First Year Program CAPER (Consolidated Annual Performance and Evaluation Report)

8/4/2019 First Year Program CAPER (Consolidated Annual Performance and Evaluation Report)

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First Program Year CAPER 1 Version 2.0

First Program Year CAPERThe CPMP First Consolidated Annual Performance and EvaluationReport includes Narrative Responses to CAPER questions that

CDBG, HOME, HOPWA, and ESG grantees must respond to each

year in order to be compliant with the Consolidated Planning Regulations. The

Executive Summary narratives are optional.

The grantee must submit an updated Financial Summary Report (PR26).

GENERAL

Executive Summary

This module is optional but encouraged. If you choose to complete it, provide a brief overview that includes major initiatives and highlights that were proposed and

executed throughout the first year.

Program Year 1 CAPER Executive Summary response:

The amount of 2010 funding from the three HUD programs for the Morris CountyConsortium was $3,718,299 with program income of $95,287. Application requests

approximated $4,127,000. A total of 41 activities were determined by theCommunity Development Revenue Sharing (CDRS) Advisory Committee to meet

overall county needs and local and national objectives. Of the total available for 2010

activities (exclusive of program administration), 98% was used for activities thatbenefited low/moderate income persons.

General Questions

1. Assessment of the one-year goals and objectives:a. Describe the accomplishments in attaining the goals and objectives for the

reporting period.

One hundred percent of funds were used for activities that benefited low/moderateincome persons.

During the reporting period, the following percentages were achieved of thecorresponding cumulative goals:29% of Public Facilities

75% of Senior Centers

22% of Water/Sewer Improvements200% of Street Improvements

100% of Health Facilities50% of Public Services

50% of Senior Services33% of Handicapped Services

33% of Youth Services

200% of Battered and Abused Spouses Programs27% of Child Care Services50% of Rental Housing Subsidies

25% of Rehab; Single-Unit Residential



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300% of Public Housing Modernization100% of Production of New Rental Units

67% of Production of New Owner Units

100% of Homeownership Assistance

b. Provide a breakdown of the CPD formula grant funds spent on grant activities

for each goal and objective.Please refer to project worksheets and “Housing and Community DevelopmentActivities” table found in the TABLES section.

c. If applicable, explain why progress was not made towards meeting the goalsand objectives. N/A

2. Describe the manner in which the recipient would change its program as a resultof its experiences. N/A

3. Affirmatively Furthering Fair Housing:

a. Provide a summary of impediments to fair housing choice.b. Identify actions taken to overcome effects of impediments identified.

IMPEDIMENT: The lack of affordable housing, particularly for low- and middle-income households, seniors, people with disabilities, single head of households, andyoung adults.

Accomplishments: Members of the Fair Housing Committee continue to support theHousing Alliance, under the umbrella of the United Way of Morris County, whosemission is to promote policy change, increase public knowledge, and develop

innovative solutions to affordable housing through advocacy and its annual bus tour.

The tour showcases affordable housing achievements as a way to demonstrate tolocal officials how attractive and unobtrusive affordable housing can be.

Proposed Action: It is recommended that the Housing Partnership continue to updateannually, and distribute the “Morris County Apartment Resource Guide” and the

“Morris County Income Restricted Senior Housing Guide.”

Proposed Action: Continue participation in the Housing Alliance, identifying new waysto provide affordable housing beyond construction, e.g. increased tenant basedrental assistance, advocating for increased project based rental assistance.

Proposed Action: Continue participation in Morris County Foreclosure Taskforce.

IMPEDIMENT: The greatest need of non-homeless special needs populations

includes accessible/adaptable housing for persons with physical challenges, severemental illness and the developmentally disabled, victims of domestic violence,

veterans, people transitioning out of homeless shelters and the frail elderly.

Proposed Action: The Committee will continue to support its members who servepopulations with special needs, and partner with the Housing Alliance and the Human

Services Advisory Committee to increase the awareness of the need for affordable

housing for all. Staff will urge all local housing authorities to apply for MainstreamProgram funds and Housing Choice Vouchers for non-elderly special needsindividuals, to serve the housing needs of the special needs population better.



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Proposed Action: Encourage all housing developers to implement Universal Design inthe design, construction and rehab of their housing units.

IMPEDIMENT: United Way of Northern New Jersey identified the lack of housingaccessible to affordable transportation to get to jobs and services as an importanthousing choice issue, particularly for senior citizens, people with physical disabilities

and mental illness, low-income families and any other resident who does not haveready access to their own automobile. Accomplishments: In United Way published “Introducing ALICE: Asset Limited

Income Constrained and Employed,” which emphasized the restrictions imposedupon low income households when constrained by poorly performing vehicles, lack of vehicles and unreliable mass transportation.

Proposed Action: Recommend The United Way update A.L.I.C.E. annually.

- Analyzing and implementing proven new transportation solutions (especially

vehicle and driver sharing models, and models which increase collaborationand coordination among agencies and overall cost effectiveness) that will

benefit the most needy residents and make best use of available funds andother resources.

- Advocating for new or increased funding sources for existing and newcommunity transportation solutions.

- Reinforce the need for transportation services

IMPEDIMENT: Due to the backlash from Sub prime lending practices and thesubsequent foreclosure crisis, banks have tightened their lending guidelines to the

point where obtaining a standard fixed mortgage is very difficult. This further

impedes the process of acquiring affordable housing for those who may have beenviable candidates. Proposed Action: Emphasis must be placed upon a mandatory counseling process forall potential homebuyers. This can aid in a candidate setting goals in terms of savings, obtaining good credit and a knowledge of how to eliminate credit obstacles

toward home ownership.

IMPEDIMENT: The US Department of Housing and Urban Development reportedthat 64 discrimination cases had been filed pursuant to the Fair Housing Act (Title 8)

in New Jersey from 2004-2010. The breakdown of protected classes includesDisability (24), Family Status (11), National Origin (9), Race/Gender (19) and Sex(1). 26 cases have been dismissed for No Cause.

Proposed Action: The Fair Housing Committee will continue monitoring bias crimedata from various sources: U.S. Dept. of Housing and Urban Development, the New

Jersey Division on Civil Rights and the Morris County’s Prosecutors Office.

