Financial Policies Manual 2016 · The Church receives virtually all its revenues in the form of gifts (also referred to as donations) from Members of the Church and others. Such gifts

First Presbyterian Church of Santa Fe

Financial Policies Manual

2016

Approved by Session September 21, 2016

©2016byFirstPresbyterianChurchofSantaFeFirstPresbyterianChurchofSantaFe208GrantAvenueSantaFe,NM87501Telephone:505‐982‐8544

Table of Contents I. Institutional Information ............................................................................................ 7

A. LegalNameandInformation...................................................................................................................................7

B. TaxExemptStatusandGoverningDocuments...............................................................................................7

C. StatementofPurpose..................................................................................................................................................7

D. History...............................................................................................................................................................................8

E. GoverningCouncil........................................................................................................................................................8

F. PastorandStaff..............................................................................................................................................................8

G. Committees.....................................................................................................................................................................8

II. Policy Scope and Background ............................................................................... 11

A. Scope...............................................................................................................................................................................11

B. Background..................................................................................................................................................................11

III. Definitions ............................................................................................................... 13

A. GiftInstrument...........................................................................................................................................................13

B. Funds...............................................................................................................................................................................13

IV. Acceptance and Management of Gifts and Donations ...................................... 19

A. General...........................................................................................................................................................................19

B. EthicalObligationsRegardingSolicitationandAcceptanceofGifts...................................................20

C. ApprovalandManagementofGifts...................................................................................................................21

D. MemorialandEndowmentFunds......................................................................................................................25

E. SpecialOfferings,FundraisingCampaignsandGrants.............................................................................26

F. MiscellaneousProvisions.......................................................................................................................................27

V. Financial Assets Management ............................................................................... 29

A. PurposeandScope....................................................................................................................................................29

B. ManagementofCashandCashEquivalents..................................................................................................29

C. ManagementofInvestments................................................................................................................................30

D. Objectives......................................................................................................................................................................30

E. Strategy..........................................................................................................................................................................30

F. InvestmentGuidelines.............................................................................................................................................31

G. AcceptableRangesofInvestmentCategories...............................................................................................31

H. Implementation—InvestmentCommittee.....................................................................................................32

I. PortfolioSelection,Review,andChanges.......................................................................................................33

J. DeterminingDistributionsfromtheInvestmentPortfolio.....................................................................33

K. EffectofGiftRestrictions........................................................................................................................................33

L. DelegationofManagementandInvestmentFunctions............................................................................34

VI. Non-Contribution Revenue ................................................................................... 35


B. UserFees.......................................................................................................................................................................35

C. Rents................................................................................................................................................................................35

D. CDCTuition..................................................................................................................................................................35

E. OtherNon‐ContributionRevenue......................................................................................................................36

VII. Budget and Fund Management ............................................................................ 37

A. Overview.......................................................................................................................................................................37

B. BudgetandSpendingPlanPreparation...........................................................................................................37

C. EstablishmentandClosureofSpecialPurposeFunds..............................................................................38

D. TypesofSpecialPurposeFunds..........................................................................................................................38

E. BudgetandFundExpenditures...........................................................................................................................41

VIII. Accounting and Financial Reporting Practices ................................................ 43

A. RestrictedandUnrestrictedGifts.......................................................................................................................43

B. FinancialReports.......................................................................................................................................................44

C. AnnualAuditandReports.....................................................................................................................................44

IX. Benevolence Policy ............................................................................................... 45

A. Background..................................................................................................................................................................45

B. PurposeandAdministrationofBenevolenceFund....................................................................................45

C. OversightandAccountability...............................................................................................................................45

D. Revenues.......................................................................................................................................................................45

E. RequestsforBenevolentAssistance.................................................................................................................46

F. GuidelinesforSelectionofRecipients..............................................................................................................46

G. TypesofAssistance...................................................................................................................................................47

H. ProcessingofRequestsandDisbursementofFunds.................................................................................47

X. Internal Controls ..................................................................................................... 49

A. SessionResponsibility.............................................................................................................................................49

B. CashReceipts...............................................................................................................................................................50

C. CashDisbursements.................................................................................................................................................52

D. BankStatements........................................................................................................................................................54

E. Vendors..........................................................................................................................................................................55

F. Payroll.............................................................................................................................................................................55

G. Investments..................................................................................................................................................................55

H. PhysicalAssets............................................................................................................................................................56

I. ComputerSecurity....................................................................................................................................................56

J. Safe...................................................................................................................................................................................57

K. Debt..................................................................................................................................................................................57

L. Bonding..........................................................................................................................................................................57

XI. Insurance and Risk Management ......................................................................... 59


B. DelegationofInsuranceandRiskManagementFunctions.....................................................................59

C. GeneralInsuranceGuidelines..............................................................................................................................60

XII. Contracts and Other Agreements ........................................................................ 63

A. Purpose and Scope:............................................................................................................................................63

B. Legal Documents or Instruments...............................................................................................................63

C. ManagementAuthorizations..........................................................................................................................64

D. Documentation and Filing...............................................................................................................................64

XIII. Document Retention and Destruction Policy .................................................... 65


B. RetentionSchedule...................................................................................................................................................65

Appendices .................................................................................................................. 67

AppendixA:ResponsibilitiesofFinance‐RelatedCommitteesandOfficers................................................67

AppendixB:ConflictofInterestPolicy.........................................................................................................................71

AppendixC:ExpenseReimbursementPlan...............................................................................................................77

AppendixD:AcceptableRangesofInvestmentCategoriesintheInvestmentPortfolio.......................79

AppendixE:CashHandlingPolicy..................................................................................................................................81

AppendixF:SpecialPurposeFundIdentificationDocuments...........................................................................83

AppendixF‐1:SpecialPurposeFundsRelatedtoWorshipandMusicProgram.......................................87

AppendixF‐2:SpecialPurposeFundsRelatedtoFacilities/PhysicalPlant................................................92

AppendixF‐3:SpecialPurposeFundsRelatedtoMissionandSocialJustice.............................................95

AppendixF‐4:SpecialPurposeFundsRelatedtoChristianEducation.......................................................102

AppendixF‐5:SpecialPurposeFundsRelatedtoChildDevelopmentCenter(CDC)...........................104

AppendixF‐6:SpecialPurposeFundsRelatedtoCongregationalCare......................................................106

AppendixF‐7:SpecialPurposeFundsRelatedtoOtherFundActivities...................................................108

AppendixF‐8:PC(USA)OfferingAccounts.............................................................................................................111

Forms ......................................................................................................................... 117

FPCSpecialPurposeFundIdentificationDocumentTemplate......................................................................117

FPCAgreementforOfferingCounters.......................................................................................................................118

FPCCheckRequisition......................................................................................................................................................119

FPCIncomeDistributionWorksheet..........................................................................................................................120

FPCConflictofInterestDisclosureStatement........................................................................................................121

ExpenseReimbursementPlanAcknowledgement...............................................................................................123

Tables ......................................................................................................................... 125

Table1‐CommitteeChairPositions..........................................................................................................................125

Table2‐Officer/Staff/VolunteerPositions...........................................................................................................126

Table3–CheckSignatories............................................................................................................................................126

Table4–Vendors................................................................................................................................................................126

Table5–ThirdPartyCharities.....................................................................................................................................127

FPCSF Financial Policies Manual Page 7

I. Institutional Information

A. Legal Name and Information

FirstPresbyterianChurchofSantaFe208GrantAvenueSantaFe,NewMexico87501Phone:505‐982‐8544E‐mail:[email protected]:www.fpcsantafe.org

B. Tax Exempt Status and Governing Documents

FirstPresbyterianChurchofSantaFe(alsoreferredtohereinasthe“Church”or“FPC”)isanonprofit,tax‐exemptNewMexicocorporationorganizedforbenevolent,charitable,educational,mission,andreligiousserviceandworshippurposesinaccordancewith:

Itsoriginal,amendedandrestatedArticlesofIncorporationandBylaws. TheConstitutionofthePresbyterianChurch(U.S.A.),foundintheBookofOrder. Sections170(c)(2)(B),501(a)and501(c)(3)ofTitle26,U.S.InternalRevenueCode. TheNewMexicoNonprofitCorporationAct. TheNewMexicoUniformPrudentManagementofInstitutionalFundsAct. NewMexicoGrossReceiptstaxasitappliesto501(c)(3)Non‐Profits.

C. Statement of Purpose

FirstPresbyterianChurchofSantaFeisapartofChrist’suniversalchurchandofthePresbyterianChurch(U.S.A.)(hereinafter,“PC(USA)”).ItisafellowshipofbelieversofallageswhoprofessfaithinGod,theCreator;JesusChrist,theSaviorandLord;andtheHolySpirit,theSustainer.InresponsetoGod’sgrace,MembersandfriendsoftheChurchgathertogetherfortheserviceofGodassetforthinScripture,tobeacaring,inclusive,reconcilingcommunityinSantaFeandthroughoutGod’sworld.Tobethatcommunity,weproclaimgoodnewsthrough:

Worship. Sacraments. Education. Mission. Socialjusticeadvocacy. Pastoralcare.

FPCalsooperatesaChildDevelopmentCenter(CDC)asacommunityeducationaloutreachprogram.TheCDCisaninclusiveandsecularpreschoolforchildrenofage12months

Page 8 FPCSF Financial Policies Manual

throughprekindergarten.Itisopentofamiliesofallfaithsandteachesglobalprinciplesofkindness,toleranceandcompassion.Inaddition,FPCengagesinothercharitable,benevolentandeducationalactivitiesinSantaFeandelsewhere.

D. History

TheFirstPresbyterianChurchofSantaFewasofficiallyorganizedintheCouncilChamberinthePalaceoftheGovernorsonJanuary6,1867.InMarchofthatyear,theruinsofanearlierBaptistChurchthathadfailedwerepurchasedalongwithtwoacresadjoiningthatproperty.Thechurchremainsinthesamelocationtoday,astheoldestcontinuingProtestantcongregationinNewMexicoandArizona.TheChurchispartofthePresbyterianChurch(U.S.A.),thePresbyterianSynodoftheSouthwest,andthePresbyteryofSantaFe.

E. Governing Council

Consistentwiththe2015‐2017BookofOrder,sectionG‐3.0201,theSessionisthegoverningcounciloftheChurchcongregation.FinancialinstructionstoPC(USA)churchesareinSectionG‐3.0113,whichinstructschurchestohaveanannualfinancialreview,andSectionG‐3.0205,whichinstructsSessiontoprepareandadoptabudget,authorizespecialofferingsandaccountfordisbursements,providefinancialinformationtothecongregation,electaTreasurer,andoverseefinancialprocedures.

F. Pastor and Staff

ThePastoristheHeadofStaffandreportstotheSession.AsHeadofStaff,heorshesupervisesallChurchstaff(allemployeesandcontractworkers).ThisPolicysetsforthcertainfinancialrolesandresponsibilitiesforstaffmembers,whichreflectdelegationsfromthePastor.ThesestaffrolesanddelegationsmaybechangedbythePastorwithoutSessionapproval.SignificantchangesshallbereportedtoSession.

G. Committees

CommitteesareestablishedbytheSession,whichdesignatestheirauthorityandresponsibilities(BookofOrderSectionG‐3.0109andFPCBylawsArticle7).ChairsofcommitteesatFPCarenominatedbythePastorandapprovedbytheSession.CommitteechairsandthePastorselectcommitteemembers(exceptfortheNominatingCommittee,membersofwhichmuchbeapprovedbytheCongregation).CommitteeChairsandmembersarewelcometoattendanySessionmeeting,andChairsareencouragedtoattendSessionmeetingswhenpertinentCommitteebusinessisbeforetheSession.ThisPolicysetsforthfinancialresponsibilitiesofcommitteesrelatingtoexpendituresfromtheannualbudgetandfromSpecialPurposeFunds.Insomesituationsacommittee’s

authoritymaybedelegatedtoastaffmember,withtheapprovalofthePastor.ThesedelegationstoastaffmembermaybechangedbythecommitteewithoutSessionapproval.AnynewresponsibilitiesforastaffmembermustbeapprovedbythePastorasHeadofStaff.


II. Policy Scope and Background

A. Scope

ThisPolicyisintendedtocoverallChurchfinancialpoliciesandpractices,withtheexceptionofspecificfinancialpracticesrelatedtoemployeecompensationandbenefits,whicharesetforthintheFPCHumanResourcesManual.ThisPolicyisarrangedapproximatelyinthesamesequentialorderastheflowoffundsthroughtheChurch.Thus,itbeginswiththeChurch’sreceiptofrevenues,primarilyintheformofgifts;extendsthroughtheChurch’spreparationandexecutionofanannualbudgetanditsmanagementofcurrentfunds,investmentassets,andSpecialPurposeFunds;andconcludeswiththeChurch’saccountingandfinancialreportingpractices.

B. Background

TheChurchreceivesvirtuallyallitsrevenuesintheformofgifts(alsoreferredtoasdonations)fromMembersoftheChurchandothers.Suchgiftsaremostcommonlyreceivedintheformofregularpledgesandlooseplatecollections.However,theyalsoincludegiftsandbequestsfromwills,trustsandotherplannedgivinginstruments;specialpurposegifts;andspecialcollectionsandfundraisingcampaigns.Initsmanagement,accounting,andreportingofitsfinances,theChurchcomplieswith:

Applicableaccountingandreportingprinciples,includingtheGenerallyAcceptedAccountingPrinciples(GAAP)asprescribedfornonprofitorganizationsbytheFinancialAccountingStandardsBoard(FASB)1.

TheNewMexicoUniformPrudentManagementofInstitutionalFundsAct. GuidancefromtheSantaFePresbyteryandhighercouncilsofthePresbyterian

Church(USA).ResponsibilityfortheadministrationofthisPolicyresideswith:

TheCommitteesonFinance,Stewardship,Investments,andFinancialReview. OtherspecialpurposeCommittees. TheTreasurer. ThevariousChurchmanagersandvolunteerswhoareinvolvedinfinancial

management;assetforthinmoredetailinAppendixAandTables1‐4.

1TheChurchmaintainsitsbooksonamodifiedcashbasis,accruingincomeandexpenseoflargersumsthatwouldmostaffecttheevaluationofitsfinancialstatus.However,itusesthecashmethodforroutineongoingitems.Sufficientdetailisavailabletoconvertfinancialstatementstoafullaccrualmethodifneeded.



III. Definitions

A. Gift Instrument

A“GiftInstrument”isadonoragreement,checkmemorandum,bequest,Churchsolicitation,oranyotherrecord,pursuanttowhichpropertyisdonatedto,transferredto,orheldbytheChurchexclusivelyforpurposesconsistentwiththemissionoftheChurch.AgiftinstrumentdetermineswhetherornotagiftisRestrictedorUnrestricted.

UnrestrictedGiftAn“UnrestrictedGift”isagiftgiventotheChurchwithoutanyrestrictionplacedonthepurposeortimeordurationoftheuseofthegift,otherthanthatitbeusedforpurposesconsistentwiththeChurch’smission.

RestrictedGiftA“RestrictedGift”isagiftthatadonorgivestotheChurch,eitherbywillorbequestafterpassing,orwhileliving(an“intervivos”gift),andwhichissubjecttoarestrictioninaGiftInstrumentontheuseofthegiftastopurposeorastodateordurationofusebeyondthecurrentyear.ItisimportanttonotethataRestrictedGiftmayresulteitherfromarestrictionimposedbyadonor,orfromarestrictionproposedbytheChurchinafundraisingsolicitationorotherGiftInstrument.

B. Funds

A“Fund”isanindependentgeneralledgeraccountthatisestablishedtotrackrevenuesandexpendituresofaparticularcategoryofprograms,projects,orpurposes.Theterm“funds”means,simplystated,“money”;andtheverb“tofund”generallymeans“topay”or“tofinance.”2

2Theterms“fund,”“funds,”and“Fund”areveryconfusingconceptsfornon‐accountants.Theconfusionarisesfromthemanymeaningsoftheseterms.First,theterm“fund”maybeusedasnoun,tomeanageneralledgeraccount;andtheterm“Fund”isusedheretomeanageneralledgeraccountthatisdedicatedtoaspecialpurpose.Butitmayalsobeusedtosimplymeanaparticularamountofmoneyorotherfinancialasset(asin“funds”).Thusitmaybesaidthata“fundbalance”istheamountof“funds”ina“Fund”atanygiventime—confusingtosaytheleast.

Thisisconfusingenough,butitgetsevenworse.Theterm“tofund”isalsousedasverb,meaningto“topayfor”orto“finance.”Anditisalsousedinotherspecialcontexts—asin“mutualfunds,”“reservefunds,”“sinkingfunds,”andotherspecialmeanings.


1.FundAccounting

“FundAccounting”isanaccountingsystemprescribedbytheU.S.FinancialAccountingStandardsBoard(FASB)forusebynonprofitorganizations.UnderFASB,nonprofitsarerequiredtoreporttheirnetassets(assetslessliabilities)intheclassificationsofunrestricted,temporarilyrestricted,andpermanentlyrestricted.AssetsdesignatedforaspecificpurposebyactionoftheSessionareconsideredunrestrictedassets.

2.OperatingFunds

Asusedinthisdocument“OperatingFunds”(alsocalledcurrentfunds,orgeneraloperatingfunds)referstoFPCfundsthatareunrestrictedandavailableforexpenditureinthecurrentfiscalyear.Theyinclude,butarenotlimitedto:

Fundsderivedfromgeneralunrestrictedpledges. Looseplatecollections. Otherunrestrictedandunpledgedgifts. Earningsandotherinvestmentincomeearnedonunrestrictedinvestments. Unrestrictedbequeststhatareexpendablebythechurchonacurrentbasis. Fundsreceivedfromsourcesotherthangiftsordonations,suchasbuildingrentals.

OperatingFundsareavailableforexpendituretosupportgeneralChurchoperations,ministriesandmissionactivitieswithinthecurrentfiscalyear.However,byadoptionofanannualbudgettheChurchimposesalimitontheexpenditureofotherwiseavailableOperatingFundsinthecurrentyear.

3.GeneralFund

Theterm“GeneralFund”encompassesallOperatingFunds(definedabove),unrestrictedinvestments,andotherunrestrictednetassets.ThenetamountintheGeneralFundisshownontheFPCstatementoffinancialposition(balancesheet)as“unrestrictednetassets.”UnrestrictednetassetsincludeSessionDesignatedFundsbutnotDonorRestrictedFunds.AssetsaccountedforinUnrestricted,UndesignatedNetAssetsareavailableforanypurposepermittedbylaworbythegoverningdocumentsoftheChurch.

4.SpecialPurposeFunds

A“SpecialPurposeFund”isaFundestablishedbytheChurchtotrackrevenuesandexpendituresforaspecialproject,programorpurpose.TherearetwotypesofSpecialPurposeFunds–DonorRestrictedFundsandSessionDesignatedFunds.


(a)RestrictedFundsA“RestrictedFund”(or“DonorRestrictedFund”)isaSpecialPurposeFundfundedbyoneormoreRestrictedGiftsthataresubjecttoacommonrestriction,andwhichcannotbeeffectivelyusedorexpendedwithinthecurrentyear.TherearetwotypesofRestrictedFunds:TemporarilyRestrictedFundsandPermanentlyRestrictedFunds.

(1)TemporarilyRestrictedFundA“TemporarilyRestrictedFund”isaRestrictedFundthatisrestrictedto:(a)aparticularpurpose;or(b)exhaustionoftheFundoveraspecifiedperiodextendingbeyondthecurrentyear,butnotextendinginperpetuity.Thelatter(b)istraditionallyreferredasa“TermEndowmentFund,”ora“LimitedTermEndowmentFund,”oranon‐perpetualEndowmentFund.(2)PermanentlyRestrictedFundA“PermanentlyRestrictedFund”isRestrictedFundthatisrequiredtobemaintainedinperpetuity,withonlytheannualincome(interest,dividends,capitalgains,andcapitalappreciation)beingavailableforusebytheChurcheachyear.TraditionalendowmentsarePermanentlyRestrictedFunds.

(b)SessionDesignatedFundsA“SessionDesignatedFund”3(orsimply“DesignatedFund”)isaSpecialPurposeFundestablishedbytheSessionforaparticularprojectorpurpose,andwhichisfundedwithunrestrictedfundsappropriatedbytheSessionfromtheGeneralFund.UnlikeRestrictedFunds,DesignatedFundsarenotfundedwithDonorRestrictedGifts,andthuscanbedivertedtootherpurposesbyactionoftheSessionatanytime.ThisisnottobeconfusedwithaSessioninitiativetoraisemoneyforaspecificpurpose,inwhichcasecontributionswouldbeDonorRestricted.(c)Pass‐ThroughAccountsA“Pass‐ThroughAccount”isanaccountusedforRestrictedGiftsthataredesignatedbyadonorasbeingintendedforaspecificthird‐partybeneficiary,andaredistributedpromptlytothethird‐partybeneficiary.WhileaPass‐ThroughAccountiscategorizedhereasaSpecialPurposeFund,becauseitisfundedwithDonorRestrictedGifts,itisinfacttreatedasaliabilityaccountandisnormallydisbursedaspromptlyaspossiblewithoutbeingrecordedasrevenue,unlesstheorganizationisarelatedorganization(typicallyPC(USA)),(asperFASB136).

3Someinstitutionsreversethemeaningsoftheterms“DesignatedFund”and“RestrictedFund”fromthemeaningsusedinthisPolicy.


5.OtherTraditionalTypesofSpecialPurposeFunds

(a)EndowmentFundsAnEndowmentFundcreatedbygiftorbequestisatypeofRestrictedFund.AnEndowmentFundmayberestrictedfromcompleteexpenditureinperpetuity,inwhichcaseitisatraditionalEndowmentFundthattheFASBidentifiesasaPermanentlyRestrictedFund;oritmayberestrictedtoexpenditureoveraspecifiedtermofyears,inwhichcaseitisatypeofaTemporarilyRestrictedFundknownasaTermRestrictedFund.IntheabsenceofanywrittenguidanceinaGiftInstrument,agiftacceptedtoestablishanEndowmentFundwillbetreatedasaperpetualEndowmentFund.TraditionalperpetualEndowmentFundstypicallyallowearnedinterestordividendstobewithdrawnandusedfortheirintendedpurposes,withoutinvasionoftheprincipal.FixedTermEndowmentFundstypicallyallowwithdrawalofinterestanddividendandsomepartoftheprincipal.Overtime,withdrawalof“appreciation,”orunrealizedcapitalgainshasbeenmorecommonlyallowed,inadditiontointerest,dividends,andrealizedcapitalgains.ThisistheinterpretationadoptedinthisPolicy,unlessotherwisespecifiedbyadonor.Further,recentchangesinthelaw(UniformPrudentManagementofInstitutionalFundsAct,UPMIFA)havealsomadeiteasierforchurchestomakewithdrawalsfromEndowmentFundsthatare“underwater,”i.e.,wheretheirvaluehasdroppedbelowthevalueoftheoriginalgift(the“historicdollarvalue”).Inthepastsuchasituationwouldhavebeenoff‐limitstofurtherexpendituresuntilthevalueoftheFundhadrisentoitshistoricdollarvalue.AFundthatiscreatedbytheSessionbyappropriationofunrestrictedfinancialassets,andwhichisdesignatedasanEndowmentFund,isneverthelessaSessionDesignatedFund;anditmaybeappropriatedtootherpurposesatanytimebyactionoftheSession.AsofthedateofissuanceofthisPolicyin2016,FPChasnoPermanentlyRestrictedEndowmentFund.(b)MemorialFundsAMemorialFundiscreatedbygiftstotheChurchthataremadebyfriendsorfamilyinhonorandmemoryofadeceasedlovedone(aMemorialGift).AMemorialGiftthatisnotrestricted,otherthanbytheintentthatitberecognizedasaMemorialGift,isotherwisetreatedasanunrestrictedgift.SuchagiftisdepositedintheMemorialGiftsFund,aSessionDesignatedFund


maintainedbytheChurchtohonorthedonorsaswellasthedeceased,andusedforappropriatepurposesdesignatedbytheSessionfromtimetotime.IfaMemorialGiftisfurtherrestrictedastopurposeorastotimeofexpenditure,itshallbetreatedasaRestrictedGift.(c)ReserveFundsAGeneralReserveFundisaSpecialPurposeFundintendedtocoverfuturecoststhataretypicallynotcoveredbytheannualbudgetasordinaryrecurringoperatingexpenses.OtherReserveFundsincludethosethatarededicatedtothemaintenanceandrepairofmajorfacilities,andareintendedtoaccumulatefundssufficienttobearthecostsoffuturerepairs,replacementsandnon‐routinemaintenanceofsuchfacilities.Thus,forexample,FPCmaintainsaBuildingReserveFundandanOrganReserveFund.ReserveFundsmaybeeitherDonorRestrictedorSessionDesignatedFunds.AReserveFundcreatedbyactionoftheSessionandfundedbyappropriationofunrestrictedOperatingFundsisaSessionDesignatedFund,whichmaybesubsequentlysupplemented,expended,orchangedinpurposebyactionoftheSession.



