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8/3/2019 Food Storage Planner Guide
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FSP 4.1 User Guide 1
User Guide
Version 4.1
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FSP 4.1 User Guide 2
Telephone Support
Please read carefully the instructions in this guide. It was writtento be straightforward and intuitive. If you experience any prob-
lems in the installation process or the normal use of the software
that we have not explained, feel free to call. You may receive
telephone support free of charge for up to 30 days from purchase
date, provided you register online at www.revelar.com/
register.html. After the 30-day period, phone support calls will be
charged. You may call Monday through Friday from 10:00 a.m. to5:00 p.m. Mountain Time, or by appointment, at this number:
800-669-5191
Have your serial number handy, and where possible, be seated
at your computer with the software ready. We have found that we
can help you best when we walk through the problem right on
your screen. It is not uncommon for us to take your name and
number and then return your call, when someone is available to
help you. If this is the case, please be patient with us, since we
will return your call as soon as possible.
Web Support
Selecting "Go to Online
Support" under the Help
menu will launch your
browser and take you to our
TechnicalSupport
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FSP 4.1 User Guide 3
Support web page. First read through our Frequently Asked Ques-
tions (FAQs) links to see if you can quickly solve your problem.
You can also manually go to: www.revelar.com/support.html
Email Support
If your problem is not answered in the FAQs, fill out the form on
the Support page, and press the "Submit" button. Unlimited free
Email support is given, during and after the 30-day telephonesupport limit. Email support is always answered first thing in the
morning and is given preference over telephone support. This is
an incentive for you to submit your question or problem via email.
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FSP 4.1 User Guide 4
Thank you for choosing Food Storage Planner (FSP) for Win-
dows systems. FSP gives you a realistic tool for planning, rotat-
ing, and using your storage. With discipline, you can gain a greater
sense of self-reliance and security by planning for the future. Many
have asked us, "How did you come up with these items and quan-
tities?" The food items pre-listed on the Supermarket List are
based on survival needs for generally one year. The quantities
and variety of items are suggested by the U.S. Department of
Agriculture, the South Dakota and Utah State University Exten-
sion Services, the Welfare Department of The Church of Jesus
Christ of Latter-Day Saints, and local food storage specialists.
More often than not, these sources disagreed on required
amounts. We carefully analyzed each "Survival" item and merged
the consensus of the sources, slanting generously. This approach
insures, in time of crisis, that you will have the required minimum
and perhaps just a little bit more.
Features For Version 4.x
w Menu Planning: Menu plan report added with fields to
allow you to specify favorite recipes to be prepared for
your goal period and see ingredients needed to prepare
them.
w Recipe File Redesigned. Recipes are now more easilyaccessed and viewed, with additional fields for calculat-
ing and adjusting recipes and ingredients. Ingredients are
now linked to and calculated from your open pantry or
pantries.
Welcome
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FSP 4.1 User Guide 5
w Recipe Drag and Drop is now supported. You can drag
and drop recipe "cards" from one Chapter to another in
your Recipe Book.
w Import/Export Recipes. Now you can share recipes with
other FSP users. Watch for our online recipe database so
you can download new food storage and other recipes.
Send us your recipes too so we can share them with oth-
ers!
w Pantry File Redesigned. Item notes are now on the bot-
tom of the screen. You no longer need to click a button toread them. Detail section expanded with Recipe Conver-
sion Factor added.
w Supermarket expanded from 389 to 650+ items with 10
new aisles.
w Pantry Item Drag and Drop is now supported. You can
drag and drop items from one aisle to another in the Su-permarket. You can also drag items from an aisle to the
recipe window and have it add the item to the selected
recipe's ingredients.
w Online Support Access. Now you can get web support by
selecting a menu item from the Help menu.
w New Color Icon Bar. Easy access to the reports you usemost.
w Drag & Drop Report Columns. In reports, you can now
drag columns to your preference for printing and Shift +
clicking a column title will reset the sort order of the report
to that column.
w Decimal Support. You are no longer restricted to wholenumbers (integers) when calculating, buying, and rotating
your food storage items.
w Register Online Link. Now you can register your copy of
FSP by selecting a menu item.
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FSP 4.1 User Guide 6
w Supermarket Sort Persistence. FSP now remembers how
you last sorted your Supermarket.
wAdded Purchase Note to Purchase dialog. This was oursecond most requested feature and allows you to note
where you purchased the item and how much you paid,
giving you a track record to see if your costs are going up
or if you are watching those sale discounts carefully!
w #10 Can Conversion Chart. We changed the food storage
list (fsl) from #10 cans to LBS. Those who utilize home or
church canning equipment, can now use the "No.10 CanConversion" chart we have included in this version. This
PDF document was converted for us by a cannery and
should be accurate, but we have not verified it. We also
know that it is not comprehensive. It includes LBS and
KILOGRAM conversions. Find the conversion chart un-
der the START button, then Programs, then Food Storage
Planner.
System Requirements (Minimum)
w 486/ 66 or Pentium processor computer with CD-ROM
drive.
w 32 Mb RAM.
w Windows 95b, 98, NT, ME, 2000, or XP.
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FSP 4.1 User Guide 7
What's on the CD...
w Food Storage Planner 4.1 and associated files.
w Read Me document containing last minute information.
w Adobe Acrobat Reader 5.0 for Windows.
w This User Guide in PDF format.