Proposed Action: The Fair Housing Committee will advocate state and federalagencies to simplify the complaint filing process, which, at this time is prohibitively

onerous.Proposed Action: The Division will continue participation in the Fair HousingCommittee and support its efforts e.g., Tenants’ Rights forum, production of publicservice announcements on various issues of fair housing.



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Accomplishments: The Committee has sponsored or supported the following events:A breakfast honoring landlords, renter tester training, a cable presentation on fair

housing and the annual essay contest where local high school students write about

anti-discrimination. Annually, during Fair Housing Month, an informational mailingregarding fair housing is sent out to Morris County municipalities.

IMPEDIMENT: The New Jersey Division on Civil Rights reported that from 2005-2007 there have been 557 housing complaints from the Morris County area. Countyspecific information is not generally available.1

Accomplishments: The Human Relations Commission’s website continues to providelinks to federal and state agencies to allow people to file discrimination complaints.Other links and housing resources are also available on this site.

Proposed Action: The Committee should monitor number and type of complaints filedand ease of filing a complaint.

IMPEDIMENT: Public policy, while overtly beneficial, can present barriers to

affordable housing, such as:

Insufficient Federal and State resources for affordable housing initiatives and

related support services, such as programs and resources to build housing,

provide rental assistance, permanent supportive house and tax credits forhomebuyers.

Zoning ordinances that are restrictive rather than flexible such as those with

provisions for bulk or use requirements, density constraints, or age restrictions ondevelopments.

Diminishing developable land: The County is largely built out with the only

remaining developable land consisting of non conforming lots and

environmentally constrained land.

Proposed Action: The Division and Committee should continue to advance theaffordable housing agenda with the county’s freeholders and state representatives.

Proposed Action: The Division of Community Development will continue working with

the Housing Alliance to advocate for affordable housing and to promote innovativeland use, e.g. elder cottages, adaptive re-use, redevelopment and green design.

The New Jersey Highlands Act restricts development within the delineatedHighlands Protection Area. With the diminishment of available land, the cost of remaining land will rise, affecting existing and future stock of affordable housing.

The New Jersey State Development and Redevelopment Plan, has had influenceover land use through its designation of all areas in New Jersey as 1 of 5 differentPlanning Areas each with associated growth expectations. Implications for

development constraints indicate an increase in costs for affordable housing.

Development approval process, e.g. state and regional agencies, county and

municipal planning boards, utility authorities and soil conservation districts.

1 State of New Jersey, Dept. of Law & Safety, Division on Civil Rights



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Impact fees associated with new development e.g., roads, sewer, water and other

public facilities, result in the costs being passed along to the new homeowners

and renters.

NIMBYism against affordable housing proposals.

Accomplishments: Beginning in 2005, the Housing Alliance has conducted tours of affordable housing sites in the county, for local officials for the purpose of demystifying the stigma of affordable housing.

Proposed Action: In an effort to ameliorate negative effects of public policies thatserve as barriers to affordable housing the Committee and Division will maintain

their participation in the dialogue around policy-related barriers. In addition, they willcollaborate with housing providers to propose innovative housing schemes such asmixed use, rehabilitation or redevelopment and green design.

IMPEDIMENT: The Economic Downturn has resulted in a surge of “newly needy” whosehousing circumstances are threatened and a drying up of resources available to assist

households.

ACTION: The Division has advocated for more funding going towards Tenant Based RentalAssistance vouchers versus first time homebuyer assistance as the latter has beenundersubscribed due to difficulty obtaining mortgages and the need for rental assistance.

4. Leveraging Resourcesa. Identify progress in obtaining “other” public and private resources to address

needs.

Typically, other resources from private and non Federal public sources madeavailable to meet the needs identified in the Consolidated Plan include state and

municipal funds, County grant-in-aid, weatherization funds, private foundations,private donations, volunteer labor and private loans from lending institutions. TheFederal funds, in most cases, complemented other resources rather than leveraged

these funds. Currently, the funding climate is anemic, at best, with nearly all

providers scrambling for alternate sources as their usual sources wither.

b. How Federal resources from HUD leveraged other public and private

resources.

The Emergency Shelter Grant Program and the HOME Program require matching

funds. All applicants to these programs must identify the match in the applications

for funding from the Division of Community Development. All matching sources areverified prior to commitment of any funds. The Jurisdiction has not committed any

funds specifically to provide a monetary match to any activity but may provide thematch for Emergency Shelter activities through local grant-in-aid to homeless service

providers. Sponsors of HOME activities are responsible for providing their match.Specific matching requirements were met as follows:



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HOME: Sources of match were provided by activities requiring match - the totalvalue of which will meet or exceed 25% of the total HOME award, with the exception

of program administration activities, which do not require match. Sources included

donation of volunteer labor and monetary contribution. See “HOME Match Report” fordetails.

ESG: Each recipient has identified a source of match equal to the grant award:

MCDHS/OTA: $29,905 Social Services for Homeless (SSH)Homeless Solutions: $29,826 Foundations

Interfaith Council: $29,952 In-Kind DonationsJBWS $10,000 (Volunteer hours)

c. How matching requirements were satisfied.

Community Development Block Grant funds are leveraged at an average 70/30%ratio with municipal, state and private funds to meet long and short-term objectives.

Technical assistance was provided to the subgrantees in securing other public andprivate resources to address needs.

Managing the Process

1. Describe actions taken during the last year to ensure compliance with programand comprehensive planning requirements.

Program Year 1 CAPER Managing the Process response:

The lead agency for overseeing the development of the plan is the Morris County

Division of Community Development. It is the same agency primarily responsible for

administering the programs covered by the consolidated plan.

Actions taken during the year to enhance coordination between public and private

housing, health, and social service agencies included:* Collaboration with nonprofits, municipalities, county and state government

representatives, and the general public to encourage further development of

affordable housing;

* Enhanced the working relationship with the Morris County Department of HumanServices and special needs, homeless and housing providers; provided technicalassistance as requested.

* Maintained dialogue with all five Public Housing Authorities;* Maintained membership on the Housing Committee of the Morris County Human

Relations Commission to further fair housing;

* Continued participation on the Housing Alliance of Morris County* Enhanced technology accessibility by way of website* Continued attendance at HUD sponsored or supported educational forums; and* Monitored CDBG, HOME and ESG programs and complied with timeliness.

