First Club Officer Training 第一次分會幹部訓練 Club officers Role and Responsibility 分會幹部的任務和責任 Caroline Kiang, DTM, 張可芸 2014-15 Lt. Governor- Education

First Club Officer Training第一次分會幹部訓練First Club Officer Training第一次分會幹部訓練

Club officers Role and Responsibility分會幹部的任務和責任

Caroline Kiang, DTM, 張可芸2014-15 Lt. Governor- Education 教育副總會長

District 67, Toastmasters International中華民國國際演講協會

6/21/2014206FP

1311C

Club Leadership Training Session

Club officers Role and Responsibility

DCP Club 傑出分會的使命DTM Program 成為傑出會員的旅程Club Officers Roles 分會幹部的職責

1

Session Objectives課程目標Session Objectives課程目標

10 Goals 十項目標10 Goals 十項目標1. Two CCs 兩個中級演講員2. Two more CCs 再兩個中級演講員3. One AC 一個高級演講員4. One more AC 再一個高級演講員5. One CL, ALB, ALS, or DTM 一個中級、高級領導員或傑出會員6. One more CL, ALB, ALS, or DTM 再一個中級、高級領導員或傑出會員7. Four new members 四個新會員8. Four more new members 再四個新會員9. Minimum four club officers trained during

each training period 每一次幹部訓練至少有四個幹部參加

10.One dues renewal membership report, one club officer list submitted on time 準時繳交會費及上網登錄分會幹部名單

DCP Club Recognition傑出分會榮銜DCP Club Recognition傑出分會榮銜 Clubs that meet the membership requirement & do

the following earn recognition:達成會員人數必要條件及以下成績，即可獲得榮銜 :

Distinguished Club 5 goals傑出分會

Select Distinguished Club 7 goals 績優傑出分會 President’s Distinguished Club 9 goals 總會長傑出分會

L C

TM 新會員New Member

ALS 領導銀牌Advanced Leader Silver

ACG 溝通金牌Advanced Communicator Gold

CL 中級領導Competent Leader

CC 中級溝通Competent Communicator

ACS 溝通銀牌Advanced Communicator

Silver

ACB 溝通銅牌Advanced Communicator

Bronze

DTM Distinguished Toastmaster

ALB 領導銀牌Advanced Leader Bronze

Club Officers 分會幹部 Club Officers 分會幹部

President 會長Vice President Education 教育副會長Vice President Membership 會員副會長Vice President Public Relation 公關副會長Secretary 秘書長Treasurer 財務長Sergeant at Arms 事務長

SAA Scope and AreaSAA Scope and Area

Club MeetingsOutside the Club

meetingsThe Executive

meetings

Before Club Meetings

Upon Arrival at Club Meetings

During Club Meetings

After Club Meetings

Confirm Room reservation 確認會議房間

Ensure there are Club Supplies

確認有足夠的會議用品

3

Before Club Meetings 會前 Before Club Meetings 會前 SAASAA

Arrange Meeting Room Early 提早準備會議室

Arrange Table and Chairs 排桌椅Set out meeting materials and Promotional

materials 準備開會資料及宣傳品Check Room Temperature 檢查房間溫度Ask Guest to sign the guest book 請嘉賓簽名

3

Upon Arrival at Club Meetings 到達會場時

Upon Arrival at Club Meetings 到達會場時 SAASAA

Welcome Late Arrivals 歡迎晚到者

Coordinate Food Service if Any 準備食物

Collect Ballots and Tally votes when necessary

幫忙收集投票及計算

3

During Club Meetings 會議進行中During Club Meetings 會議進行中

SAASAA

Return Room to Original Configuration

還原會議室

Pack Up and Store Materials 收好資料

Dispose of Trash 丟棄垃圾

3

After Club Meetings 會議結束後After Club Meetings 會議結束後

SAASAA

Treasurer Scope and AreaTreasurer Scope and Area



meetings



Outside the Club Meetings

During Club Meetings 會中

1. Collect Membership Dues

2. Report on Club finance

6

Outside the Club Meeting 會外

treasurer Prepare a Financial Report

Outside the Club Meeting 會外

treasurer Prepare a Financial Report

Prepare a Budget 準備一個預算

Provide Bank with a Signatory Card.提供銀行簽名卡

Collect and Pay dues 收費及交費Submit new Member applications 報件Issue checks for Club Expenses 付費Keep Financial Records 保留財務紀錄Present Financial Reports 提出財務報表

