Financial Management & Commercial Skillsafs.gov.lk/wp-content/uploads/2017/02/...UL-CASE.pdf · informed decisions while safeguarding the interests of the organization. This programme

M I L O D A Academy of Financial Studies

Centre for Academic and in Human Capital Development Professional Excellence

2019(The Training Arm of the Ministry of Finance)

Financial Management & Commercial Skills

Education is the most powerful weapon which you can use to change the world Nelson Mandela

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CONTENTS

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Seminars Awareness Programme on e-Procurement Budget Preparation and Monitoring How to Submit a Successful Bid? Procurement Procedures for Local Authorities Roles, Responsibilities and Challenges of CFOs and CAs Roles, Responsibilities and Challenges of Chief Internal Auditors

Workshops Board of Survey, Losses and Write-Offs Financial Management in Foreign Funded Projects Financial Regulations in the Public Sector How to collect and remit VAT, NBT & WHT Information System Auditing Delegation of Financial Authority in the Public Sector Stores and Inventory Management Bid Evaluation in Public Procurement Preparation of Bidding Documents Contract Administration Government Asset Management Government Payroll System Management Auditing Practices in the Public Sector Procurement Guidelines, Regulations and Planning Procurement Management in Foreign Funded Projects Procurement Procedures for Works Contracts Project Management with MS Project Public Financial Regulations Public Private Partnership (PPP)

Certi�cate Programmes Certi�cate in Public Procurement Management (CPPM) Advanced Certi�cate in Public Procurement Management (ACPPM)

Diploma ProgrammesDiploma in Public Procurement and Contract Administration (DIPPCA)

Panel of Lecturers

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Miloda Academy of Financial Studies

Miloda stands for �the Center that Facilitates Generation of Revenue� and we dedicate ourselves to provide services towards that direction by way of building capacities of personnel in the Ministry of Finance in particular and of personnel across the public service. Being the training arm of the Ministry of Finance, Miloda is blessed with a building that has got state of the art world class facilities in six �oors. The auditoriums, conference rooms, lecture theaters, computer labs and the virtual learning center are of no comparison to any other training institute in the country.

The strategic location of Miloda in the heart of the city provides easy access by both road and rail and parking for vehicles is available in and around the premises. Miloda conducts training under �ve core areas such as Management in Governance, Communication and Transformation Skills, Financial Management and Commercial Skills, Information Communication and Digital Management and Leadership and Organizational Management.

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Our Vision

The Academy of Financial Studies (AFS) aims to become a world class centre of academic and professional excellence in human capital development across the �nancial services sector.

Our Mission

Producing high quality professionals for the Ministry of Finance through human capital development.

Working in partnership with the public and corporate sector to enhance the development, implementation and advocacy of professional standards and ethics in service delivery.

Developing and monitoring capacity building initiatives that drive ef�ciency, effectiveness and the structural development of the public sector.

Our Goals

Build the capacities of employees in the Ministry of Finance in particular and to offer professional services to rest of the public sector.

Become the center of excellence for Financial Studies in the country by way of delivering innovative cutting edge programmes.

Ensure professionalism in all our work both academic and non-academic service delivery.

Disseminate the most updated information in the best possible mode of delivery to reach a wider segment of public sector employees.

Improve rational thinking skills of personnel in the public service to transform them to a more dynamic forward looking driving force.

Inculcate best practices in principles of 'Value for Money' with a view to manage public funds more ef�ciently and effectively for the betterment of the masses.

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PURPOSE AND AIM

Designed For

Senior public of�cials in ministries, departments, statutory boards and corporations.

Learning Outcome

By the end of the programme, participants would be able to: Make procurement decisions effectively. Perform ef�ciently and effectively in implementing e-GP procedures.

Awareness Programme on e-Procurement

Introduction of electronic government procurement (e-GP) for the public sector is a key reform activity which is being undertaken by the Department of Public Finance of the Ministry of Finance. e-GP is 'the use of information technology or the internet by the government for the procurement of works, goods, and consultancy services. e-GP has the potential to enhance the competitiveness in the procurement marketplace, reduce transaction costs for both the government and the private sector, improve transparency and minimize opportunities for corruption in public procurement. Use of e-GP in the world started as far back as in 1990s and by now many countries are very actively using e-GP. This seminar will disseminate knowledge on e-GP and its advantages, key practical considerations relevant to e-GP implementation in Sri Lanka, comparative international experiences of e-GP and a roadmap for implementing e-GP in Sri Lanka.

Financial Management & Commercial SkillsS

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AR Programme Outline

Concept of e-GP, its bene�ts and costs for obtaining value for money. Different options of e-GP. e-Supplier registries. e-Procuring entity detailed registries. e-Noti�cations on bid opportunities. e-Publication of information such as annual procurement

plans. e-Tendering portal. e-Purchasing of low-value high volume goods. e-Cataloguing which enables suppliers to maintain catalogues

for e-purchasing. e-Payments. Procurement management Information systems. International experiences of e-GP � Georgia, Bangladesh, South

Korea etc. Roadmap for implementing e-GP. Present status of implementation of e-GP in Sri Lanka.

Duration: 01 day

Course Fee: 7,750/-

Medium: English

Coordinator: Mr. Pius Fernando M.Sc. (Teesside, England)Consultant - The World BankRetired Director General of Public FinanceGeneral Treasury, Ministry of FinanceSenior Consultant, Miloda.Email: [email protected]

Contact: Kanchana De Silva � Programme Of�cer Of�ce: 0112176300 Mobile: 0763180287 Email: [email protected] Fax: 0112336439

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RBudget Preparation and Monitoring

This programme intends to provide public sector of�cers with comprehensive knowledge on budget preparation and monitoring in the modern context using proper tools and techniques. Those who hold senior positions in the central government, provincial councils, local government authorities and semi-governmental organizations are encouraged to apply for this programme. The programme enables participants to discuss issues in budget preparation and monitoring outcome in accordance with set guidelines and directions by authorities concerned.