IV. Acceptance and Management of Gifts and Donations

A. General

TheChurchsolicitsandacceptsgiftsforpurposesthatwillhelptheChurchadvanceandfulfillitsmission.Thesepoliciesandguidelinesgoverntheacceptance,use,andfinancialreportingofgiftsmadetotheChurch.TheyareintendedtoensurethattheChurchhasflexibilityinitsacceptanceandmanagementofgifts,whilealsoensuringthatprudentjudgmentanddonors’wishesareobservedtothemaximumextentpossible.Thispolicyisbasedonthefollowingprinciples:

• TheremustbeafairandproperbalancebetweentheinterestsofdonorsandthepurposesoftheChurch.

• Unrestrictedgiftsareencouraged. • Giftsthatarerestrictedastopurposemustbeconsistentwiththepurposesofthe

Churchandsufficientinamounttojustifytheircostandeffortofadministration.• Donorsareencouragedtodiscussgiftplanningwithprofessionaladvisors.• Acknowledgmentsofgiftswillbemadetodonorsunlesstheywishtoremain

anonymous.TheChurchencouragesgiftsofmoneyandmarketablesecurities,andwillconsideracceptinggiftsofotherpersonalorrealproperty,eitherasintervivosgiftsgivenduringone’slifetimeorgiventhroughplannedgivinginstrumentssuchaswills,trustsandcharitableannuities.TheChurchwillnotacceptagiftthatwould,intheChurch'ssolejudgment:(a)resultintheChurchviolatingtheConstitutionofthePresbyterianChurch(USA)orthegoverningcorporatedocumentsofFPC;(b)improperlyinuretothebenefitofanyindividualorwouldotherwisejeopardizethestatusoftheChurchasanInternalRevenueService§501(c)(3)not‐for‐profitorganization;(c)betooburdensomeorexpensivetoadministerinrelationtoitsvalue;(d)beforpurposesoutsidetheChurch'smission;or(e)belikelytoresultinanyotherconsequencedeemedunacceptabletotheChurch.TheChurchacceptsRestrictedGiftssolongastherestrictionsarelegal,ethical,andconsistentwiththemissionoftheChurch.DecisionsontheacceptabilityofagiftrestrictionaremadeontherecommendationoftheStewardshipCommitteeandbyactionoftheSession.TheSessionwillalsoconsidertherecommendationofotherstandingoradhoccommitteeswithregardtoparticularproposedgifts.ByacceptingaRestrictedGift,theChurchundertakestohonorthedonor'swishes,unlessreleasedormodifiedbythedonororhisorherauthorizedexecutor,trusteeorotherauthorizedrepresentative;orunlessauthorizedbyapplicableNewMexicolawgoverningtheexhaustion,modificationordissolutionofRestrictedFunds.RestrictedGiftsthat


cannotbeutilizedentirelywithinthecurrentyearwillordinarilybemanagedbytheestablishmentofaRestrictedFundtotracktherevenuesandexpendituresassociatedwiththeGift.AllDonorRestrictedFundsshallbemanagedinaccordancewiththerestrictionsapplicabletothem.DeparturesfromsuchrestrictionsrequireapprovaloftheSession,actinginaccordancewiththerequirementsoftheUPMIFA,whichmayrequiretheChurchtoseekacourtorderorpermissionfromtheOfficeoftheAttorneyGeneralbeforeproceeding.RestrictedGiftsofferedandacceptedtosupplementanexistingDonorRestrictedFundshallbesubjecttothesamerestrictionsastheoriginalgift.AllgiftstotheChurcharemaintainedandidentifiedinChurchfinancialrecordsinamannerconsistentwiththerequirementsof:(1)GenerallyAcceptedAccountingPrinciplesapplicabletononprofitorganizations;and(2)theNewMexicoUniformPrudentManagementofInstitutionalFundsAct(UPMIFA).ThesepoliciesshallbebroughttotheattentionofanyprospectivedonorofaRestrictedGiftandtotheattentionofeachMemberoremployeeoftheChurchwhoisinvolvedinFPCfundraisingefforts.

B. Ethical Obligations Regarding Solicitation and Acceptance of Gifts

1.CodeofConduct

AllChurchrepresentativesinvolvedinfundraisingorothersolicitationoracceptanceofgifts,includingChurchMembers,officers,andstaff,shallconductthemselvesinaccordancewithacceptedprofessionalstandardsofaccuracy,truth,integrity,confidentiality,andgoodfaith.Churchrepresentativesshallexercisecautiontoavoidpressure,persuasion,orundueinfluenceonprospectivedonors,andshallencouragesuchdonorstoseekindependentprofessionaladvicewhenconsideringaplannedgiftoption.AllChurchpersonnelwhocontactprospectivedonorsorsolicitgiftsareeitherunpaidvolunteersorareemployeeswhoarepaidafixedsalaryorwage.Suchpersonnelshallnotreceiveanycommissionorothercontingentcompensationthatwouldcreatepersonalbeneficialinterestinanygiftagreement.TheChurchwillurgeallprospectivedonors,asappropriatetothegiftinconsideration,toseektheadviceoftheirownattorneysandfinancialandtaxadvisorsinreviewingstateandfederalincometaxconsequencesoftheirgift,thetermsofanytrustorannuityagreement,andtheadvisabilityofthegiftinlightofthedonor'soverallestateplanandfinancialcircumstances.


2.ConflictofInterest

TheChurchrecognizesitsresponsibilitytobecognizantoftheinterestsandconcernsofthedonor.Ingeneral,noemployee,Memberorothervolunteershallhaveaprivatefinancialinterest,directorindirect,inanytransactionorarrangementwiththeChurch,andshallavoideventheappearanceofanyactofself‐dealing.FPCmaintainsaseparateConflictofInterestPolicythataddressesconflictsinbusinessandothercontractualtransactions(seeAppendixB).

3.ConfidentialInformation

TheChurchrecognizesthatadonororprospectivedonorhasplacedtrustintheChurchconcerningconfidentiality.Therefore,alldonorinformation,correspondenceandgoverninginstrumentsshallbetreatedinaconfidentialmannerandmadeaccessibleonlytostafforMembersoftheChurchhavinganeedtoknowsuchinformation,excepttotheextentthatsuchconfidentialityisspecificallywaivedbyadonor.

4.UseofMembershipandDonorLists

ItistheChurch'spolicynottosellorotherwisetransferitsdonorlistsorinformationregardingindividualgiftstoorganizationsorindividualsforpurposesnotessentialtoChurchoperations.

5.ProtectionofDonors’Interests

Noprogram,agreement,trust,contract,orcommitmentshallbeknowinglyurgeduponanyprospectivedonorthatwouldbenefittheChurchattheexpenseofthedonor'sinterestandwelfare.NoagreementshallbemadebetweentheChurchandanyagency,person,company,ororganizationonanymatterrelatedtoinvestments,management,orotherwisethatknowinglyjeopardizesadonor'sinterest.

C. Approval and Management of Gifts

1.GiftsAcceptedWithoutReview

(a)MonetaryGifts

Unrestrictedmonetarygiftsarewelcomefromanydonor,intheformofcash,check,creditordebitcardpayment,orelectronicfundtransfer.Donorswishingtomakeagiftbycreditcard,debitcardorACHtransferfromtheirbankaccountmaydosoonlinethroughFPC’scurrent(2016)paymentserviceprovider,VancoPaymentSolutions,whichisaregisteredISO(IndependentSalesOrganization)ofWellsFargoBank,N.A.,WalnutCreek,CA.InstructionsareavailableontheFPCwebsite


(http://www.fpcsantafe.org),underthelink“Donations”atthebottomoftheFPChomepage.

Note:Acheckwithastatementinthememorandumline,oraccompaniedbyanote,maybeaRestrictedGift—seesubsection2.belowregardingacceptanceofsuchgifts.

(b)Pledges

TheChurchprefersthatpledgesbefulfilledasunrestrictedmonetarygifts.Pledgesmaybefulfilledwithcontributionsofmarket‐listedsecurities.

(c)UnrestrictedPlannedGifts

TheChurchacceptsunrestrictedgiftsarisingfromcharitableremaindertrusts,charitableleadtrustsandsimilararrangementswheretheChurchisnamedasanincomebeneficiary.

(d)LifeInsuranceProceedsandOtherDeathBenefits

TheChurchacceptsbeingnamedasafullorpartialbeneficiaryoflifeinsurancepoliciesandretirementplans.

(e)BequestsandDevises

TheChurchwelcomesunrestrictedgiftsofmoney,market‐listedsecuritiesorotherpropertyarisingfromwills,trusts,andotherformsofplannedgiving.However,suchgiftsmayrequirereviewwheretheywouldrequireongoingactiveparticipationormanagementbytheChurchasatrusteeorinsomeotherrole(seebelow).

(f)Stocks,MutualFundsandOtherSecurities

TheChurchacceptsgiftsofmarket‐listedsecuritiesintheformofcommonstocks,bonds,mutualfundsandothermarketablesecurities.SecuritiesmaybetransferredelectronicallytotheChurch’sbrokerageaccountordeliveredphysicallywiththetransferor'sendorsementorsignedstockpower(withappropriatesignatureguarantees)attached.MarketablesecuritieswillusuallybesoldpromptlyuponreceiptunlessotherwiseapprovedbytheSessionuponconsultationwiththeInvestmentCommitteeandtheTreasurer.Insomecasesthedispositionofmarketablesecuritiesmayberestrictedbyapplicablesecuritieslaws,contractualagreements,orthetermsofaproposedgift;insuchinstancestheSessionshalldecidewhethertoacceptsuchsecurities.AnysecuritythatisnotpubliclytradedwillbeacceptedonlyiftheSessiondeterminesthereisareadilyavailablemarketforitsdispositionandthesecuritydoesnotpresentanongoingcostorliabilitytotheChurch.

(g)SubstantialUnrestrictedGifts

Unrestrictedgiftsorbequestsof$25,000ormorethatarenotgivenaspartofanannualpledgearealwayswelcomeandshallbereportedtotheSessionforitsdeterminationasto


theiruse.SuchgiftsmaybeinvestedintheSessionDesignatedGeneralReserveFundortheymaybeappropriatedtosupportcurrentoperations.

(h)GiftstoExistingRestrictedFunds

MonetarygiftsintendedforanexistingDonorRestrictedFundwillbeacceptedsolongaspermittedbythetermsoftheFundIdentificationDocument.

(i)MinororRoutineIn‐kindGifts

ChurchcommitteesandmanagersmayacceptorrejectminororroutinedonationsofgoodsandservicesofferedtosupportChurchoperations,suchaskitchenorofficesupplies,flowers,fooditems,seasonaldecorations,etc.

2.GiftsSubjecttoReview

(a)MonetaryGiftsSubjecttoDonorImposedRestrictions

Somemonetarygiftsaregivenwith“stringsattached,”whichcanbeassimpleasanoteinthememorandumlineofacheckmadeouttoFPC,andwhichmakethecheckaGiftInstrument.SuchgiftsareDonorRestrictedGifts.Dependingontheirsizeandpurpose,theysometimesrequireevaluationbytheTreasurer,theStewardshipCommittee,and/ortheSession.Thefollowingguidanceregardingcoversthemostcommonlyencounteredsituationsofthistype:

GiftsIntendedforExistingSpecialPurposeFunds.Giftsintendedtoaugmentanexisting

DonorRestrictedFundwillnormallybeacceptedunlesstheFundhasbeenclosedtoadditionalgifts.GiftsintendedtoaugmentaSessionDesignatedFundwillnormallybeaccepted,withtheTreasurerbeingresponsibleforseparatelyaccountingforRestrictedandSessionDesignatedassetsintheFund.

• GiftsIntendedtoAugmentBudgetLineItems.TheChurchgenerallyacceptsmonetary

giftsofferedtoaugmentparticularcategoriesofbudgetedlineitems.However,theSessionisresponsiblefordeterminingtheannualbudgeteachyear.Therefore,giftsintendedtoaugmentbudgetlineitemsmaybeplacedinanappropriateDonorRestrictedFundandaresubjecttospendingplansforsuchFund.

Insomecases,suchagiftmayrequirereviewbytheStewardshipCommitteeandtheSession.Forexample,giftsintendedtosupplementparticularstaffsalaries,ortohireadditionalstaff,willbegivenparticularlycarefulreviewbecauseofthepotentialforinterferingwithstaffrelations,orcreatingtheexpectationofalongtermsalarycommitmentthatcannotbeguaranteed.Insomecases,theStewardshipCommitteemaywishtoconferwiththedonortodiscussalternativearrangements.

GiftsIntendedforThird‐partyCharities.Giftsofferedforthebenefitofarecognizedthird‐partycharitywillbeacceptedaslongasthecharityisendorsedbyPC(USA)orFPC.TheMissionandSocialJusticeCommitteeshallbeinformedofsuchgifts.Such


giftsaretreatedasaliabilityandpaymentistransmittedtotheintendedrecipientorganizationaspromptlyaspossible.(RefertoTable5,seeTablessectionatendofdocument.)

GiftsIntendedforPrivateOrganizationsorIndividuals.Checksintendedforthebenefit

ofspecificindividualsorprivateorganizationswillnormallynotbeaccepted.

(b)RareorUnusualCategoriesofGifts

ThefollowingcategoriesofgiftsrequireapprovaloftheSessiononacase‐by‐casebasis: Collectionsoftangibleitems,suchasfineartworks,historicalorcultural

artifacts,jewelry,rarebooksordocuments,antiques,etc. Oil,gasormineralinterests. Intellectualpropertyrights. Giftsofferedontheconditionofreceivingnamingrightstofacilities,furnishings,

orSpecialPurposeFunds. Bargainsalesarrangements.

(c)GiftsofRealEstate

GiftsofrealestaterequirepriorapprovalbytheSession.Ingeneral,onlyrealestatewithavalueestimatedbythedonororotherstobe$100,000orgreaterwillbeconsidered.Nogiftofrealestateshallbeacceptedwithout:

Acurrentappraisalconductedbyaqualifiedappraiser.Thisappraisalshallbetheresponsibilityofthedonor.TheChurchmayalsochoosetoconductanindependentappraisal.

Titlesearchandtitlepolicy. Marketabilitycheck,completedundertheumbrellaofastandardappraisal. Appropriateenvironmentalimpactstudyofthepropertytoascertainifitis

subjecttoenvironmentalrestrictions,sanctions,toxicwastes,orotherwiseencumberedsoastocausepossibleliabilitiesfortheChurch,unlesssuchstudyiswaivedbytheSession.

Conveyancebyspecialwarrantydeedortrustee'sdeed(preferredtoquitclaimdeed).

Donorcoverageofallcostsincurredbytheenvironmentalimpactstudyandprocuringandpayingforthetitlesearchandfullappraisal,unlesswaivedbytheSession.

Specialattentionbeinggivenrealestateencumberedbyamortgage. Theunderstandingthatitwillbeheldinperpetuityorsubjecttorightsof

reversionorotherconditions.

(d)PlannedGiftsRequiringSessionApproval

PlannedgiftsorgiftagreementsrequiringwrittenFPCconsentoractivemanagementparticipationrequireapprovalbytheSession.SuchgiftsoragreementsincludeanyagreementwheretheChurchconsentstoserveasatrusteeorco‐trusteeofatrust,orasan


executororadministratorofanestate.Wheresuchanagreementisapproved,theTreasurershallserveastheresponsibleofficertorepresenttheChurchasatrustee.

(e)UnacceptableGifts.

CertaingiftsmayplaceanundueriskupontheChurchandshallbeordinarilydeclined.Theseinclude:

Interestsinsoleproprietorshipsorpartnerships. InterestsinpropertythatmayleadtoprohibitedtransactionsundertheIRS

Code.

D. Memorial and Endowment Funds

1.MemorialFunds

TheChurchmaintainsageneralMemorialGiftsFundforunrestricteddonationsmadeinmemoryandhonoroflovedones.ThisFundismonitoredbytheClerkofSessionandisusedbytheSessionfromtimetotime,generallyforspecialornon‐recurringpurposesoutsidethescopeofthenormaloperatingbudget.AlldonorstothisFundwillbecreditedwithandacknowledgedprivatelyfortheirdonationsfortaxpurposes.Tworecordsofsuchdonationsaremaintained—aprivaterecordandtheChurchMemorialBook.DonorsmaychoosetohavetheirnamesreleasedtotheCongregationiftheywish,andthusrecordedintheChurchMemorialBook,whichissharedwiththefamilyandisavailabletotheCongregation.Alternatively,theymaychoosetoremainanonymousandhavetheirnamesrecordedonlyontheprivaterecord.

2.EndowmentFunds

AsofthedateofthisPolicy(2016),theChurchdoesnothaveatraditionalEndowmentFund(aPermanentlyRestrictedFund).However,theChurchwillconsiderofferstocreatenewSpecialPurposeFundsinthenatureofEndowmentFunds,includingoffersthatarerestrictedtoparticularpurposesortermrestrictions,inaccordancewiththegiftacceptancepoliciessetforthabove.

3.OversightResponsibility

TheStewardshipCommitteeischargedwithcommunicatingprivatelywithexistingandprospectivedonorsregardingspecialgiftsthatcouldsupplementexistingSpecialPurposeFunds,orwhichcouldresultinnewSpecialPurposeFunds,includingMemorialandEndowmentFunds;andshallmakerecommendationstotheSessionastowhetherRestrictedGiftsregardingtheacceptanceofsuchgifts.TheStewardshipCommitteeisalsochargedwithcounselingMembersandfriendsoftheChurchregardingtheestablishmentof


plannedgivingarrangementsinthenatureofbequests,trustsandotherplannedgivingarrangements.TheStewardshipandInvestmentCommitteesandtheTreasurershallconferontheappropriatedepositorinvestmentofassetsmaintainedinsuchFunds.IfrequiredbySessionorthedonor,interest,dividends,orotherearningsfromsuchgiftsshallremainandbereinvestedintherespectiveFund.

E. Special Offerings, Fundraising Campaigns and Grants

Specialofferings,collections,orfundraisingcampaigns(“solicitations”)onbehalfoftheChurchrequireapprovaloftheSession,actingonrecommendationoftheStewardshipCommittee.SpecialsolicitationsincludeanysolicitationconductedonChurchpremisesorinthecourseofChurchservicesorevents,orusingChurchpersonnel,facilities,publications,ormailinglists;exceptinghoweverregularChurchstewardshippledgecampaignsorsolicitationssponsoredtheSantaFePresbyteryorhigherordercouncilsofthePC(USA).AproposalforaspecialsolicitationshallbesubmittedtotheStewardshipCommitteeandtheSession,withanexplanationofthepurposeofthesolicitationanddetailsregardingtheproposedmanagementofthesolicitationanditsproceeds.Suchdetailsshouldinclude:

Whetherthesolicitationisproposedasaone‐time‐onlysolicitation,orwhetherauthoritytoconductcontinuingsolicitationsissought.

Whethersubsequentcontributionswillbeacceptedaftertheinitialsolicitationhasbeencompleted.

Identificationofproposedcharitablebeneficiaries,ifany. Whetheritsproceedswillrequiremanagementasarestrictedfund;and,ifso,

additionalidentifyingdetails(e.g.,duration,carryoverofannualearnings,endowmentormemorialfundstatus,etc.).

Identificationofthecommitteeorchurchadministrativedepartmentproposedtohaveresponsibilityforthesolicitationandspendingauthorityoveritsproceeds.

AnyapprovedspecialsolicitationshalladviseprospectivedonorsthatcontributionsshallbepayabletotheFirstPresbyterianChurchofSantaFeandshouldbeearmarkedasbeingresponsivetothespecialsolicitation.Contributionsearmarkedforunknownorunapprovedpurposesorsolicitationswillbereturnedtothedonor.Ifformorethananominalamount,thedonorwillfirstbecontactedtoseekclarificationofhisorherintent.AcommitteeormanagerresponsibleforanapprovedspecialcollectionshallreporttheproceedstotheSessionannuallyforinclusionintheannualreporttothecongregation.


StaffandMembersofFPCmayproposetotheSessionthatagrantproposalbesubmittedtotheCity,State,Presbytery,orotherfoundationorprospectivedonor.TheSessionmustbeprovidedwithacopyoftheproposal,includingabudget,whichhasbeenreviewedbytheFPCTreasurer,andSessionmustapprovethegrantproposalbeforeitissubmitted.Ifanawardletterisreceivedandrequiresasignature,HeadofStafforClerkmustreviewthegrantconditions,signtheawardletter,andsharetheawardletterwiththeSessionatitsnextmeeting.

F. Miscellaneous Provisions

1.InterpretationofGiftAcceptancePolicy

TheStewardshipCommitteemaybeassistedintheinterpretationandimplementationofthisPolicybytheTreasurerand/ortheFinanceCommittee.OthersmayalsobeconsultedatthediscretionoftheStewardshipCommittee.TheSessionshallspecificallyapprovegiftagreementsandtheacceptanceofgiftsthatdeviatefromthesepolicies.

2.ValuationofGifts

TheChurchwillrecordagiftatitsvaluationonthedatethegiftisreceived.

3.ResponsibilityforIRSFilingsuponSaleofGift

TheTreasurerisresponsibleforfilingIRSForm8282uponthesaleordispositionofanyassetsoldwithintwoyearsofreceiptbytheChurchwhenthecharitabledeductionvalueoftheitemismorethan$5,000(seeIRSPublication526).TheChurchmustfilethisformwithin125daysofthedateofsaleordispositionoftheasset.

4.TaxAcknowledgements

Allattributable(i.e.,non‐anonymous)giftsmadetotheChurchwillbeacknowledgedtothedonorinaccordancewithIRSPublication1828orotherapplicableIRSguidance.AcknowledgmenttotheCongregationofadonor’sgifttotheChurchshallonlybemadewiththeconsentofthedonor.

5.PledgeCredit

DonorRestrictedGiftsfromMembersorotherswillbeacknowledgedtothedonorfortaxpurposes.However,suchdonationsarenotcreditedtowardpledges,andstatementsprovidedtodonorsshallclearlyreflectthispolicy.


6.ReleaseorModificationofRestrictedFunds

ARestrictedFundmaybecomesodepletedastomakeitscontinuedmanagementimpractical,oritspurposemaybecomeobsoleteornolongerconsistentwiththemissionoftheChurch.InsucheventtheSessionmayreleasetheFundandtransferanyremainingassetstotheOperatingFund,uponcompliancewiththerigorousproceduralrequirementsoftheNMUniformPrudentManagementofInstitutionalFundsAct.


V. Financial Assets Management

A. Purpose and Scope

AssetsoftheChurcharereportedandaccountedforinthefollowingthreebroadcategories:

Cashandcashequivalents. Investments. Propertyandequipment.

ThePolicyinthissectionisapplicabletothefirsttwocategoriesabove.ThisPolicyestablishesproceduresandfinancialcontrolsnecessarytoprudentlymanagethefinancialassetsoftheChurch,andtakesintoconsiderationsociallyresponsibleinvestingguidelinesestablishedbyPC(USA).

B. Management of Cash and Cash Equivalents

TheCashandCashEquivalents(C&CE)accountincludespettycash,checkingandsavingsaccounts,moneymarketaccounts,andcertificatesofdeposit(CDs)havingmaturitiesofnomorethanoneyear.TheC&CEaccountisintendedtocollectivelycontainfundsthatarenecessaryandsufficienttomeetshort‐termoperatingexpensesandSpecialPurposeFundactivity.Unrestrictedrevenuesarenormallydepositedin,andallexpensesarepaidfrom,thecheckingaccount,whichismaintainedatalevelestimatedtobesufficienttomeetfinancialobligationsastheyareincurred.Thesavingsaccountisintendedtocoveroperationalcontingenciesandismaintainedwithabalanceestimatedtobesufficienttomeetanyexpensesnotcoveredbythecheckingaccount,asdeterminedbytheTreasurer.Thesavingsaccountislinkedtothecheckingaccounttocoverinadvertentoverdrafts.Cashthatisbeyondwhatisneededinthecheckingandsavingsaccountsismaintainedinmoneymarketaccountsand/orshort‐termCDs,usingaladderedapproach,andisdepositedwithabankthatchargesnopenaltyforearlywithdrawal,ifavailable.Fundsinexcessof6monthsofoperatingexpensesandplannedFundexpendituresshouldbeinvestedinaccordancewiththeinvestmentpoliciessetforthbelow.Pettycashofapproximately$100ismaintainedforsmalland/orunexpectedcashrequirements.However,nocashreimbursementsaremadeforitemspurchasedforthechurch.


ResponsibilityformanagementofC&CEresideswiththeTreasurerinconsultationwiththeFinanceCommittee.Sessionapprovalisrequiredonlywherematerialchangesarerecommended.Day‐to‐daydutiesconcerningC&CEmaybedelegatedtoabusinessmanagerorotherdelegee.