Installation
Insert the FSP CD into your CD-ROM drive. A few moments later
the FSP installer will automatically launch and began installing
FSP. You will be prompted a few times to:
1) Continue with the Setup;2) Accept or Decline the License Agreement;
3) Finish with installation and open the Read Me file;
After installation is complete, you may be prompted to restart your
computer. After that, you can see the FSP and the FSP User Guide
icons on the desktop and the FSP folder in the Start menu (Start
> Programs > Food Storage Planner 4.1) .
InstallationRegistration
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FSP 4.1 User Guide 8
Adobe Acrobat Reader and PDF Files
By purchasing FSP on CD, you have received this printed User
Guide. Updates to the User Guide, however, will be made as PDFfiles which require Adobe Acrobat Reader software to display and
print them. These will be available for download off our web site
(www.revelar.com) and announced via email to registered users.
The Reader software is free and we have included it on the FSP
CD.
Register Your Copy With Revelar Software
In order to receive technical support and be eligible for upgrades,
you will need to register your software. If you purchased your
individual copy of FSP directly from Revelar, you must still reg-
ister your software.
Register your copy by selecting the Register Online menu item
under the Help menu as shown below. First you will need to
launch your software as explained in the next chapter.
Online registrants are first to receive the latest information about
updates and special offers. If you do not have internet access,you may register by telephone Monday through Friday, 10 a.m. -
4 p.m. MT at this number: 800-669-5191.
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FSP 4.1 User Guide 9
Registration in the Application
To register your copy of FSP with your serial number:
1. Launch FSP on your computer by double-clicking its icon
or select it from the START menu.
The Registration window opens as shown here:
2. Enter your serial number.
Remember to enter all letters in upper case and there are no
letter "O"s, only zeros. A sticker with your serial number is either
on the outside or inside the front cover of this User Guide.
3. Press the OK button to close the Registration window.
w If you are just investigating the software and have not
purchased a serial number yet, you may press the Not
Yet button. The program will be fully functional, exceptthat the quantities of items returned are randomly and
grossly overrated. DO NOT buy food storage based upon
these erroneous amounts.
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FSP 4.1 User Guide 10
4. After entering a valid serial number, FSP automatically
opens a new dialog asking if you want a new Pantry or Recipe
Book file. Select Pantry and click OK.
This will open the Setup dialog as shown on the next page, so
just skip step 1 on page 12, and go to step 2.
Converting FSP 2.0x, 3.0, or 3.1 Files
Depending on where you have stored your pre-4.0 version pan-
try file and it's name, FSP 4.0 may automatically launch your pre-
vious file. If it does, you will be asked to convert it as shown in
this alert:
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FSP 4.1 User Guide 11
Selecting Yes will add new items and aisles to your current fam-
ily file, plus include Recipe Conversion factors. Selecting No con-
verts your file to version 4.0, but adds none of the former. Since
you have already entered your Setup information, skip to page16.
NOTE: We suggest saving a back up copy of your old file prior to
making the conversion.
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FSP 4.1 User Guide 12
Setting Up Your Pantry
1. After launching FSP, select New under the File menu.
The Setup dialog will appear with the Family icon selected and
the Family Overview showing:
2. Click on the New button.
Setting Up
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FSP 4.1 User Guide 13
3. Type in the name of each person in your family, select
their gender, and type in their birth date.
Here you are adding family members by sex and size for FSP todetermine how much this person will consume. These factors, of
course, are only estimates and are based upon USDA statistics.
You should adjust the factors based upon your particular needs.
A factor of "1" is the norm for an adult male or female. Make
certain you type in the date field as shown above (mm/dd/yyyy).
4. Repeat this for each family member and when finished,
click on the Goals icon at the left below the Family icon.
The Family Overview closes and the Goals view opens:
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FSP 4.1 User Guide 14
5. Enter the number of weeks, months, or years you want tostore food for.
Default is 12 months or a year's supply of food. This is a recom-mended figure, if you can afford it, since it gives you a full year toprepare, plant, and harvest crops in the event of catastrophic
collapse of the food source infrastructure.
6. Click on a date in the calendar to set your goal.
IMPORTANT: You MUST CLICK on the DAY besides selectingfrom the Month and Year drop down lists.
This is the goal date you will set to get your storage completed,not the time period in which you will consume your storage. The
default start date is today! Don't put it off any longer!
7. Select from the Interval drop down list the interval withwhich you will buy your storage.
In the example above, we have selected "Monthly," indicating that
we will purchase some storage once per month.
Planning Summary
w The Planning Summary gives you the total amount you
will need to spend for your family's storage based upon
the following: Your storage goal, the unit price of all the
items, and the Priority showing in the Supermarket. You
are also given the approximate amount you will need to
budget based upon your selected purchase interval.
w You can update your storage goal or goal date at any time
and FSP will recalculate.
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FSP 4.1 User Guide 15
w As family members age, they are automatically moved into
different categories. FSP adjusts your storage needs based
upon current birthdays and ages.
w Anytime you make purchases, add or delete items, or
change item prices the planning summary is updated.
If you miss your Goal date, you can go back to this Setup windowat any time (select Setup... under the Edit menu) and reset the
date by clicking on a new one in the calendar. The Planning Sum-
mary recalculates your total.
8. Click OK when finished setting up your family and goals.
The Setup window closes and the Pantry View appears as ex-plained in the next two sections.