PURPOSE AND AIM

Designed For Of�cers in the central government, provincial councils, local government authorities and in semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to: Plan annual budget estimates in a rational manner. Monitor outcome against value for money principles. Discuss issues, implications, and complications in budget

preparation monitoring.

Programme Outline

Macro-economic framework. Public investment programme. Budget cycle. Types of budgets. Parliamentary procedures on the national budget. Classi�cation of budget codes. Relationship of budget to treasury accounting.

Duration: 01 day

Course Fee: 7,750/-

Medium: English & Sinhala



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How to Submit a Successful Bid?

Submitting a successful bid is a challenging task for any organizations which are into construction, service provision or commodity supply. There have been many instances that good companies lose their bids due to improper documentation, omissions or additions in the standard bidding documents. Therefore, this seminar is specially designed for senior employees in consultancy companies which bid for government tenders.

PURPOSE AND AIM

Designed For

Private sector contractors, suppliers and service providers.

Learning Outcome

By the end of the programme, participants would be able to: Submit winning bids to government tenders. Understand the functions of government procurement committees and their expectations. Learn the appeal procedures in case of rejection of bids.

Programme Outline

Principles of public procurements and implications to good governance.

A variety of measures taken by the government to protect bidders.

Common mistakes made by bidders. Why lower bids are sometimes rejected. How to address doubt bids? Bidder's rights to appeal against the contract award obligations of suppliers and contractors in submitting public

bids.

Duration: 01 day

Course Fee: 7,750/-


Coordinator: Mr. Ivan Tissera BA Econ (Hons), MCOM (Australia), CPA, FPFA, Retired Additional Director General (MOF), Former Director National Procurement Agency(NPA), Senior Consultant, Miloda.Email: [email protected]


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Procurement Procedures for Local Authorities

Local Authorities do a lot of procurement at their divisional level specially on works contracts, services and on various commodities. There have been many complaints by people living in the local authority areas about delays in projects, poor service delivery, poor quality in construction etc. The Local Authorities have suffered heavily as their procurement systems have not been in line with the set guidelines and manuals whereby they fail to enforce certain conditions in contracts due to inherent weaknesses in their documentation. This programme is specially designed for of�cers in the local authorities who engage in procurement related activities with a view to widen their knowledge on procurement procedures and guidelines.

PURPOSE AND AIM

Designed For

Staff grade of�cers who engage in procurement in local authorities.

Learning Outcome

By the end of the programme, participants would be able to: Produce proper documents for any level of bid in their local authority. Recognize instances where omissions and additions could occur

in bidding documents. Learn how to enforce terms and conditions in bidding documents where necessary.

Programme Outline Introduction to public procurement. Preparation of an annual procurement plan. Roles and functions of procurement committees. Legal provisions on procurement in local authorities. Procurement process in a local authority. Bid evaluation. Contract administration.

Duration: 01 day

Course Fee: 7,750/-

Medium: Sinhala

Coordinator: Mr. H.M. Ajith ChandraMBA (PIM), PGD in Mgt. (PIM), B.Com (Special), USJ Add. Director General (Rtd), Department of Budget Operations, Ministry of FinanceSenior Consultant, Miloda. Email: [email protected]


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Roles, Responsibilities and Challenges of CFOs and CAs

The Chief Financial Of�cer and the Chief Accountant are two senior posts in a government institute and they are bestowed with a lot of responsibilities. They are accountable to the use of public funds realizing value for money principles. The CFO or the CA in an organization should be in a position to provide the �nancial direction to the senior management of the organization whereby the management can make informed decisions while safeguarding the interests of the organization. This programme is designed to provide the required soft skills for the CFOs and CAs to manage their functions effectively and ef�ciently while ensuring the sustainable existence of the organization.


PURPOSE AND AIM

Designed For

Chief �nancial of�cers and chief accountants of ministries and departments in the public sector.

Learning Outcome

By the end of the programme, participants would be able to: Perform in their roles ef�ciently and effectively. Provide professional advice and direction to their top management. Ensure proper use of public funds.

Programme Outline Financial accountability and governance principles. MFO circulars and IRD directives and guidelines. Demarcation of the roles and responsibilities of CFO and CIA. Common and criminal law principles relevant to public assets, corruption and bribery. Decision making and analytical skills.

Duration: 01 day

Course Fee: 7,750/-

Medium: Sinhala



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Roles, Responsibilities and Challenges of Chief Internal Auditors

Like the Chief Financial Of�cer, the Chief Internal Auditor in an organization ensures the principles of �nancial accountability of the organization. CIA should be a person with high integrity and knowledge about the ever changing �nancial regulations and directions issued by the government treasury and other respective organizations from time to time so as to ensure accountability for all the money spent. This programme is designed to equip the CIAs with necessary aptitudes and skills required to function effectively in their respective positions in an organization.

PURPOSE AND AIM

Designed For

Chief internal auditors in ministries and departments.

Learning Outcome

By the end of the programme, participants would be able to: Perform their roles and responsibilities effectively and ef�ciently. Provide necessary guidance to the management on accountability issues. Introduce systems and procedures to spend public funds

effectively.

Programme Outline · Accountability & governance principles. Treasury circulars and auditing ethics and international standards. Risk assessment and remedial measures. Interpersonal relationship building techniques. Public �nancial best practices.

