First Baptist Church of Clemson - storage.cloversites.comstorage.cloversites.com/firstbaptistchurchofclemson/documents... · First Baptist Church of Clemson . ... Team concluded the

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2013

Leadership Council Quarterly Report

10/30/2013

First Baptist Church of Clemson

Leadership Council Quarterly Report October 30, 2013

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I. Call to Order (Dan Ezell)

II. Approval of Minutes (Dan Ezell) pg. 3-4 (Copies on distribution)

III. Reports and Recommendations from Ministry Teams (Copies on distribution)

a. Leadership Council Report (Dan Ezell) pg. 5 b. Foundation (Jim Strom) pg. 5 c. Nominating (Coyann Lee) pg. 6 d. Child Enrichment Center (Wendy Hapeshis) pg. 6 e. Personnel (Kelly Durham) pg. 7 f. Properties (John Gilbert) pg. 7-8 g. Stewardship & Finance (Frank Cox) pg. 8-10 h. Deacons (Jerry Kerns) pg. 10 i. Spiritual Formation Council (Harriett Simmons) pg. 11-12 j. Fellowship Council (Beth Redmond) pg. 13-12 k. Mission Council (Virgil Quisenberry) pg. 14 l. Worship Council (Linda White) pg. 15 m. Membership Report (Dan Ezell) pg. 16

IV. Old Business

V. New Business

VI. Adjournment


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Minutes of the Second Quarter Business Meeting First Baptist Church, Clemson July 21, 2013

The moderator, Dan Ezell, called the meeting to order in the Family Life Center at 5:10 pm and led in the opening prayer. He noted that the minutes of the first quarter 2013 regular business meeting held on April 14th and the minutes of called business meetings on May 8th, May 22nd and June 23rd, 2013, were included in materials previously distributed. These minutes were approved, with a typo corrected in the April 14th minutes. Reports from Ministry Teams: Leadership Council Dan Ezell, Chairman of the Leadership Council, began by introducing the 10 members of the Leadership Council, who were elected May 22 and have had 2 meetings so far, with plans to meet the first Sunday of each month. The Council continues to monitor the progress of the IT Strategic Plan, which will be the road map for new initiatives. As part of that implementation, a Marketing Task Force has been formed with the goal of educating members, potential members and the larger community about the ministries and missions of FBC. The task force, whose members are Joe Turner, Rusty Brock, Jimmy Garrity, Teresa Jones, John Peters, Andrea Rauch, Hope Silecki and Ted Swann, will coordinate its activities through the Leadership Council. Nominating Ministry Team The Council recommends the following for the Nominating Ministry Team: Coyann Lee (2014), Chair Vickie Lovejoy (2014) Suzie Swann (2015) The positions were approved. Other members of the NMT include Dale Linvill, Shirley Bennett, Charlie Bussey, Caroline McDowell, and Larry Ayers. This team will be filling 4 vacancies as follows: Personnel (2014), Properties-two vacancies (2014), Stewardship and Finance (2014) Properties Ministry Team John Gilbert, Chair of Properties Ministry Team, noted that this team now includes Landscaping & Grounds and Transportation. The current major issues include waterproofing below grade, work on the church sign, which should be completed in September, and paving of the area beside Sloan Street for additional church parking. Stewardship & Finance Frank Cox, Chair of Stewardship & Finance, commended the congregation for their continued support and generosity. We are approximately $26,000 behind in the general offering, but this has been the pattern of June, July and August for a number of years. The building fund is a major focus and a


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team from S&F (past and present) are reviewing options for debt servicing the loan and some initiatives for the ministry budget offering and fund raising. Spiritual Formation Council Harriet Simmons, Chair, urged those present to visit the Children’s Church, which meets during the Sunday worship hour. This is a real church service, led by Becky DeWitt and Lauren Evans, and assisted by volunteers. Harriet called the “Nothin’ But Net” basketball camp a great success. Worship Council Linda White, Chair, noted that a major sound system upgrade has been completed. She thanked Jeff Bennett and Richard Williamson for their leadership in music and observed that the choirs look forward to the arrival of Ryan Forbes in August. Staff Report Rusty Brock, Senior Minister gave the names and duties of each staff member. He also thanked Jane Barnwell and Kathryn Dunmyer for their volunteer services. A motion was made, seconded and approved to honor the request for a letter of transfer, contained in the quarterly report. Meeting adjourned at 5:45 pm Respectfully submitted, JoAn Shearin, Church Clerk


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LEADERSHIP COUNCIL REPORT: Dan Ezell, Chairman [email protected]

The Leadership Council wishes to extend our appreciation to the staff for responding to the Strategic Plan and IT report by bringing positive change and

increased vitality to the weekly worship services.

