FM training pack 2

FIELD MARSHAL TRAINING

&

INFORMATION PACK

Iss 2

Field Marshal Training and Information Pack

Page 1 of 13 Iss 2

FIELD MARSHAL TRAINING & INFORMATION PACK This pack is intended for the training of Field Marshals (FM) and as a ready reference. It contains guidance about what is expected of a FM and instruction on what to do in common situations. FMs should also refer to the FM pack provided on each pitch for their information. Example sheets of how to fill in the various forms a FM is likely to come across are included.

Roles and responsibilities of the FM Safety The primary role of the FM is safety, primarily off the pitch as the umpire is responsible for safety on the pitch. As such FMs must be over the age of 18 years when they act as a marshal.

Off Pitch o There are safety areas all the way around the outside of the pitch and these should have

nothing in them that may endanger a horse or player, including spectators and equipment of any sort.

o These areas are to be clear before allowing the game to start and are to be kept clear throughout the game.

o Only the two goal judges should be in the safety areas behind the goals. Keep all others out and any equipment too. All goal judges must be over 16 years old on the day.

o Keep horses well away from the table as the people sitting there are not aware of what is behind them and cannot get out of the way if a horse swings round or kicks out

Assist the Umpire o The umpire is responsible for safety on the pitch, but you may intervene if you see an

immediate and serious danger which the umpire has missed, eg. If a dog, spectator or loose horse runs on to the pitch close to play or a player has fallen and is possibly injured (not getting up) or a horse bandage coming undone. You are NOT authorised to stop the game for a simple rule infringement missed by the umpires. Try and note who has or where the ball is at the time of the stopping of play in case the umpires do not.

o It is your job to call for the paramedic as requested by the umpire. o The paramedic must not be allowed to access the pitch until the play has been stopped as

this would cause additional dangers. o If you see a safety issue such overuse of whip, or abusive behavior that went on behind play

and the umpire may have missed you can mention it to an umpire between chukkas.

Control the Running of the Pitch Your most active role will be to ensure the smooth running of the pitch (rather than the game). This will require badgering teams for players, goal judges, table staff etc. and generally making a nuisance of yourself!

Try and ensure games run to time; o Gather data for the next score sheet before the end of the last game o Call for teams by contacting the Tournament secretary and keeping them up to date with

how the games are running. Always tell the sec when the 2nd to last and last chukkas have started. If teams do not turn up by 10 mins before the start of the next game get the sec to make an announcement for teams.

o Call for umpires if they haven’t turned up at least 10 mins before the start of the game. There may be a good reason for this, but late umpires are a major cause of game delays.

o Call for goal judges and table staff from the teams as soon as the previous game finishes, or preferably even earlier. If a team is missing goal judges they must do the judging themselves by using the non-playing section. Do not let the games be delayed for this reason.


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o It is the teams’ responsibility to provide table and goal staff o Push the umpires to get the game going and carry out their briefing as soon as all the

players have arrived. They need not wait until both umpires are there. Don’t let them leave it until all the officials are in place as this would then introduce a further delay.

Supervise the timekeeper and scorer o Ensure they are watching the game and not being distracted. o Make sure they indicate to the umpires when they have stopped/started the clocks for

time off/on.

Ensure paperwork is filled in correctly – see the example sheets. o This is very important, particularly if there is an accident as the paperwork may be used

in court. o Well completed score sheets greatly assist in sorting out disputes. Dangerous Vice

Records could prevent serious injury from a ‘serial kicker’, for example

Assist the umpire when they’re not sure how to proceed on a ruling o Call for Exec or Tournament umpire if adjudication is needed on a rule or infringement,

there may be one on the sidelines. o Check the rulebook as requested; there should be one on the table. o Avoid advising the umpire yourself or asking spectators as they may appear to be

prejudiced, but quoting the rulebook is fine.

Checking Horse studs o Players’ horses wearing studs are to have them checked against the details in the FM

pack. o This is best done by a suitable person on the sideline as you may otherwise be busy.