Duration: 01 day

Course Fee: 7,750/-

Medium: Sinhala



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Courage is what it takes to stand up and speak; courage is also what it takes to sit down and listen

Sir Winston Churchill�

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Sir Churchill Virtual Digital Classroom

1300 sq ft 50 Comfortable Seats One Head Table l lOne Projector + Screen One Lecture Table and Chairs l37 Laptops with Internet One Clip-on mic lFully air-conditioned Lounge Facilities l


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Board of Survey, Losses and Write-Offs

Conducting a Board of Survey is a complex process in an organization. This is an annual event in most of the organizations, and it is a mandatory requirement to ensure the status of assets and their records. Those who are in Administration need to widen their knowledge on this subject and this programme would introduce proper tools and techniques in conducting board of surveys, actions to be taken on the results of board of surveys and procedures to be followed on losses and write-offs. Of�cers in the Central Government, Provincial Councils, Local Government Authorities and in Semi-Governmental Organizations are encouraged to apply for this programme.

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PURPOSE AND AIM

Designed For

Of�cers in the central government, provincial councils, local government authorities and semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to:· Conduct a board of survey. Apply proper methods on losses and write-offs. Provide technical assistance to other organizations and fellow employees.

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R Programme Outline Appointment of annual board of survey teams. Functions of board of surveys for veri�cation. Types of surveys. Stock levels. Procedures for board of surveys. Actions to be taken on the results of the board of surveys. Unserviceable articles. Condemning and disposal of unserviceable articles. Losses and waivers. Actions to be taken on losses. Conducting inquiries on losses. Valuation of losses and determination of amount to be recovered. Accounting procedure for loss of cash, ticket stamps etc. Authorities to deal with losses and order of write-offs. Record of losses. Waivers - statutory waivers and other waivers.

Duration: 02 days

Course Fee: 13,000/-

Medium: Sinhala

Coordinator: Mrs. W. G. ChandrikaB.com (Special) (Kelaniya), MA (Kelaniya), MAAT, APFA,CPFA, Senior Consultant (Visiting), Miloda.Email: [email protected]


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Financial Management in Foreign Funded Projects

In Sri Lanka, many funding agencies are operating. The World Bank, ADB, UNDP, JICA, KOICA, USAID are a few to name. There are hundreds of projects funded by these international organizations and the �nancial management rules and regulations in those projects are quite different from the local rules and regulations. The government of�cers who are engaged in �nancial management activities in those foreign funded projects need a proper understanding about the rules and regulations of respective organizations when it comes to managing of funds of those projects. This programme is designed to upgrade the capacities of of�cers who are engaged in foreign funded projects.

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PURPOSE AND AIM

Designed For

Of�cers who work in foreign funded projects or of�cers who wish to join foreign funded project management teams.

Learning Outcome

By the end of the programme, participants would be able to: Manage �nances in foreign funded projects. Follow correct procedures for Payments. Ensure value for money principles

Programme Outline

Provisions made in �nancial agreements. Availability of funds. Making budgetary provisions for implementation of project

methods of disbursements. Direct payment procedure. Reimbursement procedure. Commitment procedure. Transfer procedure. Special currency account. Application for withdrawal. Legal clearance from the donor agency. Disbursement of funds. Preparation of �nancial statements. Interim �nancial reports. Annual �nancial reports. Comments of donor agencies for �nancial statements.

Duration: 02 days

Course Fee : 13,000/-

Medium: Sinhala



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Financial Regulations in the Public Sector

A comprehensive knowledge on �nancial regulations is vital for public sector of�cials in the modern context who are attached to �nancial and auditing divisions in an organization. There are instances that due to negligence or the ignorance of an employee, millions of public money can be misappropriated. Therefore, of�cers who work in the central government, provincial councils, local government authorities and in semi-governmental organizations are encouraged to apply for this programme.

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PURPOSE AND AIM

Designed For Of�cers in the management assistant grades and those who wish to widen their knowledge on �nancial regulations.

Learning Outcome

By the end of the programme, participants would be able to: Identify the factors to be considered in delegation of authority and limits. Prepare government budget estimates. Maintain and manage of�cial bank accounts. Keep books & registers in an organization.

Programme Outline Budgeting and preparation of estimates. delegation of authority and authority limits. parliamentary control over public �nance. Internal audit, COPA, COPE, management audit & audit committees. Operating bank accounts, managing books & registers. Treasury accounting.

Duration: 02 days


Medium: Sinhala

Coordinator: Mr. H.M. Ajith ChandraMBA (PIM), PGD in Mgt. (PIM), B.Com (Special), USJ Add. Director General (Rtd), Department of Budget Operations, Ministry of FinanceSenior Consultant, Miloda.Email: [email protected]


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How to collect and remit VAT, NBT & WHT

According to Inland Revenue legislations, organizations have to collect from customers and remit to the Department of Inland Revenue, the indirect taxes such as Value Added Tax, Nation Building Tax and Withholding Tax on eligible transactions. This training programme will disseminate knowledge on legal compliances and skills on procedures to be followed in collecting and remitting these taxes. This programme is designed with a view to provide a better knowledge on how to manage remittance of taxes and proper deduction methods.

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PURPOSE AND AIM

Designed For Of�cers in the accounts and audit divisions in ministries, departments, statutory boards and corporations.

Learning Outcome

By the end of the programme, participants would be able to: Calculate and Recover government taxes as per guidelines and

remit them to IRD using correct procedures. Understand the tax policy of Sri Lanka. Maintain documents, records and books up to date.

Programme Outline Government tax policy and functions of IRD. Valueadded tax � introduction, regulations and how to calculate Input VAT and output VAT. Nation Building Tax � introduction, regulations and how to calculate. Withholding Tax � introduction, regulations and how to calculate.

