and is a challenge experienced right across the State. The Local Government Association has recently released a Discussion Paper of Management of Off-Road Recreational Vehicles in South Australia, which considers the access of off-road vehicles to all forms of Council land, including beaches.


This document concludes that while Councils share common issues surrounding off-road vehicle use, they are managed quite differently and have various levels of resourcing support within different Councils. The paper suggests that in general a controlled environment managing vehicle access may be the best outcome, however acknowledges the resource implications of this, and that rural Councils most affected by the issue are those with the least resources available to better manage the issue. The paper recognises that a cross jurisdictional approach is required, and that a strategic approach combined with identification and assessment of particular sites is necessary. A strategic approach to the management of off-road vehicles incorporating engagement with all stakeholders may most effectively be undertaken on a regional basis. This approach has been undertaken for the Northern and Yorke Natural Resource Management region, supported by the Yorke Peninsula and Mid-North Councils. As there is an apparent level of concern in the community in relation to this issue, the following recommendation is provided to seek to commence a process in conjunction with other Eyre Peninsula coastal Councils to apply a consistent approach around the coastline.

(continued):



W140 WORKS CORRESPONDENCE Cont'd: (2) Vehicle Access to Beaches Cont'd:

Action in this area aligns with Outcome 3.2 of the Council Strategic Plan 2012-2021. RECOMMENDATION WM “That Council writes to the Eyre Peninsula Local Government Association Executive Officer, requesting that an item for discussion on coastal off-road vehicle access be placed on the agenda for the December Board meeting of the Eyre Peninsula Local Government Association, with the following recommendation from the District Council of Lower Eyre Peninsula:

That the Eyre Peninsula Local Government Association supports a regional approach to developing a strategy to manage access to coastal areas by off-road vehicles; and

That a meeting of the Coastal Council’s Group (or similar representative body) be convened to discuss a suitable approach to developing such a strategic document.”

(3) Yeelanna Memorial Association – Memorial Gates Correspondence has been received in relation to removing the entrance gates to the Yeelanna oval and donating the gates to the United Yeelanna Football Club for the entrance to the Karkoo oval. The history of the gates is that the defunct Yeelanna Social Club donated them to the Yeelanna Memorial Recreation Park which is now the Yeelanna Memorial Association (YMA) and because the gates have been placed on Council property the YMA now seeks Council permission to relocate the gates to the Karkoo oval. The Yeelanna oval is no longer used for community activities in the way that it was when the gates were donated, and a portion of the land accommodating the oval has now been disposed of by the Crown into private ownership. Although located on Council land, it could be viewed that the gates are owned by the community group now known as the YMA. There appears to be no reason to withhold permission to relocate the gates to the Karkoo oval subject to a formal application being made to undertake the works on Council land to remove the gates from their current location.

(continued):



W140 WORKS CORRESPONDENCE Cont'd: (3) Yeelanna Memorial Association – Memorial Gates Cont'd:

RECOMMENDATION WM “That the Yeelanna Memorial Association be advised that:

Council has no objection to the removal of the gates from the Yeelanna oval for relocation to the Karkoo oval; and

Prior to commencing the removal of the gates, the Yeelanna Memorial Association will be required to submit an application and receive formal approval to undertake work on this land under the care and control of the Council.”

(4) National Road Safety Council – Clearance of Roadside Vegetation

Correspondence has been received from the National Road Safety Council (NRSC) which has been sent to all Councils in relation to the critical road safety issue of trees near the side of roads in many locations in South Australia.


Councils in the south east of South Australia have raised the issue of legislative constraints in addressing problem trees along roadsides. The NRSC wrote to the South Australian Native Vegetation Council (NVC) expressing concern over road safety and roadside native vegetation. The correspondence from the NRSC incorporates elements of the response from the NVC referencing various clearance distances and frameworks that Councils can work within for roadside vegetation clearance, and highlights the work being done to seek engagement with local government to implement templates and guidelines to facilitate the effective management of roadside vegetation. RECOMMENDATION WM

“Noted.” W141 WORKS GENERAL CORRESPONDENCE Nil. W142 WORKS LATE CORRESPONDENCE



W143 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION Items of correspondence received which have been dealt with by Council staff

and do not require a resolution of Council have been provided under separate cover for the information of members.

RECOMMENDATION WM “Noted.”

W144 WORKS GENERAL BUSINESS

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DISTRICT COUNCIL OF LOWER EYRE PENINSULA

WORKS MANAGER’S REPORT – 16 NOVEMBER 2012 WM/90/12 – ROAD NAME EXTENSION – WOOLSHED DRIVE, HUNDRED OF LAKE WANGARY Council is in the process of naming the un-named road that runs along the southern frontages of A874 in FP180096 and Allotment 875 in FP180097 as an extension of Woolshed Drive in the Hundred of Lake Wangary and marked in red on the attached map.

(REFER FOLIO: WMRP12.11.01) In accordance with Council policy, adjacent landowners and the local community groups were contacted to comment on this proposal with no responses received. The extension of the name Woolshed Drive is considered to be appropriate given the locality and the link with the existing Woolshed Drive. RECOMMENDATION WM “That the extension of the name Woolshed Drive be assigned to the un-named road that runs along the southern frontages of A874 in FP180096 and Allotment 875 in FP180097 as an extension of Woolshed Drive in the Hundred of Lake Wangary, and that the relevant authorities be notified .” WM/91/12 – COLES POINT REHABILITATION Over a period of a couple of months I have been liaising with the Eyre Peninsula Natural Resource Management (EPNRM) Board Coastal Officer in relation to a section of coastline immediately south of Coles Point. The particular area is a combination of road reserve owned by Council, which provides access to coastal Crown land under the care and control of Council. This popular area has been suffering gradually worsening surface erosion as a result of stormwater runoff from bare areas created by loss of vegetative cover on roads, carparks and informal tracks. In recent weeks, localised rainfall worsened the situation to the point that sections of the carpark on Crown land needed to be closed to ensure public safety. The management of environmental risks in this area including management of vehicle access and use to protect vegetation remnants and limit soil compaction, weed introduction and erosion impacts are identified as high priority actions within the Eyre Peninsula Coastal Action Plan prepared for and adopted by the EPNRM Board. Accordingly, following consultation with Council staff, the EPNRM Board engaged a consultant to develop a management plan for this local area, a copy of which is provided for the information of members.

(REFER FOLIO: WMRP 12.11.02)

(continued):

WORKS MANAGER’S REPORT – 16 NOVEMBER 2012


WM/91/12 – COLES POINT REHABILITATION Cont'd:

The EPNRM Board have advised that they have secured funding to undertake the rehabilitation works proposed, which will include repair of erosion gullies, ripping and seeding of bare areas to encourage water infiltration and revegetation, creation of contour banks to limit runoff quantities and flows, improved management of vehicle access and creation of more formal walking tracks to popular areas on the cliff tops. Some existing vehicle track and carparking is proposed to be closed and rehabilitated. This area of track has been subject to extensive erosion and is considered unsuitable for ongoing vehicle access. The provision of a walking trail of approximately 100m length from an alternative parking area will ensure that public accessibility to the area is retained. The total cost of works proposed for this area is estimated at up to $30,000, with the majority of works intended to be contracted. In kind support is being provided by the Lower Eyre Coastcare Group who are collecting seed to be used for revegetation works. It is considered appropriate that Council also provide some in-kind support for the works, which can be achieved by the provision of a grader and operator to assist with earthworks. The Council has budgeted $3,000 for General Foreshore Protection Works, of which just under $1,000 has been spent to date. It is suggested that Council could assist with preparing and lodging the necessary development application for the works providing up to two days grader use to assist with the project, paid for from this budget line. RECOMMENDATION 1 WM “That the Eyre Peninsula Natural Resource Management Board be advised that Council supports the proposed works to rehabilitate the coastal area south of Coles Point, and that the Eyre Peninsula Natural Resource Management Board be granted approval to undertake the works on land under the care and control of Council.” RECOMMENDATION 2 WM “That the Eyre Peninsula Natural Resource Management Board be advised that the Council will provide in kind support towards the proposed rehabilitation works at Coles Point by preparing and lodging a development application, including payment of fees and by making a grader and operator available for up to two days.”

