Fiscal Year 2012 Report & Fiscal Year 2013 Planning

Academic Advising & Student Affairs

Academic & Instructional Services

Quad Cities Technology

Kristi S. Mindrup, Ph.D.

Mission: WIU-Quad Cities staff share a commitment to create a campus environment that fosters positive and engaging learning experiences for students, innovative and state-of-the-art campus spaces, and efficient and effective instructional and operational support for WIU-Quad Cities faculty and staff.

Annual Report

Annual Report Academic Advising & Student Affairs

Annual Report Academic & Instructional Services

Annual Report QC Technology

“Diligence is the mother of good fortune.”

~Benjamin Disraeli

Annual Report

We moved a campus.

Annual Report

Accomplishments and Productivity for FY2012

Budget Enhancement Outcomes for FY2012

Major Objectives & Productivity Measures for

FY2013

Technology Goals & Objectives

New Operating Resources

Annual Report

Accomplishments & Productivity:

Support the short- and long-term expansion of WIU-Quad Cities in existing and expanded facilities at Riverfront Campus. (Higher Values in Higher Education, Goal 5, Action 3f)

Support the academic mission at WIU-Quad Cities.

Recruit, retain, and engage students.

Annual Report

Increased collaboration & communication.

Formed the “Staff Coordination Team"

Academic Advising & Student Affairs

Academic & Instructional Services

Quad Cities Technology

Assistant Vice President, Quad Cities & Planning

Accomplishments & Productivity

Goal:

Support the short- and long-term expansion of WIU-Quad Cities in existing and expanded facilities at Riverfront Campus. (Higher Values in Higher Education, Goal 5, Action 3f)

Accomplishments & Productivity

QC FIT

Planning analyses

Focus groups

Open sessions

Riverfront tours

Illinois procurement

Purchasing

Move

Accomplishments & Productivity Quad Cities Campus Expansion

Academic & Instructional Services:

Planning for support & operational transition.

Faculty support

Vehicles

DPS/Courier

Signage

Scheduling

Accomplishments & Productivity Quad Cities Campus Expansion

172 Computers

3 Smart Boards

15 servers, 20 routers & switches

100 faculty & staff

4 buildings

CN Labs

Accomplishments & Productivity Quad Cities Campus Expansion

Quad Cities Technology: Michael Weinrich, ITSM Jonathan McKenna, DPET QC Tech now serves:

60th & Riverfront 49 instructional & meeting spaces 120+ office spaces WQPT, US Bank Writing Center, Library, Testing Center & infrastructure

Accomplishments & Productivity Quad Cities Campus Expansion

Accomplishments & Productivity Quad Cities Campus Expansion

Accomplishments & Productivity Quad Cities Campus Expansion

Re-established the Quad Cities Technology HelpDesk, available Monday-Friday and weekends when class is in session.

“62294” ~Andrea Allison

VoIP phones used to dispatch tech for support.

Food Service and Vending

ATM Service

Metrolink Downtown Connector & Shuttle

Off-site Parking

Physical & Mental Health Referrals

Accomplishments & Productivity Quad Cities Campus Expansion

Other strategic partnerships:

Rock Island Arsenal Strategic Planning Team

Quad Cities Wild Places

VIVA Quad Cities

Moline Public Library

QC Botanical Center

QC Regional Energy Initiative (UI Extension)

Quad Citians Affirming Diversity

Accomplishments & Productivity Quad Cities Campus Expansion

Accomplishments & Productivity Quad Cities Campus Expansion

Continued Phase II Planning

Open Sessions

Focused Sessions

Steering Team

Holabird & Root

Staff University Service: Search committees QC FIT, QC FAT, Data Security Task Force, Higher Values in Higher Education Review Team, University Technology Advisory Group, Technology Security Committee, Technology Change Advisory Committee, Mobile Computing Task Force, Digital Signage Exploration Team, University Technology Implementation Team, Phase II Steering Committee, Riverfront Technology Committee, University Technology Communication Subcommittee, Web Accessbility Committee, Desire 2 Learn Train the Trainers, & more.

Accomplishments & Productivity Quad Cities Campus Expansion

Staff Professional Development:

COMM University

White Privilege Summit

Quad Cities Professional Development Network

Seth Knappen & Temia Rice pursuing Master’s

Accomplishments & Productivity Quad Cities Campus Expansion

Goal:

Support the academic mission at WIU-Quad Cities.

