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Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Fixed Scope Offering
For
Oracle Fusion Financials On
Cloud
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Agenda
Company Profile
Company Success Stories
Business Challenges
Business Objectives
Solution Proposal
Oracle Application Cloud Mobile
Scope–Modules and Functionalities
Implementation Approach
Project Timeline
Implementation Plan
Assumptions and Exclusions
Catalyst Team Structure and Responsibilities
Project Team Chart
Customer Responsibilities
Additional Services
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Catalyst Business Solutions is
Specialized in IT consultancy and
outsourcing, Oracle solutions implementation
and IT security auditing and implementation.
An Oracle Platinum Partner; committed to
promoting the Oracle products and
developing expertise in technical and
functional consulting.
Expertise
Business process analysis and design
Solution implementation based on Oracle
Applications and Technology
System Integration solutions based on
Oracle Products
Business Intelligence solutions
Services Outsourcing – Administration and
Support Oracle Systems 24/7
The team
Catalyst IT Solutions has highly qualified staff with
extensive professional experience.
The participation of our specialists in major Oracle
projects, offers guaranteed quality services, on time,
and with the accuracy required by the beneficiary.
IT Consultancy Services
Catalyst IT Solutions provides consulting services
And advanced support in the segment of Oracle
technologies and applications.
Our Expert Services cover the following areas:
Auditing and consultancy
Design
Installation
Configuration
Migration
Upgrade
Performance optimization
Management and support
Company Profile
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
City of Atlanta wanted to transform their business using Integrated Oracle ERP system (25 modules) for all of their 9 key departments : Atlanta Airport, Treasury, Justice, Watershed, Fire, Public Safety, Corrections, Procurement and Recreation.
The implementation focused on retiring the Mainframe and introducing Accrual accounting Method, ensuring ontime revenue recognition and debt minimization through better Collections. This is in addition to introducing various self services for the Citizens and Employees.
This was the largest Public Sector undertaking in the US.
Client Context Catalyst Approach / Key Success Factors
Applications, Technologies and Architecture
Catalyst provided the leadership, domain expertise and the knowhow around Public Sector Financials (esp,. AR/GL), Property Management and Collections.
Catalyst implemented the first-ever Advanced Collections module for any Public Sector in the US.
Catalyst helped the largest airport in the World to achieve ontime revenue recognition through proper integration of Airport management systems and Oracle.
Catalyst supported the user base in 7 departments and transitioned into a success story.
Catalyst ensured other departmental ancillary systems can coexist with Oracle in an integrated way.
The ultimate tool for Catalyst is always the system thinking, technology understanding, management technique and experience around Public Sector Implementations.
Besides that Catalyst aptly used:
Top of the line features around Oracle Apps, technologies and tools
Used AIM 2.0 with extensive details
Worked closely with the Offshore team
Coordinated efforts with Oracle proprietary CEMLI management tools in addition to standard Project Management tools and data conversion tools
Measurable Final Benefits for the Client
Making an integrated City wide system available
Help retire a 18 year old mainframe infrastructure MARS/G.
Impacted over 2 MM citizens to have access to self service to do business with the City.
Ensuring up-to-date Finance data that are critical for the City to float Municipal bonds and apply for Federal other grants including Stimulus package.
Storing data on a central database providing the required business intelligence throughout the City.
Company Success Stories
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Client Context Catalyst Approach / Key Success Factors
Gecamines needed to implement Oracle E-business Suite to replace its old system.
The scope of the project is : Financials (GL, AP, FA, AR, CE) ; SCM (PO, INV, OM ); EAM ; Project costing ; Hyperion.
For some areas like Maintenance and Production, Gecamines didn’t have any specific application
Implementation of an integrated tool linking Production/SCM/Maintenance to Finance
Knowledge transfer to key users through Oracle Education standard trainings in Catalyst Dakar and Douala OAEC Centers
Phased approach
Active involvement of the management
Applications, Technologies and Architecture Measurable Final Benefits for the Client
Improving processing time to do closing on time and to have a better visibility on the activities
Automation of process manufacturing and maintenance
Better visibility on product costs
Better planning, reporting, decision making
Reducing manual entries and reallocate resource on analysis and more value-added tasks
GECAMINES CARTOGRAPHIE SYSTÈME D’INFORMATION CIBLE
GENERAL LEDGER
PROJECTAP FOURNISSEURS
INVENTORY
$
$ $
PURCHASING
ORDER MANAGE
MENTGestion cde
Clients
DELTA PAIE
AR CLIENTS
FAIMMOBILISATIONS
EAMMAINTENANCE
OPMPROCESS
MANUFACTURING
CASH MANAGEMENT
EPBBUDGET ET REPORTING
1
2
3
5
4
6
78
9
10 23
12
13
14
1516
17
18
19
20
21
22
11
Company Success Stories
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Business Challenges
Demand timely financial information that enables
executives, managers, and front-line employees
to make better decisions, take action, and correct
problems before they affect the company’s
financial performance
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Business Objectives
What Customers need :
Implement a disciplined financial management environment
providing relevant insight and operational rights to users at
different levels in the Financials chain and various levels in the
organization hierarchy.