During the quarter, the Leadership Council approved:

A proposal to establish the Pastor Emeritus title and to award the honor to Dr. Roger Lovette.

A proposal to license Ms Lauren Evans for the ministry.

A proposal to sell the older bus. Future transportation needs have been discussed but there is no action at this time for budget reasons.

Supported a plan by the History Team to communicate history of the church through the TIE.

Approved a plan to raise the Wednesday night family maximum from $16 to $20.

During the quarter the Leadership Council has had numerous discussions with the Stewardship and Finance Team regarding 2013 and 2014 budgets.

Of major immediate concern are unbudgeted HVAC repairs and upgrades needed in the educational wing.

FOUNDATION BOARD: Jim Strom [email protected]

The Directors are Crossie Cox, Jane Gilbert, Bill Nettles, Rob Hubbard, Jason Richardson, Chuck Lee, John Rogers, Page Tomlinson and Jim Strom.

The mission of the Foundation is to provide information (1) on bequests to support the missions of the Church and (2) to establish restricted and unrestricted endowments from which investment income will flow annually to the Church. The Foundation will answer any questions for donors may have regarding (1) placing bequests to the Foundation/Church in their wills and (2) establishing endowments for support of the activities and missions of the Church in perpetuity. The portfolio is being handled by the CBF Foundation and the net Jan-Sep 2013 return on the investment was 12.91 percent. The Foundation uses the CBF Foundation as its investment and money manager. If you have included a bequest to the Foundation/Church in your will and have not previously notified us or wish to establish an endowment, please call or come by the Church Financial Office and pick up a Legacy for Christ form or information on Endowments.

mailto:[email protected]



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NOMINATING: Coyann Lee [email protected] The Nominating Ministry Team proposes the following nominees to fill positions on these ministry teams: Personnel Ministry Team - Jenny Garrity Properties Ministry Team - Jerry Lusk and John McEntire Stewardship and Finance Ministry Team - Tim Sevick

CHILD ENRICHMENT CENTER: Wendy Hapeshis [email protected]

CEC Parent Handbook Changes for 2013-14 School year

The CEC will be closed the whole week of Christmas this year (12/23 - 12/27). This week has traditionally been very low in attendance. Labor

Day and New Year’s Eve were removed as Holidays to accommodate this change. This was requested by the CEC Director, Becky Dewitt, and the CEC

Ministry Team approved.

DSS Renewal

DSS is scheduled to come in November for certification renewal.

New Teacher Rep to the CEC Ministry Team

The new teacher Rep to the CEC Ministry Team is Emily Holleman from the Toddler Room.

Special Events

During this quarter, special events included Vacation Bible School in which the older CEC children attended and some teachers worked it.




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PERSONNEL MINISTRY TEAM: Kelly Durham [email protected]

During the third quarter, the Personnel Ministry Team concluded the annual performance appraisal of the senior minister. The final report included input from several members of the congregation who submitted comments to the PMT. The evaluation expressed appreciation for Dr. Brock's ministry and confidence in his continued leadership of First Baptist Clemson. The PMT initiated a comprehensive review of the church's Personnel Policies. This effort is continuing. At its September meeting, the PMT received an overview from Casey Callahan concerning his ministries and areas of responsibility. The PMT approved the 2014 Personnel budget request and forwarded it to the Stewardship & Finance Team for consideration. The request includes a modest 1.5% salary increase and projects an increase in health insurance costs. We do not at present know what the actual increase in health insurance premium will be. Respectfully submitted, Kelly Durham Chair, PMT

PROPERTIES MINISTRY TEAM: John Gilbert [email protected]

1. The Properties Ministry Team (PMT) met twice during this quarter. A proposed budget has been submitted for years 2014, 2015, and 2016 which includes replacement of six (6) HVAC units.