Accomplishments & Productivity

Accomplishments & Productivity Academic Mission

Faculty support

Testing

1,082 exams for 100 faculty

Course evaluations

Accomplishments & Productivity Academic Mission

Course Scheduling & Maintenance

Face-to-face

IQ

Video conference

1,527 course changes

processed, up 37%

180 186 192 200 216 210 203

31

82

0

50

100

150

200

250

Face-to-face

IQ

Accomplishments & Productivity Academic Mission

Number of video conference courses

16

12

16

25 23

28 30

11 13 13

27

36

25

29

0

5

10

15

20

25

30

35

40

Fall

Spring

Academic Program Exploration & Growth: Feasibility studies

English

Communication

Broadcasting

“Discover” Academic Program Events w/Admissions

Law Enforcement & Justice Administration

Supply Chain Management

Engineering

Communication

Accomplishments & Productivity Academic Mission

Academic Program Completability:

Accomplishments & Productivity Academic Mission

Accomplishments & Productivity Academic Mission

Targeted Enrollment Management:

LEJA

Saturation review

Revised course rotation

= all-time enrollment high of 35 students in LEJA 345 Spring 2012

RPTA Continued support of accelerated schedule

EICCD & BHC tracks

w/Dr. McLean

Interdisciplinary pipeline with SCC, A&S, LEJA, MST

44 majors, up 100% since 2008

Goal:

Recruit, retain, and engage students.

Accomplishments & Productivity

Accomplishments & Productivity Recruit, Retain, & Engage Students

Curtis Williams, Academic Advising & Student Affairs

Increased ties between course planning and advising Increased efforts to track retention Continued partnerships with BHC & SCC Early registration, up 42% Tom Bates hired as CBT/ENGR Academic Advisor

Accomplishments & Productivity Recruit, Retain, & Engage Students

Collaboration with QC Admissions

Accomplishments & Productivity Recruit, Retain, & Engage Students

Increased Financial Aid & Scholarship outreach:

Scott Community College

MHS, UTHS, DNHS

Accomplishments & Productivity Recruit, Retain, & Engage Students

Partnership with Southeast Book and University Bookstore, Jude Kiah.

3x $750 book scholarships

Accomplishments & Productivity Recruit, Retain, & Engage Students

Linkages

26 first-year students

22 Average ACT

3.3 GPA

69% retention

Community partnerships & outreach:

Math & Science program with BHC & U of Iowa for students from MHS, UTHS, DCHS, & DNHS. $10,000 grant received for the group.

Quad Cities College Consortium. Business visits increased 10% compared to previous year.

Accomplishments & Productivity Recruit, Retain, & Engage Students

Accomplishments & Productivity Recruit, Retain, & Engage Students

Student Government Association Society of Educators Society of Accountancy Student Recreation Association Society of Business & Technology Counseling Association Toastmasters Museum Studies Liberal Arts & Sciences Student Org. Assoc. of Latin Amer. Students Aquaria, Biology, Zoology Students Org. Interdisciplinary English & Arts Society

Budget Enhancement Outcomes for FY2012

Annual Report

Michael Weinrich, ITSM

Classroom, video conference, and technical support

Jonathan McKenna, DPET

Technology maintenance, evening weekend support

Assistant Director, Student Services

Search in progress

Budget Enhancement Outcomes for FY 2012

Student Employees

Budget Enhancement Outcomes for FY 2012

Major Objectives & Productivity Measures for FY 2013

Annual Report

Assistant VP, Quad Cities & Planning Support the short- and long-term expansion of WIU-Quad Cities in existing and expanded facilities at Riverfront campus. (Higher Values in Higher Education, Goal 5, Action 3f)

Refine Phase I operations and evaluate staffing to ensure efficiency and prepare for Phase II Solicit input from the University and Quad Cities community in for Phase II Develop and maintain partnerships that provide services and opportunities for WIU-Quad Cities students. Foster a professional environment that fosters creativity, collaboration, and collegiality among a growing number of staff across areas.

Major Objectives and Productivity Measures FY 2013

Assistant VP, Quad Cities & Planning Support the academic mission at WIU-Quad Cities.