WM/92/12 – ROAD CONCEPT PLAN – BOSTON, TIATUCKIA TOWNSHIPS As part of the investigations undertaken in developing the Greater City of Port Lincoln Draft Structure Plan, the Council engaged Frank Siow and Associates to complete a Transport Strategy focussing on the future development of the road network in the Lincoln fringe area. A copy of the final report was provided to members prior to the Structure Planning Workshop.

(continued):



WM/92/12 – ROAD CONCEPT PLAN – BOSTON, TIATUCKIA TOWNSHIPS Cont'd: The study considers the impacts of additional residential (rural living) development in the area on the local and arterial road networks, and identifies no capacity issues associated with the anticipated traffic volumes under the fully developed scenario considered. Localised upgrade projects are recommended for future consideration, as is the development of a future collector road network to service growth as a result of any future development.

The relevant recommendations from the report will be incorporated in the Structure Plan document currently being prepared by consultants URS and Jodie Isle for Council consideration. RECOMMENDATION WM “Noted.” WM/93/12 – SILO ACCESS ROUTES The Department of Planning, Transport and Infrastructure (DPTI) has sought the approval of Council for the upgrade of silo access routes to General Freight Routes at Higher Mass Limits (HML), as described below: Kapinnie Silo The conversion of a portion of Watkins Road, portion of Lawrence Road and Bratten Way to HML for Road Trains and B-doubles. Council considered a request from Quinn Transport for the gazettal of this route for HML in March 2012, and a copy of the response provided to Quinn Transport is folioed. This approximately 28km section of road is currently gazetted as a General Freight Route at General Mass Limits (GML).

(REFER FOLIO: WMRP 12.11.03) Edilillie Silo The conversion of a portion of Koppio Road (Silo Access to the Tod Highway) to HML for Road Trains and B-doubles. This approximately 40m long section of unsealed road is currently gazetted as a commodity route.

(REFER FOLIO: WMRP 12.11.04) Yeelanna Silo The conversion of a portion of Railway Terrace to HML for Road Trains and B-doubles. This approximately 350m of road is currently gazetted as a General Freight Route at General Mass Limits.

(REFER FOLIO: WMR: 12.11.05) The gazettal of accesses to Kapinnie and Yeelanna silos as General Freight Routes occurred recently following Council’s response to a DPTI request, which advised that the Council had no objection to this occurring. The gazettal as a GML General Freight Route served only to allow the continuation of pre-existing transport arrangements of grain from the silo, and made no change to current practices.

(continued):



WM/93/12 – SILO ACCESS ROUTES Cont'd:

The gazettal of the above routes as HML facilitates a change to the activities that has previously taken place, by allowing greater loads to be carried in each vehicle. From an asset management perspective, the relatively short lengths of road involved in the request will have minimal impact on the maintenance cost of Council’s road network. The possible exception to this is approximately 27km of the Bratten Way, and the Council previously considered this issue in resolving its position on HML on this road at the March meeting of Council. I consider that Council’s adopted position in relation to the gazettal of HML access to Kapinnie silo, as previously advised the Quinn Transport, remains appropriate in relation to each of the three silo accesses. This would request that a route assessment be undertaken on each section of road to verify the suitability for the use. This is considered particularly important in relation to the Kapinnie silo access which contains sub-surface drainage structure that may be adversely impacted by greater vehicle loads. RECOMMENDATION WM “That the Department of Planning, Transport and Infrastructure be advised that the Council provides in-principle support for the gazettal of the portion of Lawrence Road, Watkins Road and Bratten Way required to facilitate access to the Kapinnie silos, portion of Railway Terrace required to facilitate access to the Yeelanna silos and portion of Koppio Road required to facilitate access to Edillilie silo as General Freight Routes approved for Higher Mass Limits, subject to:

Application for gazettal of this route being in accordance with the procedures established in the Department of Planning, Transport and Infrastructure Heavy Vehicle Access Framework, including route assessment being undertaken on the proposed route; and

The applicant being responsible for the completion of all identified works within the approved route assessment necessary for the roads to be gazetted, with works undertaken to the satisfaction of Council.”

WM/94/12 – CONSTRUCTION AND MAINTENANCE Re-sheeting work along Warunda Road and Bald Hill Road has been completed. Six sets of rural road culverts have been installed on Charlton Gully Road as part of the routine maintenance budget. Work to extend the Coffin Bay Cemetery is in progress with vegetation clearance complete and ground preparation and fencing works ongoing. Vegetation trimming along Greenly Avenue has been undertaken. Finalisation of the basecourse at Hirschausen Road has been completed, with sealing scheduled for the week ending 9 November. Slashing and mowing along Council reserves has been completed in preparation for the fire danger season.

(continued):



WM/94/12 – CONSTRUCTION AND MAINTENANCE Cont'd:

The Hydro axe has been working along Warunda Road East, Bald Hill Road, Charlton Gully Road, Wattle Road, Proude Gully Road. Council’s budget for this work is now expended and the machine has been demobilised from the area. RECOMMENDATION “Noted.” WM/95/12 – PERMITS AND AUTHORISATIONS 1 Authorisation to Undertake Works on Land Under Council Care and

Control - Sleaford Approval has been granted to the Department for Manufacturing, Innovation,

Trade, Resource and Energy (DMITRE) to conduct a ground electrical survey at Clem Cove, Sleaford Bay between 17 and 18 October 2012.

RECOMMENDATION WM “That Council endorse the actions of the Works Manager in relation to the authorisation to undertake works on land under Council care and control.” WM/96/12 – WORKS MANAGER MEETINGS ATTENDED 19 October Ordinary meeting of Council – Cummins Hotel Conference

Room. 30 October Senior Officers meeting in Cummins office. 31 October Airport Terminal Construction Council Inspection. 31 October Attended meeting with elected Members, CEO and Airport

Manager with representatives from Regional Express Airlines. 31 October O H S & W meeting. 1 November Council Development Assessment Panel meeting. 6/7 November Road Safety Audit Workshop at PLACC Board room. 8 November Council workshop relating to the Greater City of Port Lincoln

Structure Plan. RECOMMENDATION WM “Noted.” DAMIAN WINDSOR WORKS MANAGER 8 November 2012

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DEVELOPMENT 16 NOVEMBER 2012

D157 DEVELOPMENT MANAGER’S REPORT

RECOMMENDATION DM “That the Development Manager’s Report be received.” RECOMMENDATION DM “That the Development Manager’s Report be adopted.”

D158 DEVELOPMENT CORRESPONDENCE

Nil.

D159 DEVELOPMENT GENERAL CORRESPONDENCE 1 Issues and Events 1 2 Newsletters, Brochures and Magazines

1 Building connection – Spring Quarter September 2012 2 Australian Drug Foundation – October 2012 A copy of this correspondence is available to all Councillors on request. RECOMMENDATION DM “Noted.”

D160 DEVELOPMENT LATE CORRESPONDENCE

D161 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION

Nil. D162 HEALTH Nil. D163 DEVELOPMENT GENERAL BUSINESS

DISTRICT COUNCIL OF LOWER EYRE PENINSULA DEVELOPMENT MANAGER’S REPORT - 16 NOVEMBER 2012

G:\New Common\New_Structure\Reports\Development\DM Council\Public Reports\Nov 10 - Nov 14\DMRPWC1112.doc

DM/82/12 – ERD COURT MATTER 340/11 A/C STEINEMANN V DCLEP – REQUEST TO ACCEPT PROPOSED PUBLIC ROAD RESERVE Following consideration of this matter at the August 2012 Council meeting and a subsequent deputation to Council by Mr Dansie at the October 2012 Council meeting, correspondence has been received from Mr Dansie requesting that Council reconsider its position in relation to accepting a proposed public road reserve as part of 932/D009/11 A/c Steinemann.

