Focus on Achieving Focus on Achieving ResultsResults

““Today’s put-off objectives Today’s put-off objectives reduce tomorrow’s reduce tomorrow’s

achievements.”achievements.”

- Harry F. - Harry F. BanksBanks

Learning ObjectivesLearning Objectives

Defining your responsibilitiesDefining your responsibilities Setting appropriate goalsSetting appropriate goals Learning more effective time Learning more effective time

managementmanagement Stopping procrastinationStopping procrastination Establishing prioritiesEstablishing priorities Managing distractionsManaging distractions Keeping motivatedKeeping motivated Internal and external rewardsInternal and external rewards

Self AppraisalSelf Appraisal

Understand your position in the Understand your position in the UniversityUniversity

Know your responsibilitiesKnow your responsibilities Evaluate skills, knowledge, and Evaluate skills, knowledge, and

abilities for your current positionabilities for your current position Improvements in the work placeImprovements in the work place Coming soon: Job Family CompassComing soon: Job Family Compass

“ “If you don’t know where If you don’t know where you’re going, you’ll end up you’re going, you’ll end up

somewhere else.”somewhere else.”

- Yogi Berra- Yogi Berra

Seven Goals for LehighSeven Goals for Lehigh

Lehigh Culture and StyleLehigh Culture and Style Academic QualityAcademic Quality Undergraduate EducationUndergraduate Education Research, Graduate Education and Research, Graduate Education and

Life-Long LearningLife-Long Learning Visibility and Economic LeadershipVisibility and Economic Leadership Alumni Relations and DevelopmentAlumni Relations and Development Innovation in ResourcesInnovation in Resources

Why don’t people set Why don’t people set goals?goals?

Can be hard workCan be hard work Don’t know howDon’t know how Fear of FailureFear of Failure Fear of SuccessFear of Success

Defining Your GoalsDefining Your Goals

Identity

Values

GOALS

Outcome

Exercise #1Exercise #1

Write down TWO possible Write down TWO possible professional goals for yourself.professional goals for yourself.

S.M.A.R.T. GoalsS.M.A.R.T. Goals

S = SpecificS = Specific M = MeasurableM = Measurable A = AttainableA = Attainable R = Realistic/RewardingR = Realistic/Rewarding T = Time-basedT = Time-based

Example S.M.A.R.T. Example S.M.A.R.T. GoalGoal

SPECIFIC: Describe your goal in SPECIFIC: Describe your goal in exact terms. It will have a greater exact terms. It will have a greater chance of being accomplished.chance of being accomplished.

Example of general goal: Inform students of flu shots.Example of general goal: Inform students of flu shots.

Example of specific goal: Example of specific goal: Write an article for the Write an article for the school paper to publicize the availability of flu school paper to publicize the availability of flu shots in order to increase student body shots in order to increase student body utilization by 10% over last year. The article will utilization by 10% over last year. The article will be completed by the November 30be completed by the November 30thth deadline for deadline for publication.publication.

Example S.M.A.R.T. Example S.M.A.R.T. GoalGoal

MEASURABLE: Establish concrete MEASURABLE: Establish concrete criteria for evaluating performance. criteria for evaluating performance. This is important so you know when This is important so you know when you have reached your goal.you have reached your goal.

Write an article for the school paper to publicize the Write an article for the school paper to publicize the

availability of flu shots in order to availability of flu shots in order to increase student increase student body utilization by 10% over last yearbody utilization by 10% over last year. The . The article will be completed by the November 30article will be completed by the November 30thth deadline deadline for publication.for publication.

Example S.M.A.R.T. Example S.M.A.R.T. GoalGoal

ATTAINABLE: Make sure the goal you ATTAINABLE: Make sure the goal you set is something that can set is something that can reasonably be done.reasonably be done.

Write an article for the school paper to publicize the Write an article for the school paper to publicize the availability of flu shots in order to increase student body availability of flu shots in order to increase student body utilization by 10% over last year. The article will be utilization by 10% over last year. The article will be completed by the November 30completed by the November 30thth deadline for publication. deadline for publication.

““YesYes” or “” or “NoNo” ?” ?

Example S.M.A.R.T. Example S.M.A.R.T. GoalGoal

REALISTIC / REWARDING: You should REALISTIC / REWARDING: You should decide if the goal is something that decide if the goal is something that can be accomplished. Also, you can be accomplished. Also, you should believe your goal is worth the should believe your goal is worth the effort.effort.