Citizen Participation

1. Provide a summary of citizen comments.



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A Public Hearing was held in April 2010 to discuss the Proposed 2010 Annual ActionPlan; no members of the public commented.

A record of the Hearing is available at the office of Community Development. APublic Hearing had also been held in November 2009 to discuss prior year programperformance as well as Community Development and Consolidated Plan needs for

the 2010 program year; no members of the public or of the press attended. Nocomments were submitted.

Four thank you letters were received: one from a homeowner rehab client and three

from the private sector expressing gratitude to Pat Reid for assistance with liens. Allcorrespondence was handled in a timely manner.

2. The performance report provided to citizens must identify the Federal funds madeavailable for furthering the objectives of the Consolidated Plan. For each formulagrant program, the grantee shall identify the total amount of funds available(including estimated program income), the total amount of funds committed

during the reporting period, the total amount expended during the reportingperiod, and the geographic distribution and location of expenditures.

Jurisdictions are encouraged to include maps in describing the geographicdistribution and location of investment (including areas of minorityconcentration).

Funds Committed and Geographic Distribution:

STATEMENT OF RESOURCES

JULY 1, 2010 THROUGH JUNE 30, 2011

CDBG HOME ESG TOTAL

Unexpended funds at end of

previous reporting period

2,637,330 1,984,774 44,714 4,666,818

Entitlement Grant from HUD 2,453,876 1,164,740 99,683 $3,718,299

Program Income 92,787 2,500 0 95,287

Total funds available for useduring reporting period

5,183,993 3,152,014 144,397 8,480,404

Less Total Expenditures(all program years)

1,197,404 452,070 91,746 1,741,220

Unexpended Balance6/30/11

3,986,589 2,699,944 52,651 6,739,184

LOCCS Balance @ 6/30/11 3,986,589 2,699,944 52,651 6,739,184

FUNDS COMMITTED

JULY 1, 2010 THROUGH JUNE 30, 2011

PROGRAM CDBG HOME ESG TOTAL

AMOUNT 2,453,876 214,448 99,683 2,768,007



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CDBG – Countywide programs exclude Township of Parsippany-Troy Hills and Town of Dover

The “Statement of Resources” table identifies the Federal resources made availableto the jurisdiction for furthering the objectives of the Consolidated Plan. Furtherdetail regarding the investment of these funds is included in the “Project

Worksheets” section.

During Program Year 2010, expenditures in the Community Development BlockGrant program were made in 16 municipalities; and HOME funds were expended in 8

municipalities. The expenditures included locations of minority concentration inBoonton, Dover, Madison, Mine Hill, Morristown, Randolph, Borough of Rockaway,Roxbury, Victory Gardens and Wharton. ESG funds were invested in 3 shelters and

one county agency serving the homeless population county-wide. Further informationon expenditures during the Program Year 2010 can be found in the Housing andCommunity Development Activities table found in the “TABLES” section.

Maps reflecting ethnic and minority concentrations and geographic distribution of expenditures are included in Figure A – Geographic Distribution.

Institutional Structure

1. Describe actions taken during the last year to overcome gaps in institutionalstructures and enhance coordination.

Program Year 1 CAPER Institutional Structure response:

1. The staff at Community Development worked to strengthen the institutionalstructure in the following ways:

* Continued to collaborate with nonprofits, municipalities, county and state

government representatives, and the general public to encourage further

development of affordable housing;* Maintained membership on the Housing Committee of the Morris County Human

Relations Commission to further fair housing;

* Enhanced the working relationship with the Morris County Department of HumanServices, special need, homeless and housing providers; provided technical

assistance as requested;and

* Continued participation on the Morris County Housing Alliance.

In addition, significant analysis and “re-tooling” of institutional operations haveoccurred since Spring of 2009. Some of the goals and accomplishments include:

* Gaining greater participation from municipalities on the Community DevelopmentRevenue Sharing Advisory Committee (CDRS);

* Maintaining broad countywide participation through regular outreach tomunicipalities.

* Enabling more in-depth review opportunities, of grant applications, by CDRS

members;* Disallowing any opportunity for a conflict of interest at any point during the

application process;* Providing pre-application meeting serving as orientation and post application

survey providing process feedback; and* Posting By-Laws, Ground Rules, Application review criteria, minutes, award

recommendations etc., on website.



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Monitoring

1. Describe how and the frequency with which you monitored your activities.All program activities administered by the Morris County Division of Community

Development are monitored as follows:

* Planning - Proposed activities are reviewed for eligibility under statutory andregulatory requirements and for their ability to meet an identified need in theCounty's Consolidated Plan.

* Implementation - Advise HOME subgrantees of required Resale & Recapture

Guidelines, Affirmative Marketing and MBE/WBE outreach.

- HOME’s first time homebuyers are contacted each year to assure their continuedresidence at house acquired with federal funds.

Fiscal monitoring of activities includes the review and approval of activity budgets,

compliance with executed Grant Agreements and the subsequent review andapproval of vouchers.

Staff attend meetings with contractors for construction and rehabilitation activities toassure their compliance with HUD requirements and inspections are conducted as

work progresses. Site visits are made to social service providers on an annual basisto review program activity and fiscal and regulatory compliance. Activity files are

maintained with the necessary documentation.

Staff visits facilities funded through Community Development Block Grant to ensurecontinued compliance with the national objective and applicable program

requirements.

* Close-out - All activity files are reviewed to assure that the activity meets the

objectives and strategies of the Consolidated Plan and the proposed

accomplishments and that all pertinent and mandated documentation are included.

* Long-Term Compliance - Staff establishes annual income verification procedures as

well as develops an on-site monitoring schedule for HOME rental activities asrequired. This monitoring enables staff to ensure compliance with the following:

- Period of affordability

- Income of tenants and source documentation- Amount of rent charged

- Housing quality standards of facilitySee #2. On-Site Monitoring Compliance for more details.

Each activity is filed separately under a general Compliance/Monitoring File.