Duration: 02 days


Medium: Sinhala



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Information System Auditing

Not like general auditing, Information System Auditing needs the skill in auditing and proper knowledge on computer applications and tools. As such, this programme intends to deliver a comprehensive knowledge on auditing of Information Systems in public sector of�ces. In addition, the course will cover several important areas in internal auditing and controls.

PURPOSE AND AIM

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Designed For Of�cers who are engaged in internal auditing and those who have interest in auditing using computer applications.

Learning Outcome

By the end of the programme, participants would be able to: Conduct Information system auditing. Troubleshoot problems that may encounter in software applications for auditing.

Programme Outline Introduction to IS auditing. IT audit planning. Internal controls in IT environment. Risk assessment. Disaster Recovery Planning and Business Continuity Planning (DRP & BCP). Computer Assisted Audit Techniques (CATTs). Case studies.

Duration: 02 days


Medium: Sinhala & English



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Delegation of Financial Authority in the Public Sector

Delegation of Financial Authority should be done according to �nancial regulations stipulated by the General Treasury. Accounting Of�cers may be unaware of consequences if regulations are not properly followed. Hence, those who hold senior positions in Central Goververment, Provincal Councils, Local Authorities, and Semi-Governmental Organizations can be immensely bene�ted from this course.


PURPOSE AND AIM

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Designed For

Staff grade Of�cers in the central government, provincial councils, local governmental authorities and semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to: Know rules and regulations on delegation of �nancial authority. Apply correct Payment Procedures in the public sector.

Programme Outline Delegation of functions for �nancial control. Expenditure. Authorization. Approval. Certi�cation. Payments. Income / revenue. Assessment. Collection. Acceptance. Passing of vouchers for payment. Responsibilities of accounting of�cers. Roles of auditor general, committee on public accounts and

committee on public enterprises. Practical applications and implementation issues.

Duration: 02 days





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Stores and Inventory Management

Managing a store is a demanding job whether it is in the public or the private sector. It needs intelligence and skill in the person that manages the stores as it ensures the smooth functioning of the organization. Therefore, this programme intends to provide in-depth knowledge on stores and inventory management to public sector of�cials.

PURPOSE AND AIM

Designed For

Middle level managers in the central government, provincial councils, local government and Semi-governmental organizations who manage stores or intend to manage.

Learning Outcome

By the end of the programme, participants would be able to: Manage stores and inventories in their respective organizations. Apply tools and techniques in modern & inventories in

government organizations.

Programme Outline Responsibilities and functions of a storekeeper and a stores

of�cer. Methods of modern stores management. Receiving and issuing of stores / goods. Documents to be used in stores (bin cards, stores ledgers,

receiving and issuing orders etc). Annual survey of stores. Stock levels. Duration: 02 days


Medium: Sinhala



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Bid Evaluation in Public Procurement

Bid Evaluation is a long process that requires high standard of knowledge and competence in procurement guidelines and manuals. Public of�cers who sit in procurement committees need to be equipped with con�dence and skill to maintain their integrity and professionalism in their dealings. Such con�dent of�cers can minimize risks and ensure "Value for Money", whereby a lot of public funds can be saved. Therefore, this programme will introduce bid evaluation procedures, techniques, tools and techniques as per the NPC/NPA rules and guidelines.


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PURPOSE AND AIM

Designed For

Staff Grade Of�cers in the central government, provincial councils, local governmental and semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to: Acquire knowledge on bid evaluation procedures. Evaluate bids of different levels. Write bid evaluation reports.

Programme Outline·

Principles of bid evaluation. Bid examinations. Eligibility criteria. Deviations: Minor deviations. Major deviations. Detailed bid evaluations. Post quali�cation. Writing bid evaluation reports.

Duration: 03 days



Coordinator: Mr. H.M. Ajith ChandraMBA (PIM), PGD in Mgt. (PIM), B.Com (Special), USJ Add. Director General (Rtd), Department of Budget Operations, Ministry of FinanceSenior Consultant, Miloda.Email: [email protected]


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BIDS


Preparation of Bidding Documents

Although Standard Bidding Documents (SBDs) are available, of�cers need to have a fair knowledge on completing those documents according to institutional requirements. Flaws in bidding documents can cause many issues and they may even result in �nancial losses and face legal problems. Therefore, it is important for of�cers gain both practical and theoretical experience in preparing SBDs. This course is designed to equip of�cers with suf�cient knowledge and skill to design all forms of bidding documents.

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PURPOSE AND AIM

Designed For

Staff Grade Of�cers who are working in the procurement divisions or those who wish to gain knowledge on such areas.

Learning Outcome

By the end of the programme, participants would be able to: Complete bidding documents as per institutional requirements. Provide technical advice to management in procurement related matters.

Programme Outline

Introduction to public procurement. Basic rules & principles in procurement. Procurement methods and types of contracts. Introduction to bidding documents. Preparation of SBDs for goods, works & shopping. Issuing and receiving of bidding documents.

Duration: 03 days



Coordinator: Mr. Saliya DharmawardaneB.Sc. Business Administration (USJ),MPA (PIM USJ), CPA Ireland, CPA SL, DPFM, DIPCASenior Consultant (Visiting), Miloda.Email: [email protected]


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Contract Administration

The Administration of public sector contracts poses unique challenge. Billions of tax money are spent each year procuring civil works, goods, and consultancy services. The focus of contract administration is the achievement of stated goals and objectives through contract performance. This programme provides a framework for examining contract administration by focusing on essential elements of the discipline, key consideration of contract terms and conditions.