Integrated processes with accurate record keeping &
accounting.
To have Real Time Reporting & Analysis of the organization’s
Financial Position.
To have Transaction Trails, Centralized accounting monitors for
easy Period Closing & Auditing.
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Oracle Fusion Financials Cloud Service include :
General ledger & Analytics
Account Receivable
Account Payable
Fixed Assets
Cash Management
Oracle Fusion Expenses Cloud Service
Oracle Fusion Transactional Business Intelligence for
Financials Cloud Service
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Oracle Applications Cloud Mobile
Cloud Apps
for Tablets
Cloud Apps
for Mobile Web
Simplified desktop web experience
that allows key functionality from
mobile web browsers.
Highly responsive native
experience that leverages
offline & device capabilities.
Cloud Apps
for Smartphones
Native user experience
where most tasks can
be done by simple
gesture.
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Oracle Applications Cloud Mobile
Mobile Offering for Oracle Apps Cloud Available Today
Global Human
Resources
Talent
Management
Learn Social
Network
Service &
Support
Sales &
Marketing
Enterprise
Planning
Business
Intelligence
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Oracle Applications Cloud Mobile
Oracle ERP Cloud Mobile
On-the-go self-service reporting from mobile devices
Choice of formats
to present
information
meaningfullyReal-time data for
accurate, reliable
decision-making
Drill-down to
details to be fully
informed
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Oracle Applications Cloud Mobile
Oracle ERP Cloud Mobile
Analyze and investigate
account balances in a data
tableand gain additional
insight through
visualizationColors and shading show
account balance changes
Rings demonstrate
impact of child accounts
on related parent
accountsUNDERSTAND AND
INTERPRET THE DATA THAT MATTERS.
GL Accounts Analysis
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Oracle Applications Cloud Mobile
Oracle ERP Cloud Mobile
Voice capture to record expenses
Photo capture to scan receipts
Easy sync with Fusion Expenses
Location based on GPS location
Smart integration with contacts and calendar
Quick entry for on-the-go workforce
Expenses
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Oracle Applications Cloud Mobile
Your Logo
Source: Forbes: Mobile Business Statistics For 2012
Mobile & Cloud Computing
By 2015 mobile app development projects will outnumber native PC projects by a ratio of 4-to-1.
90% of CIO expect to deploy more than 25 mobile apps in 2014.
Market for Cloud-based Mobile Apps is expected to grow by 88% from 2009 to 2014
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope ModulesModule Key Features
General ledger &
Analytics
Manage Journal Entries
Manage Recurring / Allocation Journals
Manage Intercompany Journals
Journals Approvals
Budget Journals
Account Balance Translation
Account Balance Revaluation
Account Balance Multi Reporting
Consolidations and Eliminations
Real Time Account Balance Analysis through Excel
Account Receivable
Manage Customers
Manage Customer Invoices
Invoice adjustments
Credit Memo applications
Advance Billing Revenue Recognition
Manage Customer Receipts
Automatic Customer Receipts
Credit Card Receipts processing
Receipt Reversal Application
Auto Receipt Application
Customer Receipt Remittance
Receivables and General Ledger Reconciliation
Account Payable
Manage Suppliers
Manage Suppliers Invoices
Invoice Approvals
Spreadsheet based Invoicing
Withholding On Invoices
Manage Supplier Prepayments
Supplier Single Payments
Supplier Batch Payment
Payment Printing
Payment Voiding / Hold / Reissue
Payables and General Ledger Reconciliation
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Modules
Module Key Features
Fixed Assets
Manage Fixed Assets
Manage Capital Work In Progress
Asset Addition through Payables and spreadsheet
Manage Asset Impairment
Manage Asset Retirement
Manage Asset Locations
Manage Asset Employee Assignments
Manage Asset Category
Asset Depreciation
Unplanned Asset Depreciation
Suspend Depreciation
Cash Management
Import Bank Statement
Auto / Manual Bank Reconciliation
Reconciliation Tolerances
Record External Transaction
Auto Transaction Creation from Bank Statement
Cash Management and General Ledger Reconciliation
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Modules
Module Key Features
Oracle Fusion
Expenses Cloud
Service
Submit Expense Reports
Integrated Mobile Expense Report Submission
Manage Expense Report Audit
Expense Report Approval
Manage Employee Advances
Employee Expenses Reimbursement
Corporate Card Expense Payments