2. Describe the results of your monitoring including any improvements.ON-SITE MONITORING COMPLIANCE

We currently have 16 non-profit agencies that have utilized HOME funds to develop

27 rental properties. The 35 properties include 17 group homes for special needspopulations with a capacity for 92 people, 1 senior congregate project with a total

capacity of 19 residents, 2 transitional housing sites which can accommodate a totalof 21 households, 1 permanent supportive housing location for 15 households, 7

senior citizen rental buildings with a combined capacity of 404 senior households, 2family rental sites accommodating 3 households, 3 special needs apartment sites

with 21 total units and 3 single room occupancy sites servicing 22 residents. These



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same sixteen agencies act in the capacity of owner/rental agent which includesrecords of eligible leasing and maintenance of the property to suitable standards.

→ Annually, our office sends out a Rental Compliance form to complete a desk

review of the site for our files. The desk review covers:

• current income guidelines

• rent charged and• utility allowance, if applicable.

→ Site visits are scheduled according to compliance with number of units in the

property.• 20% of the HOME assisted units are monitored for compliance

• tenant files are checked for income documentation and verification

methods

• common areas, as well as tenant spaces, are physically inspected forHousing Quality Standards.

• site visits are scheduled as follows:

• Every year – 26 or more units, (4 locations)

• Every two years – 5 to 25 units, (6 locations)

• Every three years – 1 to 4 units, (17 locations).→ For Program Year 2010, 14 site visits were conducted. These included 6

group homes for special needs populations, 7 senior housing complexes and 1transitional housing shelter. All were found to be in compliance for both

income verification and housing quality standards.

→ All inspection forms and reports are maintained in files in Community

Development office. On-site inspection and monitoring are conducted incompliance with 24 CFR 92.504.

3. Self Evaluationa. Describe the effect programs have in solving neighborhood and community

problems.

Programs comply with national objectives and thus contribute to rectifyingcommunity problems e.g., providing social gathering places for seniors,children and youth, enabling adults to work by providing child care as well as

services for special needs, promoting home ownership and preservation of affordable housing.

b. Describe progress in meeting priority needs and specific objectives and helpmake community’s vision of the future a reality.

Progress made in meeting priority needs can be ascertained by referring tothe “Housing and Community Development Activities” table or the response

under question #1, listing percentages accomplished.

c. Describe how you provided decent housing and a suitable living environment

and expanded economic opportunity principally for low and moderate-incomepersons.

HOME funds were applied toward First Time Homebuyer Gap FinancingProgram, IDA savings program, Tenant Based Rental Assistance (TBRA)

program, construction of affordable for-sale and rental units and renovatingsenior citizen rental units. CDBG funds were used to run the county’s

homeowner rehab program.



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d. Indicate any activities falling behind schedule.CDBG activities that fell behind were, typically, those that were relying on NJ

Department of Environmental Protection approval. These activities, requiring

additional time for completion, applied for an extension. There is one delayedHOME activity; a detailed construction schedule, funding plan and otherinformation has been provided to HUD-Newark.

e. Describe how activities and strategies made an impact on identified needs.The “Housing and Community Development Activities” table and the “HousingNeeds Table” depict the degree to which activities made an impact on

identified needs.

f. Identify indicators that would best describe the results.

• Status of waiting lists for senior and child care services• Status of waiting lists for senior and special needs housing

• Number of rental and for-sale units constructed

• Number of First Time Homebuyers closing on houses

• Linear feet of water mains, sewers or sidewalks• Parks and Recreation Centers open for operation

• Individuals enrolled in TBRA program; number successfully finding permanenthousing

• Firehouses functioning safely and efficiently

g. Identify barriers that had a negative impact on fulfilling the strategies and

overall vision.• Diminished federal, state, local and philanthropic funds

• Regulatory barriers e.g., Highlands Preservation Act

h. Identify whether major goals are on target and discuss reasons for those thatare not on target.Major goals are on target.

i. Identify any adjustments or improvements to strategies and activities thatmight meet your needs more effectively. N/A

Lead-based Paint

1. Describe actions taken during the last year to evaluate and reduce lead-based

paint hazards.

Program Year 1 CAPER Lead-based Paint response:Community Development staff eliminated lead-based paint hazards, when found, in

assisted housing units and worked with municipal health officers to reduce hazards.

The Division of Community Development has implemented the lead-based paint

regulations requirements in the programs it administers. Specifically, it has helpeddevelop and present educational presentations on lead-based paint hazards to

students of the Step-by-Step Program for first time homebuyers. It also conductsvisual assessments prior to the sale of a house to a first time homebuyer and

provides educational material to first time homebuyers published by the US EPA

entitled "Reducing Lead Hazards When Remodeling Your Home."



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Finally, the Division has contracted with a lead assessment firm, which conducts riskassessments on housing units prior to rehab work being undertaken. The same firm

ascertains clearance upon project completion. This will continue in the coming year.

HOUSING

Housing Needs

*Please also refer to the Housing Needs Table in the Needs.xls workbook.

1. Describe Actions taken during the last year to foster and maintain affordable

housing.

Program Year 1 CAPER Housing Needs response:

• County’s Homeowner Rehab Program• County’s First Time Homebuyer Gap Financing Program

• Collaborated with Housing Partnership on an IDA Program

• Collaborated with Morris County Housing Authority on TBRA Program• Providing technical assistance to prospective subgrantees on the subject of

acquiring, rehabilitating or constructing affordable housing

• Participation in the Housing Alliance of Morris County• Funded HOME construction and rehabilitation activities

Specific Housing Objectives

1. Evaluate progress in meeting specific objective of providing affordable housing,including the number of extremely low-income, low-income, and moderate-

income renter and owner households comparing actual accomplishments withproposed goals during the reporting period.

Morris County Consortia funding for the Program Year 2010 HOME program was

$1,164,740. The following eligible activities were determined by the CDRS

committee to best meet overall county needs and local objectives:

• Administrative costs for a Homebuyer Education Program which reaches over 200

income eligible households annually;

• Additional funds for the construction of 10 rental units for formerly homeless ordomestic abuse households.

• Acquisition and rehab of 2 bedroom townhouse, benefitting 2 individuals withspecial needs;

• Acquire and rehab 4 1-br rental units for formerly homeless or domestic abusehouseholds

• Gut rehab single family for-sale residence.