Provide leadership for design and allocation of spaces within Riverfront Phase II with campus input. Establish a focus on student retention and engagement. Strengthen and maintain community college and Quad Cities community partnerships. Collaborate with Academic Affairs on dual enrollment, student cohort design, and other opportunities to support expansion of academic programs at WIU-Quad Cities.

Major Objectives and Productivity Measures FY 2013

Academic and Instructional Services

Foster communication and collaboration between staff housed in 60th Street and Riverfront.

Continue to provide faculty instructional support.

Engage in professional development opportunities such as Microsoft Publisher and Adobe Design Pro.

Improve the student employment selection and training processes to ensure rewarding and productive experiences for students and departments.

Major Objectives and Productivity Measures FY 2013

Academic Advising & Student Affairs

Recruit new students to WIU-Quad Cities and assist with recruitment for Macomb.

Redesign New Student Orientation to increase interactivity for undergraduate and graduate students.

Major Objectives and Productivity Measures FY 2013

Academic Advising & Student Affairs Retain WIU-Quad Cities students through intentional academic advising.

Review and redesign web pages. Utilize new technology to provide remote access to academic advising. Refine and implement communication plans to maintain consistent correspondence with current students to encourage early registration, personal responsibility, and long-term degree and career planning. Establish a Retention Center.

Major Objectives and Productivity Measures FY 2013

Academic Advising & Student Affairs Increase WIU-Quad Cities student engagement and provide holistic services that foster student engagement.

Establish prominent access to Career Services.

Facilitate community partnerships for off-campus services.

Increase collaboration with community partners to provide services for WIU-Quad Cities students.

Explore opportunities to conduct needs for new services and engagement opportunities.

Major Objectives and Productivity Measures FY 2013

Quad Cities Technology

Actively participate in Riverfront Campus Phase I completion and Phase II planning and implementation.

Major Objectives and Productivity Measures FY 2013

Quad Cities Technology

Complete the following infrastructure projects. (Higher Values in Higher Education, Goal 1, Action 3)

Install and integrate network infrastructure from Caxton server room into QCB24 and install all switches into proper racks

Plan and integrate WQPT network into the QC network infrastructure

Install removed UPS power units into B24 to provide enhanced power backup to provide for WQPT infrastructure.

Complete work in progress for providing redundancy for VoIP telephone system for both campus sites.

Major Objectives and Productivity Measures FY 2013

Quad Cities Technology

Complete the following projects to support campus learning and work spaces (Higher Values in Higher Education, Goal 2, Action 3B)

Plan and implement standard digital signage for Phase I and Phase II in consultation with Macomb.

Continue to research and deploy classroom management software, tools and methodology.

Major Objectives and Productivity Measures FY 2013

Quad Cities Technology Complete the following goals aimed at increasing operational and QC Technology Team efficiency and effectiveness.

Complete transition of all ITSM classroom responsibilities to new ITSM

Complete updating documentation to reflect the upgrades and changes to user interfaces at both campuses.

Continue to enhance, refine update and maintain the QC Web Page.

Major Objectives and Productivity Measures FY 2013

Quad Cities Technology Provide opportunities for technology staff professional development. (Higher Values in Higher Education, Goal 1, Action 2d; and Goal 5, Action 1l)

Implement D2L online training class for training new QC Technology Student help desk/lab attendants Implement and provide a BHC network internship within QC Technology Continue to provide training and support for Content Management System (CMS) and Desire 2 Learn. Windows 7 administration training for Tech staff. Mac OS training and certification for Tech Staff Lynda.com multi-user technology training pack subscription plan. AMX Installer, Designer and programming training for new ITSM. A+ hardware certification and training for new DPET 1. Participate in Educause conferences. Network Communication Specialist III’s completion of CCNA certification testing

Major Objectives and Productivity Measures FY 2013

New FY 2013 Operating Resources

Annual Report

Annual Report

Permanent

$10,000 for CS position audits

$10,000 for AP added duties

$42,000 for Assistant Director, Student Activities

One-time

$9,000 for Academic Advising & Student Affairs Professional Development $8,200 Technology Staff Professional Development $3,000 Internal Communication & Promotion $4,000 for discipline-specific Discover events

New FY 2013 Operating Resources

Questions