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FirstLink Project UpdateIT Commission Meeting
Columbia Basin CC04-10-14
What’s happening now?
• Business Process Change Analysis
• Data Cleanup, Conversion, and FirstLink Data Validation
• System Configuration
• System Integration and User Acceptance Testing
• Lean – Action Items
• Supporting Systems Analysis
• Data Management Advisory Committee
• PeopleSoft Gateway and Web Integration
• Training Schedule
• OCM Activities
• Dbase• Reporting• Technical Training• Printing• Room Scheduling – 25Live from CollegeNet• Security• Demo Site - Sandbox• Evergreen ID Card System• Operating Systems and Desktop Configs for Peoplesoft:
– https://ctclink.sharepoint.com/OCM/SitePages/OCM%20Templates%20for%20Colleges.aspx– (Click on the folder titled “Operating Systems & Desktop Info” )
IT Related Tasks and Opportunities
The ctcLink Application(ERP-TRX) –
CS/HCM/FSCM
The ctcLink Application(ERP-TRX) – HYPERION
The ctcLink Application
(ERP-WAREHOUSE)–
EPM-CS
The ctcLink Application
(ERP-REPORT) – CS/HCM/FSCM
The ctcLink Application
– OBIEE/OBIA
ETL
Active Guard/Log Ship
ETL
(ETL)
Operational Data Store (ODS)
Data Pulled by College
College Application 1
College Application 2
College Application 3
ctcLink Database and Reporting Environment (Original Design)
The ctcLink Application(ERP-TRX) –
CS/HCM/FSCM
The ctcLink Application(ERP-TRX) – HYPERION
Olympia -WAREHOUSE
ctcLink Replicated Reporting
Environment
ctcLink OBIA
ODI ELT
Log Push 20 Minutes
ETL
College 1 ODS
College 2 ODS
College 3 ODS
ODI ELT
Ciber State Reporting
Solution (under review)
Staging Area using
Peoplesoft Views
ctcLink Database and Reporting Environment (draft current design)
FirstLink: Tips, Tricks and Traps:• Establish your college project team and roles early. • Data Conversion –
– Maintain communication flow between SMEs and SBCTC
• Be organized – – Coordinating communications, files and reference material
• Dean and Administrative Assistants – – Involve them – They are rock starts
• Communications – – Make sure faculty/staff are signed up for the ctcLink blog, listservs, Office 365 site. Recommend
a local SharePoint site
• Office 365 Site: Lots of reference material– Refer to Data Conversion Calendar, Flow Diagram and Process by Cycle– Commission, workshop and presentation material
• ctcLink Focus & Lean Sessions: See PPTs & Recordings on Office 365 site:• Review Foundation and Configuration Documents
FirstLink: Tips, Tricks and Traps cont’d:• Some typical data conversion and configuration topics:
– CAMPUS SOLUTIONS: Bio-Demo cleanup, onboarding and offboarding, grading schemes, fixed assets, room information, continuing ed, running start, prerequisites, transcripts, degree and certificate info, footnotes, early alert, test scores, UATs to Student groups, waitlists, course approval workflow
– FINANCE: Vendor cleanup, PO conversion, dept. chartfield, GL, Budget development, AP config, student fee code, grants & contracts, Dept crosswalks, e-procurement, 1099, fee codes, student acct migration, Tuition fee pay status, journal entry, web credit card, Faid SAP, workstudy type, tracking codes,
– HUMAN CAPITAL MANAGEMENT: Bio Demo, leave & OT, pay scale range, faculty contracts, faculty workload, NeoGov vs TAM, comp time rules, performance mgmt, time and leave, fiscal balances
• Readiness Assessment: Top Priorities:– Admit Students– Register Students– Award Financial Aid– Disburse Financial Aid– Process Payroll– Purchasing
Challenges and Risks
• Data Conversion - Migration from Legacy to PeopleSoft• Finance Application - New chart of accounts, GL, Student
Financials (core to integration with all PeopleSoft modules)• Database Access - New tools and database structure• Reporting - New sources of information and tools• User Acceptance Testing – Scheduled for June• Time Compression - Organization change management, new
business processes • Security - Creating new roles and permissions • Training - Over 100 training courses to be delivered in July &
August for faculty, staff and students
College Trail Blazers
Dick Hol & Andy Duckworth
ctcLink Project Managers
The Real Rock Stars
The SBCTC and Ciber project team
And our Subject Matter Experts