Ensure the timekeeper and scorer know how to complete the paperwork and what their duties are.

o Refer them to the relevant FM pack sheets if required

Executive umpires

At tournaments Executive Umpires have the authority to: o Stop a game at any point if they believe the standard of umpiring in the game is causing a

safety issue. This shall be executed through the Field Marshal. o Require an umpire to be replaced if they believe that the umpire is unsafe and causing a

hazard to the players. This shall be executed through the Field Marshal. o Override the decision of a game umpire if they believe the decision was clearly in error and

will have a significant effect upon the outcome of the tournament division. This shall be executed through the Field Marshal.

o At a suitable point during the game, offer advice to the umpires over a particular point of Rule or a general point of the umpiring

Exec umpires are to make themselves known to the FM prior to interfering in a game, unless it is of an immediate safety issue.

Exec umpires should avoid adjudicating over matters regarding their own club.

A list of Exec umpires should be in the FM pack on the table.

FM authority

You have the authority to:

Stop the game o If there is an immediate and serious danger unseen by the umpire, eg. dog or

spectator on pitch close to play, a player injured requiring the paramedic, horse bandage come loose.

o Use the hooter/bell, but immediately inform the umpire why you have stopped the game.

Require persons to move out of the safety areas and remove equipment

Temporarily prevent a player playing o If you believe they are unsafe to play due to alcohol or drugs.


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o Immediately inform the umpires and call for the Tournament Umpire to come and adjudicate.

Prevent a person goal judging if you believe they are unsafe due to alcohol or drugs. o If there is any dispute call for the tournament umpire or the tournament organiser

Specific jobs

Before the start of the first game of the day o Inspect the pitch to ensure there are no dangers on the ground, eg. Bottles, horseshoes.

This is particularly important on the Sunday morning if the pitch is near the entertainment tent!

o Do a radio check with the secretary to ensure radio is working correctly. o Ensure you have all the necessary paperwork and equipment; hi-viz jackets, hooter, clocks

(with batteries) etc. o Check with the tournament sec that the paramedics have arrived and games are OK to start

Before the previous game ends (preferably) o Prepare score sheet for next game – write up all the information you can o Inform the Secretary of the state of game, eg. ‘Just starting last chukka’ o Get names of team players that are present plus those that are wearing studs and who are

the captains. o Get teams to nominate goal judges and table staff – ensure their names go on the score

sheet o Get the secretary to call again for Umpires and teams if not on site 10 mins before published

start time.

Before the start of the game o Inform Umpires if they are choosing best numbers, best players etc., or if the number/length

of chukkas is unusual (ie. Not 6 x 6mins)

During the game o Monitor the table staff, ie. Make sure they're concentrating on the game o Keep people out of the safety zones, including behind the goals o Ensure the goal judges remain standing at all times during play

After the game o Get umpire and captain signatures on the score sheet, this might be done by the scorer o Get umpire jackets and whistles off umpires

When you finish as FM o Take all completed score sheets etc. to the secretary's tent.

After the end of last game for the day o Gather up umpires' jackets and whistles, Goal Judge hi-viz, hooter/bells, clocks etc. and

return to secretary's tent o Lay table and chairs on their sides to reduce damp on them overnight. o Pick up rubbish left by table


Page 4 of 13 Iss 2

What to do If..... (See example sheets for how to complete documentation)

Player has a dangerous foul awarded against them (usually a Goal on the Board {GoB}) o Fill in a Dangerous Play Record (DPR) o Put summary on score sheet o Record GoB on the score sheet correctly

Player is sent off o Ask umpire for how long the player is to be off, start stopwatch o Fill in DPR, put summary on score sheet o Tell player when time is nearly up o Tell umpire when time is up - it is up to the umpire to let them on

Horse is injured o Start clock for 10 min period

10 min starts from when the 'injury' should have been noted, Eg. If a horse has an injury at the end of a chukka, but no one notices until it’s time to go back on to the pitch then the 10 minutes started when they came off the pitch, not from when it was noticed.