2. Status of current major Building and Upkeep issues are as follows: A. The City of Clemson approved a new sign policy on September 16th and our sign was turned on the following day. Protective coverings

were installed on September 26th. Since that time, the sign has not operated reliably. The problem may be due to heat when the protective covers are installed. The covers have been removed and the sign is currently working. The sign manufacturer, Adaptive, and the company who installed it, Garfield, are working to determine the exact cause and will advise us of the action they will take for resolution.




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B. Replacement of the six (6) older HVAC units in the church has been the highest PMT priority during this quarter. We are currently working with a mechanical engineer (ME) to complete required drawings/plans to install replacements for these units. We know there are financial, code compliance, and likely electrical issues to be resolved before actual installation. One unit in the CEC must be replaced immediately before winter arrives.

C. Little progress has been made in identifying the origin of leaks around the elevator in the basement. Planned excavation in the courtyard during September has been delayed.

3. Landscape and Grounds issues: A. The project to grade and pave the area between the rear Church parking lot and Sloan Street was completed on September 26th. Striping

the parking spaces and installation of the tire bumpers and parking signage are still to be completed.

B. Only routine grounds maintenance was completed during this period.

4. Transportation activities/issues this quarter: A. The Leadership Council approved a request made by the Properties Team to sell the diesel bus, provided the funds received were

appropriate for the condition of the bus.

Stewardship & Finance Ministry Team: Frank Cox [email protected]

With the reorganization and new governance in-place, the Stewardship and Finance Ministry Team calls for 6 members. As of September 30th, we have 5 members – LeRoy Adams, Jim Nickless, Tom Hennessy, Becky Jo Clark, and Frank Cox, Chairman. Bill Lanham as Church Treasury is a voting member. We fully support the Nominating Ministry Team recommendation and church vote of Tim Sevick to join our Ministry Team. As of September, the Sunday offerings to the Church amounted to $648,215.93 with additional revenues of $42,961.39. We are approximately $58,500 behind in the general offering and approximately $49,000 behind 3rd quarter 2012. The shortfall in the general offering has been assessed by the Team and a critical area is a decline in the number of donor units (‘families’) and the 3rd quarter is a historically lesser giving period. We have taken several initiatives to work on improving our debt servicing and general fund raising.



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We begin our new loan period in July with a debt of approximately $2,015,512. The 2013 budget included $120,000 for interest payments. Our building fund principal payment for the new loan was $26,556 and interest was $15,114. We have $10,683.92 available for principal payment for our 4th quarter payment The financial statement is provided for the third quarter (July – September):

Category Budgeted Income Revenues Year to Date

Budget Remaining

Offering $955,000.00 $ 648,215.93 $ 306,784.07

Other $63,636.00 $ 42,961.39 $ 20,724.61

- Meals & Other $36,436.00 $ 23,386.89 $ 9,552.11

- Use of Building $27,250.00 $ 19,556.80 $ 7,693.20

Total Income $1,018,686.00 $ 691,177.32 $ 327,508.68

Amount Expenses Year to Date

Balance on 2013 Budget

Administration

- Building and Grounds $ 157,950.00 $ 137,109.84 $ 58,017.24

- Bank/Financial $ 12,650.00 $ 13,339.12 ($ 689.12)