Write an article for the school paper to publicize the Write an article for the school paper to publicize the availability of flu shots in order to increase student body availability of flu shots in order to increase student body utilization by 10% over last year. The article will be utilization by 10% over last year. The article will be completed by the November 30completed by the November 30thth deadline for publication. deadline for publication.

Example S.M.A.R.T. Example S.M.A.R.T. GoalGoal

TIME-BASED: Set a timeframe for TIME-BASED: Set a timeframe for the goal. Putting an end point on the goal. Putting an end point on the goal gives a clear target to the goal gives a clear target to work towards.work towards.

Write an article for the school paper to publicize the Write an article for the school paper to publicize the availability of flu shots in order to increase student body availability of flu shots in order to increase student body utilization by 10% over last year. utilization by 10% over last year. The article will The article will be completed by the November 30be completed by the November 30thth deadline for publicationdeadline for publication..

Think Big PictureThink Big Picture

““The difference between a good The difference between a good coach and an average coach is coach and an average coach is knowing what you want and knowing what you want and knowing what the end is supposed knowing what the end is supposed to look like… to look like…

If a coach doesn’t know what the If a coach doesn’t know what the end is supposed to look like, he end is supposed to look like, he won’t know it when he sees it.”won’t know it when he sees it.”

- Vince Lombardi Jr.- Vince Lombardi Jr.

Exercise #2Exercise #2

Write down ONE professional Write down ONE professional S.M.A.R.T goal.S.M.A.R.T goal.

Exercise #3Exercise #3

Goal Implementation WorksheetGoal Implementation Worksheet

Time ManagementTime Management

““Those who make the worse use of Those who make the worse use of their time most complain of it’s their time most complain of it’s shortness.”shortness.”

- Jean De La - Jean De La BruyereBruyere

Facts & FiguresFacts & Figures By Dr. Donald E. WetmoreBy Dr. Donald E. Wetmore

A little planning will save a lot of A little planning will save a lot of doing.doing.

The average person uses 13 different The average person uses 13 different methods to control & manage their methods to control & manage their time.time.

Over the last 20 years, working time Over the last 20 years, working time has increased by 15% and leisure has increased by 15% and leisure time has decreased by 33%.time has decreased by 33%.

70% of professionals use a “to do” 70% of professionals use a “to do” list on a regular basis.list on a regular basis.

Facts & Figures Facts & Figures (cont.)(cont.) By Dr. Donald E. WetmoreBy Dr. Donald E. Wetmore

Only 20% of the average workday Only 20% of the average workday is spent on “crucial” things.is spent on “crucial” things.

A person with a messy desk A person with a messy desk spends, on average, 1.5 hours per spends, on average, 1.5 hours per day looking for things or being day looking for things or being distracted by it.distracted by it.

The average worker gets The average worker gets interrupted every 8 minutes.interrupted every 8 minutes.

Facts & Figures Facts & Figures (cont.)(cont.) By Dr. Donald E. WetmoreBy Dr. Donald E. Wetmore

The average worker sends and The average worker sends and receives 190 messages per day.receives 190 messages per day.

75% of American workers complain 75% of American workers complain that they are tired.that they are tired.

It almost always takes twice as It almost always takes twice as long to complete a task as what we long to complete a task as what we originally thought it would.originally thought it would.

A project tends to expand with the A project tends to expand with the time allocated for it.time allocated for it.

Time ManagementTime Management

Think “Self Management” instead.Think “Self Management” instead. Make TIME your ally.Make TIME your ally. Do you know where your time Do you know where your time

goes?goes? Try a 1 week log of your time to see Try a 1 week log of your time to see

where it typically goes.where it typically goes. Use weekly or daily schedules.Use weekly or daily schedules. Regularly ask yourself “What is the Regularly ask yourself “What is the

best use of my time right now?”best use of my time right now?”

Stop Procrastinating!Stop Procrastinating!

““One more day won’t make a One more day won’t make a difference. It can wait until difference. It can wait until tomorrow.”tomorrow.”

““It won’t matter if I’m a few minutes It won’t matter if I’m a few minutes late. No one else will be on time.”late. No one else will be on time.”

““I work best under pressure.”I work best under pressure.” ““I’ll just check my e-mail first.”I’ll just check my e-mail first.” ““I just can’t seem to get it started.”I just can’t seem to get it started.”

ProcrastinationProcrastination

We put off doing things because we We put off doing things because we don’t sense enough don’t sense enough painpain for not for not doing it or enough doing it or enough pleasurepleasure to do to do it.it.

Do you tend to procrastinate on Do you tend to procrastinate on only some tasks or on practically only some tasks or on practically everything?everything?