C. Management of Investments

Investmentsarefinancialassetsthathaveanexpectedlifeofmorethanoneyearandwhicharenotanticipatedtobeliquidatedinthecurrentyear.FinancialassetsoftheChurchthatarenotnecessarytomeetcurrentobligationsareinvestedandarerecordedinaGeneralInvestmentAccount,theBuildingMaintenanceAccount,orotherinvestmentaccountsapprovedbytheSession.ThesearecollectivelyreferredtoastheChurch’sinvestmentportfolio,comprisedofRestrictedandUnrestrictedfunds.

D. Objectives

TheprimaryobjectivesinmanagementoftheChurch’sinvestmentsarethefollowing:

Liquidity:Toensuretheabilitytomeetallexpectedandunexpectedcashflowneeds,investmentsshallordinarilybemadeinsecuritiesthatcanbesoldreadilyandefficiently.

PreservationofCapital:TheChurchseekstominimizethepossibilityoflossofprincipalovertime,bothabsoluteandnetofinflation,recognizingtheinherentrisksthatmarketsinsecuritiespresent.Valuationswillvaryupanddown,bothintheshortandlongterm.Emphasisisplacedontherelativestabilityofaninvestmentaswellasacompetitiverateofreturn.

Growth:GrowthofbothprincipalandincomeissoughtsothattheChurchcanmeetitsobligationsandgoals,bothcurrentandinthefuture.Suchgrowthissoughtwithinvestmentsthatareconsistentwithamoderatetoleranceforrisk,asinfluencedbythelongtimehorizonfortheexpecteduseofsuchinvestments.

E. Strategy

Inordertomeetitsneeds,theChurch’sinvestmentstrategyistoemphasizetotalreturn.Totalreturnistheaggregatereturnfrominterest,dividendsandcapitalappreciation.Totalreturncanresultinagainoralossforanyparticulartimeperiod.Investmentsshallbediversifiedinordertominimizetheriskoflossfromanyparticularinvestmentundulyaffectingtheperformanceoftheinvestmentportfolio.


UnlessotherwiseallocatedbyactionoftheSession,investmentreturnsintheformofinterest,dividends,andanycapitalgainsorcapitalappreciation,areautomaticallyreinvestedwithintherespectiveinvestmentvehiclethatgeneratedthereturn.WiththeapprovaloftheSession,investmentreturnsearnedduringayearmaybeallocatedbetweenreinvestmentinthesameorsimilarinvestments,andtransfertoC&CEtosupportcurrentoperations.Interestfromindividualbondsisanexceptiontothis,sincereinvestmentisnotanoptionforbonds,andshallbereinvestedintheinvestmentportfolioorbedistributedtofundoperations.

F. Investment Guidelines

Acceptableinvestmentsincludefixedincome(debt)securitiessuchascertificatesofdeposit(CDs)withmaturitiesofoneyearorlonger,corporatebondsandUSTreasurybills,notes,bondsandTreasuryInflation‐ProtectedSecurities(TIPS);equities(stocks);andmutualorexchangetradedfunds(ETFs)thatinvestinsuchsecurities.Individualsecurities,otherthanCDsandTreasuries,arediscouraged.AnypurchaseofaCDistobewithinthelimitsofFDICinsurance.IndividualbondsshallberatedatleastAA‐byStandard&PoorsorAa‐byMoody’s.Collective,diversifiedinvestmentssuchasmutualfundsandETFsarefavored.Suchfundtitlesasstrategic,multi‐asset,multi‐sector,allocationandassetallocation,reducedormanagedvolatilitymaybeconsideredinadditiontothemorefamiliartitlessuchasgrowth,growthandincome,value,balanced,income,totalreturn,andindex.Abroadmixofchoicesshouldleadtogreaterdiversificationandmoreeffectiveriskmanagement,importantfortheChurchwithitsmoderaterisktolerance.Directinvestmentsinthefollowingareprohibited:commodities,privateplacements,options,limitedpartnerships,derivatives,hedgefunds,managedfuturesandrealestate.

G. Acceptable Ranges of Investment Categories

GiventheChurch’sprimaryobjectivesofliquidity,preservationofcapital,andgrowth,allconsistentwithamoderatetoleranceforrisk,thefollowingaretheappropriaterangestoutilizeinthemanagementoftheinvestmentportfolio.

Equities(Stocks)40to65percentofthetotalinvestmentportfolio

FixedIncome(Bonds)

35to60percentofthetotalinvestmentportfolio.

Moneymarketfunds,90‐dayTreasurybills,andevencashmaybesubstitutedforanyorallofwhatnormallyisinvestedinequitiesand/orfixedincome.Examplesofwhencashequivalentsmightbeusedinthismannerareextrememarketvolatility,apparentfinancialsystemrisk,andsimplywhenmoniesbecomeavailableinbetweenSessionmeetings.


Intheeventofaperceivedfinancialcrisis,theChairoftheInvestmentCommitteeandtheTreasurer,actingjointly,cantakewhateveractiontheydeemappropriatetoprotecttheportfoliovalue.IntheabsenceoftheTreasurerand/ortheChairoftheInvestmentCommittee,anytwooftheauthorizedpersons(President,VicePresident,Treasurer,andChairoftheInvestmentCommittee)canjointlytakesuchaction.AnyactionshallbereportedtotheSessioninatimelymanner.Inordertomanagetheportfolioovertimewithinthebroadrangesidentifiedabove,theInvestmentCommitteeshallrecommendtoSessionanarrowerrangeofequitiesandfixedincome(andmayrecommendaspecifictargetwithinsuchnarrowerrange).MoredetailedguidancefortheInvestmentCommitteeissetforthinAppendixD.

H. Implementation—Investment Committee

SignificantdecisionsregardinginvestmentsshallbemadebytheSession,actingonrecommendationsoftheInvestmentCommittee.TheInvestmentCommitteeshallmeetsemi‐annuallyormoreoftenasmaybenecessarytoreviewinvestmentresultsandmarketconditions.Evaluationoftheneedforrebalancingtheequitiesvs.fixedincomeproportionsshallbeanothersemi‐annualtask.Unlessthecostofbringingtheportfoliobacktothedesiredratioisprohibitive,itisexpectedthattheCommitteewilltakeactionwhentheratiobecomes3‐5%offtarget.Meetingbye‐mailorteleconferencingmaybeheldasnecessary,providedminutesarekeptandvotesareunanimous.TheCommitteeshallreportregularlytotheSessionandshallprepareanannualreporttotheSessionandthecongregationforinclusionintheChurch’sAnnualReport,showingdepositsduringthereportingyear,disbursements,andinvestmentresults.InaccordancewithUPMIFA,theCommitteeshallmanagetheChurch’sinvestmentportfolioingoodfaithandwiththecareanordinarilyprudentpersoninalikepositionwouldexercise.Investmentcostsshallbeappropriateandreasonableforthesizeoftheinvestmentassets,thepurposesoftheChurch,andtheskillsavailabletotheChurch.Inadditiontotheguidancesetforthabovewithregardtotypesofinvestmentsandrelativeallocationsofinvestmentassets,investmentrecommendationsoftheInvestmentCommitteeshalltakeintoaccountthefollowing:

Generaleconomicconditions. Possibleeffectsofinflationordeflation. Expectedtaxconsequences,ifany. Therolethatanyparticularinvestmentoractionplaysintheoverallinvestment

portfolio. Sociallyresponsiblefactors,asdefinedbyPC(USA).


OtherresourcesoftheChurch. TheneedsoftheChurchtotakedistributionsaswellastopreservecapital.

AnydecisionregardingaspecificinvestmentshallbemadewithinthecontextoftheportfolioasawholeandaspartoftheChurch’soverallstrategy,takentogetherwithappropriateriskandreturnobjectives.

I. Portfolio Selection, Review, and Changes

Portfoliocomponentswillnormallybeselectedexpectingtobeheldthreetofiveyears,orevenlonger.However,foranynumberofreasonsovertimechangeswillbecomewarranted.Otherthanintimesofperceivedfinancialcrisis,changeswillberecommendedtotheSessiononlyfollowingappropriateresearchandanInvestmentCommitteemeeting.Changesaredefinedasreplacing,adding,oreliminatinganypartoftheInvestmentPortfolio.EverythreeyearstheCommitteewillconductamorethoroughreviewofallportfoliocomponents.AtthattimealternativeswillbeconsideredforevencomponentswithwhichtheCommitteehasbeenwellsatisfied.Duringthesemorethoroughassessments,and,inkeepingwiththePresbyterianChurch(U.S.A.)commitmentto"sociallyresponsibleinvesting,"theCommitteewillconsideranewinclusionoftheNewCovenantFunds,iftheyarenotalreadypartoftheportfolio.TheNewCovenantFundsareprofessionallymanagedmutualfundsdesignedtoimplementsociallyresponsibleinvestingasdeterminedbythePC(USA)MissionResponsibilityThroughInvestmentCommittee.

J. Determining Distributions from the Investment Portfolio

Distributionsfromtheunrestrictedportionoftheinvestmentportfolioaretobedeterminedduringtheannualbudgetpreparationprocess,asrecommendedbytheInvestmentCommitteeandapprovedbytheSession.Thedistributionamount,includingtheincomeportionofthedistribution,shouldnotexceed4%ofarollingfour‐yearaverageofsemi‐annualinvestmentportfoliovaluesendingwiththeJune30value,unlessadifferentpercentageisauthorizedbytheSession.

K. Effect of Gift Restrictions

FinancialassetsgiventoandacceptedbytheChurchwithspecificinvestmentrestrictionsshallbemanagedsoastoobservetheintentandpurposeofthedonor(s)tothemaximumextentpossible,consistentwithUPMIFA.Financialassetssubjecttoinvestmentrestrictionsmaybecommingledwithotherinvestments,providedthattheintentandpurposeofthedonor(s)areobserved,by:(1)accountingforsuchassetsasaRestrictedGiftFund;and(2)monitoringandaccountingfortheChurch’sinvestmentportfoliobytheTreasurerandtheInvestmentCommitteeinordertoensurethatsuchassetsremainavailablefortheirintendedpurpose,


notwithstandingoccasionalpartialortotalliquidationsofinvestmentassetstomeetoperationalneeds.IfsuchassetscannotbecommingledwithotherinvestmentswithoutplacingatrisktheabilityoftheChurchtoobservetheintentandpurposeofthedonor(s),theyshallbeseparatelyinvestedandaccountedfor.

L. Delegation of Management and Investment Functions

SubjecttotheapprovaloftheSession,theInvestmentCommitteemaydelegatetoanexternalagent(financialadvisor,broker,representative,etc.)themanagementandinvestmentofspecificfinancialassetsavailableforinvestment.Inenteringintoanysuchdelegation,theSessionandtheInvestmentCommitteeshallactingoodfaith,withthecarethatanordinarilyprudentpersoninalikepositionwouldexerciseundersimilarcircumstances,in:

Selectinganagent. Establishingthescopeandtermsofthedelegation,consistentwiththepurposesof

theChurch,therequirementsoftheNMUPMIFA,andthetermsofanyapplicableGiftInstrument.

Reviewingtheagent’sactionssemi‐annuallyinordertomonitortheagent’sperformanceandcompliancewiththescopeandtermsofthedelegation.

AnyagentappointedbytheChurchshallberequiredtosubmittothejurisdictionofthecourtsofNewMexicoinanyproceedingsarisingfromorrelatedtothedelegationortheperformanceofthedelegatedfunction.


VI. Non-Contribution Revenue


Thissectionstatesthepoliciesregardingincomefromnon‐contributionsources,suchasuserfees,rents,andCDCtuition.TheBookofOrderinChapter4,G‐4.02confirmsthat“thepropertyofthePresbyterianChurch(U.S.A.)...andofitscongregationsisatoolfortheaccomplishmentofthemissionofJesusChristintheworld….Acongregationshallnotleaseitsrealpropertyusedforpurposesofworship,orleaseformorethanfiveyearsanyofitsotherrealproperty,withoutwrittenpermissionofthepresbyterytransmittedthroughthesessionofthecongregation.”FPChaslongopenedthedoorsoftheChurchtocommunitygroupseitherfreeorchargeoratanominalfeeinpursuitofusingthefacilityasMission.Asthegoverningbody,theSessionisultimatelyresponsibleforsetting/approvinguserfees,rents,CDCtuitionandanyothersuchnon‐contributionfeesorschedules.

B. User Fees

TheFPCFacilitiesUseManualincludesascheduleoffees.Thescheduleandpermittedusesshallbereviewedandupdatedeverythreeyears.TheFacilitiesCommitteeshallreportanyupdatestoSessioninatimelymanner.

C. Rents

TheFacilitiesCommittee,FacilitiesManager,andOfficeManagerhavetheoverallresponsibilityfornegotiatingleasesoruseagreementsofthedesignatedspacesinthebuildingforpermitteduse(i.e.,officeorstorage)foraperiodnottoexceedoneyear,consistentwithguidancesetforthintheFacilitiesUseManualandSectionXII(ContractsandOtherAgreements)ofthisPolicy.MonthlyrentsshallbecompetitiveinthemarketinSantaFeforsimilarspaceinordertomaximizetherevenuefortheChurch.Amarketrentalanalysisshallbeconductedatleasteverythreeyearsandrentsadjustedappropriately.TheFacilitiesCommitteeshalldraftaproposaltoSessionforanychangeinrentalfees.

D. CDC Tuition

TheDirectorofTheChildDevelopmentCenter(CDC),inconsultationwiththeCDCAdvisoryCommittee,shallconductacompetitivefeesanalysisannuallyaspartofthebudgetprocessandmakerecommendationsregardingtheadjustmentoftuition.TheDirectorshallfirstgoovertheanalysisandfeerecommendationswiththeFinanceCommitteeandtheTreasurerandshallthenseekSessionapprovalforthefeeadjustments.


AfterSessionapprovesthenewfees,theDirectorshallinformparentspriortothestartofthenewschoolyear.

E. Other Non-Contribution Revenue

Othertypesofnon‐contributionrevenueincludeproceedsfromsaleofitemssuchaspromotionalitems(T‐shirts,mugs),soupsalesbyDeacons,coffeeandoliveoilfairtradeitems,annualdirectories/photos,andChristmascards.AllproposedsalesshallbeapprovedbySession.AdulteducationmaterialssoldbypresentersatcostshallbeapprovedbytheAdultEducationCommittee(usuallyinthecourseofapprovingtheeducationclass),andthesedonotneedtobeapprovedbySession.Sessionmaydesignatecertainsalesforcertainpurposes(e.g.,soupsalestosupportDeaconactivities).Ifso,thenaccountingwillbeimplementedtoproperlyrecordrevenueforthesepurposes.IfSessiondoesnotdesignatetheproceedstogotospecificpurposes,itwillberecordedasgeneralunrestrictedrevenue.


VII. Budget and Fund Management

A. Overview

TheChurchreceivesrevenuesfromsourcesincludingcontributions,CDCtuition,buildingusefeesandothermiscellaneoussources.TheChurchspendsmoneyintwoways:(1)generaloperatingfundsareexpendedinaccordancewithaSession‐approvedannualbudget;and(2)fundsareexpended(released)fromSpecialPurposeFunds.TheChurch’sfiscalyearisthecalendaryear.Theannualbudgetpreparationprocessbeginsinthethirdquarter.ItisajointeffortinitiatedundertheleadershipoftheFinanceCommittee,drawingonthesupportoftheTreasurer,StewardshipandInvestmentCommittees,andincollaborationwiththePastorandstaff,CommitteeChairs,andSession.Theannualprocessbeginsinthelatesummer,witharequesttoChurchmanagersandCommitteeChairshavingspendingauthoritytoprovideanestimateof:(a)theamounttheywillneedinthefollowingfiscalyeartosupporttheirannualoperations,tobefundedbyanallocationintheapprovedbudgetforthefollowingyear;and(b)additionalamountsthattheyintendtoexpendinaccordancewithaproposedspendingplanthattheysubmitforSpecialPurposeFundsforwhichtheyareassignedordelegatedresponsibility.

B. Budget and Spending Plan Preparation

AdraftbudgetandspendingplansforSpecialPurposeFundsareprepared,basedonChurchneedsasperceivedbythevariousManagersandresponsibleCommitteeChairs,thefinancialconditionoftheChurchastheyear‐endapproaches,andforecastsoftheChurch’sfinancialconditioninthefollowingyear.EstimationoftheChurch’sfinancialconditionforthefollowingyeartakesintoaccountprimarilytheamountofpledgesreceivedduringthestewardshipcampaign.AlsotakenintoaccountistheavailabilityofadditionalunrestrictedcurrentfundsintheformofC&CEandinvestments.Inaddition,theChurchmusttakeintoaccounttheportionofC&CEandinvestmentsthatrepresentRestrictedFunds,sinceRestrictedFundsareavailableonlyforparticularpurposesorforexpenditureoverparticularperiodsoftime.ThefinalbudgetisdeterminedbytheSession.TheseveralmanagersoftheChurch(e.g.,OfficeManager,MusicDirector,FacilitiesManager,CDCDirector,allunderthesupervisionofthePastorasHeadofStaff)areallocatedaportionoftheannualbudgetamountthatisestimatedtobesufficienttocovertheirordinaryoperatingexpensesduringtheyear(salaries,supplies,routinemaintenance,utilities,contractorservices,etc.).Theseareexpensesthatareroutinelyincurredeachyear.Theygenerallydonotincludeexpendituresforlarge,one‐timecapitalexpenditures;specialprojectsthatextendoveraperiodofyears;expendituresarisingfromRestrictedGifts;orinvestmentsmadetogenerateincome.


Theleveloftheannualbudgetisdeterminedprimarilybythelevelofpledgecommitmentsfortheyear,assupplementedbyotherincome(e.g.,estimatedCDCrevenues,buildingrentalfees,unpledgedcontributions,andplateofferings).Itmayalsoincludefundingfromunrestrictedfunds,TemporarilyRestrictedFunds(totheextentconsistentwithdonorintent),and/orproceedsfromthesaleofinvestmentassets,asapprovedbytheSession.ThebudgetpreparationprocessbeginswiththeFinanceCommitteerequestingbudgetsandspendingplansfromthePastor,staffandCommitteeChairs.TheFinanceCommitteeshalldevelopaprocedurethatensurescollaborationandtransparencyamongallinvolvedparties.TheSessionapprovestheannualbudgetinDecemberandpresentsitasinformationtotheCongregationattheannualmeetinginJanuary.

C. Establishment and Closure of Special Purpose Funds

TheChurchmaintainsSpecialPurposeFundsinordertotrackandindependentlyaccountforfundsthatarelimitedbydonor‐imposedorSession‐imposedrestrictionsandthereforeensurethatdonationsareusedfortheirintendedpurposes.AsnotedinsectionIV.C.(1)“SubstantialUnrestrictedGifts,”onereasonforcreatingaSpecialPurposeFundisthereceiptofanUnrestrictedgiftorbequestofmorethan$25,000thatisnotgivenaspartofanannualpledge.SuchagiftmaybeinvestedandaccountedforinaSpecialPurposeFund.RestrictedGiftsthatcanbecompletelyexpendedinthecurrentyearmayormaynotbeheldinaSpecialPurposeFund,dependingonaccountingrequirements.ASpecialPurposeFundmaybeclosedbyactionofSession.ThiscouldtakeplaceuponthedepletionofaDonorRestrictedFundorthedeterminationthataSessionDesignatedFundisnolongerrequired.

D. Types of Special Purpose Funds

SpecialPurposeFundsconsistoftwotypes:(1)SessionDesignatedFunds(sometimesreferredtosimplyasDesignatedFunds)and(2)RestrictedFunds(sometimesreferredtoasDonorRestrictedFunds).SessionDesignatedFundsareSpecialPurposeFundscreatedbytheSessionandfundedwithunrestrictedassetsoftheChurch.Theyaregenerallyintendedtobeexpendedoveranextendedperiodtime,orforaparticularpurposeoutsidethescopeofnormalrecurringoperations.However,unlikeRestrictedFunds,DesignatedFundscanbedivertedtoanotherpurposeorexhaustedatanytimebyactionoftheSession.


ExamplesofSessionDesignatedFundsincludethefollowing:

TheChurchdecidestoappropriateaportionofitsannualpledgerevenuestoaccumulateabuildingreservefundoveraperiodofyearstocoverexpectedcostsofmajorbuildingrepairsorcapitalimprovementsastheyareincurredinfutureyears.TheSessionthencreatesanewSessionDesignatedFundforthispurpose.

AdonorleavesasubstantialUnrestrictedGiftoffundstotheChurchinherwill.TheSessiondeterminesitismorethanisneededorcanbeeffectivelyusedtosupportoperationsinthecurrentyear.TheSessionthusdesignatesthefundstogointotheGeneralReserveFund,whichisaSessionDesignatedFund.

Inanunusuallygoodyear,theChurchreceivesregularcontributionsconsiderablyinexcessofitsbudgetedexpenditures,sotheSessiondecidestosetasidetheexcessinanewParkingFacilityFund.

ExamplesofTemporarilyRestrictedFundsandPermanentlyRestrictedFundsincludethefollowing:

Adonorgivesfundswiththerestrictionthattheybeusedtopayforthemaintenanceofaparticularitemofcapitalequipmentoveraperiodofyears,e.g.,theorgan.TheChurchcreatesanewTemporarilyRestrictedFundtoaccountforthefunds.

TheChurchsolicitsdonationsforaspecialgrantoffinancialaidtoasisterchurchinaforeigncountry,andthusthesolicitationisaGiftInstrument,whichrendersthesubsequentdonationsRestrictedGifts.ThesessioncreatesanewFundthatisTemporarilyRestricted,asitisdonor‐restrictedtoaparticularpurpose.

Adonorleavesabequestinhiswill,withtherestrictionthatitbeinvestedinperpetuity,withonlytheincomeavailableeachyeartosupportChurchoperations.TheChurchestablishestraditionalEndowmentFund,whichisaPermanentlyRestrictedFund.

Adonormakesaspecialgift,outsideofhisorhernormalpledge,withtherestrictionthatitbeusedtosupportaspecialprogramofeducationalmusiclessonsforchildrenovera5‐yearperiod.TheChurchestablishesanewTemporarilyRestrictedFund(alimitedtermEndowmentfundinthiscase).

ThefollowingchartillustratestherelationshipsamongtheseveralkindsofSpecialPurposeFunds.


RevenuesandexpendituresassociatedwithaSpecialPurposeFundareindependentlyrecordedandreportedperiodically,sothatdonors,staffandresponsibleChurchcommitteescaneasilymonitorrevenuesaccruingtotheFundandexpendituresfromtheFund,andthustrackthefinancialstatusoftheFund.FinancialassetsrecordedinSpecialPurposeFundsmaybeheldascashandcashequivalents(C&CE)orasinvestments,asdeterminedbytheSessionactingonrecommendationsfromtheInvestmentCommitteebasedontheestimatedrateofdepletionoftheFund.CarryoverofSpecialPurposeFunds:UnexpendedassetsinSpecialPurposeFundsarecarriedoverfromyear‐to‐yearuntilcompletelyexpended.

SpecialPurposeFunds

SessionDesignatedFunds

DonorRestrictedFunds

PermanentlyRestricted

(Endowment)Funds

TemporarilyRestrictedFunds

PurposeRestrictedFunds

TermRestrictedFunds

Pass‐ThroughAccounts(Liabilities)


ComminglingofRestrictedandUnrestrictedAssetsinSpecialPurposeFunds:TheSessionmayappropriateUnrestrictedfundstoaDonorRestrictedFund,resultinginthecomminglingofRestrictedandUnrestrictedfunds.Insuchevent,theUnrestrictedassetsshallbeseparatelyaccountedforasaSessionDesignatedFund,whichmaybereleasedanddivertedtootherpurposesatanytimebyactionoftheSession,unlessanduntiltheyhavebeenreleasedandexpendedinaccordancewiththepurposeoftheRestrictedFund.

E. Budget and Fund Expenditures

1.SessionRoleinDelegations

TheSessiondetermineswhohasauthoritytoinitiateexpenditureswithinthelimitsoftheannualbudgetandalsowhohasauthoritytomakeexpendituresfromSpecialPurposeFunds.SessionhasdelegatedtheauthorityforannualbudgetexpendituresandcertainSpecialPurposeFundexpenditurestothePastorasHeadofStaffandtodesignatedCommitteeswithinthelimitsofannualspendingplans.TheHeadofStaffhasinturndelegatedday‐to‐dayresponsibilityforroutineandapprovedbudgetexpenditurestocertainindividualstaffmembers.AsHeadofStaff,heorshecanchangethesedelegationswithoutSessionapproval.TheHeadofStaffshallprovidetheTreasurerandFinanceCommitteewithadetailedlistofdelegatedauthorityandinformthemimmediatelyofanychanges.TheSessionhasdelegatedtocommittees,asrepresentedbytheChairsortheirdelegees,theauthoritytomakeexpendituresfromSpecialPurposeFundswithinthelimitsoftheannualapprovedspendingplanforeachFund.Insomecases,Committeeshavedelegatedtheirresponsibilitytoastaffperson,withtheapprovaloftheheadofstaff,ortothechairoramemberoftheircommittee.DelegationsbythecommitteesmaybechangedwithoutSessionapproval,butthecommitteechairsmustnotifytheTreasurerandFinanceCommitteeofsuchchanges.TheTreasurershallmaintainalistofpersonsapprovedtomakeexpenditures.TheFinanceCommitteeshallperiodicallyreviewthisFinancialPolicyManualandensurethatitisuptodateconsistentwithSessiondirection.