• Scattered site housing repairs at 4 locations, rentals, serving 31 individuals withspecial needs



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• Funds from the HOME Program will be used for downpayment assistance forincome eligible first time homebuyers; and

• Funds will be used for Individual Development Accounts (IDA), complementing the

existing downpayment assistance for income eligible first time homebuyer.• Funds will be used for a Tenant Based Rental Assistance (TBRA), providing 10

vouchers of rental assistance, and the administration thereof.

Please refer to “Housing Needs Table” for greater detail.

2. Evaluate progress in providing affordable housing that meets the Section 215

definition of affordable housing for rental and owner households comparing actual

accomplishments with proposed goals during the reporting period.As depicted in the “Housing Needs Table,”

• 45% of elderly households, extremely low income, rental activities have been

achieved;

• 20% of small related households, extremely low income, with any housingproblem, rental activities have been achieved;

• 25% of small related households, very low income, with any housing problem,

rental activities have been achieved;• 10% of small related households, very low income, with any housing problem, for-

sale activities have been achieved;• 8% of small related households, low income, with any housing problem, owner

activities have been achieved.

3. Describe efforts to address “worst-case” housing needs and housing needs of

persons with disabilities.Efforts to address “worst-case” housing needs and housing needs of persons with

disabilities include:• Repaired major system failures, of income eligible homeowners – County’s

Homeowner Rehabilitation Program

• Funded rehabilitation of homes for people with special needs

• Funded acquisition and rehab of 2 family house for people with special needs• Very active with membership of Fair Housing Committee in increasing awareness of

need for accessible housing; working with individual who is physically challengedand expert on design standards.

• Funded TBRA program

Public Housing Strategy

1. Describe actions taken during the last year to improve public housing andresident initiatives.

Program Year 1 CAPER Public Housing Strategy response:• Assisted public housing authorities with improvements and resident initiatives, as

requested (funded replacement of doors at Boonton Housing Authority); and

• Maintained dialogue with all five Public Housing Authorities (Boonton, Dover,Madison, Morristown, Morris County).

The County continued its outreach efforts to residents of public housing as well as

households assisted by public housing and those participating in Family Self-SufficiencyPrograms (Family Self-Sufficiency Program Coordinating Committee). Information has



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been sent to all Housing Authority offices in Morris County detailing the HomebuyerAssistance program. Any applicant seeking Homebuyer Assistance is required to

complete the Homebuyer Education Program, Step-by-Step, offered by the Housing

Partnership.

Barriers to Affordable Housing

1. Describe actions taken during the last year to eliminate barriers to affordable

housing.

Program Year 1 CAPER Barriers to Affordable Housing response:

• Continued exploring partnering possibilities to address the obstacles of inadequatefederal dollars available through HUD programs and drying up of state and private

funds;• Continued to advocate for affordable housing;

• Continued to collaborate with nonprofits, municipalities, county and stategovernment representatives, and the general public to encourage further

development of affordable housing; and

• Continued participation on a countywide focused Housing Alliance committee.

HOME/ American Dream Down Payment Initiative (ADDI)

1. Assessment of Relationship of HOME Funds to Goals and Objectivesa. Evaluate progress made toward meeting goals for providing affordable

housing using HOME funds, including the number and types of householdsserved.

The intent of the HOME program is to:

• Provide decent affordable housing to lower income families,

• Expand the capacity of non profit housing providers,

• Strengthen the ability of state and local governments to provide housing• Leverage private-sector participation.

Morris County Consortia funding for the Program Year 2010 HOME program was$1,164,740. Please refer to the “Housing Needs Table” for percentages achieved.

2. HOME Match Reporta. Use HOME Match Report HUD-40107-A to report on match contributions for

the period covered by the Consolidated Plan program year.

HOME Match Report – See page 31.

3. HOME MBE and WBE Report

a.

Use Part III of HUD Form 40107 to report contracts and subcontracts withMinority Business Enterprises (MBEs) and Women’s Business Enterprises(WBEs).

HOME MBE and WBE Report – See page 32

4. Assessmentsa. Detail results of on-site inspections of rental housing.



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On-site inspections of rental housing were performed according to HousingQuality Standards. For detailed breakdown, please refer to the “Monitoring”

section, #2.

b. Describe the HOME jurisdiction’s affirmative marketing actions.All grantees are required to submit with their grant agreement a copy of their

affirmative marketing plan, which must comply with 24 CFR 92.351. The plan iscontained in the file and marketing publication is noted, clipped and filed as well.

c. Describe outreach to minority and women owned businesses.

Morris County Community Development maintains a list of minority and women-owned businesses, which it updates as additional businesses are identified. TheDivision encourages HOME subgrantees to utilize this list when soliciting bids and

proposals.

HOMELESS

Homeless Needs

*Please also refer to the Homeless Needs Table in the Needs.xls workbook.

1. Identify actions taken to address needs of homeless persons.The Jurisdiction undertook the following activities to address the needs of people who

are homeless, through PY 2010 ESG and CDBG programs:• Morris County Office of Temporary Assistance - homeless prevention

assistance for 100 extremely low- and low-income people

• Homeless Solutions, Inc. – funding was provided for nights of shelter and

weekend staff for families, benefitting 38 people

• Interfaith Council for Homeless Families – provided case management for

families in Permanent Supportive Housing, benefitting 105 individuals• Jersey Battered Women's Shelter – Funding was provided for 200 nights of

shelter for 3 abused spouses and their children and for a counselor in the

Children's Program, benefiting 48 individuals.

Local hospitals

Local hospitalsDischarge planners on medical units of the local hospitals call the area shelters

for bed availability when a homeless patient is ready for discharge. Homelessindividuals have been discharged to shelters, such as Homeless Solutions, Inc.

with nursing follow-up care provided on-site at the shelter. Shelters do requirethat a person is able to care for physical needs such as eating, bathing,

ambulating, and complying with a prescription.

Through a partnership between Jersey Battered Women’s Service (JBWS) and

Morristown Memorial Hospital (MMH), patients identified as domestic violencevictims will be referred to JBWS for appropriate services, including shelter. The

Office of Temporary Assistance (OTA) may assist with placements for homelesspatients requiring a level of care that cannot be provided in a shelter.