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FSP 4.1 User Guide 16
The Pantry File (.fsp) consists of the Pantry View, the Super
market , and four reports: Summary, Shopping List , Pantry List
and Rotation. Subsequent chapters will explain the usage of eac
of these, but the navigation of the pages are shown here:
Online Support
Menu Plan & IngredientSummary (Recipe Reports)
4 Pantry Reports
Find
Menu Bar
The PantryFile
Export
File Operations
Aisle
Items
Pantry ViewSupermarket
Pantry section &
Purchase Table
Percent Complete
of Goal for this item
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FSP 4.1 User Guide 17
The Pantry View is the main work area in FSP. It sits to the right
of the Supermarket. As you click on items in the Supermarket,
they load into the Pantry View where you can see the detail for
each item such as unit cost, vendor, quantity needed for your
family, etc. The view is divided into 3 sections: Detail, Pantry,
and Item Notes.
Detail Section
The Detail section gives you information about the item you se-
lected in the Supermarket : the priority, the shelf life, and so
The PantryView
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FSP 4.1 User Guide 18
w Priority. Each item in the pantry is given one of 3 priori-
ties. This indicates the priority in which you should ac-
quire the item. You can only change an item's priority when
another priority level is being shown (checkmark on) inthe Supermarket (See the Supermarket menu). As you
change an item's priority, the shopping cart icon under
"Priority:" will change color.
Determining an item's priority is subjective. While the built-
in Supermarket list is already prioritized, you may opt to
change a number of items to suit your own needs andwants. One woman from Georgia chided us for not mak-
ing "Chocolate" a Survival item! In any event, the three
levels are as follows:
Survival. These items are a must in order to stay alive
and function well.
Standard. Add these items to survival to give you a morebalanced and varied diet.
Luxury. Include items that will make life more comfort-
able during a crisis.
Many of the items we have in the Supermarket are prob-
ably already on your shelf or in your garage. This is a good
tool to inventory non-food items that you already have,such as sleeping bags or anti-freeze. See page 25 for more
information on Priority.
w Nutrition. Enter your own coding system for nutritional
value of the item. This is not required but several custom-
ers requested this feature to supplement their plans. Some
wish to use the food pyramid (i.e., fats, meats, fruits, sug-
ars, etc.), while others enter "Protein", Carbohydrates","Fiber", etc. See the "Setup - Vendor, Nutrition, Loca-
tion" section on page 45 for information on adding to this
field.
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FSP 4.1 User Guide 19
w Vendor. You can type in the name of your vendor for
that item. We have entered "Granary" and other generic
names to get you started, but you may wish to enter your
specific stores, such as "Krogers" or "Home Depot". Thisfeature is particularly valuable for the Shopping List re-
port. That way you can sort your Shopping List by Vendor
and buy all of the items at one time, saving you trips back
to the store. See the "Setup - Vendor, Nutrition, Loca-
tion" section on page 45 for more info.
wUnit Cost. Enter the Unit Cost from your vendor for eachitem you plan to buy. The pre-entered amounts in the Su-
permarket are estimates, as we could not possibly know
actual costs based upon where you live. Some items are
close enough (such as a spice jar) to trust. It is recom-
mended, however, that you take the time to review the
prices of the more costly items to insure a more accurate
Goal balance.w Recipe Conversion Factor. Enter the factor for convert-
ing this item into cups for the recipe book. This factor asks
the question: How many cups are in 1 unit of this item? In
the case of wheat: how many cups of flour are in 1 pound
of wheat? The item is "wheat", the unit is "LBS". We have
researched each of the food items most likely to be used
as ingredients in the Recipe Book, and entered a factorfor you (these factors will not show up if you did not con-
vert a 2.x or 3.x FSP file). In some cases we had to make
educated guesses, based upon conversions from culinary
schools in the USA. These factors only apply when using
the Recipe Book and menu planning. If you do not wish to
enter a factor, enter zero or leave it blank. Keep in mind,
that everything must be converted to a dry or wet CUPunless it is a whole unit item. An example of a whole unititem is when a recipe calls for "1 egg" or "1 can" ratherthan a "cup of eggs" or a "cup of cream of chicken soup".If you need something converted, we may be able to helpout, so just send us an email ([email protected]).
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FSP 4.1 User Guide 20
w Location. Enter your own coding system for location of
your storage. This is not required but numerous custom-
ers requested this feature to help rotation. Some wish to
enter color codes that match color stickers on shelves orboxes, while others enter a geographical dimension such
as "west wall, shelf 3," and so forth. If you print a rotation
or pantry report and place it in your storage room, an item's
Location is readily found simply by referring to the report.
See the "Setup - Vendor, Nutrition, Location" section
for information on adding to this field.
w Shelf Life. A shelf life may be entered for each item. If
you enter your purchases and don't enter an expiration
date, the Shelf life value will set the expiration date of your
purchases based upon the purchase date. For example, if
an item has a 10 year shelf life and I buy some on Janu-
ary 1, 1999, the expiration date will automatically calcu-
late to January 2009. This is the default, but you can alsooverride it by simply typing in an expiration date for a pur-
chase. If you enter "N/A" (Not Applicable) in the Shelf life
field, the expiration date in the Purchase Detail window
will be disabled.
Note: You are limited to Months and Years in entering a
shelf life, and when typing a shelf life, just type in the "M"
or "Y" letter and tab out of the field. FSP fills in the rest ofthe word. For example, Corn Meal's shelf life is "2 years."
