Florida International UniversityFaculty Activity Reporting – eFAR

Project Organization

Steering Committee

Provost and Academic Deans (DAC)

Functional and Technical Project Management

Tonja Moore (AA)

Carlos Varona (UTS), Eddie Monteiro (UTS)

Carlos Flores (PSHR)

Marta Perez (OPIR)

Project OrganizationImplementation Team

Determine business and reporting requirements

Determine accreditation specific requirements and configuration

Define and configure college structures and process workflows

Input on system design

Facilitate faculty input process and primary contact on data collection/process for college

Primary liaison/administrator for system in college after implementation

Project OrganizationImplementation Team

College/Unit Representative IT Support

Architecture & the Arts Adam Drisin  

Arts & Sciences Valerie Johnsen/Maricel Cigales Amir Moatamedi

Business Ruth Ann McEwen Rigoberto Fernandez

Education Kyle Perkins  

Engineering Norman Monroe  

Honors Jose Rodriguez  

Hospitality Randall Upchurch Dale Gomez

Journalism and Mass Communications Allan Richards  

Law Tawia Ansah  

Library Bryan Cooper  

Medicine Claudia Paz  

Nursing and Health Sciences Helen Cornely  

Public Health & Social Work Mark Williams  

Academic Affairs Priscilla Williams  

Human Resources Gail Hansen  

Project Organization

Faculty Focus GroupReview system developmentProvide feedback and suggestions as users or ChairsAssist in training development/communications

Shekhar Bhansali Teresa Ponte

David Chatfield Jamie Sutton

Ranu Jung Paul Warren

Kinsuk Maitra Kathleen Wilson

Bill Pelham

Project TimelineFall 2014Gather data requirements for CV, Annual Assignments, Activity

Reports, Annual EvaluationDetermine data sources (updated each term)

PeopleSoft (HR, Campus Solutions, Grants) Legacy systems (ie Sedona, other systems?) External systems (SciVal, Academic Analytics) Committees Direct input

Determine data set definitions for CV input Current CV entered into system by mid Dec by faculty or professional

service If professional service, need current CV in word or pdf format by Nov

1 Faculty confirm CV information by start of Spring term

Project TimelineFall 2014Gather data requirements for CV, Annual Assignments, Activity

Reports, Annual EvaluationDetermine data sources (updated each term)

PeopleSoft (HR, Campus Solutions, Grants) Legacy systems (ie Sedona, other systems?) External systems (SciVal, Academic Analytics) Committees Direct input

Determine data set definitions for CV input Current CV entered into system by mid Dec by faculty or professional

service If professional service, need current CV in word or pdf format by Nov

1 Faculty confirm CV information by start of Spring term

Project Timeline

Fall 2014 cont.Determine inclusion of data for adjunctsDetermine workflows Testing/review of developed forms/processes/reports

Project Timeline

Spring 2015Faculty update Activities for AY 14/15Faculty CVs published as web serviceFaculty submit Activity ReportsChairs submit Annual EvaluationsChairs provide Annual AssignmentsGather T&P data/process requirements/workflowGather Third year review requirementsGather Sustained performance requirements

Project Timeline

Summer/Fall 2015Complete T&P, Third Year Review, Sustained Performance

configuration and testing

Spring 2016 Implement 16/17 T&P Review, Third Year Review and Sustained

Performance Review processes

TBD

Sabbatical

PDL

Faculty Awards

Data Sources - PeopleSoftCourses Taught - Campus Solutions

Course Prefix, Number, Title Credit hours Section Day/Time Location Course level Load/Weight Primary Instructor PantherID/Name Enrollment/Cap Instruction Mode

Data Sources - PeopleSoftFaculty - Human Resources

NamePanther IDTitle (ie Assistant Professor)EmailDepartment IDDate hiredDate in current position titleEmployment status (FT/PT, Inactive, Staff)Year startedTenure statusGenderEthnicityFaculty Rank

Next Steps

Units collect CV and Faculty confirm system CVCollect additional data, forms or accreditation

requirementsDetermine consistent requirements/common CVDetermine adjunct requirementsDetermine communication plan with faculty for CV

entryEstablish weekly project meeting time/date to

work on additional Fall 2014 items

Questions?