(REFER FOLIO: DMRP12.11.01) Mr Dansie indicates in his letter that a subsequent application for 26 allotments on the land immediately south of the subject land is close to being lodged for consideration. The proposed public road reserve would provide a second public road access to that land with the existing single access being from Penmarric Lane. In his letter, Mr Dansie mentions that if Council does not agree to accept the road reserve then the southern proposal (26 allotments) would likely be lodged with only a single entry/exit point via Penmarric Lane. It should be noted that such an application would still need to address the requirements of the Minister’s Code for Undertaking Development in Bushfire Protection Areas with regard to the potential creation of long dead-end roads with only the single entry/exit point. Following the receipt of this latest correspondence, the Works Department have again considered its position in relation to the suitability of the proposed road reserve from a construction perspective. The Works Department remains of the opinion that the terrain does not easily lend itself for road construction in accordance with the appropriate standards. In July 2012, Council staff took the opportunity to seek advice from a Traffic Engineer (Mr Frank Siow) on the proposed public road reserve whilst he was visiting the area as part of the Transport Study he undertook for the Greater Port Lincoln Structure Plan process. Mr Siow supports the current position of the DAP with regard to the proposal being at variance with the Minister’s Code for Undertaking Development in Bushfire Protection Areas. However he does indicate that the applicant should be providing engineering design details for the construction of the road infrastructure in order to demonstrate how design constraints may be overcome.

(REFER FOLIO: DMRP12.11.02) To date, no details have been provided to Council by the applicant to demonstrate that the appropriate standards can be met.

(continued):

DEVELOPMENT MANAGER’S REPORT – 16 NOVEMBER 2012


2

DM/82/12 – ERD COURT MATTER 340/11 A/C STEINEMANN V DCLEP – REQUEST TO ACCEPT PROPOSED PUBLIC ROAD RESERVE cont’d: In summary I believe that there are two primary issues for consideration. Firstly the appropriateness or otherwise of the proposed public road from an orderly and economic planning perspective needs to be considered. A link between Stinky Creek Road and Penmarric Lane would in my opinion be beneficial to the connectivity of the area however without the southern proposal (26 allotments) being a reality and being undertaken in conjunction with the proposed public road reserve there is no guarantee that the link will ever be realised. Should Council allow the public road reserve to be created without the southern proposal being created at the same time it could potentially remain a dead-end road for many years with possibly no link ever being provided. The second main issue is the development of road infrastructure required on the proposed public road reserve and with whom the responsibility for its design and construction would lie. Historically, when developers have created public road reserves as part of their land divisions it has been a requirement of Council for the developer to provide the new infrastructure with Council accepting ownership upon completion. The scenario currently before Council is in my opinion no different to any other in the past. As indicated earlier, should the southern additional proposal (26 allotments) become a reality, the provision of a constructed link road between Stinky Creek Road and Penmarric Lane would be an ideal outcome. However, at this time Council is being asked to consider a piece of public road reserve that in the current setting is not part of a link road and would exacerbate an existing dead-end road arrangement. It would also be located amongst terrain that in the opinion of the Works Department does not easily lend itself to appropriate road construction. Given the above, the staff recommendation that Council NOT accept the proposed public road reserve remains unchanged from the August 2012 meeting and until such time as the road reserve is proposed to create a link in conjunction with and/or as part of the southern proposal, supported by appropriate engineering design and a developer acceptance of the construction responsibility, Council is in my opinion unable to accept it.

(continued):



3

DM/82/12 – ERD COURT MATTER 340/11 A/C STEINEMANN V DCLEP – REQUEST TO ACCEPT PROPOSED PUBLIC ROAD RESERVE cont’d: RECOMMENDATION DM “That PA Dansie & Associates Pty Ltd again be advised that Council will NOT accept the public road reserve as proposed as part of the „ERD Option‟ plan of division dated 16 May 2012 put forward by PA Dansie & Associates Pty Ltd as part of ERD Court Matter 340/11 A/c Steinemann v District Council of Lower Eyre Peninsula for the following reasons:

Without an actual link road through to Penmarric Lane being completed, the road reserve would exacerbate an existing dead-end road arrangement and would be contrary to the requirements of the Minister‟s Code for Undertaking Development in Bushfire Protection Areas;

No engineering design details have been provided to Council by the applicant to demonstrate that the road carriageway and associated infrastructure can be constructed in accordance with the relevant standards; and

No undertaking has been provided to Council by the applicant for the financing of the construction of the infrastructure that would be required should Council have agreed to accept the road reserve.”

DM/83/12 – KAREN PATTERSON CONVEYANCERS – CONSENT TO ALTER COUNCIL OWNED LAND ASSOCIATED WITH 932/D004/11 A/C MATTSSON Correspondence has been received from Karen Patterson Conveyancers advising that as development application 932/D004/11 affects Council owned property by creating a public road reserve Council will need to authorise the alteration.

(REFER FOLIO: DMRP12.11.03) The proposal will ultimately create a public road reserve from the Coffin Bay Community Wastewater Management Plant to Martindale Street. Current access from Martindale Street to the effluent plant is via a Council driveway rather than a public road reserve. RECOMMENDATION DM “That the Mayor and Chief Executive Officer sign and seal the consent for Council to be included as an applicant in the Application for Deposit of DP 11834291.”



4

DM/84/12 – CARRINGTON CONVEYANCERS – CONSENT TO THE DEPOSIT OF A PLAN OF DIVISION FOR 932/D002/11 A/C REYNOLDS Correspondence has been received from Carrington Conveyancers seeking Council’s consent for the deposit of a plan of division associated with development application 932/D002/11 A/c Reynolds.

(REFER FOLIO: DMRP12.11.04) The reason Council has to consent to the deposit is that there is a Land Management Agreement over the land in relation to Build Zones and wastewater disposal. RECOMMENDATION: DM “That the Mayor and Chief Executive Officer sign and seal the Consent for the Deposit of a Plan of Division associated with land division application 932/D002/11 A/c Reynolds.” DM/85/12 – MINISTER FOR PLANNING – APPROVAL OF STATEWIDE WINDFARM DEVELOPMENT PLAN AMENDMENT Correspondence has been received from the Minister for Planning advising that he has recently approved the Ministerial Statewide Windfarm Development Plan Amendment (DPA).

(REFER FOLIO: DMRP12.11.05) Council provided a submission on the DPA during the consultation process in October 2011. The DPA was gazetted on the 18 October 2012. RECOMMENDATIO: DM “Noted.” DM/86/12 – PRIMARY INDUSTRIES AND REGIONS SA – AQUACULTURE ZONES POLICY 2012 Correspondence has been received from Primary Industries and Regions SA (PIRSA) advising that the Aquaculture (Zones – Lower Eyre Peninsula) Policy 2012 has been considered by the Aquaculture Advisory Committee which has recommended that the Minister for Agriculture, Food and Fisheries approve the Policy subject to amendments resulting from the consultation process and AAC discussions.

(REFER FOLIO: DMRP12.11.06) A copy of the Summary of Submissions and Responses can be made available to members upon request. RECOMMENDATION DM “Noted.”



5

DM/87/12 – DOG AND CAT MANAGEMENT BOARD – APPROVAL OF DCLEP PLAN OF MANAGEMENT RELATING TO DOGS AND CATS Correspondence has been received from the Dog and Cat Management Board advising that it has approved Council’s 5 Year Plan of Management Relating to Dogs and Cats (formerly the ‘Animal Management Plan’). RECOMMENDATION DM “Noted.” DM/88/12 – ANIMAL MANAGEMENT Whilst the General Inspector was on leave, relieving staff attended to four incidences of dogs wandering at large, two of the dogs were returned to their owners and the other two were eventually released to the RSPCA. The General Inspector is investigating a report of up to four dogs chasing cattle on land adjacent to the Wangary township. It was also reported dogs were regularly sighted wandering at large around the town. Regular patrols will be carried out over the following weeks. The Development Manager, General Inspector and two Works staff will be attending a Dog Behavior training course in Whyalla on the 19 November 2012. RECOMMENDATION DM “Noted.” DM/89/12 – FIRE PREVENTION The Fire Prevention Officer has completed his inspections all properties in townships and the rural living areas and 105F notices have been sent out to those property owners requiring works to be done. 2911 Properties inspected 119 105F notices issued 75 Properties being monitored (these include properties that have arrangements with contractors and are waiting on the works to be done.) Property owners have been given to the 12 November 2012 to complete the required work, the Fire Prevention officer will re-inspect after this date and arrange for work to be undertaken on any properties found to be still non-compliant. The Fire Prevention Officer participated in the Bushfire Awareness morning held at the Cummins Area School on 2 November 2012. All Council fire breaks and fire track have been inspected and serviced where required. RECOMMENDATION DM “Noted.”