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Discharge planners on psychiatric units of the local hospitals call the MentalHealth Association of Morris County (MHAMC) for placement and services for

psychiatric patients who are homeless and ready for discharge. The MHA will

meet with the individual on the unit whenever possible and then arrange a SafeHaven bed at Homeless Solutions, Inc., a motel placement through OTA, or someother housing arrangement. Local hospitals can also utilize the OTA 24-hour

emergency homeless hotline for housing assistance after hours.

State psychiatric hospitalsNew Jersey has a policy prohibiting discharge from state psychiatric hospitals to

shelters and/or to the streets. Patients who are ready for discharge are referredto the county Integrated Case Management Service (ICMS) prior to discharge.The MHAMC contracts for ICMS in Morris County and operates the service as a

consortium with two community mental health centers - St. Clare’s andNewBridge Services. ICMS clients receive 18 months of post-discharge casemanagement services. If an ICMS client becomes homeless the case managerrefers the individual to the MHA Homeless Outreach Services for a Safe Haven

bed if necessary.

County and local jailsIndividuals who are incarcerated, homeless, and have a psychiatric illness cometo the attention of the county-funded forensic liaison to the jail.The jail’s social worker and substance abuse counselor, county probation officers,and the Morris County Drug Court will also refer homeless individuals to the area

shelters such as Homeless Solutions, Inc., and the Market St. Mission. Everyeffort is made to coordinate time of discharge with the receiving agency. JBWShas established linkages with correctional facilities to provide services for Morris

County women who are victims of domestic violence while they are incarcerated

and offer placement upon release.

Prisons

Homeless Solutions, Inc. has an agreement with the Administrative Office of theNJ Courts to accept Intensive Supervision Program (ISP) participants. ISP is analternative to jail for non-violent offenders. Homeless men and women enter the

shelter with 24/7 supervision and are expected to find employment, link with

treatment, pay fines and eventually secure housing.

Aging out youth

DYFS provides discharge planning for 18 year olds leaving the care of DYFS.Roots and Wings provides housing and case management support for youth whohave aged-out of the foster care system. Currently Roots & Wings has 7 eligible

youth in this program and is looking to expand.

The county’s Acute Care Systems Review Committee, which includes

representatives of the mental health system and the jail, reviews systemsproblems related to individuals who cross systems. The Mental Health/ Criminal

Justice Task Force is actively forging a stronger partnership between systems.

The county has a cross systems review committee comprised of homeless service

providers, hospital Emergency room staff, representatives from the departmentof corrections, and professionals specializing in substance abuse. This reviewcommittee will identify gaps in services for homeless substance abusers, e.g.,

• Improved service access for individuals with legal involvement



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• Bilingual (Spanish) clinical and case management

• Low cost medications and medical treatment

The Cross Systems Review Committee goals:1) Harm reduction services Housing First/provide opportunities to provide

housing first or other model;

2) Identify gaps in training for life skills which lead to self-sufficiency. Providetraining and close gaps;

3) Support efforts of Step off the Street Outreach, expand case management forsubstance abuse population

Disaster Planning and Emergency preparedness for the homeless population:Creates a housing and health plan for homeless people during a disaster.

2. Identify actions to help homeless persons make the transition to permanenthousing and independent living.

The County's Homeless Plan which was developed by Department of Human Services,the Division of Community Development in conjunction with the needs and concerns

outlined in the Continuum of Care system, addressed the obvious need for morepermanent supportive housing as well as affordable rental units in order to eliminate

chronic homelessness. The Division as been funding, on a regular basis, a non profit toprovide permanent supportive housing to people who are homeless, using ESG funds.It has also dedicated HOME funds to provide 10 vouchers to providers servinghomeless households ready to transition from homelessness to permanent housing.

3. Identify new Federal resources obtained from Homeless SuperNOFA.The jurisdiction continues to support the applications of Supportive Housing (SHP)and Shelter plus Care (S+C) Programs for funding consideration through the HUD

SuperNOFA application process. For these funds, the Division of Human Services has

taken the lead role by developing the Exhibit I portion of the application. TheEmergency Shelter Grant program funds are managed by Community Development.Homeless Shelters and service providers apply to the CDBG program for funding for

eligible activities serving the homeless.

Specific Homeless Prevention Elements

1. Identify actions taken to prevent homelessness.

Program Year 1 CAPER Specific Housing Prevention Elements response:Within the county’s homeless plan the prevention component identifies services that

prevent people from becoming homeless by reducing risk factors and enhancingprotective factors. Risk factors such as mental illness, alcohol and drug use, co-occurring disorders, physical health problems, domestic violence, and criminal justice

system involvement are addressed in the inventory section. Protective factors includethe following: addressing minority status, poverty, the lack of affordable housing, theneed for supportive services in housing, discharge planning, and education andadvocacy.

In addition, ESG funding is used in a homeless prevention program which providesqualifying households with monetary assistance such as back rent and mortgagepayments, utility fees, or security deposits.



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Emergency Shelter Grants (ESG)

1. Identify actions to address emergency shelter and transitional housing needs of homeless individuals and families (including significant subpopulations such as

those living on the streets).

ESG funds were used for operating costs for two emergency shelters, a shelter

for battered/abused women and their children and a shelter for families. Theseshelters house those people on the street some of whom may have dualdiagnoses. Another family shelter also received ESG funding for case

management in their permanent supportive housing program.

2. Assessment of Relationship of ESG Funds to Goals and Objectives

a. Evaluate progress made in using ESG funds to address homeless andhomeless prevention needs, goals, and specific objectives established in the

Consolidated Plan.The needs and goals identified in our consolidated plan with regard to the

homeless and homeless prevention are consistent with the ESG fundingallocations.

b. Detail how ESG projects are related to implementation of comprehensivehomeless planning strategy, including the number and types of individuals

and persons in households served with ESG funds.The ESG projects relate to our comprehensive planning strategy identified in our

consolidated plan as well as the county homeless plan and the narrative portionof the Continuum of Care. All three identify the need for suitable shelters for

individuals and families including identifiable sub-populations, supportive servicesenabling the homeless individual to move up the continuum and prevention

dollars to prevent households from becoming homeless.

3. Matching Resources

a. Provide specific sources and amounts of new funding used to meet match as

required by 42 USC 11375(a)(1), including cash resources, grants, and staff salaries, as well as in-kind contributions such as the value of a building orlease, donated materials, or volunteer time.

Please see the accompanying chart labeled “Financial Status Report” beginning on page 34.