2.DelegationsinOperation

ThissectionoutlinesthedelegationsineffectasofthemostrecentversionofthisPolicy.Churchmanagersgenerallyhavetheauthoritytomakebudgetexpenditures.Forexample,theFacilitiesManagerisauthorizedtomakeroutineexpendituresforoperationalpurposes,withinthelimitsofthebudgetforfacilityexpenses,andtheOfficeManagerisauthorizedtospendofficeexpenselineitems.


Somestaff,suchasthePastor,MusicDirectorandCDCDirector,haveauthoritytospendbudgetedlineitemsaswellasauthorizeexpendituresfromparticularSpecialPurposeFundsforwhichtheyhavebeendelegatedresponsibility.Further,whileCommitteesaregenerallygiventheauthoritytoauthorizeexpendituresfromparticularSpecialPurposeFunds,andinsomecasesaregiventheauthorityoverbudgetlineitems.

3.ExecutionofBudgetandSpendingPlans

Duringthefiscalyear,managersandCommitteeChairsareexpectedtoexertreasonableeffortstoachieveestimatedrevenueprojectionsandtolimittheirexpendituresovertheyeartotheamountsandpurposesapprovedinthebudgetandspendingplans.IntheeventsubsequentcontributionsaremadetoanexistingFundduringafiscalyear,suchcontributionsdonotincreasetheamountofauthorizedexpendituresfromtheFund,unlessapprovedbytheSession.Duringthecourseoftheyear,responsibleManagersandCommitteechairsinitiateexpendituresbythesubmissionofacheckrequestalongwithsupportingdocumentationtotheBusinessOffice.TheBusinessOfficeissuestherequestedcheckandforwardsittotheintendedrecipient.TheTreasurershallissuetimelyreportsshowingmonthlyexpendituresandrevenuescomparedwithapprovedbudgetandspendingplans.ResponsiblemanagersandCommitteeChairsshallreviewthesereports.Intheeventofapotentialshortfallinrevenueoranunanticipatedexpense,theresponsiblepersonshallworkwiththeFinanceCommitteeandtheSessionasnecessarytoresolvetheproblem.Forexample,intheeventunanticipatedbuildingexpensesarise,theFacilitiesCommitteemayproposetotheSessionthatitbeauthorizedtoexpendadditionalfundsfromtheBuildingReserveFund.IftheSessionapprovessucharequest,theChairoftheFacilitiesCommittee,workingwiththeFacilitiesManager,isauthorizedtoapprovesuchexpenditure.FurtherguidanceontheadministrationofFundsissetforthinAppendixF,whichincludesalistofactiveSpecialPurposeFundsandthemanagerand/orCommitteeChairresponsiblefortheirmanagement.DescriptionsofFundsareinAppendicesF‐1throughF‐8.TheFinanceCommitteemonitorsrevenuesandexpendituresonamonthlybasistoidentifypotentialoractualvariancesfromtheapprovedbudgetandspendingplans.TheFinanceCommitteeshallbringanyconcernstotheresponsiblestafforCommitteechairsandtotheSessionasneeded.


VIII. Accounting and Financial Reporting Practices

A. Restricted and Unrestricted Gifts

TheChurchstrictlyaccountsforallRestrictedandUnrestrictedgifts.SpecialaccountsaresetuptotrackbothDonorRestrictedgiftsandmoneydesignatedbytheSessionforspecialpurposes.IncompliancewithFASB117,financialstatementsarepreparedshowingnetassetsclassifiedintounrestricted(includingSessiondesignated)funds,temporarilyrestrictedfunds,andpermanentlyrestrictedfunds.Thisimplementswhatiscommonlyreferredtoas“FundAccounting,”whichisasystemofaccountingandfinancialreportingthatisparticularlyusefulfortrackinggiftrevenuesthathavebeenrestrictedtospecificpurposes,programsorprojects.Bywayofbackground,for‐profitorganizationsusetraditionalaccountingsystems,whicharedesignedtopresenttoinvestorsthefinancialconditionoftheorganizationanditsprofitability.Incontrast,nonprofitorganizationstypicallyhaveadifferentobjective,whichistopresenttheirfinancialconditioninamannerthatfacilitatestransparentaccountabilitytodonors,grantorsandothersourcesofnonprofitfunding.Consequently,nonprofitorganizationsusethenetassetsclassificationmethodofreporting,asprescribedbytheU.S.FinancialAccountingStandardsBoard(FASB).Inadditiontothenetassetsreportedonthebalancesheet,otherreportsarepreparedtoallowvolunteerleaders,Churchmanagers,anddonorstoreviewrevenueandexpendituresrelatedtoRestrictedFunds.AnyamountremaininginaDonorRestrictedFundoraSessionDesignatedFundattheendofafiscalyeariscarriedforwardintothenextyear,sothatdonorsorfundmanagerscantrackthedispositionoftheirgiftsfromyeartoyearuntiltheyarefullyexpended.Thisisunlikethetreatmentofunrestrictedoperatingfundsthatareallocatedtovariouslineitemsoftheannualbudget,whicharenotcarriedoverifnotusedbytheendoftheyear.AppendixFsetsforth:(1)asummaryoftheprocessforestablishingandmanagingSpecialPurposeFunds;(2)alistofactiveSpecialPurposeFunds,togetherwithFundaccountnumbersandtheidentityoftheresponsibleCommitteeChairorFPCemployeehavingspendingauthorityovertheFund,and(3)thecurrentFundIdentificationDocumentforeachFund,whichsetsforthpertinentinformationregardingtheFund.TheoverallpolicyregardingtheinvestmentoffinancialassetsrecordedinSpecialPurposeFundsmaybesummarizedasfollows:

SpecialPurposeFundsthataresmallinamount,orforwhichtherearefrequenttransactions,orwhichare''flow‐through"Funds;aregenerallyheldasCashand


CashEquivalents,andinterestearnedwillbecreditedtotheOperatingFund.TherationaleforthispolicyisthatsuchFundsgeneratesmallamountsofinterestandreallocationofsmallamountsconsumesagreatdealofaccountingtime.

AFundthatisrarelyused,orwhichisintendedtobeexhaustedoveranextendedor

indefiniteperiodoftime,suchasalargeDonorRestrictedFund,maybeinvestedasdeterminedbytheTreasurerandtheInvestmentCommittee.EarnedincomefromsuchinvestmentsmaybereinvestedandallocatedtotheFund,dependingupontherequirementsofthedonorortheSession.

TransactionsandbalancesassociatedwithSpecialPurposeFundsarereportedtotheFinanceCommitteeandtheresponsiblemanagersorCommitteeChairsonamonthlybasis,totheSessiononaquarterlybasis,andtotheCongregationonanannualbasis.

B. Financial Reports

Onaquarterlybasis,theTreasurerpreparesandpresentsafullsetoffinancialstatementstoSession.ThisincludesaStatementofFinancialPosition,StatementofActivity(comparedtobudget),CashFlowStatement,andaReportofFundActivity.PriortoSession,theFinanceCommitteereviewsthesestatementsindepthandprovidesitsinputtoSession.Further,theFinanceCommitteeseesandreviewsmonthlydetailedfinancialstatementsandpresentstoSessionasummaryofyear‐to‐datetotalincomeandexpense.TheBookkeeperprovidesmonthlydetailedincomeandexpensereportstoCommitteesandtothePastorandstaffwhohavebudgetresponsibilities.Thesereportsareexpectedwithinthefirsttwoweeksafterthecloseofthemonth.ThequarterlyfinancialreportsarepublishedontheFPCwebsitefortheCongregationtoview.Theyear‐endStatementofFinancialPosition,StatementofActivity(comparedtobudget),andaReportofFundActivitySummarizedbyCategoryarepresentedtotheCongregationatitsannualmeetinginJanuary.

C. Annual Audit and Reports

Eachyear,asrequiredbytheBookofOrder(SectionG‐3.0113),“Afullfinancialreviewofallfinancialbooksandrecordsshallbeconductedeveryyearbyapublicaccountantorcommitteeofmembersversedinaccountingprocedures.”AnnuallytheFinanceCommitteeshallrecommendtoSessiontheproceduresandpersonnelwhowillconducttheannualaudit.AfterSessionapproval,theFinanceCommitteewillarrangefortheaudit/reviewbyanoutsideauditororaFinancialReviewCommittee.(SeeAppendixA.)Theauditors/reviewersshallpresenttheirfindingstotheSession.IfSessionacceptstheaudit,theresultsshallbesharedwiththefullCongregation,alongwithanyadjustmentsrequiredinthefinancialstatementspresentedtotheCongregationearlier.


IX. Benevolence Policy

A. Background

FPCengagesinmodestbenevolenceactivitiesintheformofdirectprovisionoffinancialsupportforthebenefitofindividualsandfamiliesinneedintheSantaFearea.TheseactivitiesaredistinctfromotherFPCcharitableactivitiesthattypicallytaketheformofdonationstoothercharitiesandnonprofitorganizations.Tothisend,theChurchmaintainsaSpecialPurposeBenevolenceFundthatisfundedbydonationsandoccasionalofferingsapprovedbytheSession.TheBenevolenceFundisseparateanddistinctfromthePastor’sdiscretionaryaccount,whichisabudgetedlineitemavailableforprovidingassistancetoFPCMembersorothersinneed.ItisalsoseparateanddistinctfromtheMiscellaneousEmergencyOfferingsFund(fordisasterrelief);theMiscellaneousOtherCharitiesFund(fordonationstoothercharitableorganizations);andboththeCongregationalEmergencyAssistanceFundandtheDeaconsFund(thelattertwoofwhichexisttosupportFPCMembersandtheirfamiliesinneed).

B. Purpose and Administration of Benevolence Fund

TheprimarypurposeoftheBenevolenceFundistofurnishdirectfinancialassistancetoindividualsandfamiliesinneedintheSantaFecommunitywhoarenotMembersoftheChurch.However,theFundmaybeusedtosupportfinancialassistancetoMembersorStaffoftheChurchinneed,intheeventotherFPCsourcesoffundsareinsufficient.(Applicabletaxreportingrequirementswillbeobserved.)ThesepurposesareachievedthroughdirectdisbursementsunderthedirectionofaBenevolenceCommittee,whichconsistsofthePastorasChair,amemberoftheMissionandSocialJusticeCommittee,andanordainedElderappointedbytheSession.

C. Oversight and Accountability

TheBenevolenceCommitteeisaccountabletotheSessionfordischargingtheresponsibilitiessetforthbelow.

D. Revenues

SourcesofrevenuesfortheBenevolenceFundaregiftsfromMembersandfriends,whichareacceptedatanytime,andspecialofferingsauthorizedbytheSession.GiftsearmarkedfortheBenevolenceFundmustbeidentifiedassuch.Theymaynotbeearmarkedorotherwiserestrictedtospecificindividualrecipients,althoughdonorsarefreetorecommendindividualrecipientstotheBenevolenceCommittee.


E. Requests for Benevolent Assistance

ArequestforfinancialassistancemustbedocumentedbytheBenevolenceCommitteememberassistingtheperson.TherequestmustbesignedanddatedbytheapplicantandtheCommitteemember.TheCommitteemembertakingtherequestwillalsorequestverificationofneedintheformofsupportingdocumentationortheapplicant’sconsenttocontactthird‐partyreferencesforconfirmation.

F. Guidelines for Selection of Recipients

DisbursementsfromtheFundunderthisPolicyarelimitedtoindividualsinneedandtheirfamilies.Benevolenceassistanceisintendedasasourceoflastresort,tobesoughtonlywhenanindividualhasexhaustedotherpossibilitiesofhelpfromfamily,friends,savingsandsocialwelfareprograms,includingothermissionresourcesoftheChurch.Itisintendedtobeasourceoftemporaryassistanceduringatimeofcrisis.Assistanceisgenerallyintendedtobeaone‐timegift.Inspecialcircumstances,theCommitteemaymakemultipledisbursementsoveraperiodoftime.Nobenevolentdisbursementistobeconsideredaloan.Repaymentwillnotberequestednoracceptedassuch,eitherinpartorinfull.IfarecipientdesirestogivetotheChurchatalaterdate,heorsheshouldbeencouragedtogivedirectlytotheChurchwithoutqualification.TheCommitteeshallmakeareasonableinquiryofanyindividualseekingassistance,toensurethathisorherneedislegitimateandthattheindividualisaccuratelyrepresentinghisorherfinancialsituation.TheCommitteemayconditionfinancialassistanceonreceiptofverifyingdocumentationorcommunicationsfromthird‐partyreferencesverifyingtheneedoftheindividual.Personsrequestingassistancemustalsobewillingtoacceptfinancial,family,occupationaloremotionalcounseling.TheCommitteewillnotprovideassistancetoanyonewho,initssoleopinion,islikelytosquandersuchassistancethroughnegativeorirresponsiblebehavior.Generally,assistancewillnotexceed$1,500perpersonorfamily.(ThisisacumulativecapinthecaseofsomeonewhoreceivesmorethanonegiftfromtheFund.)Inveryunusualcircumstances,familiesandindividualswhoareinneedofadditionalfundsandwhohavetheopportunitytomakealife‐changingdecisioncancontinuetobeassisteduptowhateverlimittheCommitteedeemsappropriate,subjecttotheavailabilityoffunds.Suchcasesshallbereviewedcarefullyand,whenappropriate,thecaseshouldbesubmittedtotheSessionforapproval.


G. Types of Assistance

ThestatedpurposeoftheBenevolenceprogramistomeetbasicneedsofindividualsandtheirimmediatefamilies.Normally,theseneedsare:

Food. Lodging. Clothing. Medicaltreatment. Transportationtoorfromaplaceofemployment. Funeralexpenses. Initialevaluationanduptotwoadditionalprofessionalcounselingappointments.

NeedsthatmaynotbemetbytheBenevolenceprograminclude:

Privateschoolfeesortuition,businessinvestments,oranythingthatisintendedtogenerateincometotheindividualorfamily.

Payingoffcreditcarddebt(exceptionmaybemadewhenanindividualhashadtouseacreditcardinacrisisoremergency).

Legalexpenses. Finesorpenaltiesrelatingtolatepaymentsorirresponsibleactions.

Financialassistanceforcounselingwillbeconsideredifitisdeterminedthatcounselingwoulddirectlyenabletheindividualtoaddressacurrentfinancialsituation.Inmostcases,thisislimitedtoaninitialcounselingappointment.Underspecialcircumstances,additionalassistancemaybegiven.

H. Processing of Requests and Disbursement of Funds

RequestsforassistanceshallbesubmittedtotheCommittee,whichshallreviewtherequest,reachadecision,andnotifythepersonmakingtherequestofthedecision.Whilerecommendationsofrecipientsfromdonorsorotherswillbeconsidered,alldecisionsoftheCommitteeshallbemadeindependentlyandshallbefinal.TheCommitteeshallsubmitsummaryreportsofitsdecisionstotheSession.PersonallyidentifiableinformationshallbereportedtotheSessiononlyuponitsrequest,andonlyinaconfidentialexecutivesessionoftheSession.Otherwise,suchinformationshallbemaintainedinconfidencebytheCommittee.Tothemaximumextentfeasible,disbursementsofcurrencydirectlytothebeneficiarywillbeavoided.DisbursementswillpreferablybemadeintheformofdirectpaymentfromFPCtoserviceproviders(e.g.,bydirectpaymentsofrentorutilitybills,purchaseofgrocerystorecashcards,etc.).


X. Internal Controls

TheleadershipoftheFirstPresbyterianChurchrecognizestheneedforstronginternalaccountingcontrolstoprotecttheChurchanditsstaffandvolunteerswhohandlemoney.Strongcontrolshelppreventtheft,helpdiscovererrorsinatimelyfashionsotheycanbecorrected,andalsoprotectvolunteersandstafffromunfoundedsuspicionofwrongdoing.FollowingaretheinternalcontrolsadoptedbytheSession.

A. Session Responsibility

Inadditiontosettingtheinternalcontrols,itisthepolicyoftheSessionto: Regularlyreviewfullfinancialstatements.TheSessionwillreviewfullfinancial

statementsonaquarterlybasisandabbreviatedfinancials(income,expense,net)betweenquarterlyreviews.TheFinanceCommitteewillreviewfullfinancialstatementsmonthly.

Adoptanannualbudgetandcompareactualstothebudgetatleastquarterly. Maintainandperiodicallyreviewallfinancialpolicies. EnsurethatanyIRSnoticesareopenedbysomeoneotherthantheBookkeeper. Divideandsegregatedutiesrelatedtofinancessothatnoonepersonhandlesall

aspectsofatransactionfrombeginningtoend. DesignatesomeonetobeTreasurerwhoisnottheBookkeeper. Designateotherpersonsauthorizedtoopenbankaccounts(asof2016Clerkof

Session/CorporateSecretary). Designatesignatoriesonbankaccounts(asof2016Treasurer,President,andVice

President). Ensurethatanystafforvolunteerswhohavetheabilitytoedittheaccounting

recordsnothaveaccesstoFPCcashorcashequivalents,unlesscompensatingcontrolsareinplace.4

Ensurethatafinancialreviewofallfinancialrecordsisconductedeachyear,eitherbyapublicaccountantoracommitteeofmembersversedinaccountingprocedures.SessionshouldapprovetheauditfirmorauditcommitteeuponrecommendationoftheFinanceCommittee.

4“Compensatingcontrols”includetimelymonthlyreviewofaudittrailsavailableintheaccountingsystems;inspectionsofsetups,entries,orexternalsources;orothersimilaraccountingpracticestypicallyusedwhenlimitedstaffresourcesprecludestrictcompliancewiththesepolicies.


B. Cash Receipts

1. Collections

Moneyreceivedduringcollections(e.g.,Sundayofferings,TGIF,Deaconssoupsales,men’sbreakfast,retrievaloffundsfromdonationbox)shallbeinplainsightofatleasttwounrelatedpersonsuntilitisplacedinthesafe(preferablycountedandinasealedenvelopesignedbybothpersons).

Anydonationsearmarkedforanotherorganizationshouldbereviewed.Ifitisapreviouslyapprovedorganization,itmaybedeposited.(SeeSectionIV.C.2“GiftsSubjecttoReview”andTable5.)Ifnot,itshouldbeheldoutandbroughttotheattentionoftheTreasurer.

Nolessthanonceaweek,atleasttwodesignatedandunrelatedcountersshouldtakeallenvelopesfromthesafeandtakethemtoasecurelocationtocountanyuncountedfunds.

Eachpersonshallinfullsightofeachothercountthecashandthechecks,andallchecksshallbeendorsedwitha“ForDepositOnly”stamp.

Thetotalofcashandchecksshallberecordedonasummaryformandadepositticket.

ChecksandotherdocumentsshallbecopiedandgiventotheBookkeeperalongwiththesummaryanddepositticket.

Countersshalleithertakethemoneytothebankfordepositorplaceitinsealedandsignedenvelopeandputitbackinthesafeforsomeoneelsetodeposit.

ThepersondesignatedtotakethemoneytothebankfordepositshallnotbetheTreasurer,BookkeeperorOfficeManager,unlesscompensatingcontrolsareinplace(e.g.,countersprovidingcopyofdepositsliptoBookkeeperinadvance).

TheBookkeepershallrecordthepaymentsintothemembershiprecordsand/oraccountingsystemassoonaspossible,andnolaterthanoneweekafterreceipt.

AllcollectionsmustbedepositedintheFPCcheckingaccount.Nodisbursementmaybemadefromundepositedcollections.

AllSundaycountersarerequiredtoholdallinformationconfidentialandtosignaformindicatingthisandthattheywillfollowtheaboverules.TheCountersCoordinatorensuresthatnewcountersaretrainedandsigntheform.(SeeAppendixEandFormentitled“FPCAgreementforOfferingCounters.”)

2. MoneyReceivedbyMail

Someonewithoutaccesstothemembership/donororaccountingsystem(seeTable4)shallbedesignatedtoopenthemail,unlesscompensatingcontrolsareinplace.


Anydonationsearmarkedforanotherorganizationshouldbereviewed.Ifitisapreviouslyapprovedorganization,itmaybedeposited.(SeeSectionIV.C.2“GiftsSubjecttoReview”andTable5.)Ifnot,itshouldbeheldoutandbroughttotheattentionoftheTreasurer.

Enclosedchecksshallbeimmediatelyendorsedwitha“Fordepositonly”stamp. Moneyandsupportingdocumentationshallbesecuredinasealedenvelopeand

placedinthesafe. Largechecksmaybedepositedatthebankduringtheweek,andthedepositslip

andbackupinformationgiventotheBookkeeper. AnymoneypresentinthesafeonSundayshallbecountedalongwiththeSunday

offeringbyregularchurchcounters.

3. RentPayments

TheFacilitiesManagerandOfficeManagermaycollectrentchecksinperson. Thechecksshallbestamped“ForDepositOnly”andimmediatelydepositedin

thebankorplacedinanenvelopeinthesafe. RentchecksmaybedepositedbytheOfficeorFacilitiesManager. CopiesofthechecksandthedepositticketshallbegiventotheBookkeeper.

4. Tuition

TheCDCDirectorusesadatabase(which,atthiswritingin2016,iscarriedasaseparate“company”ontheaccountingsystem)totrackinvoicesandpayments.

TheCDCDirectorinvoicestheparentsbasedoncontractedratesandadjustments.

ParentsturninpaymentstotheCDCDirectorordesignee. Preschoolpaymentsareheldinalockeddraweranddepositedonceaweekby

theDirectorordesignee. CopiesofchecksareturnedinwithdepositsliptoBookkeeper(markedasCDC

tuition). TheBusinessOfficetransmitsorotherwisemakesavailableonlinetotheCDC

DirectorinformationrelatingtoCDCtuitionpayments. TheCDCDirectorentersallpaymentsintoherdatabase. TheCDCDirectormaintainscompleterecordsofCDCattendance,invoicesand

payment Attheendofthemonth,afulllistofinvoicesandpaymentsareturnedintothe

Bookkeeper. TheBookkeeperandTreasurerreviewthemonth’sinvoicesandpayments. TheTreasurershallperiodicallyreviewattendancerecordsasdeemed

appropriate.


5. ElectronicPayments

SomeonewithnoeditingaccesstotheaccountingormembershiprecordsshallestablishandmaintainthelinkfromtheChurch’sEFTprocessorsforonlinepaymentsandsales(seeTable4)totheChurch’sbankaccount,unlesscompensatingcontrolsareinplace(e.g.,dualorperiodicreviewsofthesetup).

TheBookkeeperorotherdesigneeshallenterdonationsandpaymentsintothemembershipandaccountingsystems.

6. DonorStatements

TheBookkeepersendsquarterlystatementsorotheracknowledgementtoalldonors.

TheTreasurerorBookkeeperpromptlyfollowsuponanydiscrepanciesbetweendonorandChurchrecords.

7. SpecialDonations

TheStewardshipCommitteeadministersthepolicyonAcceptanceandManagementofGiftsandDonations(SectionIV).

Donationsofstockareusuallyconvertedtocashimmediatelybythebrokeragefirm(seeSectionIV,C.1“Stocks,MutualFundsandOtherSecurities”).

Donationsofgoodsareinspectedandvaluedforinternalaccountingpurposesonly.

Donationsofprofessionalservicesarevaluedattheirnormalbillingrateandrecordedintheaccountingsystem.

TheTreasurersendsacknowledgementletterstoalldonorsofspecialdonations.

C. Cash Disbursements

1. Checks

ItisthepolicyofFPCtoordinarilypayvendorsbycheckforgoodsorservices. TheTreasurer,corporatePresident,andcorporateVicePresidentarethe

authorizedchecksigners.(SeeTable3fornamesofcurrentofficers.) Checksfor$5,000andovermustbesignedbytwoauthorizedchecksigners. Thedollarlimitshallbeprintedonthechecks. Checksshallalsohave“Notvalidafter90days”printedonthechecks. Voidedchecksaremutilated(signatureportionremoved)andsaved. Nooneisallowedtosignachecktohim/herself.Further,someoneotherthan

therecipientofthepaymentshallalsosigntheauthorizationform.


Allpaymentrequestsshallhavebackupdocumentationandacheckrequestformproperlycompletedandauthorized.(SeeCheckRequestForm.SeealsoAppendixC“ExpenseReimbursementPlan.”)

W‐9sarerequiredforallcontractorsorvendorsthatarenotincorporated. ThisFinancialPolicyidentifieswhichstaffpersonsandvolunteerleadershave

theresponsibilitytoauthorizepaymentsoutofbudgetedlineitemsorRestricted/Designatedfunds.(SeeSectionVI.E.“BudgetandFundExpenditures”andalsoTables1and2attheendofthisdocument.)