6

DM/90/12 – BUILDING INSPECTION POLICY In accordance with Council’s Building Inspection Policy, numerous inspections have been carried out. A list has been folioed for Member’s information.

(REFERFOLIO: DMRP12.11.07) RECOMMENDATION DM “Noted.” DM/91/12 – WORKSHOPS / SEMINARS / MEETINGS / TRAINING 12 October 2012 Development Assessment Panel Meeting 15 October 2012 Site inspections at Elliston and Venus Bay 16 October 2012 Shared Services Meeting 17 October 2012 D Eime RE: Development at Coffin Bay P Chawula RE: Various issues at Coffin Bay 18 October 2012 Development Focused Shared Services Meeting at Tumby Bay 19 October 2012 Council Meeting 22 October 2012 S Johnston RE: Development at Cummins J Coates RE: 932/D012/12 24 October 2012 B and B Theakstone RE: Whalers Way 26 October 2012 D McQuillam RE: Development at Coffin Bay 29 October 2012 B and B Theakstone RE: Whalers Way B Redding RE: 932/135/12 A/c Whitlock 30 October 2012 Senior Management Team Meeting D Barnes / CEO RE: Development in Cummins 31 October 2012 PL Airport Terminal Inspection 1 November 2012 Development Assessment Panel Meeting 2 November 2012 Mayor / CEO / G Burns / A Grear / Minister Rau RE: Coffin Bay

Deferred Urban Zone DPA 7 November 2012 G White RE: Development in Cummins 8 November 2012 B and E Martin RE: Development in Water Protection Zone Greater Port Lincoln Structure Plan Informal Council Workshop RECOMMENDATION DM “Noted.” LEITH BLACKER DEVELOPMENT MANAGER 8 November 2012

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COUNCIL 16 NOVEMBER 2012

C512 MAYOR’S REPORT C513 MEMBER’S REPORTS C514 QUESTIONS WITHOUT NOTICE C515 QUESTIONS WITH NOTICE Nil. C516 MOTIONS WITHOUT NOTICE C517 MOTIONS WITH NOTICE Nil. C518 PETITIONS Nil. C519 COMMITTEE MINUTES RECOMMENDATION CEO “That the Minutes of the Committee Meetings be received.”

(1) Occupational Health Safety and Welfare Meeting, 31 October 2012.

(2) Audit Committee Meeting, 31 October 2012. (REFER FOLIO:CL12.11.01)

RECOMMENDATION CEO “That the Minutes of the Committee Meetings, and the recommendations contained therein, be adopted.”

C520 MINUTES FROM OTHER BODIES Nil.

COUNCIL – 16 NOVEMBER 2012


C521 PUBLIC MEETINGS (1) Notice of Public Meeting – South Australian Local Government

Grants Commission The South Australian Local Government Grants Commission is meeting with Council on Thursday 22 November 2012 between 11.15 am and 12.45 pm in the Cummins Hotel Conference Room. Members of the public are invited to attend and are asked to register their interest by 5.00 pm on Thursday 15 November 2012 and provide either a written submission or an indication of the issues they wish to raise to:- Local Government Grants Commission, GPO Box 1815, Adelaide SA 5001 or Telephone: (08) 8204 8719. RECOMMENDATION CEO

“Noted.” C522 CHIEF EXECUTIVE OFFICER’S REPORT

RECOMMENDATION CEO “That the Chief Executive Officer‟s Report be received.” RECOMMENDATION CEO “That the Chief Executive Officer‟s Report be adopted.”

C523 POLICY DEVELOPMENT (1) Policies for Review – With Amendment

Following the review of Policy 25.01.02 - Public Consultation and the new draft Code of Practice - Public Access to Council Meetings & Associated Documents at the September Council meeting, public comment was sought on both documents.

The public consultation period closed on 22 October 2012 and no

submissions were received.

RECOMMENDATION CEO “That following the review and subsequent public consultation period of „Policy 25.01.02 - Public Consultation‟ and the new code entitled „Code of Practice - Public Access to Council Meetings & Associated Documents‟, that these documents be adopted and placed on Council‟s website.”



C523 POLICY DEVELOPMENT cont’d:

(2) Policies for Adoption

To provide clear guidelines for elected members and staff on the acceptance of gifts, benefits or hospitalities from individuals or other entities external to the District Council of Lower Eyre Peninsula a policy has been drafted.

(REFER FOLIO:CL12.11.02)

The objectives of this policy are to protect Councils assets, integrity and reputation and also to protect the elected members and staff from allegations of impropriety.

All gifts, benefits, or hospitality with a value in excess of $50 offered to or received by members or employees are to be reported to the respective Manager, Chief Executive Officer or Deputy CEO (whether refused or accepted) for recording in the register of gifts and benefits.

RECOMMENDATION CEO “That the draft policy 25.04.02 – Gifts, Benefits & Hospitality be adopted and placed on Council‟s website.”

C524 REGIONAL DEVELOPMENT Nil. C525 COUNCIL CORRESPONDENCE

(1) Residential Land Development Activity Report to June 2012 Correspondence received from the Department of Planning, Transport and Infrastructure in regard to the Residential Land Development Activity Report June 2012. The report is designed to provide regular information about residential land development activity to assist in meeting the Government’s land supply and dwelling production targets and also includes information at both the local and state government region level for:-

Proposed new allotments

Approved allotments

Completed allotments

Building approvals

Median lot sizes.

(continued):



C525 COUNCIL CORRESPONDENCE cont’d: (1) Residential Land Development Activity Report to June 2012 cont’d:

Statistics of interest provided in the report include:-

Proposed new allotments from subdivisions is down 23% for the June 2012 quarter in comparison to the previous year across the State.

90% of proposed new allotments were in metropolitan Adelaide.

Dwelling approvals for 12 months to June 2012 were down 25% compared to the previous year across the State.

DCLEP dwelling approvals from June 2011 to June 2012 amount to approximately 26% of all dwelling approvals for the Eyre and Western region.

The report will be published six monthly and available online at www.sa.gov.au/planning/landsupplymonitoring. RECOMMENDATION CEO “Noted.”

(2) ElectraNet Electricity Project

Correspondence received from ElectraNet advising of the commencement of the early planning phase for the Eyre Peninsula Reinforcement Project. This project aims to reinforce the existing electricity transmission line that supplies the Eyre Peninsula, to ensure a secure and reliable power supply into the future. ElectraNet currently delivers electricity to the Eyre Peninsula through a single 132,000 V (132 kV) transmission line that runs between Cultana, Yadnarie and Port Lincoln. The existing line is nearing capacity and its age and deteriorating condition mean it is almost at the end of its operational life. ElectraNet is now commencing a planning study to understand the constraints and opportunities for locating a new above ground line adjacent to the existing line’s alignment. ElectraNet will undertake consultation with stakeholders and the community and will meet with Council to provide a brief on the project. RECOMMENDATION CEO “Noted.”