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PURPOSE AND AIM

Programme Outline Contract documents. Commencement of contract. Project planning and scheduling. Execution of work. Instructions and approvals. Document control, time control & quality control. Extension of project period. Recti�cation of defects. Cost limitation, cost planning & cost control. Payment process. Safety control. Contract disputes. Provision of subcontracts. Commissioning. Contract completion. Terms in a procurement contract. Alternative dispute resolution. Electronic contract and the law.

Duration: 03 days



Coordinator: Mr. P. Suriyabandara B.Sc Engineering (Hons) M.Sc in Construction Project Management DIPPCA (SLIDA) Senior Consultant (Visiting), Miloda.Email: [email protected]


Designed For

Of�cers in the private sector organizations, central government, provincial councils, local governmental and semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to: Develop strong understanding of contract administration. Handle contract disputes and ensure interests of parties to a contract.

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Government Asset Management

Asset Management has become important for all government organizations so as to get maximum return on investment in all forms of their assets. The government has introduced a new of�ce called �Comptroller General� who is entrusted with maintaining a repository of all government assets in order to ensure their sustainability and security. This programme is specially designed to equip middle level managers with knowledge and techniques to manage assets and to get the maximum productivity of those while ensuring their sustainability and security.

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PURPOSE AND AIM

Designed For

Middle Level Managers in the central government, state owned enterprises, and in local governmental authorities.

Learning Outcome

By the end of the programme, participants would be able to: Manage of�ce �xed assets in compliance with legal and procedural requirements. Maintain their sustainability while ensuring maximum productivity in the given period.

Programme Outline Principles and guidelines of asset management. Asset related risk. Asset life cycle management and record keeping. Veri�cation and board of survey. Computer based asset management. Financial and business impact of asset management.

Duration: 03 days


Medium: Sinhala

Coordinator: Mr. Saliya DharmawardaneB.Sc. Business Administration (USJ),MPA (PIM USJ), CPA Ireland, CPA SL, DPFM, DIPCASenior Consultant (Visiting), Miloda.Email: [email protected]


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Government Payroll System

Government payroll System (GPS) is being used in many government organizations and in state owned enterprises to prepare salaries. Most of the employees who are engaged in salary preparation have not been provided with suf�cient knowledge on GPS applications. As a result, there are instances where unnecessary delays occur. This programme will provide both practical and theoretical knowledge on GPS in a modern computer based environment where each participant will have hands on experience in preparing payroll.


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PURPOSE AND AIM

Designed For

Middle and junior level staff who engage in payroll preparation attached to accounts and payment divisions.

Learning Outcome

By the end of the programme, participants would be able to: Operate the payroll system effectively in their of�ce environment. Generate reports, retrieve data and maintain records up to date. Troubleshoot in the process of running the system.

Programme Outline Installation & initiation of GPS. Maintenance of �les. Employee master �le. Data entering. Loans to public of�cers. Department of supported bank loans. EPF, ETF & PSPF. Miscellaneous operational activities. Payroll processing. Reporting & printing. GPS SLIP system (Sri Lanka Inter Banking Payment System). Error handling routine.

Duration: 03 days


Medium: Sinhala

Coordinator: Mr. Pius Fernando M.Sc. (Teesside, England)Consultant - The World BankRetired Director General of Public FinanceGeneral Treasury, Ministry of FinanceSenior Consultant, Miloda.


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Management Auditing Practices In the Public Sector

More than General Audit, an organization can visualize its direction through Management Audit and make timely decisions to minimize risks and ensure safety of the employees and sustainability of the organization. This programme aims to provide participants with suf�cient knowledge to conduct a Management Audit and generate reports for the organization to make decisions.

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PURPOSE AND AIM

Designed For

Staff grade and middle Level Managers in the central government, state owned enterprises and local government authorities.

Learning Outcome

By the end of the programme, participants would be able to: Conduct an internal audit programme according to set guidelines. Follow ethics and ensure VfM in auditing.

Programme Outline

Public sector accountability. National audit act. Standards and guidelines in the public sector auditing. Ethics and code of conduct for auditing. Value for money (VfM) in auditing. Internal auditing regulatory framework. Roles and functions of audit management committee.

Duration: 03 days


Medium: Sinhala

Coordinator: Mr. Saliya DharmawardaneB.Sc. Business Administration (USJ),MPA (PIM USJ), CPA Ireland, CPA SL, DPFM, DIPCASenior Consultant (Visiting), Miloda. Email: [email protected]


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Procurement Guidelines, Regulations and Planning

Of�cers who become members of various procurement committees are expected to possess suf�cient knowledge and experience in the application of procurement guidelines and manuals. If the members are not suf�ciently competent, there can be instances that result in loss of millions of public funds due to �aws in the procurement process. Therefore, middle level managers who sit in procurement committees are encouraged to apply for this course as it aims to provide comprehensive knowledge on procurement related guidelines, regulations and processes.

PURPOSE AND AIM

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Programme Outline

Introduction to procurement guideline, manuals, circulars and supplements. Functions and powers of national procurement commission. Procurement entity, procurement committees, technical.

Evaluation committees and bid opening committees and their functions. Methods of procurement: International competitive bidding. National competitive bidding. Limited, national and international bidding. Shopping. Direct contracting. Repeat orders. Emergency procurement. Procurement planning. Standard bidding documents. Bid evaluation. Bid examination. Detailed bid evaluation. Post quali�cations. Writing evaluation reports. Payment procedures.

Duration: 03 days


Medium: Sinhala

Coordinator: Mrs. W. G. ChandrikaB.com (Special) (Kelaniya), MA (Kelaniya), MAAT, APFA,CPFA, Senior Consultant (Visiting), Miloda. Email: [email protected]


Designed For

Middle level managers in the central government, provincial councils, local governmental and semi-governmental organizations who are engaged in procurement related matters or sit in procurement committees.

