FICCI CE

5 S

FICCI CE

The 5 - S practice is a technique used to establish and maintain quality environment in an organization. The name stands for 5 Japanese words :-

• Seiri

• Seiton

• Seiso

• Sieketsu

• Shitsuke

5 S Technique

FICCI CE

Check : 1.Do you find items scattered in your workplace

2.Are there boxes, papers and other items left in a disorganized manner.

3.Are there equipments and tools placed on the floor.

4.Are all items sorted out and placed in designated spots.

5.Are the tools properly sorted and stored

Seiri :Sort out items and discard the unnecessary

FICCI CE

Seiton :Arrange a place for everything. Everything in its place.

Check :

1. Are passages and storage places clearly indicated.

2.Are commonly used tools separated from those seldom used.

3.Are containers and boxes stacked up properly.

4.Are fire extinguishers and hydrants readily accessible.

5.Are there grooves, cracks or bumps on the floor which hinder work or safety.

FICCI CE

Check :

1. Are the floor surfaces dirty.

2. Are machines and equipment dirty.

3. Are wires and pipes dirty or stained.

4. Are machine nozzles dirty by lubricants and inks.

5. Are shades, light bulbs and light reflectors dirty.

Seiso :Clean your workplace thoroughly.

FICCI CE

Seiketsu :Maintain a standard.

Check :

1. Is any one’s uniform dirty and untidy

2. Are there sufficient lights.

3. Is the noise or heat at your workplace causing discomfort.

4. Is the roof leaking

5. Do people eat at designated places only.

See detailed audit worksheet at the end of this section

FICCI CE

Shitsuke :Train people to be disciplined

Check :

1. Are regular 5 - S checks conducted.

2. Do people clean up without reminders.

3. Do people follow rules and instructions.

4. Do people wear their uniforms and safety gears properly.

5. Do people assemble on time.

FICCI CE

5 S Audit worksheet...

FICCI CE

1. Seiri - OrganizationStratification management and dealing with the causes

• Throw away things that are not needed

• Deal with causes of dirt leaks and noise

• Organize cleaning the floors and housecleaning

• Treat defects, leakage and breakage

• Organize the storage of parts and files

• Policy of “One-is-best”

- one set of tools/stationery

- one page form/memo

- one day processing

- one stop service for customer

- one location file

Typical Activities Location Action by

FICCI CE

2. Seiton - NeatnessFunctional storage and eliminating the need to look for things

• Everything has a clearly designated name & place

• 30-second retrieval and storage

• Filing standards and control

• Zoning and placement marks

• Eliminate covers and locks

• First in, first out arrangement

• Neat notice boards (also remove obsolete notices)

• Easy-to-read notices (including zoning)

• Straight-line and right angle layout

• Functional placement for materials, parts, tools etc

Typical Activities Location Action by

FICCI CE

3. Seiso - CleaningCleaning as inspection and degree of cleanliness

• Individual cleaning responsibility assigned

• Make cleaning and inspection easier

• Regular sparkling cleaning campaigns

• Cleaning inspections and correct minor problems

• Clean even the places most people do not notice

Typical Activities Location Action by

FICCI CE

4. Seiketsu - StandardizationVisual management and 5-S standardization

• Transparency ( e.g. glass covers for see-through)

• Inspection “OK” marks or labels

• Danger zones marked on meters and switches

• ‘Danger’ warning signs and marks

• Fire extinguisher and ‘Exit’ signs

• Directional markings on pipes, gangways etc

• Open and shut directional labels on switches etc

• Colour-coded pipes

Typical Activities Location Action by

FICCI CE

Seiketsu - Standardization...Visual management and 5-S standardization

• Foolproofing (Poka-yoke) practices

• Responsibility labels

• Electrical/telephone wire management

• Colour coding - paper, files, containers etc

• Prevent noise and vibration

• Department/office labels and name plates

• Park-like environment (garden office/factory)

Typical Activities Location Action by

FICCI CE

5. Shitsuke - DisciplineHabit formation and a disciplined workplace

• All-together cleaning

• Do daily physical exercise all together

• Practice pick-up components and rubbish

• Wear your safety helmet/gloves/shoes etc

• Public-space 5-S management

• Practice dealing with emergencies

• Execute in individual responsibility

• Good telephone and communication practices

• Design and allow the 5-S manual

• Seeing-is-believing: check for 5-S environment

Typical Activities Location Action by