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INDEX
F17-04/2019
MONTHLY REPORT FROM THE SUPPLY CHAIN MANAGEMENT SECTION, AS AT 28
FEBRUARY 2019 ................................................................................................................................ 1
F18-04/2019 MONTHLY DEVIATION REPORT BY SUPPLY CHAIN MANAGEMENT FOR THE
PERIOD ENDING 28 FEBRUARY 2019 ........................................................................................ 12
F19-04/2019 WRITING OFF OF INTEREST AT 22 FYNBOS DRIVE, GREAT BRAK RIVER –
ACCOUNT 370001370207 ............................................................................................................... 19
F20-04/2019
MONTHLY INVESTMENT AND LIQUIDITY REPORTS AS AT 28 FEBRUARY 2019....... 31
FINANCIAL COMMITTEE 1
F17-04/2019
MONTHLY REPORT FROM THE SUPPLY CHAIN
MANAGEMENT SECTION, AS AT 28 FEBRUARY 2019
File Number: 9/2/1/7
Report By: SNYMANL
Item Reference Number: 5335597
PURPOSE AND BACKGROUND / DOEL EN AGTERGROND
The attached report serves to inform Council of the financial issues in the Supply Chain
Management Section on a monthly basis.
RECOMMENDATION
That the following recommendation be made to Council:
“That cognisance be taken of the monthly report for the period ending 28 February 2019, as
attached hereto.”
ISINDULULO
Ukuba esi sindululo silandelayo senziwe kwiBhunga:
“Ukubkuthatyatelwe ingqwalselaingxelo youtyeshelo njengko ilungiswe licndelo loLawulo
lweKhonkco loBoneleo kwisigaba esiphela ngowe 29 Febhuwari 2019.”
FINANCIAL COMMITTEE 2
FINANCIAL COMMITTEE 3
FINANCIAL COMMITTEE 4
FINANCIAL COMMITTEE 5
FINANCIAL COMMITTEE 6
FINANCIAL COMMITTEE 7
FINANCIAL COMMITTEE 8
FINANCIAL COMMITTEE 9
FINANCIAL COMMITTEE 10
FINANCIAL COMMITTEE 11
FINANCIAL COMMITTEE 12
F18-04/2019
MONTHLY DEVIATION REPORT BY SUPPLY CHAIN
MANAGEMENT FOR THE PERIOD ENDING 28 FEBRUARY
2019
File Number: 9/2/1/7
Report By: SNYMANL
Item Reference Number: 5335616
PURPOSE AND BACKGROUND / DOEL EN AGTERGROND
This report serves to inform Council of the financial issues in the Supply Chain Management
Section on a monthly basis.
RECOMMENDATION
That the following recommendation be made to Council:
“That cognisance be taken of the deviation report as prepared by Supply Chain Management
for the period ended 28 February 2019.”
ISINDULULO
Ukuba esi sindululo silandelayo senziwe kwiBhunga:
Ukuba kuthatyathelwe ingqwalasela ingxelo yotyeshelo njengoko iqulunqwe luLawulo
lweKhonkco loBonelelo kwisigaba esiphele ngowama 28 Febhuwari 2019.
FINANCIAL COMMITTEE 13
FINANCIAL COMMITTEE 14
FINANCIAL COMMITTEE 15
FINANCIAL COMMITTEE 16
FINANCIAL COMMITTEE 17
FINANCIAL COMMITTEE 18
FINANCIAL COMMITTEE 19
F19-04/2019
WRITING OFF OF INTEREST AT 22 FYNBOS DRIVE, GREAT
BRAK RIVER – ACCOUNT 370001370207
File Number 5/13/1
Report By: SNYMANL
Item Reference Number: 5336899
PURPOSE AND BACKGROUND
That Council considers the writing off of interest at 22 Fynbos Drive, Great Brak River.
DISCUSSION AND MOTIVATION
The owner of 22 Fynbos Drive, Great Brak River is SS Voigt and is owner since 6 January
2016. Ms Voigt’s husband passed away approximately 4 years ago and she experienced
psychological trauma which afforded her various expensive treatments and she was taken up
in a house for the elderly for suitable care. The rent for this property had to carry these costs
where the owner was accommodated. Ms Voigt however also arranged that her son in law
Mr, Pieter Daniel le Roux receives power of attorney to act on her behalf.
Ms SS Voigt placed a lessee in the house and a services account was opened in the name of
Brigitte Leonard on 9 February 2016. The account fell into arrears many times and the
Leonards continuously requested postponement to pay a few days later than the due date.
They however held to this arrangement until a certain period. Thereafter they only made
sporadic payments, and after the electricity supply was terminated for non-payment, they
stopped paying. The basic fees for the water, electricity and refuse continued being levied.
The collection actions on Leonard’s name continued and summons was issued on which
defence was recorded. Mr Leonard visited our offices in a very threatening manner and this
account was handed over to Council’s attorney, Diedericks to deal with the defence matter.
When Ms Voigt’s son in law became involved, with the account (he has power of attorney),
the Leonards owed much in rent to the owner. Our offices were thus contacted to establish
the state of affairs with the services account. Seeing that the owner and her son in law
removed the Leonards from the house with much effort, they wished to place new lessees in
the house.
According to the Credit and Debt Recovery Policy, a new services account is not opened if
there is debt on the erf. The owner thus paid the outstanding amount of R26 104.69 on 23
November 2018 that brought the account up to date.