Learning Outcome

By the end of the programme, participants would be able to: A thorough knowledge on procurement guidelines. Function effectively as sitting members of procurement

committees.

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Procurement Management in Foreign Funded Projects

With the new development initiatives of the government, there is a greater increase in foreign funded projects across the country at different levels. These projects are managed by various ministries with the funding assistance of international organizations. In execution of these projects, the of�cers in ministries or implementing agencies should follow special procedures prescribed by those agencies in addition to NPA/NPC guidelines. Unless of�cers sitting in procurement committees and in project implementation work have a thorough knowledge on foreign funded project management, the expected project objectives cannot be achieved. This programme is designed with special emphasis on rules, regulations, and procedures with regard to administration of foreign funded projects.


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PURPOSE AND AIM

Programme Outline

Provisions made in �nancial agreements for procurement. Applicability of donor agency guidelines. Thresholds, prior and post approvals. General procurement notice and master procurement plan. Annual procurement plan. Eligibility for procurement. miss-procurement. Methods of procurement. International competitive bidding. Other methods of procurement. Standard bidding documents for goods and services, civil works. Bid evaluation and no objection of the donor agency for

awarding of contracts. Debrie�ng. Selection of consultants. Requirement of consultancy services. Expression of interests. Terms of reference. Budget estimates. Technical proposals & �nancial proposals. Contract agreement. Evaluation of proposals. No objection for awarding of contracts. Selection of individual consultants.

Duration: 03 days





Designed For

Of�cers who are responsible for managing foreign funded projects at different levels.

Learning Outcome

By the end of the programme, participants would be able to: Manage foreign funded projects. Ensure Value for Money principles. Prepare necessary documents in line with prescribed guidelines.

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Procurement Procedure for Works Contracts

Procurement of Works is a little extensive process compared to procurement of goods and services as it entails a lot of engineering principles. Therefore, the members in procurement committees should possess a satisfactory level of competence in procuring works contracts. This programme is carefully designed for members of procurement committees with a view to provide suf�cient knowledge on procurement of Works Contracts and ensure the desired objectives of the client.

WO

RK

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PURPOSE AND AIM

Designed For

Those who work in the central government, provincial councils, local governmental and semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to: Prepare bidding documents for works contracts. Evaluate works contracts. Procure works contracts.

Programme Outline

Introduction to works contracts. Introduction to standard bidding documents for works. Bid evaluation (works). Bid examination (works). Detailed bid evaluation (works). Critical evaluation of technical aspects in procurement (works). Payment procedure for works contracts. Contract close out.

Duration: 03 days



Coordinator: Mr. M.D.K. LawranceB. Sc. Eng. in Civil Engineering M.Eng. in Environment Water Resource Engineering & Management Senior Consultant (visiting), Miloda.Email: [email protected]


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Project Management with MS Project

MS project has been a popular and effective tool for Project Management. However, most of the project management teams use manual approaches as they do not have suf�cient knowledge on IT tools. This programme is designed with a view to provide a comprehensive knowledge on MS Project tool for those who manage projects of higher values.


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PURPOSE AND AIM

Identifying the work to be done: Break down of work. Adding tasks. Organizing tasks. Documenting task details. Setting up a custom wbs code. Building a schedule: Estimating tasks, works & duration. Linking tasks. Building a team for the project: Identifying project resources. Adding resources to tasks. De�ning cost for resources. Assigning resources to tasks: Assigning work resources to tasks. Assigning material resources to tasks. Assigning cost resources to tasks. Setting up project budget. Reviewing and �ne tuning of the project: Critical path. Network diagram. Resource graph. Gantt chart. Tracking gantt. Team planner. Time line. Task usage, form, & sheet.

Duration: 03 days


Medium: English

Coordinator: Mr. Dhammika Gunawardhane B.Com (Spl.), PGD(Mgt.), PGD(Fin.)APFA Micro-Finance SpecialistSenior Consultant, Miloda.Email: [email protected]


Designed For

Middle level managers in the central government, provincial councils, local government authorities and semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to: Use MS project for project management. Assess the progress of a project and minimize delays and complications. Provide timely directions and reports to clients as and when they are required.

Programme Outline

Computer Settings for MS project. Introduction to MS project. Project planning. Creating a simple project, setting up a project �le.

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Public Financial Regulations

Knowledge on Public Financial Regulations is a pre-requisite of any responsible government employee. However, there have been many instances reported where of�cers have been inconvenienced for not following set regulations due to omission or negligence. Public of�cers are accountable to expenses of public money and they are always subjected to scrutiny by the authorities or the general public. Therefore, of�cers of all levels in the central government or provincial administration are encouraged to follow this programme as it provides a comprehensive knowledge on all required public �nancial regulations.

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PURPOSE AND AIM

Designed For

Of�cers in the central government, provincial councils, local government and semi-governmental organizations.

Learning Outcome

By the end of the programme, participants would be able to: Adhere to public �nancial management regulations. Minimize lapses and misappropriation of public funds. Hold accountability to all �nancial commitments they engage in

while being in service.

Programme Outline· Parliamentary control over public �nance. Expenditure and revenue estimation. Variations to budget estimates. Warrants and imprest limits. Losses and write-offs. Delegation of �nancial authority. Documents for receipts and payments. Advance and deposit accounts.

Duration: 03 days


Medium: Sinhala

Coordinator: Mr. Pius Fernando MSc (UK), Consultant - The World BankRetired Director General of Public FinanceGeneral Treasury, Ministry of FinanceSenior Consultant, Miloda.Email: [email protected]


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Public Private Partnership (PPP)

Public Private Partnership has become a common phenomenon in the modern economies. There are many such projects being promoted in Sri Lanka and the government encourages such projects to come. The public sector of�cers who engage in procurement and project management areas should have higher knowledge on processes, regulations, and procedures on PPP so as to ensure optimum bene�t to the bene�ciaries. Therefore, this programme aims to provide suf�cient knowledge on PPP projects and to make the interested of�cers con�dent on the subject to meet the challenges in the future.