C526 EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION

Nil.

http://www.sa.gov.au/planning/landsupplymonitoring



C527 LOCAL GOVERNMENT ASSOCIATION (1) Local Government Association Circulars

The following circulars have been received from the Local Government Association:-

44.14 2012 LGA Conference and AGM 44.13 Review of Weed Declarations under NRM Act 44.12 Sustainable Procurement Survey 44.11 LGA Procurement Advisory Service 44.10 Launch of Procurement Handbook and Model Documents 44.9 2012 Christmas Shop Trading Hours – forward notice to

Councils 44.8 Updating the Australian Constitution - Parliamentary Committee

update 44.7 Native Vegetation Road Verges Amendment Bill 2012 44.6 Census Output Roadshow - Round 3 44.5 Young IPWEA - inaugural event Hyde Park, Nov 15 44.4 Walking, Riding and Access to Public Transport 44.3 Learn to Swim Campaign 44.2 This is a Reminder to Register - Annual Executive & Personal

Assistants' Residential Seminar - 15 & 16 November 2012 44.1 The John Legoe Award - Call for Nominations 2012/13 43.9 Nominations sought for the South Australian Settlement

Planning Committee 43.8 Periodic adjustment of Council Member Allowances 43.7 LGA submission on the Child Development Legislation

Discussion Paper 43.6 Regional Development Australia Fund Round Three and Four

Open 43.5 Workshop Members Draft Code of Conduct Feedback and

Discussion 43.4 Zero Waste SA Kerbside Performance Incentive Grants Now

Open 43.3 HACC Funding - Meeting with Minister Mark Butler MP - 7

December 43.2 Understanding Dog Behaviour Workshop - 19 November 2012 43.1 Country Arts SA Creative Communities Partnerships Program 42.15 Program now available for smart devices for 2012 LGA

Conference and AGM 42.14 CSIRO Climate Adaptation Survey 42.13 Draft Program - Year of Procurement Forum - "The New Era" -

30 November 2012 42.12 Amendments to section 54 of the Local Government Act 1999 42.11 Key Dates November 2012 deadlines – audited financial

statements and adoption of annual reports 42.10 Valuer-General Draft MOU 42.9 Launch of the Youth Development Research Report - 14

November 2012 (continued):

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C527 LOCAL GOVERNMENT ASSOCIATION cont’d: (1) Local Government Association Circulars cont’d:

42.8 State Valuation Office Efficiency Review 42.7 Draft Code of Conduct for Council Members 42.6 Local Excellence Expert Panel - Submissions Due 31 October

2012 42.5 Proposed Amendment to the National Tax Reform (State

Provisions) Act 2000 42.4 Council Awareness Campaign 42.3 Updating the Australian Constitution - Parliamentary Committee 42.2 Draft Hardship Policy for Customers of Water Industry Entities-

Consultation Draft 42.1 Select Council on Immigration & Citizenship - National

Settlement Framework 41.5 Online registrations close in 1 week for the 2012 LGA

Conference and AGM 41.4 Transportable Buildings- Information Required 41.3 National Heavy Vehicle Regulation - Update 41.2 Draft Water Industry Regulations for Urgent Feedback

A copy of all circulars is available to Councillors on request or on the LGA website at www.lga.sa.gov.au RECOMMENDATION CEO “That Local Government Association Circulars Numbered 41.2 – 44.14 be noted by Council.”

(2) Local Government Association - Annual General Meeting Key

Outcomes

Following the Local Government Association’s Conference and Annual General Meeting held on 25 and 26 October 2012, a key outcomes summary and the draft minutes of the meeting have been released. The Key Outcomes Summary has been provided for the information of Councillors, however both documents are available to view from the LGA website http://www.lga.sa.gov.au/site/page.cfm?u=250&c=24505.

(REFER FOLIO:CL12.11.03) RECOMMENDATION CEO “Noted.”

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C527 LOCAL GOVERNMENT ASSOCIATION cont’d:

(3) Local Government Association - Role in Marine Parks Correspondence received from Mayor Kym McHugh, President, LGASA in relation to the role of Local Government in the development of Marine Parks. The Minister for Sustainability, Environment and Conservation, the Hon Paul Caica released the proposed zones for the State’s 19 marine parks on 10 July 2012. Following this release, the Department of Environment, Water and Natural Resources (DEWNR) drafted management plans and impact statements for each of the proposed parks and these were made available for consultation from 26 August to 22 October 2012. Mayor McHugh states that although marine parks are not a specific function of Council, there may be substantial environmental, economic and social impact to communities. The LGA has focused its efforts on ensuring appropriate consultation and engagement with regional Councils has occurred and subsequently sought direction for the South Australian Regional Organisation of Councils on the appropriate role of the LGA, the Regional LGA’s and Councils in representing local government views on the proposed marine parks. It was resolved that, the LGA’s role is to ensure appropriate consultation processes are occurring with local government within the regions. To assist Councils in representing their concerns on the impact assessments, the LGA is currently preparing resource materials aimed at identifying the key elements of an impact assessment that should be considered by Councils. Information on marine parks can be viewed on www.marineparks.sa.gov.au. RECOMMENDATION CEO “Noted.”

http://www.marineparks.sa.gov.au/



C527 LOCAL GOVERNMENT ASSOCIATION cont’d:

C528 COUNCIL GENERAL CORRESPONDENCE 1 Issues and Events

1 Department of Regional Australia, Local Government, Arts and Sport – 2013 National Awards for Local Government.

2 Local Government Association – John Legoe Award 2012/13 call for nominations.

2 Newsletters, Brochures and Magazines

1 SA Scout, September 2012 2 Frontline – SA State Emergency Service Volunteers’ Association,

October 2012. 3 Police, October 2012 4 North is Up – City of Playford newsletter, Spring 2012 5 Dog and Cat Management Board newsletter, Spring 2012 6 Lake Wangary Primary School newsletter, 11 October 2012 7 Lake Wangary Primary School newsletter, 25 October 2012 8 Department for Communities and Social Inclusion Feature, October

2012-11-01 9 China-Australia Entrepreneurs, 09 2012 10 Government News, October/November 2012 11 LGA News, October/November 2012 12 Cummins Connection, November 2012 13 The Coffin Bay Sun, November 2012. A copy of this correspondence is available to all Councillors on request. RECOMMENDATION CEO “Noted.”

C529 COUNCIL LATE CORRESPONDENCE C530 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION

Nil.

C531 COUNCIL GENERAL BUSINESS

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DISTRICT COUNCIL OF LOWER EYRE PENINSULA

CHIEF EXECUTIVE OFFICER'S REPORT – 16 NOVEMBER 2012

CEO/102/12 – MEMBERSHIP TO SECTION 41 COMMITTEES AND OTHER

COUNCIL COMMITTEES Council has a number of Committees established under Section 41 of the Local Government Act and also other Committees under Council’s care and control. Membership to these Committees was voted on by the newly Elected Council on 29 November 2010. Membership of Councillors to the following Committees was for a term of two years and therefore requires re-election. Section 41 Committees

Cummins Homes Committee Cr Pedler Cr Quigley

Staff Committee Mayor Low

Cr Holman Cr Millard

Bushfire Management Advisory Committee Cr Pedler

Committees under Council’s Care and Control

Occupational Health Safety and Welfare Committee Mayor Low

Port Lincoln Airport Emergency Committee Cr Murray

Port Lincoln Airport Security Committee Mayor Low

Audit Committee Mayor Low Cr Holman

It is important for Members to understand the method they will be undertaking to elect new committee members, and this is dealt with in recommendation 1 below. As Members of the committee’s were elected for two years from 29 November 2010, the term of the committee members has not expired at the time of making this new committee member election. Therefore the motions include removal of existing committee members to avoid duplication, albeit only for a period of some 13 days.

(continued):

CHIEF EXECUTIVE OFFICER’S REPORT – 16 NOVEMBER 2012



COUNCIL COMMITTEES cont’d:

RECOMMENDATION 1 CEO

“That in the event that more than the required number of Members are

nominated for a Committee, that Council conduct an indicative vote

process prior to the resolution to appoint Members to the Cummins Homes

Committee, Staff Committee, Bushfire Management Advisory Committee,

Occupational Health Safety and Welfare Committee, Port Lincoln Airport

Committee, Port Lincoln Airport Security Committee and Audit Committee;

and

That in the event of a tie in the indicative vote the names of the tied

candidates will be placed on an identical slip of paper with the candidate

whose name is first drawn being eliminated.”