FINANCIAL IMPLICATIONS
FINANCIAL COMMITTEE 20
In the light of the previous information, Mr Daniel le Roux requested whether Ms. Voigt can
be accommodated with some of the levies that took place. She used this rent to pay her
accommodation in the home for the elderly and also had to put new lessees in her house to
cover these costs. Before this could take place however, she first had to pay this large
amount of R26 104,69.
RELEVANT LEGISLATION / RELEVANTE WETGEWING
The following is an extraction from the Debt and Recovery Policy:
"11 IRRECOVERABLE DEBT
The Municipal Council may, on recommendation from the Municipal Manager, or any duly
delegated official, write off any debt or portion thereof, provided that the Municipal Council
is satisfied that the debt or portion thereof is irrecoverable or that it will be in the best
interest of the municipality to accept part payment of the debt in full and final settlement.
The Executive Mayor may recommend to the municipal council that any outstanding debt or
portion thereof be written off, if in his/her opinion it would be in the best interest of the
municipality, and that the writing off of the debt will not be contrary to the provisions of the
Local Government: Municipal Finance Management Act, No. 56 of 2003.
The Executive Mayor and Municipal Manager also have the right to authorise write off, of
debt if the amount falls within their delegated power.”
COMMENTS FROM FINANCIAL SERVICES
Approved.
COMMENTS FROM CORPORATE SERVICES
Recommendation is supported .
COMMENTS FROM DEVELOPMENT AND PLANNING SERVICES
Recommendation is supported .
COMMENTS FROM TECHNICAL SERVICES
No further comments.
COMMENTS FROM LEGAL SERVICES
No further comments.
COMMENTS FROM COMMUNITY SERVICES
No further comments.
COMMENTS FROM MUNICIPAL MANAGER
Noted.
FINANCIAL COMMITTEE 21
CONCLUSION / SAMEVATTING
After a thorough investigation it was found that service estimates took place on this account,
and that a decision was taken that should your account be one of them, a 6 month down
payment arrangement can be made, without interest, without auxiliary being deducted from
electricity purchases as well as no handing over on the amount that becomes in arrears on a
monthly basis.
The amount I question for possible writing off is R1 527,84.
RECOMMENDATION
That the following recommendation is made to Council.
“That the outstanding interest amount in respect of 22 Fynbos Avenue, Great Brak River, to
the amount of R857, 96 and admin fees of R669,88 (total R1 527,84) with any interest up to
date of approval, be written off.”
ISINDULULO
Ukuba esi sindululo silandelayo senziwe kwiBhunga:
"Ukuba isixa-mali esiyinzala nesisemva malunga nendawo ekwa 22 Fynboslaan, eGroot
Braka, esisixa-mali esingange R857,96 kunye neendleko zolawulo eziyi R669, 88 (iyonke
R1 527, 84) kunye nayo nayiphina enye inzala engakhona ukuza kuma kumhla wogunyaziso,
icinywe ezincwadini".
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Snyman, Lisma
From: Pieter le Roux
Sent: 23 November 2018
To: Vosloo, Marone
Cc: Benn, Sanda
Subject: Account
Good day,
After discussion with your office, I direct the following letter to you.
1. Herewith the following documentation:
1.1 Special procuration where writer was appointed to deal with the matter on behalf of
Ms SS Voigt.
1.2 Proof of payment of service account: (R26 104-69).
2. Herewith, on behalf of my mother in law, I wish to submit the following.
2.1 My father in law passed away approximately 4 years ago and my elderly mother in
law experienced a psychological illness that caused various expensive treatments. As a
result, she was taken up in a home for the elderly to receive suitable care. In order to pay
for this, she had to lease her house in Great Brak River, but the lessees failed to pay and
after an expensive and drawn out legal process, we managed to evict them but with the
result that she lost close to 2 years’ worth of rent income. Furthermore the lessees also
failed to pay their municipal service account and to lease the house again, it placed
mother in a position that she had to pay R26 104,69.
We therefore direct a request to take her circumstances into consideration and to consider full
or partial remission for this account which was the result of a ruthless exploiter of vulnerable
persons.
2.2 Furthermore you are requested to refund the deposit of R2533.00 to SS Viogt seeing
that she paid their arrears and it is unlikely that collection from Ms Leonard will take
place.
3. The bank details of Ms Voigt is as follows: FNB Encore Gold Cheque
Number 62505578429
4. I hope and trust that you will favourably consider the request.
Pieter le Roux
FINANCIAL COMMITTEE 31
F20-04/2019
MONTHLY INVESTMENT AND LIQUIDITY REPORTS AS AT 28
FEBRUARY 2019
File Number: 9/2/1/7
Report By: SNYMANL
Item Reference Number: 5349772
PURPOSE AND BACKGROUND / DOEL EN AGTERGROND
To inform Council on a monthly basis of all financial issues in the Finance Section.
RECOMMENDATION
That cognisance be taken of the monthly investment and liquidity reports of the Finance
Section as at 28 February 2019.
ISINDULULO
Ukuba kuthtyathelwe ingqwalasela iingxelo zenyanga zotyalo-mali ezihuma kwiCadelo
leNgeniso ukuya kowama 28 Febhuwari 2019.
FINANCIAL COMMITTEE 32
FINANCIAL COMMITTEE 33