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PURPOSE AND AIM

Designed For

Managerial level of�cers in the central government, provincial councils, departments and statutory bodies.. Learning Outcome

By the end of the programme, participants would be able to: Understand the activities of the PPP management cycle and the legal framework.

Manage activities relating to project implementation and performance monitoring.

Programme Outline Introduction to PPP projects, PPP ptructuring pptions and

overview of the PPP project management cycle. Legal framework governing PPP projects. PPP Project Identi�cation & Selection procedures. Project Financing Structures & Compensation Mechanisms for PPPs. PPP feasibility studies. Development of FRQ documents. Development of RFP documents. Evaluation of competitive PPP proposals. Development of PPP documents. Implementation of PPP contracts & performance monitoring.

Duration: 03 days


Medium: English



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Certi�cate in Public Procurement Management (CPPM)

Junior Of�cers are usually engaged in preliminary activities of procurement in an organization. They need to be aware of procurement guidelines, preparation of bidding documents, procurement planning, forming of procurement committees, and �ling activities. This course aims at producing a group of junior level of�cers who would engage in procurement related activities with knowledge and con�dence.

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PURPOSE AND AIM

Programme Outline

Introduction to principles of public procurement. Salient features of government procurement guidelines, manuals

and supplements � goods and works 2006. How to align agency procurement plan with the strategic

directions and action plan of the entity. Activities of the public procurement cycle. Selection of appropriate procurement methods. Introduction to bidding documents. Procurement packaging, slicing, proposed annual procurement

plan and procurement preparatory plan for the �nancial year. Preparation of PTS and detailed procurement plan. Bidding procedures and bid opening procedures. Principles and activities of preliminary bid examination, detailed

evaluation, post quali�cation and evaluation report. Preparation of NS bidding documents for works, goods and non-

consultancy services. Salient features of NCB goods bidding document and services

bidding documents.

Duration: 05 days



Evaluation: 3 hour paper & 1 Take Home Assignment (1500 words)



Designed For

Junior of�cers in government ministries, departments, local authorities, statutory bodies and provincial councils.

Learning Outcome

By the end of the programme, participants would be able to: Understand the government procurement guidelines, manuals,

supplements and circulars. Prepare procurement plan and monitor procurement activities. Prepare bidding documents for RFQ and NCB level contracts.

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37

Advanced Certi�cate in Public Procurement Management (ACPPM)

ACPPM is designed for those who complete the CPPM. The purpose of this programme is to provide the participants with a comprehensive knowledge on Public Procurement and to equip them to perform their work with responsibility and con�dence while being abide by the government procurement guidelines and manuals along with treasury circulars issued from time to time. Junior and Middle level managers are encouraged to apply for this course as they get more opportunities to engage in procurement related activities.

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PURPOSE AND AIM

Programme Outline

Introduction to principles of public procurement.

Government procurement guidelines, manuals and supplements � goods and works 2006.

Salient features of guidelines on selection and recruitment of consultants -2007.

Salient features of government tender procedure �part 11, 1998 and related supplements.

How to align agency procurement plan with the strategic directions and action plan of the entity.

Activities of the public procurement cycle.

Procurement packaging, slicing and preparation of annual proposal.

Selection of appropriate procurement methods.

Preparation of master procurement plan, procurement packaging, slicing, proposed annual procurement plan and procurement preparatory plan for the �nancial year.

Preparation of PTS and detailed procurement plans and use of it for procurement monitoring.

Preparation of speci�cations for goods, sow and preparation and vetting of BOQ.

Introduction to bidding documents and available SBDs, bidding form and contract forms.

Preparation of NS bidding documents for works, goods and non-consultancy services.

Salient features of NCB goods bidding document and services bidding documents.

Salient features of CIDA SBD 1(medium) & 3(minor) for works.

Salient features of ICB goods bidding documents of WB, ADB and JBIC.

Designed For

Middle level managers in the government ministries, departments, provincial councils, local authorities and statutory bodies.

Learning Outcome

By the end of the programme, participants would be able to: Follow principles of public procurement and the salient features of all government procurement guidelines & manuals. Plan and monitor procurement activities. Prepare and scrutinize speci�cations, cost estimates and BOQ. Prepare bidding documents and request for proposals. Preparation of pre-quali�cation documents.

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Salient features of CIDA bidding documents for major works contracts.

Useful INCOTERMS for imported goods.

Use of different FIDIC publications and conditions of international contracts.

Preparation of pre-quali�cation documents.

Guidance to prepare TOR, EOI and cost estimates for consulting services.

Salient features of standard RFP document.

Bidding procedures, bid opening process and preparation of bid opening minute.

Bid evaluation criteria and principles.

Principles and activities of preliminary bid examination, detailed evaluation, post quali�cation and evaluation report.

Evaluation of pre-quali�cation applicants.

Life cycle costing for high valued procurements.

Select individual consultants.

Selection of consulting �rms under different selection methods.

Evaluate ppp proposals and swiss challenge method for unsolicited proposals.

Introduction to contract administration process.

Preparation of contract administration plan (cap), surveillance plan and contract monitoring plan.

Important activities of the contract administration phase.

Alternative dispute resolution procedures and application of the rules of international arbitration.