Inform umpires when 9 minutes are up so they can get the players ready to restart. o Call for the event Horse Welfare Officer (HWO)/Vet o Record incident on Playing Incident Report (PIR) if relevant

Player requires attendance by a paramedic o Call for paramedic using provided communication means (radio?) o Record incident on PIR

Player is taken to hospital in an ambulance o PIR should have been filled in already, but also now fill in Major Accident Report (MAR) o Make sure as much information is included as possible. The form may be used in any

subsequent court case or insurance investigation o Better too much information than too little.

Air ambulance is attending See the checklist in the pack o All pitch flags on the incident pitch and adjacent pitches to be removed to a

safe place o All goal posts to be taken down and laid on the ground, pointing to the centre of

the pitch. o All items of loose equipment, paper, rubbish etc., which may be affected by the

downwash from the ambulance, are to be stowed away safely. o All dogs are moved well away from the area of the pitches o All horses are moved well away from the area and monitored by their owners o All spectators are to be moved well away from the affected pitch o Play must stop on all pitches and remain stopped until the Air Ambulance has

left the area

A Horse is sent off for kicking, biting or rearing o Record summary, including horse’s and owner’s names on score sheet o Ensure horse owner is issued with filled in Dangerous Vices Record (DVR) o Return copy of DVR to secretary for onward transmission to the UKPA

Someone complains about the umpire or you have concerns over an umpire o Record the complaint on the score sheet and inform the Tournament umpire asap

Dog, spectator or loose horse on pitch o Consider stopping play using the hooter/bell if there is an immediate and serious danger to

persons or horses. o If dog is ‘caught’ it will need to be paid for before being released.

Umpires cannot agree on a decision/ask for advice o Get out the rulebook o Call/look for an exec umpire or the tournament umpire o Avoid giving your opinion as you may appear biased


Page 5 of 13 Iss 2

Teams do not turn up on time o Game may start without them, do not wait too long as this delays the game. Max 10 minutes

from published game start time. o Even if a team has one player missing then the game can still start. Consider starting with

the complete sections first.

Team does not have sufficient goal judges o Get them to ask spectators o If no one comes forward the section not playing will have to act as the goal judge(s).

One umpire does not arrive o Ask the secretary to put out a call (should have done this before as umpires should be there

before the game is due to start) o Request permission from tournament organiser to temporarily use an un-mounted sideline

umpire under the following stipulations: o Only allowed if the game is grade ‘D’ or below. o Sideline umpire should run far side o Un-mounted umpire must be a qualified ‘C’ grade or higher umpire (and fit!) o Other umpire must be mounted and a fully graded umpire for that division, ie. Not ‘E/D’ o Only to be a temporary measure until the second umpire arrives

o Mark on score sheet that the umpire was late

Game is initially a draw o The next sections should go on and the first goal wins the match – a ‘Golden Goal’. o Record he goal in the ‘7th chukka' (or 4th for a sectional game) on the score sheet.

You suspect a player is unsafe to play due to alcohol or drugs o The game may be stopped/delayed o Make your concerns known to the umpire if present or the Tournament umpire o It is the Tournament umpire's responsibility to determine a player's suitability to play. o The player may be breathalysed or Field Sobriety tests may be conducted. o A game is not to be delayed if a player has to be replaced - it is the team's fault.

Someone complains that a goal judge is biased or ineffective o Inform the umpire at the next suitable point and obtain their opinion o If unable to resolve the incident call for the Tournament umpire to come and adjudicate

Documentation (See example copies)

Score sheets (Team and Sectional)

Dangerous Vices Record (DVR)

Playing Incident Report (PIR)

Major Accident Report (MAR)

Dangerous Play Record (DPR)

Notes


Page 6 of 13 Iss 2

Self Help Test - Some questions will have more than one answer

1. In which of the following situations could allow you to halt the game yourself? a. You see one player strike another player in the head, but the umpire does not see it b. A player slips off their horse and gets up, catching the horse c. A loose dog runs on to the pitch well away from the play. d. A horse’s bandages come loose and start to entangle around the horse’s legs, the

umpires and the player do not notice.