ChecksrequestsanddocumentationaregiventotheBookkeeper,whoentersfullydocumentedrequestsintotheaccountingsystemandcutsthecheck.

TheBookkeepergivestherequestform,backupdocumentation,andchecktothechecksigner.

Thechecksignercomparesthechecktotherequestanddocumentationandsignsthecheck.

Thechecksarethenmailedandthedocumentationfiled.

2. AutomaticElectronicPayments

FPCcurrentlylimitsautomaticpaymentstoutilities,copierserviceandpensionandbenefitspaymentstotheBoardofPension,only.

Anauthorizedchecksignermustapprove/signanyautomaticbankpaymentagreements.

Statementsfromthevendorgotothepersonwhoisauthorizedtomaketheexpenditure(e.g.,utilitybillsgototheFacilitiesManager).Thispersonfillsoutandsignsarequestformandsecuresanyotherauthorizationneeded.

ThestatementandformareturnedintotheBookkeepertocomparewiththebankdraft.

3. PettyCash

TheOfficeManagermaintainsapettycashboxofapproximately$100. Staffandvolunteerswhorequestanadvanceorreimbursementforanexpense

shallprovidetheOfficeManagerwithdocumentationoftheexpense. Pettycashisreconciledwhenadditionalmoneyisneeded,oratleastquarterly. Noreimbursementshallbemadefrompettycash. Personsneedingreimbursementmustsubmitcheckrequestandappropriate

documentation.


4. CreditCards

FPChasthreeChurchcreditcardsissuedtotheOfficeManager,FacilitiesManager,andCDCDirector.

CreditcardlimitsaresetbySessionuponrecommendationbyFinanceCommittee.

FPCcreditcardsaretobeusedonlyforFPCpurposes—noprivateuseisallowed.

Nocashadvancesareallowed. Onlinepurchaseswillbeaccompaniedbyanorderconfirmationandapacking

slip,asappropriate. Thecreditcardholdersholdreceiptsuntilthestatementcomesin.Theythen

compilethereceiptsandstatementswithapaymentrequestformandsubmittotheBookkeeperbeforethepaymentdeadline.(Thepaymentrequestformmustbesignedbytheperson(s)neededtoauthorizetheexpenses.)

TheBookkeeperreconcilesthereceiptswiththecreditcardstatement. Ifallreceiptsareprovidedandallexpendituresproperlyapproved,the

Bookkeepercutsthecheckanditissignedbyanauthorizedsigner. Toavoidinterestcharges,thecreditcardbalanceshallbepaidinfulleachmonth

priortothedeadline. Allrebatesorrewardsearnedonthecardaccountwillbedepositedinthe

ChurchaccountorotherwiseaccruedtothebenefitoftheChurch.

D. Bank Statements

TheSessionapprovestheestablishmentofnewbankaccounts. TheClerkofSessionopensthebankstatements,reviewsforreasonableness,and

initialseachpageofthestatement. TheClerkofSessionshallensurethathe/shereviewsthestatementfromeach

bankeachmonth. TheBookkeeperreconcilesthebankstatementwiththeaccountingrecords

beforethemonth‐endclosing. TheTreasurerreviewsthereconciliation. Bothreviewerslookforanyunknownvendors,anychecksnotproperlysigned,

anypaymentsthatappeartobeduplicated,anyunexplainedout‐of‐orderchecknumbers,andanythingelsethatappearstobeoutoftheordinary.

Thereviewerswillreviewopenitemsonreconciliations,suchasdepositsonbooksbutnotbankstatements,paymentsonbankstatementsbutnotonbooks,andunreconcileditemsover30daysold.


E. Vendors

Treasurershallreviewtheestablishmentofnewvendorsandotherpayeesintheaccountingrecordspriortoanyinitialpayment,includingtheverificationofvendorname,address,phone,taxID,email,andbankinginstructions.

Treasurershallreviewlistofapprovedvendorsquarterly,includingamountspaid.

FinanceCommitteeshallreviewthelistofvendors/payeesannually,includingamountspaid.TheCommitteeshallincludethelistinareporttotheSession.

F. Payroll

TheSessionauthorizesanynewhires,includingtheircompensation,andchangesincompensationforexistingstaff.

TheClerkofSessionnotifiesthepayrollclerk,BookkeeperandTreasurerofanysuchchanges.

Payrollishandledbyanoutsidepayrollprocessor. Thepayrollclerks(currentlytheOfficeManagerandCDCDirector)record

changestothepayroll(newhires,compensationchanges,andterminations)ontheonlinepayrollsystem.

Thepayrollclerk(s)phoneinthehoursworkedforeachemployee,vacationused,etc.,forthebiweeklypayroll.

Allemployeetimesheetsshallbesignedbytheemployee’simmediatesupervisor.

Allemployeesreceivepaymentsbyelectronicfundstransfertotheirbankaccounts(exceptforafinalpayment).

Thepayrollprocessorautomaticallysendsrequiredpayrolltaxpaymentstothestateandfederalgovernments.

Otherwithholdings(retirement,etc.)arepromptlyforwardedbytheTreasurertotheappropriatevendor.

TheBookkeeperreceivesthepayrollreportfromthepayrollprocessorandentersdataontotheaccountingsystem.

TheTreasurerreviewsthepayrollentryandthepayrollreportandcomparesittoinformationreceivedregardingpayrollchanges.

G. Investments

ThereisawritteninvestmentpolicyapprovedbySession(seeSectionVandAppendixDandseevendorsinTable4).

TheInvestmentCommitteewillmakerecommendationstotheSessionontheallocationofinvestmentsincompliancewiththeinvestmentpolicy.

OnceSessionhasapprovedtheallocations,theChairoftheInvestmentCommittee,Treasurer,President,andVicePresidentareauthorizedtomove


fundsinaccordancewithSessionapprovedguidelines.TheTreasurerandChairoftheInvestmentCommitteeeachreceiveemailnotificationsfromthebrokeragefirmconfirminganyfundmovements.

TheInvestmentCommitteereviewsinvestmentstatementsquarterlytodeterminethatinvestmentsareincompliancewithpolicyandtoevaluatetheneedforallocationchanges.

InvestedfundsarewithdrawninaccordwithguidelinessetbySession.ThoseauthorizedtowithdrawfundsarethePresident,VicePresident,andTreasurer.FundswithdrawnaresentbychecktoFPCortransferreddirectlyintoFPC’scheckingaccount.

H. Physical Assets

AcquisitionsanddisposalsofchurchpropertyrecordedasanassetontheChurchfinancialrecordsorinventoriesareapprovedbySession.Managersareauthorizedtodisposeofsupplies.

TheFacilitiesManageroverseesthesecurityofart,furniture,fixtures,andcomputers.

TheFacilitiesManager,workingwiththeHistoryCommittee(fortheart)andtheOfficeManager,makesalistofanyacquisitionsordispositionofsuchassetsthroughouttheyear.

TheFacilitiesManagerandOfficeManagertogether(alongwithaHistoryCommitteememberasappropriate)conductanannualinventoryofart,furniture,fixtures,andcomputers.

TheTreasurerreviewstheresultsoftheinventoryandchanges.

I. Computer Security

TheTreasurershallapprovewhohaswhattypeofaccesstothecomputeraccountingsystems.

TheTreasurerandtheBookkeepershallreviewalistofthosepersonswhoaccessedtheaccountingsystemseachmonth.

TheTreasurershallreviewthelistofpersonnelwithaccesstotheaccountingsystemsannuallyandpresentthelisttotheFinanceCommittee.

TheOfficeManagerisresponsibleforcomputersecurityandworkswithaprofessionalITservicecontractor.

Allcomputerfilesarecontinuallybackedupintothecloud. Thenetworkhasacurrentlyvalidinternetsecuritysoftwarepackage,which

includesanti‐virus,anti‐malware,contentfilteringandfirewallwhichisthefirstlineofdefense.

Eachcomputerhasanti‐virussoftware.


Networkedcomputersandlaptopsarekeptinlockedrooms. Userswhocanchangedatahaveuniqueloginsandpasswords.

J. Safe

Sessionshallapprovewhohasaccesstoanysafecombination. Safecombinationsshallbechangedannually,andafterdepartureofanyemployee

orvolunteerwhohasaccesstothecombination. TheClerkofSessionshallmaintainthecombinationsinasealedandtapedenvelope

foremergencyuse.

K. Debt

Anyborrowing,withtheexceptionofcreditcarddebtwithinthecreditlimitsofthecardaccount,mustbeapprovedbyactionoftheSessionrecordedinitsminutes.

DetailsonmanagementofdebtisdecidedbySessionattimeofincurrenceofdebt.

L. Bonding

TheSessionmayrequireasuretybondofanyOfficer,Elder,Deacon,orMemberoftheCongregationwhohaveaccessto,orareinchargeof,orcontrolfundsoftheChurch.

TheChurchmaintainsemployeedishonestyinsurancecoveringagainsttheftbyemployeesorvolunteers.

Anyinstancesoftheftthatarediscoveredarereportedtotheinsurancecarrier.


XI. Insurance and Risk Management


TheBookofOrder(G‐3.01112)requireseachSessiontoobtainpropertyandliabilityinsurancecoveragetoprotectitsfacilities,programs,staffandelectedandappointedofficers.Theroleofchurchesischangingandwithittheneedforchurchboardstoreviewwaystoprovideadequateinsuranceforallpropertydamage,accidentandliabilitysituations.Gonearethedayswhenthechurchactivitieswerelimitedtoweekendservices,specialholidayfunctionsandchurchdinners.Today,thechurchisthehubofdiverseactivitiesincludingfundraisingevents,preschoolprograms,socialactiongroups,scoutsandothermeetings.Manychurcheshaverelatedpropertysuchasschools,gymnasiums,nursinghomesandcemeteries.Congregationsareinvolvedinmanyoff‐premisesactivitiessuchascamps,excursions,tours,outingsandretreats,manyofwhichrequiretheuseofbusesandothermotorizedequipment.Inaddition,thereistheexposuretovandalism,riots,bombingsandarson.Withallthisinvolvement,thechurchhasincreasedliabilityoverthechurchof50yearsago.Thetaskofadequatelyinsuringthechurchagainstmanysituationsbecomescomplicated.ResponsibilityforriskmanagementandinsuranceatFPCresideswiththeTreasurerinconsultationwiththeFinanceandFacilitiesCommitteesandtheFacilitiesandOfficeManagers.TheFinanceCommitteeshallrecommendtotheSessionaprogramofinsurancewithapprovedbrokersand/orinsurersdulylicensedinNewMexico.TheFacilitiesManagerisconsideredtheRiskOfficerforFPCandthereforeisresponsibleforissuessuchassecurity,safetyandincidentreporting.ThePC/USAhasanOfficeofLegal/RiskManagementthatwelcomesquestionsatanytimeintheareasofInsuranceforchurches.PC(USA)haspublishedandcontinuestoupdateaManualentitled“LegalResourceManualforthePresbyterianChurch(USA)MiddleGoverningBodiesandChurches.”

B. Delegation of Insurance and Risk Management Functions

SubjecttotheapprovaloftheSession,theFinanceCommitteemaydelegatetoanexternalagent(insurancebrokeroragent)themanagementofthebidprocess.Inenteringintoanysuchdelegation,theSessionandtheFinanceCommitteeshallactingoodfaith,withthecarethatanordinarilyprudentpersoninalikepositionwouldexerciseundersimilarcircumstances,in:

Selectingabrokeroragent.


Establishingthescopeandtermsofthedelegation,consistentwiththepurposesoftheChurchneedsandriskmanagementpolicies.

Reviewingtheagent’sactionssemi‐annuallyinordertomonitortheagent’sperformanceandcompliancewiththescopeandtermsofthedelegation.

AnyagentappointedbytheChurchshallberequiredtosubmittothejurisdictionofthecourtsofNewMexicoinanyproceedingsarisingfromorrelatedtothedelegationortheperformanceofthedelegatedfunction.

C. General Insurance Guidelines

TheFinanceCommitteeshallreviewandreporttoSessiononFPC’sinsuranceprogramannually.AnnualauditoftheChurchfinancesshallincludeverificationthatinsurancebillshavebeenpaid.Insurancepackagesand/orprogramsshallbebideverythreeyears.InsurersshallbeadmittedintheStateofNewMexicoandcarryanA.M.BestRatingofnotlessthanA‐IX.Non‐admittedinsurersmaybeconsideredwithS&PratingofatleastAAorequivalentwithMoody’sorFitch’s.BrokersshallbeapprovedbySessionandshallhaveexperienceinriskmanagementforchurchesaswellasadequatelicensedstafftoprovideallservicesrequiredbyFPC.BrokerperformanceshallbeperiodicallyreviewedbytheSession.ARiskProfileshallbemaintainedwhichcapturestheexposureinformationforthepurposeofbuyinginsuranceandupdatedeverythreeyearsastoreplacementcostvalues.Schedule5shallbecreatedandmaintainedtoinclude:

Property—Buildings,furniture,fixturesandequipment,suppliesandotherfixedassets.Insuranceshallbeacquiredonareplacementcostbasis,covering“allrisk”orspecialperilsincludingflood,earthquakeandothercatastrophicperilsifsuchexposuresexist.Deductiblesshallnotexceed$25,000,shallbewrittenonablanketvaluebasiswithnocoinsurancepenalties.Aninventoryofallitemswithintheseproperties,eventhosethatarenotthepropertyofthechurch,suchasthepastor’spersonallibraryorequipmentloanedorleased.

FineArts—Musicalinstruments,otherspecialtyitems.Insuranceshallbeobtained

onascheduled,statedvaluebasiswiththesameperilsasontheProperty.Deductiblesshallnotexceed$25,000fortheentireschedule,$5,000eachitem.

BusinessInterruption—ExtraExpense.InsuranceshallbeobtainedtoadequatelycoverthecostofalternatefacilitiesfortheChildDevelopmentCenteraswellasthe

5Anyreferencetolimitamountsand/ordeductiblesisreflectiveofcurrentpolicies,andsuchamountsmaybesubjecttochangebySession(uponadviceoftheFinanceCommitteeand/orBrokers).


Churchforusualoperations—foraperiodofatleast6months,intheeventacatastropheoccursandthefacilitiesareseverelydamagedordestroyed.

EmployeeDishonesty—CrimePolicy.Appropriatelimitsshallbemaintained.

GeneralLiability—ExcessandUmbrella—AutomobileLiability.Appropriatelevelsofcoverage(notlessthan$5,000,000eachoccurrenceandintheaggregate)forthird‐partyinjuryeitherbodilyinjuryorpropertydamageshallbepurchased.ThecoverageshallextendtoalloperationsandfacilitiesofFPC,includingCDC.

PoliciescoveringotherliabilitiestobeinsuredasspecifiedbytheBookofOrdershallbemaintainedwithadequatelimitsandappropriatedeductibles.Theseinclude:

Directors&OfficersLiability. EmploymentPracticesLiability. SexualMisconduct. ProfessionalLiability(i.e.,PastorsandEducators,Counselors).

StatutoryorRequiredInsuranceshallbemaintained.Theseinclude:

Workers’Compensation—EmployersLiability. EmployeeBenefitsandPension.


XII. Contracts and Other Agreements

A. Purpose and Scope:

TheThirdAmendedandRestatedBylawsofFPCeffectiveJanuary1,2013,Article6,Section6.1statesthat:“Sessionmayauthorizeanyofficerorofficers,agentoragentstoenterintoanycontractorexecuteanddeliveranyinstrumentinthenameoftheCorporationoronbehalfoftheChurchwhichwillfurtherthepurposeforwhichtheChurchwasestablishedandmaintainsitsexistence.Suchauthoritymaybegeneralorconfinedtospecificinstances.”Article5,Section5.2(A)statesthat:“exceptasotherwiseprovidedbytheSession,thesebylawsorrequiredbylaw,thepresidentshallexecutealllegaldocumentsandinstrumentsonbehalfoftheCorporationwiththesecretary...“.IntheabsenceofthePresident,theVicePresidentshallperformthedutiesofthePresident(Section5.2(B).

B. Legal Documents or Instruments

Theterm“legaldocumentsorinstruments,”asreferencedintheBylawsaboveandrequiringexecutionbythePresident(andtheSecretaryifrequired),isinterpretedbytheSessiontoincludecomplexcontracts,agreementsandotherlegallybindingdocumentssuchasthefollowing:1) Trustagreements.2) Litigationorinvestigatorymatters.3) RealEstateTransactionssuchasdeedsorleaseagreementsthatextendmorethanone

year.4) Agreementsorotherdocumentsrelatingtocorporategovernance,partnerships,

reorganizations,mergers,dissolutionandothersimilarcorporatematters.5) Othercomplexcontracts,agreementsorotherdocumentshavingsignificantimpacton

thefinancesorthemissionoftheChurch,includingbutnotlimitedtocontractsandagreementsthat:a) Areanticipatedtohaveanannualcostofmorethan$5,000.b) WillresultinFPCcommitmentsextendingmorethan1year.c) Includeindemnificationandinsuranceprovisions.d) Arefortheacquisitionofnon‐retailgoodsorservicesnotsoldatpublishedprices.e) HaveapotentialtoresultinsignificantandunanticipatedFPCliabilitiesorcosts.f) InvolveuseofFPCpropertybythirdpartiesformorethan30days.g) Involveacquisitionofaudit,accounting,legal,consultingorotherprofessional

services.h) Involvenegotiatedintellectualpropertyrights.i) CouldexposeFPCtocontroversyorcriticismorwouldbeinconsistentwiththe

missionoftheChurch.


Inordinarycircumstances,theSessionshallapprovealllegaldocumentsandinstrumentsasdefinedabove.TheAdministrationCommitteeshallberesponsibleforevaluatingandprovidingrecommendationstotheSessiononsuchlegaldocumentsandinstruments.InextraordinarycircumstanceswhereSessionapprovalisnotfeasibleduetotimeconstraints,theAdministrationCommitteeandPresidentshallassumeresponsibilityforfinalapprovalandexecution,andshallreporttheactiontotheSessionatthenextopportunity.

C. ManagementAuthorizations

ThefollowingdefinestheauthorityoftheHeadofStaffandotherFPCmanagerstonegotiateandexecutecontracts,agreementsandotherdocuments.TheHeadofStaff,andsuchFPCmanagersasmaybeproposedbytheHeadofStaffandauthorizedbytheSession,maynegotiateandexecute,withoutSessionapproval,contracts,agreementsandotherdocumentsthatdonotarisetothelevelof“legaldocumentsorinstruments,”asdefinedabove.Theseincluderoutinepurchaseorders,useagreements,serviceagreementsextendingforoneyearorless,supplyorders,shorttermleases(eitherastenantorlandlord,eitherneworrenewal,andforeitherrealestateorequipment)thatfallwithintheirindividualprojectorresponsibilities.ManagersshallfollowallapplicableFPCpoliciesandprocedures,suchastheFacilitiesUsePolicy,PersonnelManualandthisFinancialPoliciesManual.Forcontracts,agreementsordocumentsthatdepartfromorarenotcoveredbyotherFPCpoliciesandprocedures,managersshallconsultwithandseekapprovaloftheAdministrationCommitteeandanyotherappropriateCommitteepriortoexecution.OtherthanelectedofficersofFPC,MembersandotherFPCvolunteersarenotauthorizedtoexecutecontracts,agreementsorotherdocumentsonbehalfofFPC.

D. Documentation and Filing

FPCManagersareresponsibleforacquiringvalidandappropriateCertificatesofInsurancefromanycontractororuserofFPCfacilities,asspecifiedbytheFacilitiesUsePolicy.AnyquestionregardingthisrequirementmaybedirectedtotheTreasurerorFinanceCommittee.Finalcopiesofalllegaldocumentsandinstruments;othercontracts,agreementsordocuments;andCertificatesofInsuranceshallbefiledintheBusinessOfficeorapprovedfilingsystemwithintheArchives.


XIII. Document Retention and Destruction Policy


IncompliancewithThePresbyterianHistoricalSocietyguidelines,FPChasadoptedthefollowingRetentionSchedule.Itisapplicabletobothdigitized,electronicallystoreddocumentaswellaspapercopies.

B. Retention Schedule

Types RetentionPeriodMinutes PermanentRegisters PermanentReports/Annualreports PermanentBylaws/Charters PermanentIncorporateRecords PermanentAnnualbudgets PermanentAnnualaudits PermanentAnnualfinancialstatements PermanentSubjectcorrespondence PermanentManuals/handbooks PermanentNewspapers/newsletters PermanentBrochures/promotionalmaterials(1copy) PermanentPhotographs PermanentPropertyappraisals,recordsofsale 20yearsaftersaleArchitecturaldrawings,plats,plans,blueprints

Permanent

Wills,bequests PermanentLegal/judicialcaserecords PermanentLoanagreements Satisfaction+20yearsContracts Active+3yearsPersonnelrecords/employeerecords Employment+7yearsFICA/W2records 7yearsAccountspayableinvoices 3yearsAccountspayable 7yearsAccountsreceivablerecords 3yearsBankdepositslips 3yearsBankstatements 7yearsCanceledchecks 7yearsCashreceiptrecords 3yearsDataforupdatingmailinglists 1yearMailinglists ActivePeriodicfinancialstatements 2years


Types RetentionPeriodExpensereports 7yearsGeneral/routinecorrespondence(acknowledgements,requests,travelarrangements,etc.

3years

Invitations 1yearPettycashrecords 7yearsReceiptsofpurchases 7yearsMeetingnotices 1yearTravelplans/arrangements 1yearResourcefiles Active


Appendices

Appendix A: Responsibilities of Finance-Related Committees and Officers

StewardshipCommittee

TheStewardshipCommitteeshallordinarilybechairedbyaRulingElderservingontheSession.ItisgenerallyresponsibleforoverseeingallfundraisingactivitiesoftheChurch.Inparticular,andsubjecttotheguidanceandapprovaloftheSession,itisresponsiblefor:

Conductingtheannualstewardshipcampaign. Overseeingspecialofferingsandfundraisingcampaigns,includingcapitalcampaigns

asneeded,andincludingtheapprovaloftermsofsolicitationforsuchofferingsandcampaigns.

InteractingwithpotentialdonorswhoexpressinterestingivingtotheChurchbywayofwills,bequests,trusts,memorials,endowments,restrictedgifts,orotherformsofspecialgifts,followingChurchpolicyonacceptanceofgiftsandtheestablishmentofMemorialorEndowmentFunds.

AssistingintheappropriatecategorizationofgiftsasSessionDesignated,DonorRestrictedorUnrestricted.

FinanceCommittee

TheFinanceCommitteeshallordinarilybechairedbyaRulingElderservingontheSession.Itsresponsibilitiesshallinclude:

SupportingpreparationoftheannualoperatingbudgetanditspresentationtotheSessionforapproval.

MakingrecommendationstotheSessionregardingtheestablishmentordissolutionofFunds.

InconsultationwiththePastor,theidentificationofstafforcommitteechairswhohavebudgetand/orFundexpenditureauthority.

PreparationofspendingguidancetoChurchstaffand/orcommitteeshavingexpenditureauthorityoverbudgetlineitemsorFunds,anditspresentationtotheSessionforapproval.

MonitoringofbudgetexecutionandtransactionswithinFundaccounts,bringingvariancestotheattentionofresponsiblepartiesandtheSessionasneeded.

ReviewoffinancialreportsandevaluationofthefinancialconditionoftheChurch,includingitsFunds.

AdministeringtheFPCConflictofInterestPolicy(AppendixB). AdministeringandmaintainingthisFPCFinancialPoliciesManual Appointment,trainingandsupervisionofCounters,throughtheCounters

Coordinator.


InvestmentCommittee

TheInvestmentCommitteeshallordinarilybechairedbyaRulingElderapprovedbytheSession.Itsresponsibilitiesinclude:

Identifyingandevaluatingpotentialinvestments. PresentingrecommendationstotheSession,consistentwiththeinvestmentpolicies

oftheChurch,withregardtoparticularinvestmentsforChurchfunds. MonitoringandreportingontheperformanceoftheChurch’sinvestmentsona

regularbasisorasrequestedbySession.

Treasurer

TheTreasurer: IselectedbyandreportstotheSession,andmustbeorhavebeenaRulingElder. IsanofficeroftheCorporation. IschargedwiththeresponsibilitiesandauthoritiessetforthintheChurchBylaws

atArt.5,Sec.5.2(D). PerformssuchotherdutiesasmaybeassignedbytheSession. ShallnotbeinvolvedinthecountingordepositingofChurchfunds. Isresponsiblefor:

o TherecordingofandaccountingforfundsandsecuritiesoftheChurchandthepreparationoftheannualbudgetandregularfinancialreportsconsistentwiththeChurch’sFinancialManagementPolicies.

o OverseeingthepreparationofchecksforpaymentandensuringthatallfundsdisbursedarewithintheChurch’sbudgetandlimitationsonFundexpenditures.

o Supervisingdailycashbalancestoensuresufficientfundsaremaintainedtocoverpaymentsandmakingrecommendationsastotheamountoffundsavailableforinvestment.

o Overseeingcountingprocedures.