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Functionalities(General ledger & Analytics)
Business Process
Manage Journals Manage Journal Entries Manage Recurring / Allocation Journals Manage Intercompany Journals Journal Approvals Budget Journals
Account Balance Reporting Account Balance Translation Account Balances Revaluation Account Balances Multi Reporting Consolidations & Eliminations
Account Balance Analysis Real Time Account Balance Analysis through Excel
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Functionalities(Account Receivable)
Business Process
Manage Customers & Customer Invoices
Manage Customers Manage Customer Invoices Invoice adjustments Credit Memo applications Advance Billing Revenue Recognition
Customer ReceiptManagement
Manage Customer Receipts Automatic Customer Receipts Credit Card Receipts processing Receipt Reversal / Refund Auto Receipt Application Customer Receipt Remittance
GL Reconciliation Receivables & General Ledger Reconciliation
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Functionalities(Account Payable)
Business Process
Suppliers & SupplierInvoice Management
Manage Suppliers Manage Supplier Invoices Invoice Approvals Spreadsheet based Invoicing Withholding On Invoices Manage Supplier Prepayments
Supplier Payments Supplier Single Payments Supplier Batch Payment Payment Printing Payment Voiding / Hold / Reissue GL Reconciliation Payables & General Ledger Reconciliation
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Functionalities(Fixed Assets)
Business Process
Manage Assets Manage Fixed Assets Manage Capital Work In Progress Asset Addition through Payables & spreadsheet Manage Asset Impairment Manage Asset Retirement
Manage Asset details Manage Asset Locations Manage Asset Employee Assignments Manage Asset Category
Asset Depreciation Asset Depreciation Unplanned Asset Depreciation Suspend Depreciation
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Functionalities(Cash Management)
Business Process
Bank Reconciliation Import Bank Statement Auto / Manual Bank Reconciliation Reconciliation Tolerances
Manage ExternalTransaction
Record External Transaction Auto Transaction Creation from Bank Statement
Reconciliations Cash Management & General Ledger Reconciliation
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Scope Functionalities(Oracle Fusion Expenses Cloud Service)
Business Process
Manage Expense Report Submit Expense Reports Integrated Mobile Expense Report Submission Manage Expense Report Audit Expense Report Approval Manage Employee advances
Expenses Reimbursement Employee expenses Reimbursement Corporate Card Expense Payments
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Implementation Approach
The OUM Cloud Approach is specifically designed for implementing Oracle Cloud applications, according to well defined and tested activities and deliverables; it is based on the same principles as Oracle’s Unified Method (OUM) to allow consistent approach across all our products.
This approach consists of:
1. An efficient approach to Oracle Cloud implementation
An easy-to-follow framework of activities, for a step-by-step project implementation centered around few and essential activities and deliverables
A Prototype approach based on Fusion HCM standard functionality: customer’s processes are modeled according to Fusion best practice business processes so that customizations are avoided
2. The Oracle Cloud Delivery Toolkit with predefined, value-adding materials:
Ready made materials to greatly reduce workload
Best practice suggestions for all business decisions to be taken during implementation
OUM Cloud Application Services Implementation
Approach
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Implementation Approach
Short, well-structured implementation cycles
Iterative configuration
Up to four modules per release cycle
Multiple releases are possible to accomodate incremental scope and/or timeline decisions
Easy-to-follow framework for activities
Single Release Cycle – e.g. two modules
Plan Prototype Validate Transition Sustain PIS
Multiple Release Cycle – e.g. five modules
PlanPrototyp
eValidate
Transition
Sustain
PIS
Plan PrototypeValidat
eTransitio
nSustain PIS
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Implementation Approach
OUM Cloud Applications Services Implementation Approach
PlanPrototype
Validate
Transition
Sustain
PIS
Plan PrototypeValidat
eTransitio
nSustain PIS
Project Governance Priorities update and release plan adjustmentsEnvision
Production
• High-Level
Business
process
mapping
• Product
Roadmap
• Release Plan
• General Ledger, Payables,
Receivables, Assets, Cash
Management,
• Expenses, Mobile Reporting.