If we were typing that in, we would only need to type "2 y"
and then press the tab key.
Pantry Section
The Pantry section applies the items' information in the Detailsection above to your family and lets you record purchases for
inventory and usage for rotation. Most of your work in the Pantry
File is done in this section.
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FSP 4.1 User Guide 21
w Store Sentence. The top line reads like a sentence ad-
vising you to: "Store 250 (Qty) LBS per Year for Each
Person by Factor." The Total Required is given in a box
above the purchase table. We have carefully reviewed
each item built-in the Supermarket, but here you can alter
food requirements for your particular family. In the ex-
ample, you may choose to lower the amount of Wheat for
each person from 250 lbs to 200 lbs, or opt to change
another variable in the Store Sentence.
w Per X Drop Down List. This is a time factor based upon
the nature of the Item's Qty. In our example, we need 250
lbs. of Wheat "per Year." This doesn't mean you have to
have a storage goal of 1 year. It just means that, for this
Wheat, an adult would normally consume 250 lbs. in a
year's time. If you want to store food for 6 months, for just
one adult, the Total Required would show 125 lbs. Oneoption in the drop down is "Goal Period." Use this for items
that have no real time variable. For example, you may wish
to buy a radio for each person in your family. If your stor-
age is for 3 years, you don't need to store one radio per
yearper person. That would give you 3 radios per person.
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FSP 4.1 User Guide 22
If you select "Goal Period" it doesn't matter how long your
storage goal is, a fixed Qty. will be stored.
wPantry Item Factors. Eachitem in the Pantry returns the
Total Required value based
upon the quantity, the dura-
tion, and the Item Factors.
There are many items that
would only be calculated for
specific individuals or familymembers in a sex/age
bracket. For example, if we
were storing deodorant, we
would select "Each Person
over 12" as shown on the
next page, because we would
not need to buy deodorant for a young child. Other ex-amples are feminine hygiene, diapers and baby food,
children's pain killer, wine, and so forth. After you add your
family members, you can select an Item Factor for that
family member by selecting their name at the bottom of
the list. Also, "One per Person" indicates that no factors
are considered.
w Purchase Table.This table records your
purchases of the item.
To add a purchase,
click on the Purchase
button (you can also
type ALT + P) . This
opens the PurchaseDetail window, shown
here at the right. Enter
the Quantity pur-
chased of the item plus
the purchase and expi-
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FSP 4.1 User Guide 23
ration dates as well. The latter two default to the current
date and the expiration date calculated by the item's Shelf
Life (respectively). If you find that the expiration date field
is disabled or dimmed, this is because "N/A" (for Not Ap-plicable) has been entered in the Shelf life field. You may
also enter Purchase Notes for each purchase row. Click
OK when you're finished.
To edit or delete a row in the Purchase Table, first select
the row, and then press the Edit or Delete button. You
can also double-click a row to edit it. Until you select arow, these buttons remain disabled (dimmed).
w Percent Complete. As you add purchases, the Percent
Complete pie chart gives you a visual representation of
where you are with that particular item. The table is to-
taled at the bottom (Total Purchased) and the amount lack-
ing for that item is given.
Item Balance (Aisle Balance). This gives you an idea what
you will spend acquiring the rest of that item. If you select
an Aisle instead of an item, the amount will be what you
need to spend for all the items in that Aisle combined, and
the text will change to "Aisle Balance". The Percent Com-
plete will also reflect progress for the Aisle as a whole, as
a mathematical average.
Goal Balance. FSP is not an accounting program, thus it
will not keep track of how much you have already spent,
but does give you an idea of what you can expect to spend
for your goals. This is the same value listed in the Setup-
Goal window and is given here for continual reference.
It is imperative you record all your purchases faithfully if
FSP is to give you accurate Pantry, Shopping List, and
Rotation reports. It is a good idea to immediately enter
your purchases upon your return from the store. Besides
assuring an accurate count, immediate feedback from FSP
is rewarding and will increase your desire to be diligent in
makin our oal. Some of our users set aside their re-
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FSP 4.1 User Guide 24
ceipts and enter them weekly or monthly. Whatever you
choose, be consistent and FSP will reward you with accu-
rate information.
w Recording Usage. If you take out or otherwise consume
items in your pantry, you will need to record the usage
faithfully,
so that
y o u r
S h o p -
ping Listcan be
updated
to re-
p l a c e
what you
have used. Your Pantry report will also show reduced in-
ventory. To record usage of an item, click on the item inthe Supermarket (such as Wheat), and press the Use but-
ton (you can also type ALT + U) . The Record Usage Dia-
log opens as shown above. Enter the amount in the cor-
rect Unit (which in the case of wheat is LBS) you have
consumed and click OK. The dialog will close and you will
notice the earliest expiration row in the Purchase Table is
reduced by the amount you enter.
IMPORTANT: FSP operates under the assumption that you will
use the oldest stock first. Most of the time this will be in the first
row, but it is possible that you might buy food that will expire
sooner than what you already have in your Pantry. Thus, you
would notice a reduction in a different row or rows.
Item Notes Section
Enter notes for this particular item such as vendor information,
such as directions, brand quality, or entering vendor decimal sales
comparison numbers. Notes entered here are saved with your
Pantry file in full, but only the first 50 characters appear in the
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FSP 4.1 User Guide 25
Aisles
The Supermarket contains a
list of hundreds of items you
can choose to put in your Pan-try. Just as you walk down
aisles in your local store gath-
ering items off the shelf, FSP
has items stored in categories
called Aisles. The purpose of
an aisle is to group like items
so that you may adjust themwithin a category to suit your
preferencewithout sacrificing
something essential in your
diet. For example, if you do not
like barley, increase the amoun
of rice or some other grain and
reduce the barley so that youstill have X pounds of grains in
your diet.