- Insurance $ 17,380.00 $ 13,466.13 $ 9,645.87

- Office Equipment $ 34,600.00 $ 24,202.76 $ 10,397.24

- Office Supplies $ 21,250.00 $ 10,902.66 $ 10,347.34

- Telephone $ 11,490.00 $ 8,117.62 $ 3,372.38

- Utilities $ 64,125,00 $ 47,780.14 $ 16,344.86

- Vehicles/Transportation $ 7,300.00 $ 6,337.51 $ 1,819.28

Total Administration $332,477.00 $ 261,255.78 $ 71,221.22

Education $ 53,795.00 $ 40,968.07 $ 12,826.93

Fellowship

- History, New Members $ 1,120.00 $ 500.21 $ 619.79

- Kitchen $27,550.00 $ 23,062.15 $ 5,107.64

Missions and Evangelism $38,192.00 $ 25,755.58 $ 12,436.42


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Personnel Services

- Ministers $ 185,129.00* $ 141,433.10 $ 43,695.90

- Interim Ministers $ 31,661.55 $ 28,400.00 $ 3,261.55

- Musicians $ 22,460.00 $ 15,039.63 $ 7,420.37

- Administrative, Nursery, Host, Kitchen & Custodial

$ 176,352.67 $ 114,464.37 $ 61,888.30

- FICA & Benefits $ 89,596.78 $ 60,817.62 $ 28,779.06

- Misc Expense & PD $ 26,432.00 $ 15,251.41 $ 11,180.59

Total Personnel Services $ 531,782.00 $ 375,406.13 $ 156,375.87

*Salary & Housing Allowance

Worship $ 23,702.00 $ 15,225.34 $ 8,476.66

Implementation Team $16,000.00 $ 7,841.65 $ 8,158.35

Total Expense $1,018,686 $ 749,660.70 $ 258,957.30

AS OF: 9/30/2103 Revenues Expenses Budget Net

$ 691,177.32 $ 749,660.70 ($58,483.38)

Building Fund – Debt Servicing Building Debt Debt Serviced Y-T-D 2012 – same Y-T-D

$1,990,440.00 $106,811.00 $159,674.00

DEACONS: Jerry Kerns [email protected]

Deacons of First Baptist continue to participate in Deacon Family Ministry with the members and participants of the church. As customary, deacons did not meet in July, but met in August and September with emphasis on family ministry. Family support is closely coordinated with the various ministers. Deacons work diligently to present a welcoming presence at First Clemson during Worship services and other events. Deacons’ work to support the growth initiatives outlines in the strategic Plan. Deacons have supported the licensing of Lauren Evans and the title of Pastor Emeritus for Dr. Roger Lovette to the Leadership Council and the chair has participated in budget discussions.



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Spiritual Formation Council: Harriet Simmons [email protected]

Children's Ministry –Jamie Young, Leader July - 11th- Children's Trip to Hollywild Animal Park 15th-18th: Nothin But Net Basketball Camp 22nd-25th: Vacation Bible School August - 18th: Promotion Sunday/Backpack Dedication U18 School Kick Off Party (was supposed to be a pool party, but got rained out, so we had burgers and play time in the FLC) September - 20th: Family Movie Night in the FLC 29th: Carillon Bells Concert on Bowman Field We've been collecting items and shoeboxes since September for Operation Christmas Child :-). Preschool – Stephanie Moore, Leader Bible School was held in July and a great success. Preschoolers and their families participated in the family movie night in September. Teachers and assistants were determined for children's worship and other preschool classes. Three year rolling budget submitted for 2014 - 16. Youth – Jan Ayers, Leader •*Sunday, August 4 - Youth Mission Trip Celebration 6:30 PM in the basement. • *Sunday, August 18 - Promotion Sunday - the rising 7th graders will join the youth ministry beginning with Sunday School at 9:15 AM. During the morning worship, we will bless the backpacks that have been donated for the mission project and share a blessing with all the students and teachers in worship. • Saturday, August 24 - Sunday, August 25 - Youth retreat at the Clemson Outdoor lab. • *Saturday, August 31 - Football Parking for Clemson home games begin. • Friday, September 27 - BBQ tailgate at Daniel High School from 5:30-7:00 PM hosted by FBC Clemson, Ft. Hill, and Clemson Methodist for youth, family, and friends. We also understand that the booster club is having a BBQ fundraiser at the same time for the 'Save The Lion Project." Although our tailgate is free, we are accepting donations for the Booster Club fundraiser for those who wish to support this school endeavor. • Sunday, October 20 - We are on normal schedule this Sunday (nice to have a normal one once in a while) • On Friday, October 25 the downtown churches are will have a 5th quarter event at the Central Clemson Recreation Center from 10 PM to midnight.