4. State Method of Distributiona. States must describe their method of distribution and how it rated and

selected its local government agencies and private nonprofit organizationsacting as subrecipients. N/A

5. Activity and Beneficiary Data

a. Completion of attached Emergency Shelter Grant Program Performance Chartor other reports showing ESG expenditures by type of activity. Also describe

any problems in collecting, reporting, and evaluating the reliability of this

information.Activity and beneficiary data is included in the “Financial Status Report”

beginning on page 34.

b. Homeless Discharge Coordinationi. As part of the government developing and implementing a homeless

discharge coordination policy, ESG homeless prevention funds may be



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used to assist very-low income individuals and families at risk of becominghomeless after being released from publicly funded institutions such as

health care facilities, foster care or other youth facilities, or corrections

institutions or programs.We have addressed discharge planning extensively in the continuum of carenarrative for those persons released from correctional facilities, foster care,

and health care facilities, especially mental health care.

c. Explain how your government is instituting a homeless discharge coordinationpolicy, and how ESG homeless prevention funds are being used in this effort.

Our local government has not instituted a homeless discharge coordination policyand we have not looked into using homeless prevention funds in this effort.

COMMUNITY DEVELOPMENT

Community Development*Please also refer to the Community Development Table in the Needs.xls workbook.

1. Assessment of Relationship of CDBG Funds to Goals and Objectivesa. Assess use of CDBG funds in relation to the priorities, needs, goals, and

specific objectives in the Consolidated Plan, particularly the highest priorityactivities.

Response: Please refer to Project tables.

b. Evaluate progress made toward meeting goals for providing affordable

housing using CDBG funds, including the number and types of householdsserved.


c. Indicate the extent to which CDBG funds were used for activities thatbenefited extremely low-income, low-income, and moderate-income persons.


2. Changes in Program Objectives

a. Identify the nature of and the reasons for any changes in program objectivesand how the jurisdiction would change its program as a result of itsexperiences.

There are no changes in program objectives.

3. Assessment of Efforts in Carrying Out Planned Actions

a. Indicate how grantee pursued all resources indicated in the Consolidated Plan.Grantee has been advocating partnerships, as organizations are struggling to

obtain other funding sources.

b. Indicate how grantee provided certifications of consistency in a fair and

impartial manner.Grantee provides certifications of consistency in a fair and impartial mannerbased on the development of solid relationships with organizations so that

players are known quantities.



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Requests made for Certificates of Consistency to the Consolidated Plan included:

• Continuum of Care: Supportive Housing Program and Shelter+Care

o NJ Department of Community Affairs (3)

o Homeless Solutions, Inc (3)o Mental Health Association of Morris Countyo Jersey Battered Women Services

• Housing Partnership of Morris County, Inc.• Public Housing Authorities

BoontonDover

Madison (2)Morris County (3)

c. Indicate how grantee did not hinder Consolidated Plan implementation byaction or willful inaction.

Grantee supported Consolidated Plan implementation through education of itsgrantees and review committees.

4. For Funds Not Used for National Objectives

a. Indicate how use of CDBG funds did not meet national objectives.b. Indicate how did not comply with overall benefit certification.

N/A

5. Anti-displacement and Relocation – for activities that involve acquisition,

rehabilitation or demolition of occupied real propertya. Describe steps actually taken to minimize the amount of displacement

resulting from the CDBG-assisted activities.

b. Describe steps taken to identify households, businesses, farms or nonprofit

organizations who occupied properties subject to the Uniform Relocation Actor Section 104(d) of the Housing and Community Development Act of 1974,as amended, and whether or not they were displaced, and the nature of their

needs and preferences.c. Describe steps taken to ensure the timely issuance of information notices to

displaced households, businesses, farms, or nonprofit organizations.

N/A

6. Low/Mod Job Activities – for economic development activities undertaken where jobs were made available but not taken by low- or moderate-income persons

a. Describe actions taken by grantee and businesses to ensure firstconsideration was or will be given to low/mod persons.

b. List by job title of all the permanent jobs created/retained and those that

were made available to low/mod persons.

c. If any of jobs claimed as being available to low/mod persons require specialskill, work experience, or education, provide a description of steps being

taken or that will be taken to provide such skills, experience, or education.See Section 3 Summary Report, starting on page 27 for both HOME and CDBG

reporting.

7. Low/Mod Limited Clientele Activities – for activities not falling within one of the

categories of presumed limited clientele low and moderate income benefita. Describe how the nature, location, or other information demonstrates the

activities benefit a limited clientele at least 51% of whom are low- and

moderate-income.



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One hundred percent (85%) of CDBG funds benefit low/moderate income people.

8. Program income received

a. Detail the amount of program income reported that was returned to eachindividual revolving fund, e.g., housing rehabilitation, economic development,or other type of revolving fund.

CDBG had Program Income of $92,787.

b. Detail the amount repaid on each float-funded activity. N/Ac. Detail all other loan repayments broken down by the categories of housing

rehabilitation, economic development, or other. N/Ad. Detail the amount of income received from the sale of property by parcel. N/A

9. Prior period adjustments – where reimbursement was made this reporting periodfor expenditures (made in previous reporting periods) that have been disallowed,provide the following information:a. The activity name and number as shown in IDIS;

b. The program year(s) in which the expenditure(s) for the disallowedactivity(ies) was reported;

c. The amount returned to line-of-credit or program account; andd. Total amount to be reimbursed and the time period over which the

reimbursement is to be made, if the reimbursement is made with multi-yearpayments.

N/A

10. Loans and other receivablesa. List the principal balance for each float-funded activity outstanding as of the

end of the reporting period and the date(s) by which the funds are expected

to be received.b. List the total number of other loans outstanding and the principal balance

owed as of the end of the reporting period.

c. List separately the total number of outstanding loans that are deferred orforgivable, the principal balance owed as of the end of the reporting period,and the terms of the deferral or forgiveness.

d. Detail the total number and amount of loans made with CDBG funds that have

gone into default and for which the balance was forgiven or written off duringthe reporting period.

e. Provide a List of the parcels of property owned by the grantee or its

subrecipients that have been acquired or improved using CDBG funds andthat are available for sale as of the end of the reporting period.