Priority
In addition to grouping items
by aisle (category), items arealso grouped by Priority. See
the Priority explanation in the
Pantry View's Detail section
earlier in this guide. By de-
fault, only Survival level items
The PantryFile
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FSP 4.1 User Guide 26
are shown when you open FSP for the first time. If you select
Show Standard or Show Luxury under the Supermarket
menu, you will see all the Aisles collapse suddenly. Upon
opening the aisles again, you will see other items added tothem with different colored shopping cart icons. The color
coding is as follows:
Survival = Red
Standard = Yellow
Luxury = Green
A checkmark appears next to the "Show Survival", "Show
Standard", and "Show Luxury" menu items to indicate it is
included in the Supermarket.
Sorting
Until another priority level is included (showing), all items aresorted alphabetically within their aisle. With other priority levels
showing, you can sort the items either alphabetically, or by prior-
ity and then alphabetically. To do so, select your preference from
the Sort menu while in the Pantry View window.
Navigation
You can use the mouse to navigate by double-clicking on an aisle
to open or close it, and by a single left click to select an item and
load it into the Pantry View. You can also use the Arrow keys to
navigate through the supermarket. While selecting an aisle, the
Right Arrow key expands the aisle, while the Left Arrow key
collapses it.
The Up Arrow and Down Arrow keys scroll and select up anddown through the items. If you have selected an item and press
the Left Arrow key, you will immediately move to that item's aisle.
To move an item from one aisle to another, drag it with the mouse
and drop it over the aisle icon of the aisle you want to put it in. If
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FSP 4.1 User Guide 27
the destination aisle is collapsed, it will open when you drop the
item on it, showing you where it was put.
Add/Delete Items and Aisles
You can add or delete items or aisles in the Supermarket. Once
you delete them, however, the only way to get them back is to re-
enter them manually. There is no "undo" feature. Each time you
create a new Pantry File, however, a complete, unedited Super-
market list is added to that file. If you delete an aisle that has
items in it, this will not delete the items themselves, but move theitems to the aisle level at the bottom of the Supermarket. If an
aisle has no items in it, it will still show up in the Supermarket, but
if you check off a priority status an aisle can disappear if all the
items in that aisle are of the same status you just checked off.
For example, if I have an aisle called "Parties" and it is empty, the
aisle will always show up, even if all priorities are checked off.
But if I add an item to the Parties aisle called "Caviar" and selectit as a luxury item, both the Parties aisle and the Caviar item will
disappear once "Show Luxury" is checked off.
All commands for adding or deleting of items and aisles are lo-
cated under the Supermarket menu.
To Add an Item
1. Select "New Item" near the bottom of the Supermarket
menu. This will add an "Untitled Item" to the bottom of the super-
market (scroll to the bottom to see it).
2. Type in the name of your new item (replace "Untitled Item")
and press the enter key. You may need to click on it to select
it again.
You will see it load into the right section of the screen, which is
the Pantry View. In the Pantry View you specify properties of the
item just added as we noted on prior pages.
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3. Using the mouse, drag the item to the desired aisle and
drop it in.
The item will move to that aisle and the aisle will expand to showyou your new item in its sorted place. You also need to specify its
Priority, Shelf Life, Unit Cost, and so forth.
Find (Find Next, Find All)
The Find command under the Edit menu lets you search for any
item or items that
match your criteria
within the Priority
levels that are vis-
ible (or checked on).
In the example be-
low, I want to find
"maple syrup" so I
enter maple and
press the Find but-
ton. FSP then takes me to the first instance it finds of the word
"maple," which happens to be "Extract, maple" under the Spice
Aisle. You will notice that it not only opens the aisle, but also
selects the item.
If I then select the Find Next menu item,I am then taken to the "Maple syrup"
item under the Sugar Aisle. If you check
the "Results in Supermarket List"
checkbox, then FSP displays in the Su-
permarket only those records it has
found, as seen at the right. To restore the Supermarket, select
Find All under the Edit menu and the rest of the aisles and itemswill show up. What applies to the Supermarket with respect to
the Find commands, also applies to the Recipes described later.
Search by the following criteria:
w Field. Specify specific fields only, or any field.
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w Match. Search by any text at any part or the start of afield.
w Search. You can search up or down the Supermarket or
Recipe list.
Usefulness of Find
w Search instead of scrolling to find your items to enter pur-chases.
w Search for duplicates to streamline your food storage
record keeping.w Search for a group, such as all items in the Grain folder,
and then print a shopping list of only the grains.
Icon Bar
The Icon Bar features shortcuts to open a report or perform a
function. The icons are (from left to right) as follows:
w Open Pantry File Reports: Summary
Report, Shopping List, Pantry List,
Rotation Report
w Help. Access
online web
support.
w File Operations: New, Open, Save, Export (Exports the ac-
tive report), Cut, Copy, Paste, Print, Print Preview, Page
Setup, and Find
w Open Recipe Book File Re-ports: Menu Plan, Ingredi-
ent Summary.