Conquering Conquering Procrastination Procrastination

Tips by Julie MorgensternTips by Julie Morgenstern

Trust your instincts.Trust your instincts. Focus on your goal.Focus on your goal. Do a different step.Do a different step. Break down overwhelming tasks.Break down overwhelming tasks. Combine miserable with enjoyable Combine miserable with enjoyable

tasks.tasks. Give yourself a time limit.Give yourself a time limit. Impose your own deadline.Impose your own deadline. Adopt a catchphrase.Adopt a catchphrase.

Conquering Conquering ProcrastinationProcrastination

Additional TipsAdditional Tips Recognize when you are Recognize when you are

procrastinating.procrastinating. Break the inertia.Break the inertia. Don’t sabotage yourself.Don’t sabotage yourself. Reward your non-procrastinating Reward your non-procrastinating

behavior.behavior.

Establishing PrioritiesEstablishing Priorities

Where is it important for you to Where is it important for you to invest your time?invest your time?

Determine what needs to be done.Determine what needs to be done. Decide on the order in which to do Decide on the order in which to do

the tasks.the tasks. Example #1: Urgent vs. Important Example #1: Urgent vs. Important

(Stephen Covey).(Stephen Covey). Example #2: Assign “A,” “B,” or Example #2: Assign “A,” “B,” or

“C” to each task (Alan Lakein).“C” to each task (Alan Lakein).

Exercise #4Exercise #4

Your “To Do” ListYour “To Do” List

““Concentrate all your thoughts on Concentrate all your thoughts on the task at hand. The sun’s rays the task at hand. The sun’s rays do not burn until brought to a do not burn until brought to a focus.”focus.”

- Alexander Graham Bell- Alexander Graham Bell

Managing DistractionsManaging Distractions

Avoid being pulled in many Avoid being pulled in many different directions (i.e. reacting to different directions (i.e. reacting to interruptions instantly).interruptions instantly).

Only 20% of interruptions are true Only 20% of interruptions are true emergencies (Morgenstern, 2004).emergencies (Morgenstern, 2004).

Don’t schedule yourself so tightly Don’t schedule yourself so tightly that you have no room for any that you have no room for any interruptions.interruptions.

Reduce InterruptionsReduce Interruptions

Let people know when you will be Let people know when you will be unavailable.unavailable.

Let voice mail take calls when you are busy.Let voice mail take calls when you are busy. Schedule time to read and respond to e-Schedule time to read and respond to e-

mail.mail. Turn off your instant message function.Turn off your instant message function. Schedule regular meeting times for Schedule regular meeting times for

communication.communication. See the “Strategies for Overcoming See the “Strategies for Overcoming

Common Time-Wasters” handout.Common Time-Wasters” handout.

Stay MotivatedStay Motivated

Motivation is affected by Motivation is affected by positive positive rewardsrewards resulting from a specific resulting from a specific action.action.

Common motivators: fear, incentives, Common motivators: fear, incentives, positive change, and personal needs.positive change, and personal needs.

Motivation does not come naturally. Motivation does not come naturally. How do you learn or develop internal How do you learn or develop internal motivation?motivation?

Internal MotivationInternal Motivation

Welcome changes.Welcome changes. Take pride in your achievements.Take pride in your achievements. Visualize success.Visualize success. Be flexible.Be flexible. Become an optimist.Become an optimist.

““Control your thoughts.Control your thoughts.

Remember, you become what you think Remember, you become what you think about most of the time. about most of the time.

Be sure that you are thinking and talking Be sure that you are thinking and talking about the things you want rather than about the things you want rather than the things you don’t want.”the things you don’t want.”

- Brian Tracy- Brian Tracy

Internal RewardsInternal Rewards

FulfillmentFulfillment SatisfactionSatisfaction EnjoymentEnjoyment HappinessHappiness Self-esteemSelf-esteem

External RewardsExternal Rewards

Cash-basedCash-based Benefits / “Perks”Benefits / “Perks” Career OpportunitiesCareer Opportunities Professional DevelopmentProfessional Development

Your EAP is just a telephone call Your EAP is just a telephone call away away

A counselor is available to talk A counselor is available to talk with you at any time.with you at any time.

Referrals to local Employee Referrals to local Employee Assistance ProfessionalsAssistance Professionals

The Employee Assistance The Employee Assistance Service Is . . . .Service Is . . . .

ConfidentialConfidential

Available 24 Hours a DayAvailable 24 Hours a Day

Available to You at No ChargeAvailable to You at No Charge

Available to You and Your Available to You and Your Immediate Family MembersImmediate Family Members