“That Cr Pedler and Cr Quigley be removed as members of the current

Cummins Homes Committee; and

That Cr …………..……… and Cr ..................... be appointed as Council

Members of the Cummins Homes Committee for a term of two years.”


“That Mayor Low, Cr Holman and Cr Millard be removed as members of the

current Staff Committee; and

That Cr …………..………, Cr ..................... and Cr ....................... be

appointed as Council Members of the Staff Committee for a term of two

years.”


“That Cr Pedler be removed as a member of the current Bushfire

Management Advisory Committee; and

That Cr ....................... be appointed as a Council Member of the Bushfire

Management Advisory Committee for a term of two years.”


“That Mayor Low be removed as a member of the current Occupational

Health Safety and Welfare Committee; and

That Cr …………..……… be appointed as a Council Member of the

Occupational Health Safety Committee for a term of two years.”

(continued):




COUNCIL COMMITTEES cont’d:


“That Cr Murray be removed as a member of the current Port Lincoln

Airport Emergency Committee; and

That Cr …………..……… be appointed as a Council Member of the Port

Lincoln Airport Emergency Committee for a term of two years.”


“That Mayor Low be removed as a member of the current Port Lincoln

Airport Security Committee; and

That Cr …………..……… be appointed as a Council Member of the Port

Lincoln Airport Security Committee for a term of two years.”


“That Mayor Low and Cr Holman be removed as members of the current

Audit Committee; and

That Cr …………..……and Cr…………….... be appointed as Council

Members of the Audit Committee for a term of two years. “

CEO/103/12 – KEN BRINKWORTH RESERVE MAINTENANCE AND

OWNERSHIP Following my report to Council in August 2012 and subsequent letter to the National Trust of South Australia (NTSA), a response has been received in regard to the maintenance and ownership of Ken Brinkworth Reserve. The NTSA advise that due to financial pressures caused through a lack of government funding, the NTSA is currently not in a position to take up Council’s offer to carry out the mowing of the Reserve on a regular basis at a cost to the NTSA. It is worth noting that the Council offer to mow on a fee for service basis was made in response to a request from the National Trust. The NTSA are therefore seeking Council’s consideration of providing a complimentary basic service as an interim arrangement. In regard to Council accepting ownership of the Reserve, the Trust’s Property Committee considered this matter and determined that it would consider allowing a right to purchase of the Reserve to the District Council of Lower Eyre Peninsula, subject to a fair market valuation.

(continued):



CEO/103/12 – KEN BRINKWORTH RESERVE MAINTENANCE AND

OWNERSHIP cont’d:

RECOMMENDATION CEO

“That the National Trust of South Australia be advised the following:

1 Council does not wish to purchase the Brinkworth Reserve; and

2 Council is not prepared to undertake maintenance of the reserve

without reimbursement of associated costs.”

CEO/104/12 – DELEGATIONS REVIEW The powers and functions granted to the Council under the various Acts can only be exercised by staff pursuant to a valid delegation to the Chief Executive Officer and subsequent sub-delegation to an Officer by the CEO. The annual review of the delegation register (which includes Councils delegations to the Development Assessment Panel) has been conducted utilising the LGA’s template delegation documents and assistance from Norman Waterhouse Lawyers. The associated instruments of delegation have been provided under separate cover in the document titled ‘Council Delegations 2012’. It is important to note that even though a power of Council has been delegated to the CEO, there is no requirement for the CEO (or sub-delegate) to act on the delegation. The delegations register will be placed on the website following the review of the sub-delegations by the CEO.

RECOMMENDATION CEO

“That having conducted its annual review of the Council’s Delegations

Register in accordance with Section 44(6) of the Local Government Act

1999, the Council:

1. Revocations

1.1 Hereby revokes its previous delegations to the Chief Executive Officer of those powers and functions under the following:

1.1.1 Community Titles Act 1996

1.1.2 Development Act 1993, Development (Development Plans) Amendment Act 2006 and Development Regulations 2008

1.1.3 Dog & Cat Management Act 1995

(continued):



CEO/104/12 – DELEGATIONS REVIEW cont’d:

1. Revocations cont’d:

1.1.4 Environment Protection Act 1993 and Environment Protection (Waste to Resources) Policy 2010

1.1.5 Expiation of Offences Act 1996

1.1.6 Fences Act 1975

1.1.7 Fire and Emergency Services Act 2005 and Fire and Emergency Services Regulations 2005

1.1.8 Food Act 2001

1.1.9 Freedom of Information Act 1991 and Freedom of Information (Fees and Charges) Regulations 2003

1.1.10 Housing Improvement Act 1940

1.1.11 Land & Business (Sale and Conveyancing) Act 1994

1.1.12 Liquor Licensing Act 1997

1.1.13 Local Government Act 1934

1.1.14 Local Government Act 1999

1.1.15 Natural Resources Management Act 2004, Natural Resources Management (General) Regulations 2005 and Natural Resources Management (Transitional Provisions - Levies) Regulations 2005

1.1.16 Occupational Health Safety & Welfare Act 1986

1.1.17 Public and Environmental Health Act 1987 and Public and Environmental Health (Waste Control) Regulations 2010 and Public and Environmental Health (Legionella) Regulations 2008

1.1.18 Roads (Opening & Closing) Act 1991

1.1.19 Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations 1999 and Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 1999

1.1.20 Supported Residential Facilities Act 1992

1.1.21 Unclaimed Goods Act 1987

1.2 Hereby revokes its previous delegations to its Development Assessment Panel under the Development Act 1993 and Development Regulations 2008.




2. Delegations made under Local Government Act 1999

2.1 In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the following Acts and specified in the proposed Instruments of Delegation contained in Appendices 1-17 (each of which is individually identified as indicated below) are hereby delegated this 16 of November 2012 to the person occupying the office of Chief Executive Officer subject to the conditions and or limitations specified herein or in the Schedule of Conditions in each such proposed Instrument of Delegation.

2.1.1 Community Titles Act 1996 (Appendix 1)

2.2.2 Dog & Cat Management Act 1995 (Appendix 2)

2.2.3 Environment Protection Act 1993 (Appendix 3)

2.2.4 Expiation of Offences Act 1996 (Appendix 4)

2.2.5 Fences Act 1975 (Appendix 5)

2.2.6 Fire and Emergency Services Act 2005 and Fire and Emergency Services Regulations 2005 (Appendix 6 & 7)

2.2.7 Freedom of Information Act 1991 (Appendix 8)

2.2.8 Housing Improvement Act 1940 (Appendix 9)

2.2.9 Land & Business (Sale & Conveyancing) Act 1994 (Appendix 10)

2.2.10 Liquor Licensing Act 1997 (Appendix 11)

2.2.11 Local Government Act 1934 (Appendix 12)

2.2.12 Local Government Act 1999 (Appendix 13)

2.2.13 Natural Resources Management Act 2004, Natural Resources Management (General) Regulations 2005 and Natural Resources Management (Transitional Provisions - Levies) Regulations 2005 (Appendix 14)

2.2.14 Roads (Opening and Closing) Act 1991 (Appendix 15)

2.2.15 Occupational Health Safety and Welfare Act 1986 (Appendix 16)

(continued):




2. Delegations made under Local Government Act 1999 cont’d:

2.2.16 Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations 1999 and Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 1999 (Appendix 17)

2.2.17 Unclaimed Goods Act 1987 (Appendix 18).

2.2 Such powers and functions may be further delegated by the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in each such proposed Instrument of Delegation.