N/A

11. Lump sum agreementsa. Provide the name of the financial institution.

b. Provide the date the funds were deposited.c. Provide the date the use of funds commenced.

d. Provide the percentage of funds disbursed within 180 days of deposit in theinstitution.

N/A

12. Housing Rehabilitation – for each type of rehabilitation program for whichprojects/units were reported as completed during the program year



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a. Identify the type of program and number of projects/units completed for eachprogram.

Number of units completed – 32 units were served by the County’s Homeowner

Rehab Program; 501 units were served by Hope House’s “Operation Fix-It.” b. Provide the total CDBG funds involved in the program.Total CDBG funds involved - $567,091

c. Detail other public and private funds involved in the project.Other public and private funds involved - $48,542 were proposed

13. Neighborhood Revitalization Strategies – for grantees that have HUD-approved

neighborhood revitalization strategiesa. Describe progress against benchmarks for the program year. For grantees

with Federally-designated EZs or ECs that received HUD approval for a

neighborhood revitalization strategy, reports that are required as part of theEZ/EC process shall suffice for purposes of reporting progress.

Program Year 1 CAPER Community Development response:

N/A

Antipoverty Strategy

1. Describe actions taken during the last year to reduce the number of persons

living below the poverty level.

Program Year 1 CAPER Antipoverty Strategy response:This Division does not administer antipoverty programs directly. However, programs

serve low income individuals and households, many of whom are receivingunemployment insurance, food stamps, Medicaid and Temporary Assistance for

Families in Need.

NON-HOMELESS SPECIAL NEEDS

Non-homeless Special Needs

*Please also refer to the Non-homeless Special Needs Table in the Needs.xls workbook.

1. Identify actions taken to address special needs of persons that are not homeless

but require supportive housing, (including persons with HIV/AIDS and theirfamilies).

Program Year 1 CAPER Non-homeless Special Needs response:

This jurisdiction provided continued assistance to supportive housing agencies,especially for persons with disabilities (mental, physical and developmental) and the

frail elderly. It also continued assistance for supportive services and facilities.

The Jurisdiction undertook the following activities to address the needs of the non-

homeless special needs population:* Employment Horizons – Culinary Arts Trainer

* Epoch – Childcare Scholarships* United Cerebral Palsy – Respite Care for Caregivers

* VFW Post #2519 – Handicapped Accessible Toilet Facility



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Specific HOPWA Objectives

*Please also refer to the HOPWA Table in the Needs.xls workbook.

1. Overall Assessment of Relationship of HOPWA Funds to Goals and ObjectivesGrantees should demonstrate through the CAPER and related IDIS reports theprogress they are making at accomplishing identified goals and objectives with

HOPWA funding. Grantees should demonstrate:

a. That progress is being made toward meeting the HOPWA goal for providingaffordable housing using HOPWA funds and other resources for persons withHIV/AIDS and their families through a comprehensive community plan;

b. That community-wide HIV/AIDS housing strategies are meeting HUD’snational goal of increasing the availability of decent, safe, and affordablehousing for low-income persons living with HIV/AIDS;

c. That community partnerships between State and local governments and

community-based non-profits are creating models and innovative strategiesto serve the housing and related supportive service needs of persons livingwith HIV/AIDS and their families;

d. That through community-wide strategies Federal, State, local, and other

resources are matched with HOPWA funding to create comprehensive housingstrategies;

e. That community strategies produce and support actual units of housing for

persons living with HIV/AIDS; and finally,f. That community strategies identify and supply related supportive services in

conjunction with housing to ensure the needs of persons living with HIV/AIDS

and their families are met.

2. This should be accomplished by providing an executive summary (1-5 pages)

that includes:

a. Grantee Narrativei. Grantee and Community Overview

(1) A brief description of your organization, the area of service, the name

of each project sponsor and a broad overview of the range/type of

housing activities and related services(2) How grant management oversight of project sponsor activities is

conducted and how project sponsors are selected(3) A description of the local jurisdiction, its need, and the estimated

number of persons living with HIV/AIDS(4) A brief description of the planning and public consultations involved in

the use of HOPWA funds including reference to any appropriate

planning document or advisory body(5) What other resources were used in conjunction with HOPWA funded

activities, including cash resources and in-kind contributions, such asthe value of services or materials provided by volunteers or by other

individuals or organizations(6) Collaborative efforts with related programs including coordination and

planning with clients, advocates, Ryan White CARE Act planning

bodies, AIDS Drug Assistance Programs, homeless assistanceprograms, or other efforts that assist persons living with HIV/AIDS andtheir families.

ii. Project Accomplishment Overview



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(1) A brief summary of all housing activities broken down by three types:emergency or short-term rent, mortgage or utility payments to

prevent homelessness; rental assistance; facility based housing,

including development cost, operating cost for those facilities andcommunity residences

(2) The number of units of housing which have been created through

acquisition, rehabilitation, or new construction since 1993 with anyHOPWA funds

(3) A brief description of any unique supportive service or other servicedelivery models or efforts

(4) Any other accomplishments recognized in your community due to theuse of HOPWA funds, including any projects in developmental stagesthat are not operational.

iii. Barriers or Trends Overview(1) Describe any barriers encountered, actions in response to barriers, and

recommendations for program improvement

(2) Trends you expect your community to face in meeting the needs of persons with HIV/AIDS, and

(3) Any other information you feel may be important as you look atproviding services to persons with HIV/AIDS in the next 5-10 years

b. Accomplishment Datai. Completion of CAPER Performance Chart 1 of Actual Performance in the

provision of housing (Table II-1 to be submitted with CAPER).

ii. Completion of CAPER Performance Chart 2 of Comparison to PlannedHousing Actions (Table II-2 to be submitted with CAPER).

Program Year 1 CAPER Specific HOPWA Objectives response:

PJ does not administer HOPWA.

OTHER NARRATIVE

Include any CAPER information that was not covered by narratives in any othersection.

Program Year 1 CAPER Other Narrative response:In 2006, the County of Morris received $297,000 through the Economic DevelopmentInitiative, to demolish a four story office building, owned by the county, for the long

term purpose of redevelopment. As of the end of PY 2010, the demolitionpreparations had begun.

Documents

First Year Program CAPER (Consolidated Annual Performance and Evaluation Report)