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There is no cost and friends are invited. FBC Clemson youth are asked to bring desserts so let me know if you can provide sweets. • On Sunday, October 27 the high schoolers are invited to Scarowinds! We will meet at 4:00 PM at the church to ride to Charlotte and return around 2 AM. The cost is $30 per person and we will eat a meal on the way up. I will get a list of youth who want to go and then confirm with parents via email. I will also let you know about friends going once we confirm FBC youth participation • ALSO On Sunday, October 27 the 7th and 8th graders will have their regular Sunday night of activities. Bekah will lead them in Bible study and then Ryan will spend choir time in fellowship (yes, dessert is an option) so he can get to know them better! • On Thursday, October 31 the Trunk or Treat event will be from 5 - 6:30 PM. Adult – Ted Swann, Leader he Adult Edu Ministry Team in the 3rd quarter has worked with Casey planning programming for the mid week ministry offerings. The team has worked with Lauren and Rusty and in concert with the Marketing Team planning a Parenting Seminar to be offered to the church and community with John Rosemond, author of Parenting By the Book. This event is going to be held on the first Sunday in April. The church will hear much more about this exciting event in the coming months. Ecclesia - Sharon Brooks, Leader Some of the Ecclesia group participated in the crop walk for the mission activity. Others enjoyed two guided walks through the Clemson Forest, a golf outing, a play at the Flatrock Playhouse in Hendersonville, NC, and a picnic at Becky Jo and Ed Clark’s home. A budget was also drawn up for the next three years. College - Gregg Thomas, Leader College ministry is well underway. Three year rolling budget has been submitted for 2014, 2015, and 2016. Sunday School – Joy Boatwright, Leader No Report.

Fellowship Council: Beth Redmond [email protected]

The Fellowship Council met on September 4, 2013. Budget planning was discussed, and each Ministry Area Leader received worksheets, a copy of the IT Strategic Plan, and other handouts. Following discussion of a request brought by the Kitchen Ministry Area, the Fellowship Council voted to ask Leadership Council to consider an increase in the Family Maximum price at Wednesday night suppers.



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Reports from Ministry Areas: Family Services-Kathryn Dunmyer, Leader There were no requests for family services during July, August and September. History-Bill Lanham, Leader Plans were made to post history highlights in The Tie, beginning with the October edition. Kitchen-Jane Camper, Leader Wednesday night suppers began on September 4, and a schedule of volunteers to collect money was set up through December. Meetings were held with the church host to discuss budget planning and pricing for Wednesday night suppers. New Members-Gail Marion, Leader A welcome event was held on Sunday morning, August 18, for new members that joined our church between May and mid-August. Newest members are Ralph and Jennifer Herden, (sons, Alex, Nick and Will), Ryan and Cindy Forbes (sons Tucker and Tanner) and Jimmy and Jenny Garrity (children Kacey, Corey, and Carly). Gail Marion and New Member volunteers met on September 18 to discuss revisions and additions for the “new member packets”. Church staff assisted in updating and gathering the information for the packets. Packets now include: mission information sheet, WMU Handbook, CSF brochure, updated Deacon Family Ministry brochure, Spiritual Gifts survey, information on stewardship and online giving, a current copy of The Tie, and a welcome message from Rusty Brock. The next welcome event is planned for Sunday, December 8. Recreation-Kyle Young, Leader The third annual Nothin’ But Net camp was held July 15-18 for children in 5K through Grade 8. There were 65 participants and fourteen coach volunteers. Gregg Thomas and Jimmy Garrity did a great job of coaching and organizing the camp. Nancy and George Bennett made the snack breaks a special time, and Lana Todd helped with the registration. The devotionals were led by staff, and the theme was “Tag, You’re It”---we are all special and tagged by God. Social-Jane Barnwell, Leader The Social Ministry Area volunteers assisted with the desserts that were brought for the Fifth Sunday singing/BBQ dinner in September. Visitation-Peggy Cover, Leader Sunday worship visitors during July, August, and September were contacted by Visitation Ministry Area volunteers through phone calls, emails, or letters. Other Visitation Ministry Area volunteers keep in contact with our members who are homebound. Alex Hash is now a resident at Clemson Downs. Nell Worrell is with her daughter in Rock Hill. Sadie Jones has recovered from an illness and will celebrate her 96th birthday on October 20.