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The Pantry File features four reports, each of which you can
view on screen. These reports are accessed under the View menu
or by pressing their icons in the icon bar, and once opened they
can be selected under the Window menu or, again, by pressingtheir icons in the icon bar.
Report Features
w You can tile or cascade the reports.
w Each report can be printed and exported (as a tab-delimited
text file). If you drag a column width to nothing, the report willprint without that column.
w Drag and drop columns in any order for printing.
w Each report displays only those items in the Supermarket, so
if you have a found set of items done in a search (find), only
those items show up in the report.
w The reports are dynamic. Anytime you change a value in the
Pantry View, it is instantly updated in the applicable reports,
whether they are opened or not.
wMost of the reports can be sorted multiple ways. The Sort menu
has pre-built sort menu items. In addition, you can double-click a
column to sort by that column and build very complex sorts. You
cannot sort the Rotation report.
w You can double-click on any item (row) in any report and FSP
will take you to the Pantry View and display that item.
w You can have any or all of the 4 reports open for each Pantry
File you are working on. This is a very powerful feature, but can
PantryReports
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also create confusion. If you have a file open for each of your 5
married children and you are calculating storage for them, you
could have all 4 reports open. That would result in 20 reports
open.
A checkmark next to the report's name in the View menu indi-
cates it is open. Whether or not it is visibleis another thing. Go to
the Window menu to select it by name or click its icon to bring a
report forward.
Summary Report
The Summary report is a comprehensive list of everything in the
Supermarket. It lists items for which you have inventory as well
as "zero inventory" items. This report has a column for every field
in FSP.
Shopping List
IMPORTANT: Please read this carefully.
This report lists everything you have left to buy. Until you reach
100% quantity of an item, it will show up on the Shopping List.
This report is a realistic way of shopping for your food storage.Since availability of items and prices change over time, it would
be difficult to set a budget you could adhere to over the course of
your Goal Date. We could take, say, a 50 lb. requirement for rice
and divide it by the number of months your goal date sets, but if
your goal date is in the distant future, such a plan would be im-
practical. Nobody buys 4.16667 lbs. of rice per month for 12
months to get 50 lbs.
Furthermore, we may opt to shop for one food item and find that
another item on the Shopping List is on sale at a given store. Or
still, we might decide to make a 200 mile drive to a granary and
choose to buy all remaining items in the Grain aisle.
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The point is, when we go out shopping, the only thing we know
for sure is how much money we can spend at that moment. Thus,
the Shopping List is designed to that end. Simply enter the thresh-
old amount of items you can afford to spend on that day and FSPreturns a list of all items for that amount or less. The default is
$100.00 USD. From there just sort the columns to suit your plan
for that shopping excursion.
You may also check the box "Show Everything Lacking" which
displays everything you need regardless of price.
The Shopping List is sub-totaled by Aisle.
Pantry List
The Pantry List is the converse of the Shopping List. It shows
you everything you have in your Pantry. In other words, it lists all
items with a Total Purchase quantity greater than zero. In effect,this is your inventory list. You may wish to print this list and post
it next to your food storage in the basement, or kitchen for a quick
place to jot down consumption of food. That way you can sit down
at your computer and enter all your usage conveniently.
Rotation ReportThe Rotation report displays those items that will expire within
the number of months you set. For example, if you want to see all
the items that expire in the next 90 days, enter "3" in the field (for
3 months). This report only sorts by Expiration date. If you print
this report and have it in your food storage, you will be able to
avoid throwing away food you forgot to rotate in addition to keep-ing your stock always fresh.
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The Recipe Book File (.fsr) consists of the Chapters, the Recipe
View, and two reports: Menu Plan and Ingredient Summary.
Subsequent chapters will explain the usage of each of these, butthe navigation of the pages are shown here:
Chapters
Menu Plan & IngredientSummary ReportsMenu BarFile Operations
The RecipeBook File
Ingredients
InstructionsRecipes
Recipe View
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The Chapters
A Recipe File (.fsr) is
called a "Recipe Book."
You can create many
Recipe Books and have
more than one book open,
but your FSP Pantry Files
will l ink to only oneopened (Foremost). As
you might find in a published recipe book at a bookstore, an FSP
Recipe Book consists of Chapters, such as Breads, Salads, Des-
serts, and so forth. These Chapters contain Recipes. You can
add and delete chapters, and add and delete Recipes in those
chapters. The operation of the Recipe File is very similar to the
Supermarket and Pantry views.
Opening a Recipe Book File
To open the Recipe Book file we ship with FSP, go the File menu
and select Open. A dialog window will open. At the bottom of the
dialog you will see a drop down menu called "Files of type:" and
it will default to "FSP Files (*.fsp)". Select "FSR Files (*.fsr)" from
this drop down and you will see the Recipes book file appear inthe open area above. Click on it and press the Open button.
After opening a recipe book file, FSP will automatically open the
last recipe book file used when you launch the program.
The RecipeChapters
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Navigation
You can use the mouse to navigate by double-clicking on a Chap-
ter to open or close it, and by a single left click to select a recipeand load it into the Recipe View. You can also use the Arrow
keys to navigate through the Chapters. While selecting a Chap-
ter, the Right Arrow key expands the Chapter, while the Left
Arrow key collapses it.
The Up Arrow and Down Arrow keys scroll and select up and
down through the Recipes. If you have selected a Recipe and
press the Left Arrow key, you will immediately move to that
Recipe's Chapter.