Release 1
Release 2
Standard Package
1 to 2 weeks 16 weeks 8 weeks
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Implementation Approach
Conduct Kick-off Meeting
Schedule Workshops
Conduct Integration and Data Load workshops
Gather Setup Information
Conduct Implementation Checkpoint
Perform Setup
Conduct Workshops & Prototype Configuration
Capture & Prioritize Changes
Conduct Implementation Checkpoint
Load, Reconcile & Validate Data Loads
Update Business Processes and Validation Cases
Conduct End-to-End Review
Migrate Configuration to Production
Manage Transition to Steady-state Operations
Load, Reconcile & Validate Data Loads in Production
Conduct Implementation Checkpoint
Begin system use
Prepare Training Material
Verify Production & Operational Readiness
Apply & Validate Setup Changes
Final Validation Review with Users & Stakeholders
Review In-Scope High-Level Business Processes Plan for Next Release
Post Go-Live Support
Shared responsibility Client responsibilityCatalyst responsibility
Create Detailed Release Plan
Plan Prototype Validate Transition Sustain
Prepare Integration Details
Conduct Train-the-Trainer Workshops
Apply & Validate Extensible Items
Implement & Validate Integrations
Load & Validate Data
Populate Data Load Templates
Project Management
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Project Timeline
Activities and Timeline for one release
Project Phase Plan Prototype Validate Transition Sustain Post Go Live Support
Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Analysis &
WorkshopsX X X
Modular Setup X X X X X X X X X
Data Upload X X X X
Documentation X X X X X X X
Project
ManagementX X X X X X X X X X X X X
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Assumptions and Exclusions
The standard business flows and Fusion functionality will serve as the base for the implementation.
Oracle’s OUM for Cloud Implementation Approach will be used for the implementation
A small Project team is formed and empowered to make decisions.
A timeline of 12-14 weeks is assumed with work products delivered during the timeframe, counting from the time that the Fusion Financial Cloud system is provisioned.
The implementation is based on the Cloud deployment model, hosted at Oracle
In the Cloud deployment model, two project environments are available: A sandbox and a production environment.
Application customization, UI personalization, custom reports and BI objects development, historical data uploads and integration with other systems are outside FSO. All these can be performed as additional services.
Single Sign On set-up is not included.
Organizational Change Management will be Client’s responsibility
Training is based on generic training material, delivered using a classroom based train the trainer approach in a single location with a maximum of 10 attendees.
Customer is responsible for preparing data, extraction from legacy systems and conduct all the corrections based on the templates provided.
Key Assumptions and Exclusions
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Assumptions and Exclusions
Other Activities and Related Assumptions
Deliverables included in scope Description
Project Charter The project charter would include further details of the project
mission statement, approach and execution.
Project Work plan A plan that describes the high-level tasks and timelines for all
project activities.
Set up Document A document that summarizes the configurations to be provided
based on the collected business information.
Configured Application An application configured in accordance with the descriptions in
the Configuration Workbook.
Future Business Process Model Catalyst will provide the future process model for the standard
configuration of the system.
Test Plan and Scripts Test Scripts for testing the configured functionality in the scope
of standard offering. Any further changes to this document will
be performed by Ventura corporation
Validated Solution on Sandbox Configured Final Solution agreed with Customer
Training Material Material to support Familiarization sessions on tools for ongoing
customers use (Reports, Personalization, System
Administration)
Configuration Workbook Details of how the solution is configured
Validated Solution on Production Configured Solution , validated for go live use
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Assumptions and Exclusions
Other Activities and Related Assumptions
Activity Assumption
Go-live support Included in current project scope
Project Work plan A plan that describes the high-level tasks and timelines for all
project activities.
Training Project Team Catalyst will organize a training for the customer's core project team members, in a lecture/demo format workshop. Training is assumed to be one workshop per application, for up to 20 attendees.
Familiarization session Catalyst will organize a session of maximum 4 hours, to make the customer familiar with the standard Fusion navigation and personalization's.
Interfaces Not included in scope of current project
User Guide Not included in scope of current project
Administration Guide Not included in scope of current project
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Catalyst Team Structure and Responsibilities
Functional Implementation Consultant Gathers business and functional requirements and maps them to application functionalities.
Application configuration
Deliverable creation
Key user training
Functional support
Technical Consultant OIM, APM, BI ,Fusion security management
Data conversion support
UI personalization
Designs and develops analytics and dashboards
Project Manager Responsible for day-to-day project activities
Weekly status reports / milestone
Issue and risk escalation
Catalyst Implementation Team Makeup
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Customer Responsibilities
Order Fusion Financial Cloud prior to project start.
Assign a project manager to lead your staff’s efforts
Assign experienced and empowered business and IT users to work closely with Catalyst's consultants according to the project plan(full-time allocation may be necessary at times).
Perform certain project tasks according to the project plan such as
Provide data in format specified by Catalyst
Customer side of integration
End user training
Arrange for a project executive sponsor and project steering committee
Accept that part of the work performed by Catalyst will not be on-site
For the project to be successful, the Customer must fulfil the
following obligations
Private and Confidential | VC Catalyst 0110 | All Rights Reserved 11
Additional Services
Integration with legacy applications.
Historical data upload.
Development of custom reports and BI objects
UI Personalization.
Custom application roles setup
On-demand Training
Implementation services for future version releases
Implementation services for additional Fusion Financial modules
Post-implementation support
Additional services provided by Catalyst outside FSO will be
subject to scoping and traditional implementation methods