8

Outside The Club Meetings會議之外Outside The Club Meetings會議之外

Submit Club Accounts for audit提供分會賬號以供審查

Attend executive committee meetingsReconcile deposits, expenditures and

cash on handEnsure Club meets government tax

regulations Receive Financial CorrespondencePrepare for Audit Committee

8

Outside The Club Meetings會議之外Outside The Club Meetings會議之外

Secretary Scope and AreaSecretary Scope and Area



meetings




Post the Previous Minutes

公佈上次會議記錄Prepare a list of actions for the president

幫會長準備好一張備忘錄Update the club’s officers list

更新分會幹部名單

3

Before Club Meetings 會前Before Club Meetings 會前

7


1. Circulate attendance sheet and guest book 傳遞簽到簿


1. Circulate attendance sheet and guest book 傳遞簽到簿

During the Club Meetings

**Read previous minutes, note amendments, record current meetingminutes 宣讀前次會議記錄並記錄此次會議

During the Club Meetings

**Read previous minutes, note amendments, record current meetingminutes 宣讀前次會議記錄並記錄此次會議

Maintain accurate roaster保持會員正確資料

Submit club officers list 上報幹部名單Handle correspondence 處理來往信件Keep Club Files. 收好分會資料Attend club executive committees meetings Arrange for your replacement or assistancePrepare your successor

8

Outside the Club Meeting會議之外Outside the Club Meeting會議之外

VPPR Scope and AreaVPPR Scope and Area



meetings




Verify that information on Website and Social Media is correct

確定在網上及傳媒資料正確Order promotional materials

購買宣傳品

3


Distribute promotional materials

分發宣傳資料Report results of public relations efforts

報告有關公關活動結果Announce Public Relations Campaigns

報告公關活動Solicit volunteers 徵求志工

3



Meet with Guest to answer Questions

與來賓寒暄及回答問題

Invite Guests to join Club 鼓勵來賓入會

Help Guests complete the membership Application 幫忙填寫入會申請書

3

After Club Meetings 會議結束後After Club Meetings 會議結束後

Publicize the Toastmasters Brand 宣傳演講會

Promote the Club 宣傳母會Maintain the Club Website 分會網頁更新Join a Toastmasters-moderated social

networking Website 參加演講會的聯結網Produce and distribute a club Newspaper

編輯分會的月報

8


Promote membership Program 推廣會員徵收

Attend Club Executive Committee meetings 參加分會執委會

Attend other Toastmasters EventsArrange your replacement or assistance

尋覓繼承人Prepare your successor for office

訓練繼承人

8


VPM Scope and AreaVPM Scope and Area



meetings




Make a list of new membersHave a few Guest Packets (Item387)Contact former Guests and members who have not been attending meetings

3


Greet all guests and members

與來賓及會員寒暄Provide all guests with Guest packets (item387) 來賓都收到一份客人包 Answer Question Guest may have

回答問題

3



Conduct membership-Building Program 舉辦會員徵收活動

Promote membership Goal 推動會員達成目標Promote membership-building contestFollow up on and keep track of guests

與來賓保持聯絡Bring membership application

攜帶會員申請表

8


VPE Scope and AreaVPE Scope and Area



meetings




Review Schedule RolesEnsure a member conducts presentations

from The Successful Club SeriesOffer Support to the ToastmasterNotify the club president of education awardSchedule Education sessions

3


Verify assigned members have arrived and are prepared

Assist the Toastmaster

Inform Topicsmaster of any guests willing to participate

3



Initial project completion recordsEnsure members fill out award applications

Recognize members for achievementsPreside over meeting when necessaryAnswer education program or speech contest questions

3


Plan club meetings 計劃會議議程

Promote participation in the education program 鼓勵大家參與教育課程

Orient new members 新生訓練Encourage new members to participate鼓勵新會員多參與

Assign a mentor分派指導員

8


President Scope and AreaPresident Scope and Area



meetings




Ask VPE about special recognition or member induction

Plan the business portion of the meeting

Review parliamentary procedure

3


Review the meeting agenda

Greet guests and members

3



Call the meeting to orderIntroduce guestsExplain the meeting’s eventsConduct the business portion of the meetingProvide the information for next meetingMake any announcementsAdjourn the meeting

3


Attend and vote at council meetingsAttend and vote at the Annual Business meetingAppoint and chair the audit committeeAppoint the nominating committeeReceive official correspondence from World

headquartersSchedule and chair executive committee

meetingsAdvance Club and Member achievement

8


Oversee the executive committee 監督執委會

Ensure the executive committee completes its duties1. Create a club budget 制作預算2. Complete a Club Success Plan 成功計劃3. Strategize for success in the distinguished Club

Plan 傑出分會成功策略4. Create and oversee other club committee as

necessary

8

Other Duties of President會長其他任務Other Duties of President會長其他任務

Attend district-sponsored club-officers training programMeet with outgoing officers to learnReview policy and ProtocolPrepare a budgetPrepare your successor for office

3

Seven Officers also canSeven Officers also can

No Weak Army under Strong Leadership

強將手下無弱兵Club officers is the Spirit for a DCP Club

分會的成功端看他的領導團隊In helping others fulfill their dream,

we also fulfill ourselves.

成就他人也就是成就自己

13

Conclusion 結論Conclusion 結論

Documents

First Club Officer Training 第一次分會幹部訓練 Club officers Role and Responsibility 分會幹部的任務和責任 Caroline Kiang, DTM, 張可芸 2014-15 Lt. Governor- Education