To move a Recipe from one Chapter to another, drag it with the
mouse and drop it over the Chapter icon of the Chapter you want
to put it in. If the destination Chapter is collapsed, it will open
when you drop the Recipe on it, showing you where it was put.
Add/Delete Recipes and Chapters
You can add or delete Recipes or Chapters in the Recipe Book
by selecting the appropriate menu item under the Recipes menu.
Once you delete them, however, the only way to get them back is
to re-enter them manually. There is no "undo" feature.
All commands for adding or deleting of Recipes or Chapters arelocated under the Recipes menu.
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The Recipe
The Recipe View is the main work area in the Recipe Book File.
It sits to the right of the Chapter list As you click on items in theChapter list, they load into the Recipe View where you can see
the detail for each item such as the Ingredients and Instructions.
The view is divided into 3 sections: Detail, Ingredients, and In-
structions.
As you click on a recipe icon in the book, the recipe loads to the
right in the Recipe View. The view is divided into 3 sections:
Detail, Ingredients, and Instructions.
Detail Section
The Detail section gives you information about the item you se-
lected in the Recipe Book: the Chapter, adjusting the recipesand how many times you plan to prepare it each month.
w The Chapter. You can change the Chapter of an item by se-
lecting a new Chapter name in the drop down list. You can also
drag and drop Recipes from one Chapter to another.
w Adjustment. Only you know how much your family or group will
eat. Each Recipe defaults to its original form, but you can select
whether or not you will need to double the recipe or halve it, and
The RecipeView
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FSP 4.1 User Guide 37
so forth. Whether you "Prepare As Is" or adjust the recipe up or
down, FSP will appropriately calculate and adjust ingredients in
your Ingredient Summary. For example, if you always triple a given
Recipe, FSP will triple the necessary ingredients required to pre-pare the Recipe for the rate you entered per month. This adjust-
ment will not change the recipe itself. You will need to 3X each
ingredient yourself when you make it. It only changes the Ingre-
dient Summary.
w Rate of Preparation. Enter the number of times you wish to
prepare this recipe per month. Any number greater than ".1" willinclude said Recipe on the Menu Plan report.
Ingredients Section
The Ingredients section lets you add, edit, and delete ingredients
for a particular recipe. The arrows at the bottom will move the
selected ingredient up or down in the list, permitting you to cus-
tomize the order of the items. These arrows are dimmed, as shown
below to the right, if no ingredient row is selected.
At the left of the item name
you will see either a green
checkmark, a yellow ques-
tion mark, or a red "X".
These icons indicate alinked status with the food
item in your Supermarket
as follows:
w Green checkmark. This
tells you that you
have storage of the ingre-
dient in one or more open
Pantry Files.
w Yellow question mark.
This tells you FSP doesn't
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FSP 4.1 User Guide 38
know what the ingredient is.
w Red "X" tells you that FSP knows what the ingredient links to
in the Pantry File (or Supermarket), but that you haven't put anyin your storage yet.
These icons automatically update as you buy and consume in-
gredients from your pantry. As you increasingly use a menu plan
of your family's favorite recipes, and cook them on a regular ba-
sis, a personal tragedy is easily endurable. Also, having linked
items permits you to have a "menu driven" food storage. That is,
you will buy those items based upon the recipes your family likes
to eat.
w Adding an Ingredient. Most of the ingredients for our built-in
recipes are pre-shipped with a link made to the built-in Super-
market list. There are two ways to add an ingredient:
1. Drag from the Supermarket. Select Tile under the Window
menu to tile the Supermarket and Recipe windows (both files must
be open, of course) so you can see them both. Then select the
Supermarket item's icon, such as "Brown Sugar" and drag it with
the mouse over to the blank row area below the last ingredient in
the Recipe view. Using the example above, we would drag the
"Brown Sugar" icon to the empty space beneath the "Salt, io-
dized" row in the selected recipe. As you let go of the mouse, the
new ingredient is added to the list. At this point you need to open
the Ingredient Detail window to specify the amount needed of
the item for the selected
recipe. The Ingredient Detail
window is explained below.
2. Manually add an ingredient
by pressing the Add button inthis Section. Doing so will
bring up the Ingredient Detail
window as shown on the fol-
lowing here:
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Type in the name of the ingredient and the amount needed to
prepare the recipe. If you wish to link the ingredient to an item in
the Pantry File, close the Ingredient Detail window and repeat
the steps in option #1 above "Drag from the Supermarket", ex-cept instead of "dropping" the item icon in the blank area of the
ingredients table, drop the icon over this ingredient you just added.
Upon doing so, you will see the icon in the ingredient table change
from a "?" to an "X" or "" depending on whether you have stor-
age or not. These two items are now linked. It doesn't matter if
you rename the ingredient, just make certain you have a similarname to the Supermarket's item name so you don't become con-
fused.
w Ingredient Detail window. You can type in whatever name you
wish for the ingredient. Linking it to an item in the Supermarket is
completely independent, but if you are not careful, you may get
into trouble by confusing names and, thus, ingredients.
IMPORTANT: The amount for an ingredient should be entered
in fractions like "1/2" as in "1/2 cup", not in decimals like ".5
cup". FSP will convert the fractions cor-
rectly.