3. Delegations made under Development Act 1993

3.1 In exercise of the powers contained in Section 20 and 34(23) of the Development Act 1993, the powers and functions under the Development Act 1993 and the Development Regulations 2008 contained in the proposed Instrument of Delegation (annexed to the Report dated 8 November and entitled Council Delegations 2012 and marked Appendix 19) (distributed under separate cover) are hereby delegated this 16 of November 2012 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

3.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

3.3 In exercise of the powers contained in Section 20 and 34(23) of the Development Act 1993, the powers and functions under the Development Act 1993 and the Development Regulations 2008 contained in the proposed Instrument of Delegation (annexed to the Report dated 8 November and entitled Council Delegations 2012 and marked Appendix 20) (distributed under separate cover) are hereby delegated this 16 of November 2012 to the Council’s Development Assessment Panel, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

(continued):




4. Delegations made under Food Act 2001

4.1 In exercise of the powers contained in Section 91 of the Food Act 2001, the powers and functions under the Food Act 2001 contained in the proposed Instrument of Delegation (annexed to the Report dated 8 November and entitled Council Delegations 2012 and marked Appendix 21) (distributed under separate cover) are hereby delegated this 16 of November 2012 to the person occupying the office of Chief Executive Officer (“the head of the enforcement agency” for the purposes of the Food Act 2001), subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001.

4.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001.

5. Delegations made under Public and Environmental Health Act 1987

5.1 In exercise of the power contained in Section 6 of the Public and Environmental Health Act 1987, the powers and functions under the Public and Environmental Health Act 1987, Public and Environmental Health (Waste Control) Regulations 2010 and Public and Environmental Health (Legionella) Regulations 2008 contained in the proposed Instrument of Delegation (annexed to the Report dated 8 November and entitled Council Delegations 2012 and marked Appendix 22) (distributed under separate cover) are hereby delegated this 16 of November 2012 to the person occupying the office of Chief Executive Officer/, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Public and Environmental Health Act 1987.

5.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Public and Environmental Health Act 1987.

(continued):




6. Delegations under Supported Residential Facilities Act 1992

6.1 In exercise of the power contained in Section 9 of the Supported Residential Facilities Act 1992, the powers and functions under the Supported Residential Facilities Act 1992 contained in the proposed Instrument of Delegation (annexed to the Report dated 8 November and entitled Council Delegations 2012 and marked Appendix 23) (distributed under separate cover) are hereby delegated this 16 of November 2012 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992.

6.2 Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992.

7. Authorisations and Sub-delegation under the Road Traffic Act 1961

7.1 That, in accordance with the Notice to the Council dated 27 April 2009 from the Minister for Transport (“the Minister’s Notice”), the Council authorises the following officers to exercise, for, and on behalf of the Council, the power conferred on the Council pursuant to the following clauses of the Minister’s Notice in relation to the Road Traffic Act 1961:

Clause A.1 – Works Manager; Clause B.1 – Works Manager, Area Supervisor; Clause C.1 – Works Manager, Area Supervisor; Clause D.1 – Works Manager, Area Supervisor; Clause E.1 – Works Manager, Area Supervisor; subject to – (i) the conditions contained in the Minister’s Notice; and (ii) where applicable the conditions contained within the “Notice

from the Commissioner of Highways for the Temporary use of Traffic Control Devices by persons other than Road Authorities” dated 8 April 2002, as amended from time to time;

(continued):




7. Authorisations and Sub-delegation under the Road Traffic Act 1961

(iii) any conditions contained in this Resolution or in such instrument; and

(iv) the creation of a separate instrument in writing reflecting such

authorisations under the Minister’s Notice and this Resolution.

7.2 The said instrument shall be in substantially the same form as the proposed instrument of authorisation annexed to the Report dated 8 November and entitled Council Delegations 2012 and marked Appendix 24 (distributed under separate cover).

7.3 In exercise of the power contained in, and in accordance with, Clause F.1 of the Notice to the Council dated 27 April 2009 from the Minister for Transport (“the Minister’s Notice”), the power contained in Section 33(1) of the Road Traffic Act 1961 and delegated to the Council pursuant to Clause F of the Minister’s Notice is hereby sub-delegated to the person occupying the office of Chief Executive Officer of the Council subject to:

(i) the conditions contained in the Minister’s Notice; and

(ii) any conditions contained in this Resolution or in such instrument; and

(iii) the creation of a separate instrument in writing reflecting such sub-delegation under the Minister’s Notice and this Resolution.

7.4 The said instrument shall be in substantially the same form as the proposed instrument of sub-delegation annexed to the Report dated 8 November and entitled Council Delegations 2012 and marked Appendix 24 (distributed under separate cover).”



CEO/105/12 - COUNCIL ROLE IN EMERGENCY SITUATIONS

The Local Government Association have been pursuing the issue of Council’s role in responding to emergency situations. This covers the provision of Council plant and the occupational health and safety of Council employees who respond to incidents. Correspondence received from the President and CEO of the LGA summarises the position to date.

(REFER FOLIO:CEORP12.11.01)

1 Letter from Wendy Campana, LGA CEO to Council

Wendy Campana has written advising that legal advice has been received by the LGA which states that a Council would be at significant risk if it allows its employees to present themselves as Council employees to assist an agency in emergency situations as such situations would commonly not provide a reasonably safe work place, and as such would breach requirements under the OHS Act. Breaches of the OHS Act are criminal offences, and penalties for such breaches are significant to both the Council, the Chief Executive Officer and potentially for other staff. Ms Campana has advised that Council staff interested in participating in emergency response situations should formally register as a volunteer with the relevant emergency response agencies and undertake required induction and training prior to attendance at any emergency situation as an agency volunteer. The legal advice also indicated it would be appropriate for the Council to establish an ‘Emergency Services Leave Register’ as a means of differentiating circumstances where an employee is working for the Council or has signed off and is working as a volunteer of the emergency service organization. The use of and reimbursement of costs for use of Council plant and equipment has also been raised and the LGA are seeking a meeting with the Minister for Emergency Services to discuss this issue. In the interim, it is advised that where Councils intend to support their staff who are willing to participate in emergency response operations they should encourage them to become (CFS or SES) volunteers.

2 Letter from Mayor Kym McHugh, LGA President to the Minister for

Emergency Services

Mayor McHugh has summarised the legal situation and stance of the LGA in relation to opportunity for Council employees to participate in an emergency situation response. Mayor McHugh has requested a meeting with the Minister to further explore solutions to this problem as a matter of urgency given the fire danger season is now upon us.

(continued):



CEO/105/12 - COUNCIL ROLE IN EMERGENCY SITUATIONS cont’d:

Summary It is clear from the above advice that Council employees who attend emergency situations (including fires), need to do so as volunteers of the emergency services agency. This matter was discussed extensively at the Regional Resilience Plan meeting I attended on 24th October. David Hitchcock (LGA Policy Officer) and Robyn Daly (LGAMLS) provided advice on possible options to move forward. Ultimately Councils need to develop a policy and procedure for dealing with emergency response with the policy to direct Council response including the following: -:

The manner in which Council plant will be made available to emergency services organizations, including who will control the plant, and how costs for plant use will be apportioned.

The manner in which Council employees can respond to emergency situations (as volunteers of the agency), and method of distinction from their role as Council employees.

The distinction between Council employees volunteering as CFS brigade officers and as operators of Council plant.

The development of a register of Council employees who are competent and willing to be volunteers of the emergency services organization.

Payment of ‘gratis’ amounts to employees who sign off from Council and attend emergency situations as volunteers of another organization.

In addition an agreement needs to be reached with the Country Fire Service including the following key aspects: -

Clarification that Council staff responding to a fire do so as a volunteer and are under the direction of the agency.

The method of approval by an authorized officer of Council for the provision of plant to the CFS (Council Officer likely to be part of incident control team to provide advice on use of plant).

The basis of cost reimbursement to Council by CFS.

The basis on which Council will make employees available for CFS training to a level required by the CFS for the employee to act as a volunteer of the agency.

Provision of communications and Personal Protective Equipment to Council employees who volunteer to the organization.

It is generally agreed that this can not all be completed for the coming fire season. To this end Mr Hitchcock has advised that the LGA will develop a draft policy and Emergency Services Leave Register for the use by Council’s, and this is expected to be provided to Council prior to the meeting. The intent is that the policy will be reviewed by staff and that it will be provided along with a recommendation on the day of the meeting.

(continued):



CEO/105/12 - COUNCIL ROLE IN EMERGENCY SITUATIONS cont’d:

It is acknowledged that an agreement between Council and the CFS will not be in place for this fire season, and this will need to be a longer term objective. Mr Hitchcock has also advised that the LGA will liaise with the CFS over training of Council employees to a level under which they can be accepted as volunteers of the CFS. No further information has been received in this regard at the time of writing this report.