Duration: 10 days



Evaluation: 3 hour paper & 2 Take Home Assignments (each1500 words)



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Diploma in Public Procurement and Contract Administration (DIPPCA)

Public Procurement is becoming vitally important in the pursuit of sustainable development of the country so as to ensure transparency and accountability. In that context, staff grade of�cers in the public sector should be suf�ciently knowledgeable on Procurement and Contract Administration which is an evolving subject. In the recent past, it is evident that an unprecedented international attention has been drawn to this area as it affects directly and indirectly on principles of good governance. In that backdrop, the Diploma in Public Procurement and Contract Administration (DIPPCA) delivered by Miloda Academy of Financial Studies (AFS) will undoubtedly provide an opportunity to public sector staff grade of�cers to widen their horizons on Public Procurement Practices and Processes which would invariably ensure effective service delivery to a wider section of masses.

PURPOSE AND AIM

Learning Outcome

By the end of the programme, participants would be able to: Ensure procurement processes happen in line with the national procurement guidelines in the country. Develop skills and aptitudes of public of�cers to take informed decisions in contract administration and management. Ensure best practices are being followed in effecting public procurement as per limits. Adopt proper standards and processes in designing and planning procurement in their respective organizations.

Programme Outline

Module 01: Policy, regulations, & guidelines of public procurement.Module 02: Procurement planning.Module 03: Prequali�cation in pp.Module 04: Bidding documents.Module 05: Bid evaluation.Module 06: Selection of consultants.Module 07: Supply chain management.Module 08: Contract administration.Module 09: Public private partnership in procurement.Module 10: New dimensions in public procurement.Module 11: Law for public procurement.Module 12: Combatting procurement frauds (2nd country).Module 13: Procurement risk management (2nd country).Module 14: Dissertation (5000 words).

Duration: 1 Year


Medium: English

Evaluation: Module end examinations

Coordinator : Mr. Ivan Tissera BA Econ (Hons), MCOM (Australia), CPA, FPFA, Retired Additional Director General (MOF), Former Director National Procurement Agency(NPA), Senior Consultant, Miloda.Email: [email protected]


Designed For

Staff grade of�cers in the government ministries, departments, provincial councils, local authorities and statutory bodies.

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No problem can be solved from the same level of consciousness that created it

Albert Einstein

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Panel of LecturersFinancial Management & Commercial Skills

Mr. Pius Fernando

Mr. Saliya Dharmawardhane

Mr. P. Suriyabandara

Mr. Ivan Tissera

Ms. W. G. Chandrika

Mr. I.G. Perera

M.Sc. (Teesside, England), Consultant - The World Bank, Retired Director General of Public Finance,General Treasury, Ministry of Finance, Senior Consultant, Miloda

B.Sc. Business Administration (USJ), MPA (PIM USJ), CPA Ireland, CPA SL, DPFM, DIPCA, Senior Consultant (Visiting), Miloda.

B.Sc Engineering (Hons) M.Sc in Construction Project Management DIPPCA (SLIDA), Senior Consultant (Visiting), Miloda.

BA Econ (Hons), MCOM (Australia), CPA, FPFA, Retired Additional Director General (MOF), Former Director National Procurement Agency(NPA), Senior Consultant, Miloda.

B.com (Special) (Kelaniya), MA (Kelaniya), MAAT, APFA,CPFA, Senior Consultant (Visiting), Miloda.

MBA (Supply Chain Management), International Diploma in Supply Chain Management, (ITC- Geneva), Six Sigma (Black Belt), Visiting Lecturer � NSBM, University of Colombo, ISMM, Birmingham City University, University of Plymouth, UK and RMIT (Australia), Senior Consultant, Miloda.

Mr. H.M. Ajith Chandra MBA (PIM), PGD in Mgt. (PIM), B.Com (Special), USJ Add. Director General (Rtd), Department of Budget Operations, Ministry of Finance.Senior Consultant, Miloda.

Ms. Gayani de. Alwis MBM (PIM), MSc (Reading, UK), CSCM, FISMM, CMILTFormer Director Supply Chain Management Unilever, Sri LankaSenior Consultant (Visiting), Miloda.

Mr. Nishantha Kamaladasa

Mr. Dhammika Gunawardene

MBA (SJP) , BSc (Eng) , FIE Sri Lanka, C Eng, Former Senior Consultant, SLIDA, Former CEO, Distance Learning Centre, Senior Consultant, Miloda.

B.Com (SJP), PGD (Mgt.), PGD(Fin.) APFA Micro-Finance Specialist Senior Consultant, Miloda.

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Wing Commander K. M. S. Wijenayake (Rtd.)

Eng. M. K. D. Lawrance

Mrs. G. W. T. C. Kandamby

MBA.MSc,BSc, PGD(Scm), PGD (Mat Mgt), PGD (HRM),CEO/Director, University of Vocational Technology, Senior Consultant (Visiting), Miloda.

BSc Eng. (Peradeniya) M.Eng. (Moratuwa), MBA (Wayamba University), C. Eng.Member of Institute of Environment Professionals in Sri LankaSenior Consultant (Visiting), Miloda.

Mphil, MEng, BSc (Engineering), C. Eng, MIE (SL), Senior Consultant (Visiting), Miloda.

Mr. Christy Perera

Mr. W.A.Jayasundara

Bsc (Peradeniya), PGD in Equipment Procurement Management, PGD in Information Technology Procurement Management (ITC-ILO, Torino) Procurement Specialist/Consultant/Head of Procurement for FFA projectsNational and International Procurement Consultant for ADBVisiting lecturer for IT Procurement Management (UCSC)Commission Member of the National Procurement Commission (NPC) of Sri LankaSenior Consultant (Visting), Miloda.

B.Ed. (Hons)MSc. Marketing (Strathclyde University, Glasgow-UK) Legislative Drafting Post Graduate (Boston University-USA), Attorney-at-law, Senior Consultant, Miloda.

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