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Mission Council: Virgil Quisenberry [email protected] Missions Team – Judith White, Leader During the third quarter, payments were sent out to fulfill our mission commitments. Collections continued for sales of Fairly Traded items. Crop Walk participants have been signed-up for the October event. Funds and supplies readied for Ministers' Cook-Off at First Baptist in November. WMU – Cathy Turner, Leader A WMU Luncheon was held on September 16 in the FLC. Guest speaker was Dr. Tony McDade, Executive Director of GAIHN in Greenville. He highlighted the hospitality ministry to those in need, but also gave an informative summary of Family Promise and how churches participate in this program. The Children Mission Study was September 29 and October 6. The WMU Yearbooks were distributed and mission material ordered. Baptist Relations – Martha Ann Callahan, Leader The South Carolina CBF fall meeting was held at Clemson First Baptist in September with Rachel Held Evans as the featured speaker. Rachel is well known for her book A Year of Biblical Womanhood. Earth Care- Louise Munro, Leader In the spring the children planted petunias in the flower beds near the Welcome Center entrance. Their beauty (flowers and children) were enjoyed throughout the summer and early fall. The children have now planted pansies for our late fall and winter enjoyment. Members of our team meet monthly with Green Congregations. The organization is composed of members of local churches who seek ways to care better for God’s great creation. Ecumenical Ministries-John Peters, Leader During October our church will collect food for distribution at Clemson Community Care. In November the Ministers’ Cook-off will be held in the FLC. Funds raised will go to Safe Harbor II.



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Worship Council: Linda White [email protected]

The Worship Area leaders did meet during the quarter. The focus of that meeting was to discuss budget needs for 2014 and the next 3 years as requested by the Stewardship and Finance Team.

Music –Dale Linvill, Leader There has been much positive feedback regarding the recent Worship format. Dr. Forbes has been quite proactive in defining present and future needs.

Arts Enrichment – Jim Fanning, Leader Jim Fanning reported that the August display focused on Welcoming Students back, Religious Art was focus in September, and World Hunger is topic of focus for October.

Planning has begun for Advent season and volunteers are being sought to write statements in Advent Booklet. Greenery and other supplies have been ordered.

Ordinance-Lana Todd, Leader The group provided support for the monthly communion and provided setup for 4 Baptisms. Commitments have been secured for Baptisms and Communions during the next quarter. Towels are needed before the next Baptism as team members are bringing them from home now.

Flowers – Gerrie Adams, Leader The Flower Team wishes to thank those in the congregation who beautify our sanctuary weekly with their flower donations. Dates are being solicited for 2014. Gere Adams reported that they had priced purchasing new Church Pew Candle Holders and found the price too high ($5000), so they deferred any purchase.

Media – Jeff Bennett, Leader Through the leadership of Ryan Forbes, the media team continues to investigate ways to broadcast the worship service. Current plans are to begin Video Streaming of the service in November. The project will involve running Ethernet cable from the basement.

Ushers – George Bennett, Leader The dedicated men and women of the Usher Team continue their fine work to support the staff during worship. The ushers also open the church each Sunday morning.

Wedding – Shirley Bennett, Leader There was one wedding during the quarter. The Wedding Team of volunteers assisted planning, implementation, provided greeters and other assistance.



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THIRD QUARTER MEMBERSHIP REPORT FIRST BAPTIST CHURCH CLEMSON, SC New Members Ralph Herden By Transfer of Letter 08/14/13 Jennifer Herden By Transfer of Letter 08/14/13 Ryan Forbes By Transfer of Letter 08/18/13 Cindy Forbes By Transfer of Letter 08/18/13 Tucker Forbes By Transfer of Letter 08/18/13 Tanner Forbes By Transfer of Letter 08/18/13 Jimmy Garrity By Statement of Faith 08/25/13 Jenny Garrity By Statement of Faith 08/25/13 Letters of Transfer Jason Stockunas Oakland Baptist Church, Rock Hill, SC 07/01/13 Deaths Freida Olive 09/30/13 Margaret Kelley (Prospect) 10/09/13


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SUBMITTED AS AN ATTACHMENT

Sunday School 3rd Quarterly Report

October 30, 2013

Teachers and supplies for Sunday School classes have been secured. Budget for 2014-2016 was been submitted.

Documents

First Baptist Church of Clemson - storage.cloversites.comstorage.cloversites.com/firstbaptistchurchofclemson/documents... · First Baptist Church of Clemson . ... Team concluded the