Select from the Measurement drop down the
appropriate measurement. You cannot manu-
ally enter your own since FSP must use a pre-built list from which to calculate the Ingredient
Summary report. You should make every ef-
fort to convert your recipes to one of the mea-
surements in the drop down list (A metric ver-
sion will be available to non-USA or non-Im-
perial systems in 2002. Until then, you will
need to convert from grams where applicable).At the top of the list is a blank row. In the ex-
ample to the right we have selected it so it is
navy blue in color. This selection tells FSP that
the ingredient is a whole unit item as described on page 19 in theRecipe Factor field. For example, if your recipe calls for 3 eggs,
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FSP 4.1 User Guide 40
you would enter "3" in the amount field and then select this emptyrow to indicate that it is "3 items". Other examples may include"Cans" or "Packets" and so forth.
What is happening here? FSP converts all ingredient measure-ments into one common denominator: a cup. Then it goes andcalculates how much is needed for all ingredients and their linkeditems based upon the Recipe Factor in the Pantry Files. This iswhy all applicable food items are converted to a cup in the Pantry
View.
Press the Remove Link button to break the ingredients link toopen Pantry Files.
Instructions Section
Enter the instructions for preparing the Recipe and any Serving
Information you would like to see on the Menu Plan Report.
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The Recipe File features four reports, each of which you can
view on screen. These reports are accessed under the View menu
or by pressing their icons in the icon bar, and once opened they
can be selected under the Window menu or, again, by pressingtheir icons in the icon bar.
Report Features
w You can tile or cascade the reports.
w Both reports can be printed and exported (as a tab-delimited
text file). If you drag a column width to nothing, the report willprint without that column.
w Drag and drop columns in any order for printing.
w Each report displays only those items in the Recipe File, so if
you have a found set of items done in a search, only those items
show up in the report.
w Both reports are dynamic. Anytime you change a value in the
Recipe View, it is instantly updated in the applicable reports,
whether they are opened or not.
w Both reports can be sorted multiple ways. The Sort menu has
pre-built sort menu items. In addition, you can double-click a col-
umn to sort by that column and build very complex sorts.
w You can double-click on a row in the Menu Plan report and
FSP will take you to the Recipe View and display that Recipe.
w You can have both reports open for each document you are
working on. This is a very powerful feature, but can also create
confusion. If you have 4 Recipe Book Files open, you could have
RecipeReports
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FSP 4.1 User Guide 42
Menu Plan Report
IMPORTANT: Please read this carefully.
The Menu Plan report is a list of all the Recipes you have se-
lected to prepare more than once. It defaults to the number of
months in your Goal Period specified by your Setup window in
your Pantry File. If you have more than one Pantry File open, it
takes the average months of all open files.
Studies show that most people eat between 20-30 different dishesin a month's time. Since no one plans to prepare a certain recipe
on the third Tuesday four months in the future (unless it is a
special occasion), for our purposes, we don't use a calendar to
menu plan. Rather, our users have asked for a linear list to view
the Recipes they are going to prepare at a given RATE per month.
Thus, the Menu Plan report. If you want to prepare a dessert
only 12 times per year, enter "1" on your Rate of Preparationfield on the Recipe View. If you want to prepare something only 6
times per year, enter ".5". FSP uses the Menu Plan to calculate
the necessary ingredients for the Ingredient Summary Report.
Ingredient Summary
This report lists everything you will need to buy for all the Reci-
pes listed in the Menu Plan. FSP not only retrieves the neces-
sary ingredients and their quantities, it also accesses your open
Pantry Files and retrieves the inventory for each of those items.
Thus, the Ingredient Summary can be used as a shopping list of
sorts.
Why isn't this report linked to the Shopping List? First, the RecipeBook File is a separate file than the Pantry File and so there is
no direct linking. Second, you may wish to use this report to see
what your menu plan needs are, and then use the Pantry View to
purchase more than what your Menu Plan specifies. This helps
insure you have enough and a little extra in case of spoilage or
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FSP 4.1 User Guide 43
other loss. Keep in mind, that in a very difficult time, your neigh-
bor may also need some food and you may wish to purchase
extra for friends and family. Thus, the Pantry Files' Shopping List
and the Ingredient Summary report should be used simultaneously
and should complement each other to result in an abundant in-
ventory.
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FSP 4.1 User Guide 44
Saving your Files
You should save your FSP document before you get too far intoit, so as to diminish the risk of losing data. To do so, select Save...
from the File menu. The following dialog opens:
Enter the file name and press the Save button.Note: Your Pantry file is called a "fsp" file, whereas a Recipe Book
File is called a "fsr" file. When opening one of these files, make
sure the "Save as type:" drop down is selected to the file type
you want (.fsp or .fsr) or you will not be able to see the document
(file) you are looking for.
Miscellany
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Setup - Vendor, Nutrition, Location
FSP has three customizable lists: Vendor, Nutrition, and Loca-
tion. Each of these lists operate identically, so if you can under-
stand how one works, the other two will be a cinch. In this ex-
ample below, we explain the Vendor list.
If you select the Vendor's shopping cart icon in the Setup win-
dow, the Vendor Summary appears and you have the option of
changing the Vendors' names in one step, rather than changing
each vendor name item by item. Select a vendor name and pressthe Edit button to edit the name.
You do not add Vendors in this window. To add a vendor, type
their name directly in the Vendor field/list of the Detail Section
while in the Pantry View.
After you type the Vendor's name in once, it will become part ofthe drop down list and you may select it in the future for otheritems in your Pantry. If you select a Vendor and press Delete, all
items that had that vendor will have a blank Vendor field.