2. On which of the following should you record a hit to the head? a. Score sheet b. Dangerous Play Record (DPR) c. Playing Incident report (PIR) d. Dangerous Vices record (DVR)

3. Who has the primary responsibility for safety on the pitch?

a. You, the Field Marshal b. The Umpires c. The Tournament Umpire

4. What action would you take if you believed a player was not fit to play due to alcohol or

drugs intoxication? a. Nothing, it’s not your responsibility b. Inform the umpire of your concerns c. Stop the person playing and call for a replacement d. Temporarily stop the player playing and call for the Tournament Umpire

5. What action would you take when a player declares their horse has studs?

a. Record the fact on the score sheet b. Get someone to check the studs against the drawing in the FM pack c. Tell them to remove the studs d. Inform the Tournament umpire

6. If a player is injured and is attended to by the paramedic, but then continues to play on which

of the following would you record the incident? a. Playing Incident Report (PIR) b. Dangerous Play Record (DPR) c. Major Accident report (MAR) d. Score sheet

7. If a player falls off, is attended to by the paramedic and is then taken to hospital by

ambulance on which of the following would you record the incident? a. Playing Incident report (PIR) b. Dangerous Play record (DPR) c. Major Accident Report (MAR) d. Score sheet

8. Where would you find the checklist for actions when an air ambulance is attending?

a. Field Marshal Pack b. UKPA Handbook c. UKPA Tournament Pack d. Rulebook


Page 7 of 13 Iss 2

9. The umpires are not sure what to do for a particular infringement, what could you do to help? a. Look it up in the rulebook for them b. Call for the Tournament Umpire at the umpires' request c. Ask an Executive umpire d. Ask a spectator

10. A horse kicks out and is sent off by the umpires, what action do you take?

a. Record the incident on the score sheet b. Start the clock for a 10 minutes c. Complete the Dangerous Vice Record (DVR) and place both copies in the FM pack d. Complete the DVR and hand it to the horse’s owner and keep the coloured copy in

the FM pack

11. One of the team cannot get any goal judges to help them. a. Wait until a goal judge arrives b. Ask a handy spectator to help c. Ask the Secretary to put out a call for goal judges d. Make the team do the goal judging in their off chukka

12. Everyone is ready to play, but one team has a player missing

a. Wait for the player to arrive b. Start the game with one section down a player c. See if the game commence using the complete sections d. Call for the Tournament Umpire

Answers to Self Help Test

1. (d), none of the others are ‘immediate and serious danger’. If the dog (c) became a danger then you could stop the game.

2. (a), (b). If the player was injured by the hit and attended to by the paramedic you would fill in the PIR too.

3. (b), the umpires. 4. (b), (d). You do not have the authority to stop a player playing. 5. (a), (b), If the studs do not meet the requirements then the studs will have to be removed 6. (a), (d). You would record the infringement on a DPR if the player was injured due to

dangerous play by another player. 7. (a), (c), (d) You would record the infringement on a DPR if the player fell off due to

dangerous play by another player. 8. (a), (c). It should be in the FM pack on the table. 9. (a), (b), (c). You should avoid asking a spectator as they cannot be considered to be

unbiased. 10. (a), (b), (d). The DVR must go to the horse’s owner so they can complete it prior to playing

again and a copy in the FM pack for return to the UKPA. 11. (b), (c), (d) Go straight to (d) if the game needs to start 12. (b), (c) Don't delay the game, it's the offending section's fault. If practical start the game with

the complete sections

Page 8 of 13 Iss 2

UKPA SCORE SHEET - EXAMPLE

Tournament Early Season Tournament Date 18 May 2013

Pitch 1 Division C Time 14:00

Field Marshal L Pierre

Scorer J Smith Timekeeper Arthur Lager

Umpire B Whistle Umpire Ed Wood

Goal Judge 1 A Smith Goal Judge 2 B Smith

Goal Judge 3 A Edwards Goal Judge 4 B Edwards

Team Name Welsh Warriors Team Name Gloucester

Players (initial, surname)

Capt - X Studs-S

No. of DPR*


Capt - X Studs-S

No. of DPR*

1. S Jones X 1 1. Ed Smith

2. P Smith 2. P North X

3. Q Viscount S 3. E Turner 1

1. B Alyn 1. K Maximillian

2. C Jones 2. E Bloffelt S

3. Z Maje 3. J Bond

Chukka Sub-

total Total Chukka

Sub- total

Total

1. 1.1.1. 3 3 1. 1.1.1.1. 4 4

2. 1.1.1.1. 4 7 2. 1.1 2 5

3. 1.1 2 9 3. 1.1.1 3 9

4. 1.1.1 3 12 4. 1.1 2 11

5. 1.1 2 14 5. 1 1 12

6. 1 1 15 6. 1.1.1 3 15

7. 1. 1 16 8.