RECOMMENDATION CEO

“Noted.”

CEO/106/12 - CUMMINS MEDICAL CLINIC – ALTERATION TO BLOCK SIZE

FOR COFFIN BAY HEALTH CLINIC I have received two further pieces of correspondence from Dr Quigley in regard to the proposed Coffin Bay Health Clinic. Dr Quigley is requesting that the block size be 47.224 metres depth with a road frontage of 29 metres. This represents an additional two metres in width than the original plan. The extra width of the block is required to meet the fire separation requirements of the Building Code by providing the appropriate buffer to the Coffin Bay Ambulance Centre. At the meeting in September, Council resolved: “That the CEO be authorised to finalise lease of land to the proponents of the Coffin Bay Health Clinic on a portion of Section 669, Hundred of Lake Wangary being approximately 28 x 47.25 metres adjoining Shepperd Avenue subject to the Health Clinic being granted Planning Consent by Council”. Dr Quigley has also requested that Council consider the creation of an easement at the rear of the Ambulance Centre to facilitate the handling of water from the Medical Clinic to Lear Street. This can overcome the need to capture the storm water and pump it up hill to Shepperd Avenue. Issues have become paramount with the section of land in question in relation to stormwater management and connection to the CWMS, both issues being difficult and potentially quite expensive if connected to Shepperd Avenue due to the slope of the land away from this street. Given the issues associated with the physical location of the ambulance centre and its associated lease area, the dimensions of the required Health Clinic block, impact on the proposed remaining land off of Shepperd Avenue, and more particularly connection to the CWMS and storm-water run off for both the Ambulance Centre and Medical Clinic, arrangements are being made for survey of the land. This survey will pick up allotment / lease boundaries, physical location of buildings and take levels to help determine the best way to connect CWMMS and storm-water in to existing systems. Options may include down hill connection in to systems on Correa Drive.



CEO/106/12 - CUMMINS MEDICAL CLINIC – ALTERATION TO BLOCK SIZE

FOR COFFIN BAY HEALTH CLINIC I have not finalised the land lease, partly due to the finalisation of the issues mentioned above, and also due to the fact that the user agreement (between Dr Quigley & Commonwealth) stipulates certain criteria which must be signed off by the Council. I am analysing the user agreement with a view to ensuring it does not contradict with the lease, and that the required concurrence of Council to conditions of the user agreement are reasonable. I do not foresee any major issues in this regard.

RECOMMENDATION CEO

“Noted.”

CEO/107/12 – RESIGNATION OF STAFF MEMBER

I have received written notification of the resignation of staff member, Mrs Anastasia McMillan. Anastasia has been working for Council for the past 18 months in the role of Clerical Officer, Finance. I wish Anastasia all the best for the future. Anastasia is thanked for her contribution to the District Council of Lower Eyre Peninsula.

RECOMMENDATION CEO

“Noted.”

CEO/108/12 - MEETINGS ATTENDED

10 October Council Support to Emergency Incidents Along with the Works Manager I met with the District Council of Tumby Bay CEO and CFS representatives to discuss the role of Council in supporting the CFS in emergency situations.

10 October Cummins Medical Clinic Opening Attended the Medical Clinic opening at the Cummins hospital.

11 October Local Government Legal Issues Along with other Senior staff, I attended an information session on local government legal issues organised by Norman Waterhouse Lawyers held at Tumby Bay.

12 October Development Assessment Panel Meeting Attended the Development Assessment Panel meeting held in Port Lincoln.

(continued):



CEO/108/12 - MEETINGS ATTENDED cont’d:

16 October Local Government Shared Services Met with consultants Trevor and Sandi Starr in regard to the Shared Services project between City of Port Lincoln and District Councils of Tumby Bay and Lower Eyre Peninsula.

19 October Council Meeting Attended the monthly Council meeting.

19 October Cummins School Community Library Attended lunch with Councillors and Senior staff at the Cummins School Community Library.

24 October Regional Disaster Resilience Meeting Attended the third meeting towards the development of the Regional Disaster Resilience Plan held in Adelaide.

24 October Native Title Respondent Funding Scheme Attended the Native Title Respondent Funding Scheme briefing session held by the Provincial Cities Association of SA in Adelaide.

25 & 26 October Local Government Association Conference & AGM Along with Mayor Low and Cr Murray, I attended the Local Government Association Conference and Annual General Meeting held at AAMI Stadium, Adelaide.

30 October Senior Officers Meeting Along with other Senior staff attended a Senior Officers meeting.

30 October Cummins Landowner Along with the Development Manager, I met with a land owner in regard to development opportunities in Cummins.

31 October OHS&W Meeting Along with Mayor Low and Senior staff, I attended the Occupational Health Safety & Welfare meeting.

31 October Audit Committee Attended the Audit Committee meeting held at the Washington Street office.

31 October Port Lincoln Airport Terminal Inspection Along with Councillors and Senior staff, I attended an inspection of the new Port Lincoln Airport Terminal works.

31 October Regional Express Along with Councillors and Senior staff, I attended a meeting with representatives of Regional Express Airlines.

(continued):



CEO/108/12 - MEETINGS ATTENDED cont’d:

1 November Development Assessment Panel Meeting Attended the Development Assessment Panel meeting held in Port Lincoln.

1 November Shared Services Met with CEO of Tumby Bay in regard to local government shared services.

2 November Minister for Planning Along with Mayor Low, the Development Manager and Graham Burns (Planning Consultant), I attended a meeting in Adelaide with the Minister for Planning, the Hon John Rau MP in regard to the Coffin Bay Deferred Urban Zone Development Plan Amendment.

7 November South Australian Tourism Commission Attended an industry briefing session on the strategic directions for South Australian tourism in Port Lincoln.

8 November Greater Port Lincoln Structure Plan Along with Councillors and Senior Staff, I attended a workshop to discuss the draft Greater Port Lincoln Structure Plan in Port Lincoln.

CEO/109/12 - LEAVE T Reynolds 8 – 21 November L Blacker 26 November – 7 December

RECOMMENDATION CEO

“Noted.”

CEO/110/12 - L O T ADVICES LO T advices for September 2012 are provided for information.

RECOMMENDATION CEO

“Noted.”

ROD PEARSON

CHIEF EXECUTIVE OFFICER

8 November 2012



LOTS MONTHLY ADVICES - SEPTEMBER 2012

FROM TO LOT

SECTION

PLAN HUNDRED AREA

(ha)

AMOUNT

PM & CR Kerr AF Kerr Lot 58 6174 Lake Wangary

N/A $187,000

PV Bamforth PJ Lanthois Lot 21 68633 Lake Wangary

.0817 $ 65,000

Seabrick Pty Ltd GS Nicholls

AC & A Richardson Lot 11 70372 Lake Wangary

.0367 $700,000

MK Godwin WJ & L Smith Lot 143 Lot 144

510501 Lake Wangary

.1013 $255,000

Cherax Hill Pty Ltd PR & TL Boxer Lot 782 180004 Louth .1402 $310,000

LS & MH Nominees Pty Ltd V Bonham

ND & JA Wilson Lot 137 25691 Louth .0933 $125,200

NF Sercombe T Jemwell

MN & SK Sherrey Lot 57 83540 Lincoln 1.000 $270,000

AM Pelham SM Valente

TC Howell SP Sharman

Lot 15 72489 Lincoln 2.005 $245,000

Boston Heights Estate Pty Ltd

S & HA Kruger Lot 16 77233 Lincoln 1.000 $170,000

SB Bates AE Dennis

TL Davis AE Lovegrove

Lot 128 81324 Lincoln 2.566 $147,500

Sea Marine Holdings Pty Ltd

GJ Lomax Lot 143 84960 Lincoln 1.001 $110,000

GL Lilley LD Barns

WJ & KJ Balnaves Sec 151B 510600 Lincoln 2.216 $ 85,000