OtherCorporateOfficers

InadditiontothefunctionsofCorporateOfficerssetforththeFPCBylaws,thefollowingOfficershavethefollowingauthorities:

PresidentandVicePresidentareauthorizedtosignchecksandwithdrawfundsfrombrokerageaccounts.

TheCorporateSecretaryhasauthoritytoopennewbankand/orbrokerageaccountswithSessionapproval.

TheCorporateSecretaryhasresponsibilityforopeningsealedbankstatementsandreviewingtransactions.


FinancialReviewCommittee

TheFinancialReviewCommitteeshallordinarilybechairedbyaRulingElderapprovedbytheSession.MembersoftheCommitteeshallbeapprovedbytheSession.TheCommitteeshallincludemembersknowledgeableofaccountingprocedurestotheextentfeasible.ItisresponsibleforobservingtherequirementsofsectionG‐3.0113oftheBookofOrderandanyadditionalguidanceprovidedbytheSessionortheChurch’sFinancialManagementPolicy.


Appendix B: Conflict of Interest Policy

ArticleI—Purpose

ThepurposeofthisConflictofInterestPolicyistoprotecttheinterestsofFirstPresbyterianChurchanditsMembersandotherdonors,againsttheadverseeffectsofactual,potentialorapparentconflictsofinterest(COIs)intheexecutionandadministrationofFPCcontracts,purchaseorders,giftagreementsandothercontractualtransactions.ThisPolicyisalsointendedtoinstillconfidenceinMembersandotherdonorsthattheirgiftsanddonationsaremanagedcompetently,ethically,andtransparently.ThisPolicyisintendedtosupplementbutnotreplaceorconflictwithanyapplicablestateorfederalconflictsofinterestlawsorregulationsapplicabletononprofit,religious,orcharitableorganizations.

ArticleII—Definitions

1.InterestedPerson

AnInterestedPersonisanyFPCemployee,Sessionmember,Elder,corporateofficer,Committeemember,oranyChurchvolunteerwhohasanactual,potentialorapparentFinancialInterestinaproposedorexistingFPCcontractualtransaction,asdefinedbelow.

2.FinancialInterest

ApersonhasFinancialInterestinanactualorproposedtransactionifheorshehas,directlyorindirectly,throughpersonalorfamilybusiness,investment,contractualorownershipinterests:

AnownershiporinvestmentinterestinanyentitywithwhichtheChurchhasaproposedorexistingcontractualtransactionorarrangement;

AcompensationarrangementwiththeChurchorwithanyentityorindividualwithwhichtheChurchhasacontractualarrangement;or

Apotentialownershiporinvestmentinterestin,orcompensationarrangementwith,anyentityorindividualwithwhichtheChurchisnegotiatingacontractualtransactionorarrangement.Compensationincludesdirectandindirectremunerationaswellasgiftsorfavorsthataresubstantial.


3.SignificantConflictofInterest

ASignificantConflictofInterestisanactual,potentialorapparentCOIthat,inthesoledeterminationoftheSession,posesasignificantrisktotheChurchof:

Financialloss,overcharging,orunacceptableperformanceofacontractualagreement.

Embarrassment. Unlawfulexcessbenefit. Inurementtothebenefitofanyprivateindividual. Anyotherconsequencethatcouldjeopardizethetax‐exemptstatusofthechurch

orthetaxdeductibilityofdonationstothechurch.

ArticleIll—PoliciesandProcedures

1.Overview

NotallFinancialInterestsconstituteaConflictofInterest,andnotallConflictsofInterestarisetothelevelofaSignificantCOI.UnderSections2‐5below,anInterestedPersonbedeemedtohaveaSignificantCOIonlywhensodeterminedbytheSession.

2.DutytoDisclose

AnyInterestedPersonwhoisinapositiontoinfluence,implement,orparticipateinadecisiontoawardanFPCcontractualagreementhasadutytodiscloseanyactual,potentialorapparentCOItotheSessionoranauthorizedCommitteeresponsibleforinvestigatingthematter.

3.ExtentofDisclosure

AnInterestedPersonshalldisclosetheexistenceandnatureofhisorherFinancialInterestandshallbegiventheopportunitytodiscloseallothermaterialfactstotheSessionortothemembersofanyCommitteeauthorizedbytheSessiontoconsiderthematter.

4.DeterminingWhetheraSignificantConflictofInterestExists

Afterdisclosureofthefinancialinterestandallmaterialfacts,andafterdiscussionwiththeInterestedPerson,theSessionorCommitteeshalldiscussthematterintheabsenceoftheInterestedPerson,andshalldeterminewhetheraSignificantCOIisdeemedtoexist.ACommitteeauthorizedtoinvestigatethemattershallreportsitsdeterminationandaproposeddispositionofthemattertotheSession,andthedecisionoftheSessionshallbefinal.


5.ProceduresforAddressingaSignificantConflictofInterest

IftheSessiondeterminesthatthereisnoSignificantCOI,thematterisclosedandthereshallbenoadverseconsequencetotheInterestedPersonforhavingdisclosedhisorherFinancialInterest.IftheSessiondeterminesthatthereisaSignificantCOI,itmay:

DirectthattheInterestedPersonhavenofurtherinvolvementinanydecisionregardingtheawardoradministrationofthecontractualtransaction;or

DirectthetakingofappropriatemeasurestoeliminateoradequatelymitigatetheCOI;or

Inexceptionalcircumstances,wherethevalueofthecontractualtransactionisdeemedtooutweighthepotentialadverseconsequencesofproceedingdespitetheSignificantCOI,allowtheInterestedPersontoremaininvolvedintheawardand/orimplementationofthecontractualtransaction.

6.Violations

Ifanyemployee,officer,Elder,SessionmemberorCommitteememberhasreasontobelievethataperson,whoisinapositionofinfluenceovertheawardoradministrationofacontractualtransaction,hasfailedtodiscloseanactual,potentialorpotentialapparentCOI,heorsheshallinformtheHeadofStaffofthebasisorsuchbelief,andtheSessionshallaffordtheaccusedpersonanopportunitytoexplaintheallegedfailure.If,afterconsideringtheresponseofapersonsoaccusedandaftermakingfurtherinvestigationaswarrantedbythecircumstances,theSessiondeterminesthattheaccusedpersonfailedtodiscloseanactualorpossibleconflictofinterest,theSessionshalltakeappropriatedisciplinaryandcorrectiveaction.

ArticleIV—RecordsofProceedings

TheminutesoftheSessionandanyCommitteewithSession‐delegatedauthoritytoinvestigateaCOImattershallcontain:

Thename(s)ofanypersonwhodisclosedorotherwisewasfoundtohaveaFinancialInterestinconnectionwithanactual,potentialorapparentconflictofinterest,thenatureoftheFinancialInterest,anyactiontodeterminewhetheraSignificantCOIwaspresent,andtheSession'sdecisionorCommittee'srecommendationastowhetheraSignificantCOIexisted.

Thenamesofthepersonswhowerepresentfordiscussionsandvotesrelatingtothecontractualtransaction,thecontentofthediscussion,includinganyalternativestotheproposedtransactionorarrangement,andarecordofanyvotestakeninconnectionwiththeproceedings.


ArticleV—COIPoliciesandPracticesRegardingCompensation

WiththeexceptionoftheHeadofStaff,themembersoftheSessionshallnotreceivecompensationfortheirserviceasSessionmembers.However:

AvotingmemberoftheSessionorastaffemployeewhoreceivescompensation,directlyorindirectly,fromtheChurchforanyservicesisprecludedfromvotingonanyCOIdeterminationpertainingtothatperson’scompensationandshallexcludehimself/herselffromalldiscussionsandvotesregardingsuchcompensation.

AvotingmemberofanyCommitteewhosejurisdictionincludescompensationmatters,andmemberwhoreceivescompensationdirectlyorindirectlyfromtheChurchforanyservices,isprecludedfromvotingonmatterspertainingtothatmember'scompensationandshallexcludehimself/herselffromalldiscussionsandvotesonsuchcompensation.

NovotingmemberoftheSessionoraCommitteewhosejurisdictionincludescompensationmatters,orwhoreceivescompensation,directlyorindirectly,fromtheChurchforanyservices,isprohibitedfromprovidinginformationtotheSessionortoanyCommitteeregardinganymatters,includingthemember’scompensation.

ArticleVI—AnnualCOIStatements

EachSessionmember,principalOfficer,Committeemember,orothervolunteerhavingSessiondelegatedauthoritiesinvolvingpurchaseordersorothercontractualagreementsshallannuallysignastatement(seeForms)thataffirmsheorshe:

HasreceivedacopyoftheConflictofInterestpolicy. HasreadandunderstandsthePolicy. HasagreedtocomplywiththePolicy. UnderstandstheChurchisanonprofitcorporationandthat,inordertomaintain

itstax‐exemptstatus,itmustengageprimarilyinactivitiesdirectedtoitstax‐exemptpurposes.

VII—PeriodicReviews

ToensurethattheChurchoperatesinamannerconsistentwithcharitablepurposesanddoesnotengageinactivitiesthatcouldjeopardizeitstax‐exemptstatus,periodicreviewsshallbeconducted.Theperiodicreviewsshall,ataminimum,includethefollowingsubjects:

Whethercompensationarrangementsandbenefitsarereasonable,basedofcompetentsurveyinformation,andtheresultofarm'slengthbargaining;and

Whethercontracts,partnerships,jointventures,andothercontractualarrangementswiththirdpartiesconformtotheChurch'swrittenpoliciesandare:

o Properlyrecorded.


o Reflectreasonableinvestmentdecisionsorpaymentsforgoodsandservices.

o Advancecharitablepurposesanddonotresultinprivateinurementoranexcessbenefittransaction.

ArticleVIII—UseofOutsideExperts

WhenconductingtheperiodicreviewsasprovidedinArticleVII,theChurchmay,butneednot,useoutsideexpertsasadvisors.Ifoutsideexpertsareused,theiruseshallnotrelievetheSessionofitsresponsibilityforensuringthatperiodicreviewsareconducted.


Appendix C: Expense Reimbursement Plan

TheFirstPresbyterianChurchmaintainsthisfullyaccountableExpenseReimbursementplanforitspastors,employeesandvolunteers,inaccordancewiththerulesandregulationsoftheInternalRevenueService.Suchrulesandregulationsprovidethatanemployee“neednotreportonhis/hertaxreturn”expensespaidorincurredbytheemployeesolelyforthebenefitoftheChurch,andforwhichsuchemployeeisrequiredtoanddoesaccounttotheChurchandwhicharechargeddirectlyorindirectlytotheChurch.Accordingly,allproperty,goodsandservicespurchasedunderthisaccountableexpensereimbursementplanbelongtotheChurch,nottheindividual.InadditiontotherulesandregulationsoftheIRS,thefollowingrequirementsforexpensereimbursementapply:

a. AllmileageexpenseswillbereimbursedatthepublishedIRSrate.Documentationmustaccompanytherequestthatliststhetimeandplace,odometerreadings,identificationofbusinessandstatementofbusinesspurpose.Commutingmileswillnotbereimbursed.

b. Individualreceiptsarerequiredforreimbursementofexpenses.c. Requestsforreimbursementformealsorotherexpensesmustincludethe

businessrelationshipamongthepartiestosufficientlyexplainthebusinesspurposeandwhytheexpensewasincurredonbehalfofthechurch.GuidelinesfordeterminingreasonablemealexpensesshallgenerallyconformtoIRSperdiemrates.

d. Whennecessary,theChurchwillprovidecashadvancesforallowableandappropriatebusinessexpenses.Byacceptinganadvance,theminister,employee,orvolunteeragreestocomplywiththerequirementsofthisPlanandwilldocumenttheexpensesandreturnanyexcesspaymentswithin60days.

e. Requestsforreimbursementorcashadvanceswillbemadeonanexpensereport,signedbythepayee,approvedinthesamemannerrequiredforallchecksandsubmittedforpayment.Reimbursementrequestsmustbeapprovedbysomeoneotherthanthepayee.

f. Expenseswillbechargedtoaparticularprogramareathatisassociatedwiththereasonfortheexpense.Professionaldevelopmentexpenseswillbechargedtoanappropriatepersonnelaccount.

g. Requestsforreimbursementmustbemadewithin60daysoftheexpense.h. Originalreceiptsanddocumentationoftherequestforreimbursementwillbe

retainedbytheChurchtosubstantiatetheexpense.AsapplicableindividualsseekingreimbursementarerequiredtohavesignedandhaveonfileExpenseReimbursementPlanAcknowledgementform.


Appendix D: Acceptable Ranges of Investment Categories in the Investment Portfolio

Equities(Stocks)

Therangeofequityinvestmentsshallordinarilyfallbetween40%and65%ofthetotalinvestmentportfolio.Aneutralrangeisbetween50‐60%.Withinequitiesthefollowingcategoriesshouldberepresented:

Largeandmegacapitalization(cap). Smallandmid‐caps. Foreign,includingemergingmarkets. REITs.

Intermsofcapitalization,astrongmajorityoftheequityinvestmentsshouldbeinlargeandmegacaps.Anormalrangeforthemwouldbe65‐80%oftotalequities.Thus,thenormalrangeforsmallandmid‐capswouldbe20‐35%.Inanotherbreakdown,domesticequityrangeshouldbe65‐85%oftotalequities,withforeignfallingbetween15and35%ofthetotalequityinvestment.InvestmentinREITsshouldgenerallybe5%orlessoftotalequityinvestment.

FixedIncome(Debt)Ranges

Fixedincomeinvestmentsshallfallbetween35%and60%ofthetotalinvestmentportfolio.Aneutralrangewouldbe40‐50%.Withinfixedincomethefollowingcategoriesshouldberepresented:

Investmentgrade. Below‐investmentgrade. Foreign,includingemergingmarkets. Duration:short,intermediateandlong.

Qualityrangesshouldbe70‐90%investmentgrade,relativetothetotalallocatedtofixedincomeinvestments.Thusbelow‐investmentgradefixedincomeinvestmentsshouldbebetween10%and30%.Arangeof70‐90%domesticdebtsecuritiesand10‐30%foreignshouldbemaintained.


Asageneralruleanaveragebonddurationof4‐8years(intermediate)isadvisabletobalanceincomeandpricevolatilityfactors;however,therearetimeswhenashorteraveragedurationisadvisable.


Appendix E: Cash Handling Policy

TheChurchreceivescashandchecksinitsSundayofferings,TGIFconcerts,socialevents,andChurchsales.AllChurchMemberswhohandlecashareinstructedonbasicinternalcontrolsrelatedtocashreceipts.Cashhandlersarealsoinstructedthattheyarerequiredtokeepallfinancialinformationconfidential.Offeringcountersareexpectedtosignthefollowingagreement.DetailedinstructionstoCountersconsistentwiththesepoliciesareprovidedbytheTreasurerwithapprovaloftheFinanceCommittee


Appendix F: Special Purpose Fund Identification Documents

ASpecialPurposeFundIdentificationDocumentshallbecreatedforeachSpecialPurposeFundproposedforapprovalbytheSession.SeethemodeltemplateforaSpecialPurposeFundIdentificationDocumentsetforthbelow.

DocumentContents

TheSpecialPurposeFundIdentificationDocumentshallcontainallpertinentinformationregardingtheproposedSpecialPurposeFund,including:

TheproposednameoftheSpecialPurposeFund. TheaccountnumberoftheFund(assignedbytheTreasurer). ThepurposeoftheFund,specificallyincludinganydonor‐imposedrestrictions,

specialconditionsorinstructions;oranySession‐imposedrestrictionsregardinguseordurationoftheSpecialPurposeFund,carryoverofunusedfundstosubsequentyears,retentionofincomeearnedontheassetsintheFund,etc.

Theinitialleveloffundinganditssource(individualdonation(s);will,trust,charitableannuity,etc.;specialsolicitationandcollection;Sessionappropriationofunrestrictedfunds;orother).

Name(s)andcontactinformationforanydonor(s),unlessSpecialPurposeFundisbasedonaChurchsolicitationaccompaniedbygeneralmembershipcontributions.

TheidentificationandlocationofanypertinentGiftInstrument(donationagreement,Churchsolicitation,will,trust,etc.).

Anypertinentinformationonadonor,orthecircumstancesoftheformationoftheSpecialPurposeFund,thatmightassistfutureChurchrepresentativesinthemanagementoftheFund.

Proposedsourcesofsubsequentorcontinuingfunding,ifany. ThetypeofSpecialPurposeFund(TemporarilyRestricted,PermanentlyRestricted,

orUnrestricted(SessionDesignated)(seeDefinitions). TheCommitteeChairand/orFPCemployeehavingexpenditureauthorityover

SpecialPurposeFund. ThedateofapprovalbytheSession.

FundCreation

AdraftSpecialPurposeFundIdentificationDocumentshallbepreparedinconnectionwithaproposaltotheSessiontoapproveanewSpecialPurposeFund.TheapprovedDocumentshouldbereferencedinconnectionwithanysubsequentcontributionorappropriationofnewfundingtotheFund,oranyrequestforexpendituresfromtheSpecialPurposeFund.TheresponsibleFPCemployeeorcommitteechairisresponsibleforensuringthatthereisarecordofSessionapprovalordelegatedexpenditureauthoritytosupportaproposeddisbursement,andforensuringthatthecorrectaccountnumberisreferenced.


ExistingFunds

ThetablebelowliststheSpecialPurposeFundCategories,CurrentlyActiveSpecialPurposeFunds,ResponsibleSignatories,andAccountNumbers.ThetypeofFundisindicatedbythefollowingabbreviations:

TR: TemporarilyRestricted PR: PermanentlyRestricted SD: SessionDesignated L: LiabilityAccount

Name ResponsibleSignatory Account Type Page

Music,ArtandWorship

OrganMaintenanceFund

MusicDirector 3310 TR 87

PianoPracticeFund MusicDirector 3315 TR 87ChancelBellsFund MusicDirector 3330 TR 88Recital(TGIF)Fund MusicDirector 3340 TR 88MusicDirectorEducationFund

Chair,Worship&MusicCommittee

3350 SD 89

MusicFund MusicDirector 3360 TR 89ChancelChoirFund MusicDirector 3325 TR 90BensonMusicMemorialFund

Chair,Worship&MusicCommittee

3320 TR 90

BackPewGalleryFund Chair,BackPewGalleryCommittee

3720 TR 91

Facilities/PhysicalPlant

BuildingReserveFund Chair,FacilitiesCommittee 3830.20 TR 92ColumbariumFund Chair,ColumbariumCommittee 3100 TR 93BuildingMaintenanceFund

Chair,FacilitiesCommittee 3151 TR 94

Continuedonnextpage



MissionandSocialJustice(M&SJ)

GeneralMissionFund Chair,M&SJCommittee 3610 TR 95CreationCareFund Chair,CreationCareCommittee 3620 TR 95RooftopGardenFund Chair,RooftopGarden

Committee3190 TR 96

PeopleinMissionFund Chair,M&SJCommittee 3630 TR 97CubaFund Chair,M&SJCommittee 3640 TR 98RestorativeJusticeFund Chair,M&SJCommittee 3650 TR 98MiscellaneousOtherCharities

Chair,M&SJCommittee,Treasurer

2220 L 99

Misc.EmergenciesOfferings

HeadofStaff 3095 L 100

JamesonBenevolenceMinistriesFund

Session(ClerkofSession) 3820.50 SD 100

BenevolenceFund Chair,BenevolenceCommittee 3660 TR 101

ChristianEducation(CE)

ChristianEdEquipmentFund

Chair,Children&YouthCommittee

3510 TR 102

YouthProgramFund Chair,Children&YouthCommittee

3520 TR 102

Children’sProgramFund

Chair,Children&YouthCommittee

3530 TR 103

AdultEducationFund Chair,AdultEdCommittee 3710 TR 103

ChildDevelopmentCenter

CDCSpecialProjectsFund

CDCDirector 3730 TR 104

CDCScholarshipReserveFund

CDCDirector 3820.60 TR 104

CDCCurrentScholarshipFund

CDCDirector 3735 TR 105

CongregationalCare

DeaconsFund Chair,Deacons 3740 TR 106CongregationalEmergencyAssistance

HeadofStaff 3140 TR 107

PrayerShawlFund Chair,PrayerShawlCommittee 3750 TR 107Continuedonnextpage



OtherFunds

MinistrySupportFund HeadofStaff 3120 TR 108PastorHousingFund Chair,PastorNominating

Committee3130 SD 108

PastorCEFund Pastor/PersonnelCommittee 3015 SD 108MemorialGiftsFund Session(ClerkofSession) 3180 SD 109GeneralReserveFund Chair,FinanceCommittee 3820.40 SD 110

PC(USA)Pass‐ThroughAccounts

OneGreatHourofSharing

Treasurer/ChairM&SJ 2211 L 111

PentecostOffering Treasurer/ChairM&SJ 2212 L 111Peace&GlobalWitnessOffering

Treasurer/ChairM&SJ 2213 L 112

Joy(Christmas)Offering Treasurer/ChairM&SJ 2214 L 113ThankOffering(PresbyterianWomen)

Treasurer,PresWomen 2215 L 114

SpecialPCUSA/PresbyteryCollections

Treasurer,ChairM&SJ 2218 L 115

ThisTablemaybeupdatedbytheOfficeManagerandClerkofSessionasnecessary,withoutSessionapproval,toreflectchangesresultingfromSessionactionsdulyrecordedinSessionminutes.Originalsourcedocuments,e.g.,Sessionminutes,giftagreements,orbequestsdocumentation,forallSpecialPurposeFundsinthisTablemaybefoundintheChurchbusinessfilesoronshareddocumentsonOneDrive.


Appendix F-1: Special Purpose Funds Related to Worship and Music Program

OrganMaintenanceFund

AccountNumber3310TemporarilyRestrictedFund(TR)ADonorRestrictedFundestablishedin2007forthepurposeofmaintainingtheFiskOrgan.TheFundmayreceiverestrictedgiftsandbequests.TheFundisnottobeusedforbuildingmaintenanceitemssuchasfurnitureornon‐organrelatedequipment.However,theactualOrganmaintenancecostsaresharedwithotherfacilityfunds.Atleastonceeachyear,theOrganMaintenanceFundwillbeputbeforethecongregation(inthechurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityforgiving.Thestoryofhowtheorganwasbuiltandpaidforiscompelling,andpeopleshouldbeinvitedto"maintainthemiracle."FundisundertheauspicesoftheMusicandWorshipCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheMusicDirector(withHeadofStaffapproval).Approved: 2007 Amended:

PianoPracticeFund

AccountNumber3315TemporarilyRestrictedFund(TR)ThisisaDonorRestrictedFundadministeredbytheWorshipandMusicCommitteeinconsultationwiththeDirectorofMusicwithintheguidelinesestablishedbytheSession.Donationsarereceivedfromthecongregation,outsidemusicgroupswhousethepianos,andpersonswhopracticeonthechurchinstruments.TheFundreceivesdonationsdesignatedforpianotuningandrepair.WithSessionapproval,atleastonceeachyear,thisFundwillbeputbeforethecongregation(inthechurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityfordirectedgiving.FundisundertheauspicesoftheMusicandWorshipCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheMusicDirector(withHeadofStaffapproval). Approved: Amended:


ChancelBellsFund

AccountNumber3330TemporarilyRestrictedFund(TR)ThisfundisaDonorRestrictedFundadministeredbytheWorshipandMusicCommitteeinconsultationwiththeDirectorofMusicwithintheguidelinesestablishedbytheSession.TheFundistobespentfornewbellequipment,bellrepairs,bellmusic,andmembershipfeesfortheAmericanGuildofEnglishHandbellRingers.ItreceiveshonorariageneratedbytheBellChoir,interest,andcontributions.WithSessionapproval,atleastonceeachyear,thisFundwillbeputbeforethecongregation(inthechurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityfordirectedgiving.FundisundertheauspicesoftheMusicandWorshipCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheMusicDirector(withtheapprovaloftheHeadofStaff).Approved: Amended:

Recital(TGIF)Fund

AccountNumber3340TemporarilyRestrictedFund(TR)ThisisaDonorRestrictedFundthatisadministeredbytheWorshipandMusicCommitteeinconsultationwiththeDirectorofMusic(orpersonresponsibleforarrangingrecitalsandcommunityconcerts)withintheguidelinesestablishedbySession.ReportsonincomeandexpenditureswillbemadetoSessiononatleastanannualbasis.TheFundreceivesfree‐willofferingsfromTGIFandotherrecitalsaswellasgiftsfromindividualdonors.TheFundpaysexpensesrelatedtorecitalsandmaintenanceofinstrumentsusedintherecitals.Inaddition,itmaybeusedtooffsetexpensesconnectedwiththeuseofFirstPresbyterianChurchasacommunityconcertvenue.WithSessionapproval,atleastonceeachyear,thisFundwillbeputbeforethecongregation(inthechurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityfordirectedgiving.


FundisundertheauspicesoftheMusicandWorshipCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheMusicDirector(withtheapprovaloftheHeadofStaff).Approved: Amended:

MusicDirectorEducationFund

AccountNumber3350SessionDesignatedFund(SD)ThisSessionDesignatedFundwillbeadministeredbytheWorshipandMusicCommitteeinconsultationwiththeDirectorofMusicwithintheguidelinesestablishedbytheSession.TheFundisforcontinuingeducationexpensesoftheDirectorofMusicincludingbooks,musictravelandhousingexpensesandfeestoattendconferencesacademiesandworkshops.TheFundreceivesmoniesfromleftoverfromfundsdesignatedfortheMusicDirector’sContinuingEducationintheannualOperatingBudgetandfromcontributionsbytheDirectorofMusic.Thisrolloveramountisnottoexceed$2,000.FundisundertheauspicesoftheWorshipandMusicCommittee.Approved: Amended:

MusicFund

AccountNumber3360TemporarilyRestrictedFund(TR)ThisisaDonorRestrictedFundisadministeredbytheWorshipandMusicCommitteeinconsultationwiththeDirectorofMusicwithintheguidelinesestablishedbytheSession.ItisusedasaholdingaccountfordonationstothegeneralMusicProgram.WithSessionapproval,atleastonceeachyear,thisFundwillbeputbeforetheCongregation(inthechurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityfordirectedgiving.FundisundertheauspicesoftheMusicandWorshipCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheMusicDirector(withtheapprovaloftheHeadofStaff).Approved: Amended:


ChancelChoirFund

AccountNumber3325TemporarilyRestrictedFundThisisaDonorRestrictedFundusedtocoverspecialexpensesrelatedtotheChancelChoir(sheetmusic,scholarshipsforchoirtrips,andotherspecialprojectsoractivities).FundisundertheauspicesoftheMusicandWorshipCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheMusicDirector(withtheapprovaloftheHeadofStaff).Approved: Amended:

BensonMusicMemorialFund

AccountNumber3320SessionDesignated(SD)TheElizabethandArnoldBensonMusicMemorialFundbeganasaDonorRestrictedFund.Thesourcedocuments,includingtheletterofRev.JamesD.BrowndatedOctober17,1984,whichwascountersignedbythedonorWhitneyAnnWoodworth,providedthattheFundcouldbedissolvedintheeventitwasnotusedoveranytwoconsecutiveyears.ThelastactivitywasinAugustof2012.InAugust2016,theSessiondissolvedtheFundandthendesignatedtheremainingmoneyasaSessionDesignatedFundtobeusedforsupportoftheFPCmusicprogram.TheFundsupportstheadultmusicprogramoftheChurchandisadministeredbytheWorshipandMusicCommitteeinconsultationwiththeDirectorofMusic,withinguidelinesestablishedbytheSession.FundisundertheauspicesoftheMusicandWorshipCommitteeinconsultationwiththeMusicDirector.Approved: October17,1984 Amended: August17,2016


BackPewGalleryFund

AccountNumber:3720TemporarilyRestrictedFund(TR)TheBackPewGalleryservestoexhibitartproducedbyMembersandfriendsoftheChurch,whilefacilitatingsalesofartfromartiststopurchasers.TheFundmayreceivevoluntarycontributionsfromartists,assuggestedintheArtistSalesAgreement.ContributionstotheFundfromothersarealsoaccepted.TheFundmaybeusedtocoveroperatingexpensesoftheBackPewGalleryorotherFPCpurposes,asdeterminedbytheBackPewGalleryCommittee.FundisundertheauspicesoftheBackPewGalleryCommittee.Approved: September17,2004 Amended:


Appendix F-2: Special Purpose Funds Related to Facilities/Physical Plant

BuildingReserveFund

AccountNumber3830.20TemporarilyRestrictedFund(TR)ThisisafundcreatedbytheSessionspecificallyforthemaintenanceandup‐keepoftheFirstPresbyterianChurchbuildingat208GrantAvenueasagreedbytheCongregationonAugust27,2006.ThesourceoffundswasfundsremainingfromtheCapitalFundthatsupportedtherenovationofthesanctuaryandtheconstructionofthe3‐storyoffice/educational/fellowshiphallbuilding.InessencethisFundisabuildingmaintenancereserveforthefuturesupportofmaintenance,repairandrenovationrequirements.ItmaybenecessarytoaddresourcestothisfundviatheannualChurchbudgetorbymembercontributionsasprojectedrequirementsincreaseinfutureyears.TheprojectedrequirementsforanyincreaseinthisFundshouldbesupportedbyanestimatedevelopedbytheFacilitiesCommitteeandapprovedbySessionduringtheannualbudgetdevelopmentprocess.TheassetsoftheBuildingReserveFundareinvestedasdeterminedbytheInvestmentCommitteeandtheSession.IncomeisaccruedtotheFund.TheBuildingReserveFundisintendedformaintenanceandrepairsnecessarytokeeptheChurchbuildingingoodrepairandfreeofdefects.Typicalexamplesare:

a. Majorrepairandmaintenance.1. Replacementorrepairofroofoneitherofthetwobuildings.2. Repairofstuccoonbuildings.3. Repairofsidewalks,basementfloor,andrampintogarage.4. Repairofelevator.5. Replacementofgaragegate.

b. Minorrepairandmaintenance.1. PurchasestoreplaceitemsintheHVACsystemsuchasmotors,filters,manualor

electronicswitchesorcontrolunits.2. Repairorupgradestoemergencysecuritysystem.3. Repairorupgradestofire,elevator,a/v,dooransweringorrescueassistance

alarms.4. Repairofgaragegateorminorrepairofelevator.5. Unbudgetedrepairoffurniture,paintingjobs.

FundsforroutinemaintenanceoftheChurchbuildingwillbeincludedintheannualoperatingbudgetofthechurch.Routinemaintenanceincludesdailycustodialservices,


landscapingservices,purchaseofcleaningsupplies,lightbulbsandballasts,itemsfortherepairoffurnitureandequipment.ThisFundisnotintendedformaintenanceoftheorgan,whichiscoveredbyaseparateFund,andisnotintendedforthepurchaseoffurnitureorportableequipment.Atleastonceeachyear,theBuildingReserveFundwillbeputbeforethecongregation(intheChurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityforgiving.Thestoryofhowthebuildingwasbuiltandpaidforiscompelling,andpeopleshouldbeinvitedto"maintainthemiracle."FundisundertheauspicesoftheFacilitiesCommittee.Approved: Amended:

ColumbariumFund

AccountNumber3100TemporarilyRestrictedFund(TR)ThisDonorRestrictedFundistheresultofadonationbyVirginiaandPhilipFisher,asdescribedbythememorandumsofCharlieStringfellow,datedApril14andMay10,2011.ThisRestrictedFundisintendedtopayfortheconstructionandmaintenanceofcolumbarium(s)toprovideinurnmentofcrematedremainsasstipulatedintheColumbariumPolicy.TheColumbariumCommitteewillmanagetheoperationofthecolumbarium.AllmoniesreceivedfromthepurchaseoftherighttoinurnmentwillbedepositedtotheFund.ColumbariumCommitteeauthorizationshallberequiredforanydisbursementofmoniestocoveroperatingexpenses,orforcompletionofdesignand/orconstructionbeyondphasesoneandtwo.TheintentoftheColumbariumCommitteeisthat20%ofthemoniesreceivedeachyearshallberetainedtocoveroperatingexpensesoftheColumbarium.Theremaining80%willbeusedasneededforcompletionofthecontinueddesignandconstructionoftheColumbarium,orifnotneededmaybereleasedbytheCommitteeforgeneralChurchoperatingexpenses.ByJune30ofeachcalendaryear,theColumbariumCommitteewilldeterminetheamountoffundsthatcanbeusedforprojectsorpurposesdesignatedbytheSession.However,when75%oftheavailablespaceshavebeenpurchased,moniesfromallsubsequentsalesshallberetaineduntilanadequateamountisavailableforthecostofpurchasingandinstallinganadditionalColumbariumphase.Moniesmayalsobereceivedfromthepurchaseofspaces/nichesinthenewunitbeforeitisbuilt.


Inadditiontosalesproceeds,contributionstotheFundmaybeaccepted.TheCommitteemayretainsuchcontributionsorreleasethemforChurchpurposesasdesignatedbytheSession.

FundisundertheauspicesoftheColumbariumCommittee.Approved: Amended:

BuildingMaintenanceFund

AccountNumber3151TemporarilyRestrictedFund(TR)ThisFundcollectscontributionsdonatedtosupportcostsofgeneralpurchase,repairandmaintenanceofChurchfacilities,equipmentandfurnishings.Donationsforspecificpurposeswithinthiscategorywillbeacceptedandhonored.ThisFundmaybeusedtocovercostsofroutinerepairsormaintenancethatarenotcoveredbytheBuildingReserveFund,aswellascoststhatcouldbecoveredbytheBuildingReserveFund.Inthecaseofthelatter,thisFundwillordinarilybeusedbeforeturningtotheBuildingReserveFund.FundisundertheauspicesoftheFacilitiesCommittee.Approved: February18,2015 Amended:


Appendix F-3: Special Purpose Funds Related to Mission and Social Justice

GeneralMissionFund

AccountNumber3610TemporarilyRestrictedFund(TR)ThisDonorRestrictedFundwasformerlynamedPeaceandJusticeandisnownamedtheGeneralMissionFund.ThePC(USA)accountsnolongertransfermoniestothisFund;insteadthePC(USA)accountsarehandledbytheTreasurerinconsultationwiththeChairoftheMissionandSocialJustice.The25%thatneedstobedistributedlocallyispaiddirectlyoutofthePeaceandGlobalWitnessOfferingFund,AccountNumber2210.ThepurposeoftheGeneralMissionFundistosupportprogrammaticmissionactivitiesoftheChurch,including,forexample,thefundingoflocalcharities,allocationsofstart‐upfundingforspecialmissionprojects,andthesupportofPresbyteryorPC(USA)nationalorinternationalactivities.TheprimarysourceofmoneyforthisFundconsistsofdonationsearmarkedforMission.FundisundertheauspicesoftheMissionandSocialJusticeCommittee.Approved: Amended:

CreationCareFund

AccountNumber3620TemporarilyRestrictedFund(TR)ThisFundoriginatedfromaspecialcalledmeeting(October28,2007)oftheCongregation,whichwastohearthereportoftheSecondCapitalCampaignMissionComponentCommitteeandapprovetheremainingtwoprojectsformissionfunding.TheCongregationactedtodesignate$37,500toCaringforGod’sCreationthroughproviding$18,000toHabitatforHumanitytoprovide“green”plans,materialandequipmentforonehouse;$1,500forEducationalCurriculummaterialstobegintheeducationalprocessinFPC;and$18,000toprovidearoof‐topgardenonthechurch’seducationandadministrationbuildingtogivechildrenandadultshands‐onexperiencewithCreationCareskillsandmethodologies.TheCreationCareFundwasinitiallycreatedbytheSessionin2008withfundsavailablefromtheMissioncomponentoftheSecondCapitalCampaign,inparticularfundsremaining


afterthecreationoftheRooftopGarden.ItspurposeistoactasaresourcetoandeducatemembersofFPCandthecommunityonissuesofenvironmentalsustainabilityandresponsiblefoodproductionandconsumption.Italsopromotesenvironmentalawarenessintheareasofworship,education,outreachandfacilitymanagementactivities.TheFundiscurrentlyusedtocovercostsofannualmembershipduesofthePC(USA)EarthCareCongregationsNetwork.ItalsocoversduesofNMPowerandLight,alocalnetworkofNMfaith‐basedenvironmentaladvocacygroupsthatispartofalargernationalorganizationknownasInterfaithPowerandLight,whichpromotesenergyconservationandefficiencyeffortsamongfaith‐basedorganizations,alongwithotherenvironmentalawarenessprogramsrelatedtorenewableenergy,globalwarming,andenvironmentalstewardshipingeneral.TheFundisalsoavailabletosupporttheRooftopGardenFundasneeded.TheFundacceptsgiftsfromFPCMembersandothers,andwithSessionapprovalsolicitsgrants.TheFundisundertheauspicesoftheCreationCareCommittee,whichshallreportFundtransactionstotheMissionandSocialJusticeCommitteeinatimelymanner.Approved: Amended:

RooftopGardenFund

AccountNumber3190TemporarilyRestrictedFund(TR)TheRooftopGardenFundwasinitiallycreatedin2007withfundsavailablefromtheMissioncomponentoftheSecondCapitalCampaign(seeminutesofCongregationalmeetingofOct.28,2009).ItsupportsthemaintenanceofaRooftopgardenduringthesummermonths.TheRooftopgardenhasconvertedwhatwouldotherwisebearelativelyutilitarianrooftopareatoaquietandattractivegardenpatiolocatedhighabovestreetlevel.Itspurposeistogivechildrenandadultshands‐onexperiencewithCreationCareskillsandmethodologies.ItalsoservestoenrichtheworshipservicesheldontheroofduringthesummermonthsandprovidesanattractiveoutdoorspacefortheCDCchildrentoeatlunchandforsmallgroupstomeetoutdoors.Ithasalsobeenusedforspecialevents,includingaweddingandaCDCkindergartengraduation.TheFundissustainedbyoccasionalfundingfromtheCreationCareCommitteeaswellasgiftsthatcoverthecostsofplantmaterials,plantingsoil,andirrigationandplanterboxsupplies.


TheFundisundertheauspicesoftheRooftopGardenCommittee,whichshallreportFundtransactionstotheMissionandSocialJusticeCommitteeinatimelymanner.Approved: Amended:

PeopleinMissionFund

AccountNumber3630TemporarilyRestrictedFund(TR)ThePeopleinMissionFundprovidesameansbywhichourmissionprogramscaninteractivelysharewithothersandtheywithusthegospelofChristintheworldonaonetoonebasis,emphasizinginspirationbytheHolySpirit.Activitiesareintendedtoraisetheconsciousnessofthecongregationthroughalongtermprogramthatwillfostereducationandexperienceinworldwidemission.ThePeopleinMissionFundwasestablishedtosupportglobalmissionactivitiesofFirstPresbyterianChurchofSantaFethrough:

1. Supportofchurchmemberswhowishtoexpandunderstandingofothers,doworkprojectsorvolunteerinmission;or,shorttermfraternalworkersengagedinactivitiesintheUSorglobally.Upontheirreturntheyinterprettheirrespectiveexperiencestofurthereducateandinvolvethecongregation.

2. Supportofrepresentativesofthenationalandinternationalchurchtovisitour

communitytoshareaboutthework,experienceandchallengesintheirhomesituation.

WithSessionapproval,atleastonceeachyear,thisFundwillbeputbeforetheCongregation(intheChurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityfordirectedgiving.FundisundertheauspicesoftheMissionandSocialJusticeCommittee,whichmaintainsguidelinesandapplicationformsforprospectiveparticipants.Approved: Amended:


CubaFund

AccountNumber3640TemporarilyRestrictedFund(TR)ThisFundisaDonorRestrictedFundforthepurposesupportingtheSynodofCubaandFPC’ssisterchurch,SaguaLaGrandeChurch.AnannualSpecialOfferingforCubaistaken,usuallyinthespring.ThroughapriorunderstandingwiththeSynodofCubaandthePresbyteryofSantaFe,theofferingwillbedividedequallybetweentheSynodofCubaandFPC’ssisterchurchinSagualaGrande.FundsaretobesentthroughthePresbyteryofSantaFe.FirstPresbyterianChurchinSantaFewillnotdesignatehowthesefundsareusedinCuba.WithSessionapproval,atleastonceeachyear,thisFundwillbeputbeforethecongregation(inthechurchnewsletter,inthebulletin,andwithaChurchinMinistryMomentinWorship)asanopportunityfordirectedgiving.FundisundertheauspicesoftheMissionandSocialJusticeCommittee.Approved: October15,2014 Amended:

RestorativeJusticeFund

AccountNumber3650TemporarilyRestrictedFund(TR)ThisisaDonorRestrictedFunddedicatedtoprovidingfinancialassistancetoincarceratedindividuals,orindividualsrecentlyreleasedfromincarceration,andtheirfamilies.ThepurposeofthisFundistomeetbasicneeds.Normally,suchneedsare:

Food. Lodging. Clothing. Medicaltreatment. Transportationtoorfromaplaceofemployment. Funeralexpenses. Initialevaluationandprofessionalcounselingappointments.

Needsthatmaynotbemetinclude:

Privateschoolfeesortuition,businessinvestments,oranythingthatisintendedtogenerateincometotheindividualorfamily.


Payingoffcreditcarddebt(exceptionmaybemadewhenanindividualhashadtouseacreditcardinacrisisoremergency).

Legalexpenses. Finesorpenaltiesrelatingtolatepaymentsorirresponsibleactions.

Financialassistanceforcounselingwillbeconsideredifitisdeterminedthatcounselingwoulddirectlyenabletheindividualtoaddressacurrentfinancialsituation.Inmostcases,thisislimitedtoaninitialcounselingappointment.Underspecialcircumstances,additionalassistancemaybegiven.ThisFundisundertheauspicesoftheMissionandSocialJusticeCommittee,whichisresponsiblefortheidentificationandselectionofprospectiverecipients.Approved: March18,2015 Amended:

MiscellaneousOtherCharities

AccountNumber2220LiabilityFund(L)ThisisaDonorRestrictedFundestablishedtoreceiveofferingsanddonationsdesignatedforlocalcharitiessuchasFoodforSantaFeorHabitatforHumanity,byspecialofferingsofthecongregationaswellasindividualdonations.FundsapprovedbyPC(USA)orFPC(seeTable5)areacceptedautomatically;otherdonationswillbereviewedbeforeacceptance.Fundsaredisbursedinatimelymannertothedesignatedlocalcharity.ThisisaliabilityaccountmaintainedundertheauspicesoftheMissionandSocialJusticeCommitteeandtheTreasurer.Approved: Amended:


Miscellaneous(Emergency)OfferingsFund

AccountNumber3095LiabilityAccount(L)AFundforcollectingspecialofferingsapprovedbySessionfordisastersandsimilaremergencies.FundsshallbecollectedinthisFunduntilexpendedforthepurpose.ExamplesincludetheLosConchosFirein2012,theGhostRanchFloodingin2014orworld‐widedisasterssuchasearthquakesandtsunamis.FundisundertheauspicesoftheHeadofStaffandtheTreasurer.Approved: Amended:

JamesonBenevolentMinistriesFund

AccountNumber3820.50SessionDesignatedFund(SD)ThefollowinghistoryistakenfromtheAdministrationCommitteeReport(May1,2011),andemailexchangeswithintheAdministrationCommitteeandwithconsultationofKenBatemanoftheAdHoccommitteesetuptoinvestigatethestatusoftheJamesonTrust.

“InApril1999,FrancesJamesoncreatedafamilytrust(CenturyTrust)withacharitableremaindertrusttobeadministeredforthebenevolentpurposesofseveralPresbyterianentities.Followingthedeathofthefamilyannuitant,theTrustee,CenturyTrust,continuedtoadministerthetrustforthecharitablebeneficiaries.In2010,theTrusteedeclinedtocontinuemanagementofthetrustaccount.Theremainingtrustassetsweredividedamongthethreebeneficiary‐churchesremovingtheinitialtrustlimitationsasabenevolentprogramstrust.FPCSFreceivedadistributionintheamountof$139,036.85.AfteraccountingfortheyearlypaymenttoFPC,theremainingbalanceof$121,536.85wasdepositedintheCovenantTrustFund(CTF)for"futuredistributionandbudgetdeficitmanagement,"pertheactionofSession[Jan20,2010].

Duringthe2011budgetingprocess,Sessionapprovedthecontinuedallocationofthe$17,206fromtheTrust.However,afterreconsiderationoftheoriginaltrustdocumentsandcommunicationswithCenturyTrust,Sessiondeterminedthatinthefuturethetrustshouldbeadministeredinlinewiththedistributionplanassetforthinthosedocuments.Thus,Sessionclassified$121,536.85(plusanyaccruinginterestandmarketvalue)asthe'InitialValue"oftheFund.Afixedamountof$5,000


insteadofthe5%notedintheInitialJamesonTrustDocument,willbedistributedeachyearfromthefund,withtheproceedsusedforthebenevolentministriesofthechurch.”

PertheAdministrationCommittee’srecommendationofMay1,2011,onMay18,2011,theSessionapprovedthemotiontoincludetheJamesonBenevolentFundintheRestrictedFundsdocument,withSessiondirectionthatfutureusebelimitedto$5000peryearforinclusionintheChurch’sannualbudgetforbenevolentpurposes,unlessanduntilsubsequentSessionactiondirectsotherconsiderationsand/ordisbursements.FundisundertheauspicesoftheSession(ClerkofSession).PrincipalisheldininvestmentsandincomeaccruestotheFund.Approved: Amended:

BenevolenceFund

AccountNumber3660TemporarilyRestrictedFund(TR)ThisisaDonorRestrictedFundthatsupportsbenevolentfinancialassistancetoindividualsandfamiliesinneedintheSantaFeareawhoarenotMembersoftheChurch.(AssistancetoMembersoftheChurchissupportedprimarilybythePastor’sdiscretionaryaccountandtheCongregationalEmergencyAssistanceFund,althoughfundsmaybedisbursedfromtheBenevolenceFundforthispurposeifsuchothersourcesareinsufficient).TheFundacceptsdonationsfromMembersandfriends,andspecialofferingsasauthorizedbytheSession.TheFundisundertheauspicesoftheBenevolenceCommittee,whichconsistsofthePastor,arepresentativeoftheMissionandSocialJusticeCommittee,andanordainedDeaconandanordainedElderappointedbytheSession.GuidanceonuseoftheFundissetforthintheBenevolencePolicy(SectionVIII).Approved: Amended:


Appendix F-4: Special Purpose Funds Related to Christian Education

ChristianEducation(CE)EquipmentFund

AccountNumber3510TemporarilyRestrictedFund(TR)ADonorRestrictedFundtowhichcontributionsandfundsfromworkprojectswerecollectedforthespecificpurposeofpurchasingequipmentfortheChristianEducationprogramoftheChurch.UponexhaustionofthisFunditwillbeclosed.FundisundertheauspicesoftheChristianEducationCommittee.Approved: Amended:

YouthProgramFund

AccountNumber3520TemporarilyRestrictedFund(TR)ThisisaDonorRestrictedFundformerlynamedEcumens,tobespentonFPCYouthprogramsandactivitiesintheChurchandcommunity.FundisundertheauspicesoftheChristianEducationCommittee.Approved: Amended:


Children’sProgramFund

AccountNumber3530TemporarilyRestrictedFund(TR)ThisisaDonorRestrictedFundformerlynamedtheAfterSchoolDaycareFund,tobespentonFPCChildren’sprogramsandactivitiesintheChurchandcommunity.ThisFundwasoriginallysupportedbyyardsalesandotherindividualdonationstotheFund.ItfundedactivitiessuchastheFridayAfternoonClub,Parents’NightOut,andSummerArtCamp.ThisFundisundertheauspicesoftheChristianEducationCommittee.Approved: Amended:

AdultEducationFund

AccountNumber3710TemporarilyRestrictedFund(TR)ThisDonorRestrictedFundisfundedbydonationsforadulteducation.TheFundsupportsadulteducationeventsforadultsandfamilies,whicharenotfundedbytheOperatingBudgetoftheAdultEducationCommittee.FundisundertheauspicesoftheAdultEducationCommittee.Approved: Amended:


Appendix F-5: Special Purpose Funds Related to Child Development Center (CDC)

ChildDevelopmentCenter(CDC)SpecialProjectsFund

AccountNumber:3730TemporarilyRestrictedFund(TR)ThisFundiscomprisedofallmoneyraisedbytheCDCthroughtheirfundraisingefforts,exceptforfundsraisedforscholarships.FundisundertheauspicesoftheCDCAdvisoryCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheCDCDirector(withtheapprovaloftheHeadofStaff).Approved: December17,2014 Amended:

ChildDevelopmentCenter(CDC)ScholarshipReserveFund

AccountNumber:3820.60TemporarilyRestrictedFund(TR)AtacongregationalmeetingonApril25,2004,theCongregationdeterminedthat$80,000fromtheCapitalCampaignbeallocatedtoWeekdayChildren’sOutreachwhichsubsequentlybecametheCDC.OnMay18,2011,SessionestablishedaseparateaccountforCDCscholarshipsintheamountof$80,000anddirectedthatincomeearnedonthataccountbeaccruedforCDCscholarship.Further,Sessiondirectedthatbeginninginfiscalyear2012incomeandprincipalintheamountof$3,000peryearbewithdrawnandusedforscholarships.FundisundertheauspicesoftheCDCAdvisoryCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheCDCDirector(withtheapprovaloftheHeadofStaff).Approved: Amended:


ChildDevelopmentCenter(CDC)CurrentScholarshipFund

AccountNumber:3735TemporarilyRestrictedFund(TR)ThefundcollectscontributionstosupportscholarshipsforCDC.ThisfundisusedbeforeturningtotheCDCScholarshipReserveFund.FundisundertheauspicesoftheCDCAdvisoryCommittee,withday‐to‐dayresponsibilitiescurrentlydelegatedtotheCDCDirector(withtheapprovaloftheHeadofStaff).Approved: Amended:


Appendix F-6: Special Purpose Funds Related to Congregational Care

DeaconsFund

AccountNumber3740TemporarilyRestrictedFund(TR)TheDeaconsFundsupplementsanybudgetedlineitemaccountfortheDeacons.TheDeaconsFundisforthepurposeofsupportingnon‐financialassistancetoMembersandtheirfamiliesintimesofneed.(FinancialassistancetoMembersinneedisavailableunderthePastor’sdiscretionaryaccount,abudgetlineitem;orfromtheCongregationalEmergencyAssistanceFund.)TheDeaconsFundcollectscontributionstosupporttheDeacons’missionofcaringforMembersandtheirfamiliesduringtimesofcrisis,includingvisitingtheillandprovidingthemwithmealsandtransportation,providingflowersformemorialsservices,griefcounseling,andotherlaypastoralservices.ContributionstotheFundareacceptedfromfamiliesofdeceasedtohelpoffsetcostsofmemorialservices.OthersourcesoffundsareperiodicsoupsalesandgeneralcontributionsfromMembersandfriends.TheDeaconsFundisusedto:

Purchasekitchensupplies. Replacekitchenequipment. Purchasefoodforsoupandmealpreparation. Offsetcostsofkitchencustodialservices. Reimbursedeaconsandothermembersforpurchasesoffoodandsuppliesforthe

deacons,transportationtovisittheill,etc. Supportotherchurchministriesrelatedtocongregationalcare.