8. 8.

Total 16 Total 15

Umpire’s signature B Whistle Umpire’s signature Ed Wood

Captain’s signature S Jones Captain’s signature P North

Comments /Dangerous Vices/Goal on board details (Please write clearly) (Accidents and other incidents to be recorded on Playing Incident Report {PIR}) *(Dangerous play incidents to be recorded on Dangerous Play Record {DPR})

G.o.b to Gloucester for hit on the head by S Jones on P North

G.o.b to Welsh Warriors for dangerous swinging by E. Turner

B Smith fell off in 5th Chukka – taken to hospital in ambulance

C Jones fell off in 6th chukka and attended to by paramedic.

E Turner’s horse (Dobbin) kicked out in 5th chukka – horse sent off, DVR issued.

Arden No.1 and Arden No 3 changed places in 6th chukka

Player should have studs visually checked against the details in the FM pack

Golden Goal in 7th chukka

A PIR should be written up for this

A Dangerous Vice Record (DVR) should be raised for this

DPRs should be raised for these

Horse’s name recorded

A PIR and an MAR should be written up for this

Page 9 of 13 Iss 2

UKPA SCORE SHEET - SECTIONAL

Tournament EST Date 10 May 2014

Pitch 1 Time 17.00

Field Marshal Fred Bloggs

Scorer Edwin Jones Timekeeper Harry Potter

Umpire Jane Seymour Umpire Daniel Craig

Goal Judge 1 H Edwards Goal Judge 2 John Smith

Goal Judge 3 Ahmed Smith Goal Judge 4 Mozalla Jonas

Division PJ

Team Name Lions Team Name Tigers


Capt - X Studs-S

No. of DPR*


Capt - X Studs-S

No. of DPR*

1. F.Smith 1.E.Jines

2. T.Smith X 2.F.Jines X

3. J.Smith 3.Z.Jines

Chukka Sub-total Total Chukka Sub-total Total

1. 1.1.1 3 3 1. 1.1 2 2

2. 1.1. 2 5 2. 1.1.1.1 4 6

3. 1.1.1 3 8 3. 1.1. 2 8

4. 4. 1. 1 9

Total 8 Total 9

Captain’s signature T.Smith Captain’s signature F.Jines

Division B

Team Name Pennine Team Name Celyn


Capt - X Studs-S

No. of DPR*


Capt - X Studs-S

No. of DPR*

1. M Ghandi X 1. H. Howerd

2. F. Edwards S 1 2. W. Henning

3. A.Miller 3. E.Thomas X

Chukka Sub-total Total Chukka Sub-total Total

1. 1.1.1.1 4 4 1. 1.1.1 3 3

2. 1.1. 2 6 2. 1.1. 2 5

3. 1.1.1 3 9 3. 1.1.1 3 8

4. 4.

Total 9 Total 8

Captain’s signature M Ghandi Captain’s signature E. Thomas

Umpire’s signature J Seymour Umpire’s signature D Craig

Comments /Dangerous Vices/Goal on board details (Please write clearly) (Accidents and other incidents to be recorded on Playing Incident Report {PIR}) *(Dangerous play incidents to be recorded on Dangerous Play Record {DPR})

GoB against F Edwards for HtH on W. Henning

Golden Goal in 4h chukka

Page 10 of 13 Iss 2

DANGEROUS VICE RECORD (DVR) - EXAMPLE

See the UKPA Handbook, Appendix 1 to Section 5.1, for further details of the DVR system

Section A to be completed by the issuing official

Tournament/Event EST Date 10 May 2014

Horse Name Dobbin Owner Name C Smith

Official’s Name LPierre Official’s Signature L Pierre

Horse Height 13.2 hh Horse Colour Bay

Any Distinguishing Marks

Four white socks and a snip

Details of Vice Exhibited

Kicked out

Section B to be completed by an authorised person at practices.

Practices Attended

Date Duration Result* Signed Name

* Result is ‘Clear’ or ‘Reoffended’

Section C to be completed by owner

Details of any Special Tack fitted if Vice is Biting

Section D to be completed by an authorised person at a tournament

Tournament Date

Games Witnessed by…

Name Signed Result*

* Result is ‘Clear’ or ‘Reoffended’

Section E to be completed by the Chief Umpire.

The above horse is/is not approved for playing in tournaments (delete as applicable)

Signed Date

Page 11 of 13 Iss 2

PLAYING INCIDENT REPORT (PIR) - EXAMPLE

A PIR shall be raised either when a player receives attention by a medic or when a horse has to be vetted out, due to an injury received on the pitch. Where an ambulance has to be called a Major Accident Report (MAR) may have to be completed.

Tournament EST Date 10 May

Pitch 1 Division C Time 14.50

Field Marshal L Pierre

Area On Pitch Where The Incident Occurred

Details Of Injuries (Indicated By Medic)

Person(s) involved C Smith

IP suffered injury to her head and was possibly knocked unconscious. Was

confused when spoken to, but otherwise no other apparent injuries.

Medic Name F Nightingale Signed F Nightingale

Has a UKPA Major Accident Report (MAR) been completed? YES/NO

Details Of Any Horse Injuries (Indicated By HWO/Vet)

Horses Involved

N/A

Vet/HWO Name Signed

Umpires’/Field Marshal Reports (Give a summary of the events leading up to the incident and the incident itself)

IP was in the area with the opposite No3 with the ball on the ground

IP slipped off her horse while leaning down to pick up the ball. Horse appeared

to shy sideways.

Signed L Pierre (FM) Name L Pierre

Signed H Specter (Umpire) Name H Specter

Record of Possible Witnesses (for serious/disputed incidents or if MAR completed)

Name M Flanagan (Goal judge) Name G Smith (spectator)

Name L Thomas (goal judge) Name

Name Name

X

IP = Injured Person

This is where the incident occurred on the pitch

The Table

Page 12 of 13 Iss 2

MAJOR ACCIDENT/INCIDENT REPORT (MAR) - EXAMPLE

To be completed if a player is taken to hospital by ambulance due to an injury sustained on the pitch or for any other major incident or accident.

Tournament Name EST

Date and Time of Accident 10 May 2014 14.50

Name(s) Of Injured Person(s) (IP) C Smith

Ambulance Type and Number Attended

Road 1 Air 0

Arrival Time(s) of Ambulance(s) 15.05 N/A

Departure time(s) of Ambulance(s)

15.35 N/A

DETAILS OF INCIDENT Give further details of the Incident

Detailed Description of Incident

IP was riding in the goal area attempting to pick up the

ball. She leant down and the horse appeared to shy to the

side and she fell off on to her head. She lay still for a few

seconds before attempting to get up.

The paramedic was called over and attended to her. She

was moving freely but was dazed and confused and the

paramedic did not allow her to continue playing

ambulance arrived and the IP was taken to hospital.

Suspected Cause of Incident

Horse appeared to shy as the IP attempted to pick up the

ball. No apparent reason for the shy. No other players were

close by

First Aid actions taken on the scene prior to Ambulance arriving

The paramedic attended the IP within a few seconds of her

falling and checked her over. No other apparent injuries

State of IP on leaving site (if known)

Conscious

Later returned to site but did not continue playing

Ground Conditions WET/DRY/HARD/SOFT/SLIPPERY/FIRM

Weather Conditions WET/DRY/SUNNY/CLOUDY/WINDY/CALM/FOGGY/MISTY

Name of person completing this form (Please Print)

L Pierre Position

(Field Marshal, Umpire etc.)

Field Marshal

Signed L Pierre Contact No. 077788 999111

IP = Injured Person

Page 13 of 13 Iss 2

Documents

FM training pack 2