DisbursementsfromtheFundareauthorizedbytheChairoftheDeacons. Approved: Amended:


CongregationalEmergencyAssistanceFund

AccountNumber3140TemporarilyRestrictedFund(TR)EstablishedbytheSessiononMarch18,1998,astheEmergencyAssistanceReliefFundasaDonorRestrictedFund.ItistobeusedforfinancialemergenciesofMembersoftheChurchortheirfamilymembersresultingfromuninsured,unanticipatedmedicalcosts,specialeducationneedsorotherfinancialemergencies.TheHeadofStaffmayauthorizeupto$1,000whenthetimingoftheassistanceisurgent.Non‐urgentdistributionsandalldisbursementsgreaterthan$1,000shallbemadeonlybyactionoftheHeadofStaff,theChairoftheDeacons,andtheClerkofSession,whoshalljointlydetermineneedandauthorizedisbursementoffundsasappropriate.TheHeadofStaffshallreportassistanceactivitiesannuallyandconfidentiallytotheSession.Suchreportshallincludethenumberofpersonsserved,typeofserviceandamountexpended.PersonallyidentifiableinformationshallbereportedtotheSessiononlyuponitsrequest,andonlyinaconfidentialexecutivesessionoftheSession.Otherwise,suchinformationshallbemaintainedinconfidencebytheHeadofStaff.TheFundacceptsdonationsatanytime.FundisundertheauspicesoftheHeadofStaff.Approved: Amended:

PrayerShawlFund

AccountNumber3750TemporarilyRestrictedFund(TR)FundisundertheauspicesofthePrayerShawlCommittee.ItspurposetoknitshawlsfordonationtoMembersandfriendsintimesofneed,grief,orjoy.FundsareacceptedbydonationsfromprayershawlrecipientsandMembersoftheCongregation.FundsareusedtopurchaseyarnandsuppliesfortheCommittee.Approved: March18,1998 Amended:


Appendix F-7: Special Purpose Funds Related to Other Fund Activities

MinistrySupportFund

AccountNumber3120TemporarilyRestrictedFund(TR) FormerlynamedthePastoralCareFund.ADonorRestrictedFundtosupportthePastorintheministrytothecongregation.Theministrymayincludesupportforanassociatepastororcostsforspecialministerialprogramsforthecongregation’sbenefit.FundisundertheauspicesoftheHeadofStaffwithreportstotheSession.Approved: Amended:

PastorHousingFund

AccountNumber3130SessionDesignatedFund(SD)FormerlynamedtheManseFund.ASessionDesignatedfundestablishedbythesellingoftheChurch‐ownedmansetoassistministersinthefuturewiththepurchaseofahome.DistributionsfromandmanagementoftheFundwillbemadeasrecommendedbythePastorNominatingCommitteewithfinalapprovalbyacalledmeetingoftheFPCcongregation.AssistancemaybeintheformofaninterestbearingloantobepaidbackintotheFundonaregularbasis.FundisundertheauspicesofthePastorNominatingCommitteeandtheTreasurer.Approved: Amended:

PastorContinuingEducationFund

AccountNumber3015SessionDesignatedFund(SD)ASessionrestrictedfundestablishedaspartofthePastor’scallaspartofthePastor’ssalarypackage.TheamountisdictatedbyPC(USA)forclergy.TheFundisforcontinuing


educationopportunitiesasdevelopedbythePastorduringtheyear.PerPC(USA)directivestheFundistobecarriedoverforamaximumof3years.FundisundertheauspicesofPastorandPersonnelCommittee.Endofyear:Fundscarryoverfor3yearsonarollingbasis.UpontheretirementorotherdepartureofaPastor,moneyremainingintheFundisreleasedtotheGeneralFund.Approved: Amended:

MemorialGiftsFund

AccountNumber3180SessionDesignatedFund(SD)ThisisaSessionDesignatedFundthatprovidesfamilymembers,friends,andmembersofthecongregationawaytomakecontributionstoFirstPresbyterianChurch(FPC)inmemoryandhonorofadeceasedlovedone.SuchcontributionsaredepositedintheMemorialFundunlessotherwiserestrictedbythedonor.ThisFundmaybeusedforpurposesapprovedbytheSession.AcknowledgmentstothedonorandfamilyaretheresponsibilityoftheTreasurerandtheClerkofSession.TheStewardshipCommitteeprovidesoversightoftheFundandreviewsrequests,forwardingrecommendationstoSessionforthefinaldecisionaboutdistribution.ChurchcommitteesandstaffmaymakerequeststotheStewardshipCommitteeforaspecificprojectorcongregationalneedthatisnon‐operationalinnature.FundisundertheauspicesoftheSessionandtheClerkofSession.Approved: Amended:


GeneralReserveFund

AccountNumber3820.40SessionDesignatedFund(SD)TheGeneralReserveFundincludesunrestrictedassetssetasidebytheSession.Itisheldinaninvestmentaccount.FundisundertheauspicesoftheSession.Approved: Amended:


Appendix F-8: PC(USA) Offering Accounts

OneGreatHourofSharing

AccountNumber2211LiabilityAccount(L)MostcongregationsreceiveOneGreatHourofSharingonEasterSunday,Passion/PalmSundayorboth,whilemanyreceiveitthroughoutLent.MoniesfromOneGreatHourofSharingannualofferingshallbecollectedinthisaccountuntildisbursedtoMissionTreasuryofthePresbyteryofSantaFefornationaluse.InaccordancewithFSAS136,FPCtreatsthedonationsasrevenue.FPCthenimmediatelyexpensestheamountbycreatingapayableinthisliabilityaccount.AgifttoOneGreatHourofSharingenablestheChurchtoshareGod’slovewithourneighbors‐in‐needaroundtheworldbyprovidingrelieftothoseaffectedbynaturaldisasters,providingfoodtothehungry,andhelpingtoempowerthepoorandoppressed.ThefourChurch‐wideSpecialOfferingsofthePresbyterianChurch(U.S.A.)areacollectivewitnesstoJesusChrist'sloveforthewholechurch.TheChristmasJoyOffering,OneGreatHourofSharing,PentecostOfferingandPeace&GlobalWitnessOfferingplayanimportantroleindefiningwhatitmeanstobeaconnectionalchurch.OvertheyearstheseofferingshaveprovidedwaysforindividualsandcongregationstojointogetherwitheachotherandinpartnershipwithotherChristiansinrespondingtoavarietyofconcerns.FundisundertheauspicesoftheMissionandJusticeCommitteeandtheTreasurer.Fundsarepaidoutpromptly.Approved: Amended:

PentecostOffering

AccountNumber2212LiabilityAccount(L)ThePentecostOfferingistraditionallyreceivedonthedayofPentecost.MoniesfromtheannualPentecost(Witness)Offeringshallbekeptinthisaccountuntil60%hasbeendisbursedtotheMissionTreasuryServiceofthePresbyteryofSantaFe.Theremainingportion(40%)isretainedforlocalmissionactivities.TheMissionandSocialJustice


Committeedeterminesthelocalmissionactivity.InaccordancewithFSAS136,FPCtreatsthedonationsasrevenue.FPCthenimmediatelyexpensesthefullamountbycreatingapayableinthisliabilityaccountforboththe60%andthe40%untilbothportionsarepaidinfull.

CurrentlyagifttothePentecostOfferinghelpstheChurchencourage,develop,andsupportitsyoungpeople,andalsoaddresstheneedsofat‐riskchildren.40%ofthePentecostofferingcanberetainedbyindividualcongregationswantingtomakeanimpactinthelivesofyoungpeoplewithintheirowncommunity.Theremaining60%isusedtosupportministriesofthePresbyterianMissionAgency(InformationfromGAWebsite2016).

ThefourChurch‐wideSpecialOfferingsofthePresbyterianChurch(U.S.A.)areacollectivewitnesstoJesusChrist'sloveforthewholechurch.TheChristmasJoyOffering,OneGreatHourofSharing,PentecostOfferingandPeace&GlobalWitnessOfferingplayanimportantroleindefiningwhatitmeanstobeaconnectionalchurch.OvertheyearstheseofferingshaveprovidedwaysforindividualsandcongregationstojointogetherwitheachotherandinpartnershipwithotherChristiansinrespondingtoavarietyofconcerns.

FundisundertheauspicesoftheMissionandJusticeCommitteeandtheTreasurer.Allfundsarepaidoutpromptly.Approved: Amended:

PeaceandGlobalWitnessOffering

AccountNumber2210LiabilityAccount(L)ThisofferingiscollectedinOctober.MoniesfromtheannualPeaceandGlobalWitnessOfferingshallbekeptinthisaccountuntil75%isdisbursedtotheMissionTreasuryServiceofthePresbyteryofSantaFe.PC(USA)policypermitstheChurchtoretain25%oftheofferingforlocalmissionactivities.TheMissionandSocialJusticeCommitteedeterminesthelocalmissionactivities.InaccordancewithFSAS136,FPCtreatsthedonationsasrevenue.FPCthenimmediatelyexpensesthefullamountbycreatingapayableinthisliabilityaccountforboththe75%andthe25%untilbothportionsarepaidinfull.TheformerPeacemakingOfferinghasbeentransformedintothePeace&GlobalWitnessOffering.ThisnewOfferinghasagreaterglobalreach,amoresignificantimpact,andbringspeacetopeoplethroughChrist.


ThePeaceandGlobalWitnessOfferingisreceivedduringtheOctoberSeasonofPeace,whichendsonWorldCommunionSunday.AgifttothePeace&GlobalWitnessOfferingenablesthechurchtopromotethePeaceofChristbyaddressingsystemsofinjusticeacrosstheworld.Individualcongregationsareencouragedtoutilizeupto25%ofthisOfferingtosustaintheirlocalpeacemakingministries(InformationfromGAWebsite2016).

ThefourChurch‐wideSpecialOfferingsofthePresbyterianChurch(U.S.A.)areacollectivewitnesstoJesusChrist'sloveforthewholechurch.TheChristmasJoyOffering,OneGreatHourofSharing,PentecostOfferingandPeace&GlobalWitnessOfferingplayanimportantroleindefiningwhatitmeanstobeaconnectionalchurch.OvertheyearstheseofferingshaveprovidedwaysforindividualsandcongregationstojointogetherwitheachotherandinpartnershipwithotherChristiansinrespondingtoavarietyofconcerns.FundisundertheauspicesoftheMissionandSocialJusticeCommitteeandtheTreasurer.Allfundsarepaidoutpromptly.Approved: Amended:

JoyOffering

AccountNumber2210LiabilityAccount(L)TheJoyOfferingistraditionallyreceivedduringtheChristmas/AdventSeason.MoniesfromJoyOfferingshallbecollectedinthisaccountuntildisbursedtoMissionTreasuryServiceofthePresbyteryofSantaFefornationaluse.InaccordancewithFSAS136,FPCtreatsthedonationsasrevenue.FPCthenimmediatelyexpensestheamountbycreatingapayableinthisliabilityaccount.

AgifttotheJoyOfferinghelpsprovidefinancialassistancetocurrentandformerchurchworkersandtheirfamiliesandalsoenablesdeservingstudentstoattendPresbyterian‐relatedracialethniccollegesandschools,suchasMenaulSchoolinAlbuquerque(InformationfromGAWebsite2016).

ThefourChurch‐wideSpecialOfferingsofthePresbyterianChurch(U.S.A.)areacollectivewitnesstoJesusChrist'sloveforthewholechurch.TheChristmasJoyOffering,OneGreatHourofSharing,PentecostOfferingandPeace&GlobalWitnessOfferingplayanimportantroleindefiningwhatitmeanstobeaconnectionalchurch.Overtheyearstheseofferings


haveprovidedwaysforindividualsandcongregationstojointogetherwitheachotherandinpartnershipwithotherChristiansinrespondingtoavarietyofconcerns.FundisundertheauspicesoftheMissionandSocialJusticeCommitteeandtheTreasurer.Allfundsarepaidoutpromptly.Approved: Amended:

ThankOffering(PresbyterianWomen)Fund

AccountNumber2210LiabilityAccount(L)PresbyterianWomen(PW)isanindependentorganizationwithinPC(USA)ofmorethan300,000women.Theprogrammingandresourceoptionsofferwomenavarietyofwaystoliveouttheirfaithinaninclusive,caringcommunity.PWgroupscanchoosetosupportthePWpurposeinanyway,soPWgroupsmaylookverydifferentfromonesynodtothenext,orevenonecircletothenextwithinthesamecongregation.Theofferingiscollectedannuallyinthefall.Itfundsprojectssuchasagriculturaldevelopment,childcare,communityorganization,criminaljustice,drugcounseling,economicjustice,elderlycare,employmenttraining,homelessness,literacy,violenceandwomen’sconcerns.Atleast40%supportshealthministriesthroughtheworld.Theremaining60%supportsnewcreativeideasformission.InaccordancewithFSAS136,FPCtreatsthedonationsasrevenue.FPCthenimmediatelyexpensestheamountbycreatingapayableinthisliabilityaccount.ThisFundisundertheauspicesoftheTreasurerandtheTreasureroftheFPCPresbyterianWomen.Allfundsarepaidoutpromptly.Approved: Amended:


PC(USA)/PresbyterySpecialCollections

AccountNumber2218LiabilityAccount(L)Fromtimetotime,thePC(USA)orthePresbyteryofSantaFewillaskchurchestohaveaspecialcollection,usuallyfordisasterreliefinsomepartoftheregion,nationorworld.MoniesdonatedforsuchcausesshallbecollectedinthisaccountuntildisbursedbytheMissionTreasuryofthePresbyteryofSantaFe.InaccordancewithFSAS136,FPCtreatsthedonationsasrevenue.FPCthenimmediatelyexpensestheamountbycreatingapayableinthisliabilityaccount.ThisFundisundertheauspicesoftheTreasurerandMissionandSocialJustice.Allfundsarepaidoutpromptly.Approved: Amended:


Forms

Formsareameanstoexecutethepoliciesestablishedinthisdocument.TheymaybechangedwithoutSessionapproval.Neworrevisedformswillbeincludedinthissectionasnecessary.

FPC Special Purpose Fund Identification Document Template

NameofSpecialPurposeFund:AccountNumber:Purpose:Initialfundinglevel:Initialsourceoffunding:Name(s)andcontactinformationondonor(s),ifany:IdentificationandlocationofpertinentGiftInstrumentorChurchSolicitation:OtherpertinentinformationonsourceorcircumstancesofthecreationoftheSpecialPurposeFund:Proposedsourcesofsubsequentorcontinuingfunding,ifany:TypeofSpecialPurposeFund(TemporarilyRestricted,PermanentlyRestricted,orUnrestricted(SessionDesignated):ResponsibleFPCemployeeorCommitteehavingexpenditureauthority:DateofSessionapproval: ClerkofSession: Date:


FPC Agreement for Offering Counters

I,____________________________________________,herebyagreeasfollows:

Ihaveread,understandandwillcomplywithChurchpoliciesandproceduresregardingcountingofcollections;

Iwillkeepconfidentialanyandallinformationaboutindividuals’giving,towhichIamexposedasaCounterofcollections;

IwillnotshareordisclosetoothersMemberfinancialinformationoramountsdonatedtotheChurch,exceptingonlyauthorizedChurchfinancialpersonnelhavinganeedforaccesstosuchinformation;

Iwillmakenodisbursementsfrompre‐depositcashcollections; Iwillensurethatallcollectionsarepromptlysecuredinthesafeordepositedinthe

bank;and IwillnotshareordisclosethecombinationoftheChurchsafetoanyotherperson.

AsanFPCCounter,Iwillberesponsibleforensuringthatcollectionsareaccuratelyandcompletelycounted,balancedandreportedtoauthorizedfinancialpersonnel.PrintedName: Signature: Date


FPC Check Requisition

Pleaseissuethefollowingcheck:DATENEEDED: Vendor# PAYEENAME: ADDRESS: Explanationoncheckvoucher: Remarks: ChargetoAccount#: AccountName: Amount Total $CommitteeChair/ManagerApproval: Signature DateOfficeroftheCorporation/PastorApproval Signature Date__Mailchecktopayee __Putcheckinmybox__Holdcheckforpickup

Rev.1/25/10


FPC Income Distribution Worksheet

Depositfundsto:Account#andName: DateCounted: Description Amount Quantity TotalCoin $Currency Ones 1.00 $Twos 2.00 $Fives 5.00 $Tens 10.00 $Twenties 20.00 $Fifties 50.00 $Hundreds 100.00 $Other $

CoinandCurrencySubtotal $ChecksSubtotal(makecopiesofALLchecks) $

TOTAL $Countedby: PrintedName/SignatureCountedby: PrintedName/SignatureAdditionalInformation:


FPC Conflict of Interest Disclosure Statement

ThisConflictofInterestDisclosureStatementisintendedtoensurethatmembersoftheSession,Staff,Officers,CommitteeMembersandanyotherpersonhavingauthoritydelegatedbytheSessiontoinfluence,makeorimplementdecisionsregardingtheexecutionoradministrationofcontractualtransactions,complywiththeConflictofInterestPolicyoftheFirstPresbyterianChurchofSantaFe.Instructions:Pleasereadthecertificationbelowandmarkan"X"inthespacebeforeeitherItemAorItemB,whicheverisappropriate.IfyoumarkItemB,pleaseprovidetheinformationrequested.Pleasethenprintyourname,signanddatethisStatement,andreturnthisformtotheClerkoftheSession.Certification:IhavereceivedacopyoftheConflictofInterestPolicy,havereadandunderstandthePolicy,andIagreetocomplywiththePolicy.IunderstandthattheFirstPresbyterianChurchofSantaFeisanonprofitcorporationandthat,inordertomaintainitstax‐exemptstatus,itmustengageprimarilyinactivitiesthataccomplishoneormoreofitstax‐exemptpurposes.[] A.Iamnotawareofanyrelationship,FinancialInterest,oractualorprospectivecontractualagreementinvolvingmyselforanyfamilymemberoranyotherpersontowhomIamrelated,andanyotherindividualororganization,non‐profitorotherwise,whichconstitutesormayconstituteinanactual,potentialorapparentconflictinterestwithrespecttomyresponsibilitiesasanEmployeeorMemberoftheFirstPresbyterianChurchofSantaFe.[] B.Thefollowingrelationships,FinancialInterests,oractualorprospectivecontractualagreementsinvolvingmyself,afamilymember,orotherindividualtowhomIamrelated,withotherindividualsororganization,whethernonprofitorotherwise,mayconstituteormightresultinanactual,potentialorapparentconflictofinterestwithmyresponsibilitiesasaMembertheFirstPresbyterianChurchofSantaFe.

Financial(contracts,partnerships,contractualagreements,andinvestments):_________________________________________________________________________________________________________________________________________________For‐profitdirectorships,positions,andemployment:_________________________________________________________________________________________________________________________________________________


Nonprofitdirectorships,positions,andemployment:__________________________________________________________________________________________________________________________________________________Other:_________________________________________________________________________

IwillpromptlynotifytheHeadofStaffoftheFirstPresbyterianChurchofSantaFeofanymaterialchangeinmyrelationships,FinancialInterests,ortransactionsthatwouldconstituteormightresultinanyactual,apparent,orpotentialconflictofinterestwithregardtomyresponsibilitiesasaMemberoremployeeofFirstPresbyterianChurchofSantaFe. Name(Print) Signature Date:


Expense Reimbursement Plan Acknowledgement

IhavereceivedacopyoftheChurch’sFullyAccountableReimbursementPlanandunderstandthatitprovidesguidelinesandsummaryinformationabouttheChurch’sreimbursementpolicy,proceduresandrulesofconduct.Iunderstandthatitismyresponsibilitytomaintainadequateandaccuraterecordsandforwardallsupportingexpensereports,receiptsanddocumentationtotheChurch. Name(Print) Signature Date


Tables

Tables1through4providecurrentnamesororganizationsassociatedwithpositionsorfunctionsdescribedinthisdocument.TheymaybeupdatedbytheOfficeManageruponnotificationbytheClerkofSessionfollowingaSessionaction.Table5maybeupdatedbytheOfficeManageruponnotificationbytheChairoftheMissionandSocialJusticeCommittee.

Table 1 - Committee Chair Positions

Thefollowingtableliststhecommitteechairpositionshavingauthoritytoacceptcontributionsto,andinitiateexpendituresfrom,SpecialPurposeFundstotheextentauthorizedinspecialfundidentificationdocuments:

Committee ChairAdultEducation VacantBackPewGallery CarolFallisChildDevelopmentCenterandAdvisory JaneStringfellowChildrenandYouthCE JanisGonzalesColumbarium JennyVellingaCreationCare MaryAnnLundyDeacons MaryBlack/SharonEklundFacilities JohnWhitcombFinance DennisSandersonInvestment DennisSandersonMissionandSocialJustice KarenFinneyPastorNominating (CommitteeInactive)Personnel SharonEklundPrayerShawlMinistry GayHill/BettyKerstingRooftopGarden JuliaHudsonSession(ClerkofSession) JudiHainesStewardship VacantWorshipandMusic JeannieBowman


Table 2 - Officer/Staff/Volunteer Positions

Thefollowingtableliststheofficer/staff/volunteerleadershippositionsreferredthroughoutthisdocument.

Table 3 – Check Signatories

Thefollowingpersonsareauthorizedtosignchecks:

Position NameTreasurer GaleWrightVicePresident MargaretLyerlyPresident BillEklund

Table 4 – Vendors

ThistablelistscurrentFPCvendorsreferredtothroughoutthisdocument.

ServiceorFunction NameofVendororContractor

Payrollprocessor PayChexITServiceContractor SundanceNetworks,LLCEFT/CreditCardProcessor(online) VancoEFT/CreditCardProcessor(inpersonsales) SquareAccountingsystem QuickBooksMembership&donationssystem ChurchWindowsBankCheckingandSavingsAccounts LosAlamosNationalBankCertificatesofDeposit BankofAmericaInvestmentAccounts Fidelity

Position NamePastor/HeadofStaff HarryEbertsMusicDirector LindaRaneyOfficeManager KristaPetersonFacilitiesManager BillAdrianCDCDirector AnneLileyPresident BillEklundVicePresident MargaretLyerlyTreasurer GaleWrightClerkofSession/CorporateSecretary JudiHainesBookkeeper MariaRomero(Contractor)CountersCoordinator BettyKersting


Table 5 – Third Party Charities

ThefollowingisalistofthecurrentlyapprovedthirdpartycharitiesassupportedbyFPC:

AliceKingCenterBorderLinksBoysandGirlsClubs,DelNorteCoalitionforPrisoners’RightsCommunityFarmEnvisionSantaFeEsperanzaShelterforBatteredFamiliesFeedingSantaFeFoodDepotGhostRanchGirlsInc.ofSantaFeHabitatforHumanityHEPACInterfaithCommunityShelterInterfaithWorkers’JusticeNMLaFamiliaMedicalCenterLutheranAdvocacyMinistryNMMenaulSchoolNeedandDeedNewMexicanstoPreventGunViolence NoMoreDeathsPastoralCounselingCenterSantaFePublicSchoolsAdelanteProgram/JuntosLosJuevesSolaceCrisisTreatmentCenterSomosunPuebloUnidoSouthsideSoccerClubSt.ElizabethShelter