Central Finance and Contracts Unit

The Active Labour Market Measures Grant Scheme-2008

Guidelinesfor grant applicants

responding to the call for proposalsfor 2008

Open Call for Proposal(From 2006 budget line)

Budget line: Item 22.020401 of the General Budget of the EC

Reference: CFCU/TR0602.03-02

Deadline for receipt of applications: 16th April 2008

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NOTICE

Please note that the procedure has changed. The evaluation of your application will only be performed if your concept note is provisionally selected. Your application will then undergo the evaluation. The eligibility conformity check will only be performed for the proposals that have been provisionally selected according to the score obtained after the final evaluation, on the basis of the supporting documents which will be requested by the Central Finance and Contracts Unit and the Declaration by the Applicant signed by a duly authorised person(s) and sent together with the application.

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TABLE OF CONTENTS

1. THE ACTIVE LABOUR MARKET MEASURES PROGRAMME................................4

1.1 Background...........................................................................................................................................................4

1.2 Objectives of the programme and priority issues for 2008..............................................................................5

1.3 Financial allocation provided by the contracting authority.............................................................................6

2. RULES OF THIS CALL FOR PROPOSALS.................................................................8

2.1 Eligibility criteria.................................................................................................................................................82.1.1 Eligibility of applicants: who may apply..........................................................................................................82.1.2 Partnerships and eligibility of partners.............................................................................................................92.1.3 Eligible actions: actions for which an application may be made...................................................................112.1.4 Eligibility of costs: costs which may be taken into consideration for the grant.............................................14

2.2 How to apply, and the procedures to follow....................................................................................................172.2.1 Application form.............................................................................................................................................172.2.2 Where and how to send the applications........................................................................................................172.2.3 Deadline for receipt of applications................................................................................................................182.2.4 Further information.........................................................................................................................................18

2.3 Evaluation and selection of applications..........................................................................................................21

2.4 Submission of supporting documents for provisionally selected proposals..................................................24

2.5 Notification of the Contracting Authority’s decision......................................................................................272.5.1 Content of the decision.........................................................................................................................................272.5.2 Indicative time table.............................................................................................................................................27

2.6 Conditions applicable to implementation of the action following the Contracting Authority's decision to award a grant....................................................................................................................................................................29

3. LIST OF ANNEXES....................................................................................................31

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1. THE ACTIVE LABOUR MARKET MEASURES PROGRAMME

1.1 BACKGROUND

The Turkish labour market is characterised by low labour force participation rate. Labour Force Surveydata for 1988-2006 reveal that the population between 15-64 years of age increased by 48 % whereas employment rate increased only by 24 %, reflecting nearly 50 % of labour force participation throughout the period. The average labour force participation rate for the EU25 in 2006 was 70.5% compared to 48,0% in Turkey. 

The employment rate, which was always around 50 % since 1988, has fallen down after 1999 and decreased to decreased to 43.2 % in 2006 (64.5 % for men and 22.3 % for women). The unemployment rate, on the other hand, stood at 9.9% in 2006 (9.7% for men and 10.3 for women).

These average figures for unemployment and for labour force participation rate contain hide significant variations in relation to age, gender and location.

Women

Women’s participation into the labour market and female employment are the key challenges in the Turkish labour market.

Labour force participation of women is remarkably lower than that of men, both in urban and in rural areas. In 2005, the labour force participation rate was 78.2 % for men and 36.5 % for women in rural areas and 75.1 % and 20.6 % in urban areas, respectively.

These figures also show remarkable differences when compared to the EU. In 2006, the male participation rate in Turkey of 71,5% was close to the EU25 average of 78,0% but for women the rate was 24,9%, significantly below the EU25 average of 63,1%. 

The main obstacle for women’s low labour force participation rate is the inadequate employability of women. Lack of skills and vocational qualifications hinder entry into labour market and put them in a high risk poverty and social exclusion. Labour force participation rate of women is positively related with education level. Labour force participation of women is 31 % for upper secondary school graduates where it rises to 70 % for high school and university graduates.

Traditional gender roles in the society that puts the responsibility of child and elderly care on women, patriarchal family structure and existing discrimination against women in especially the poorer regions of the society constitute the main obstacles against education, employment and participation of women into social and economic life.

It is clear from the above that any active labour market programme targeted at women must include actions which encourage women to move into the labour market. This can be done by making support services more accessible and appropriate and by increasing the confidence of those women outside the labour market that participation in active labour market actions will significantly increase their chances of securing employment. For those women who already participating in the labour market, but are unemployed, support actions should focus on increasing locally relevant skills and supporting the transition into work.

Youth

Another major challenge in the Turkish labour market is youth unemployment (i.e., unemployment among 15-24 years of age). The disadvantageous position of the young in the labour market can be analysed in terms of four characteristics. Firstly, the youth unemployment rate is nearly twice as high as average unemployment rates (18.7 % and 10.1 % respectively in 2006). Secondly, it is increasing more rapidly than average unemployment. In the 2000-2005 period, there has been an increase in youth unemployment of 5.6 The Active Labour Market Measures 2008 Page 4

% while the average unemployment rate increased by 3.4 %. Thirdly, it is higher in urban areas than in rural areas (21.5 % and 14.1 % respectively in 2006). Fourthly, it is more common among men in rural areas and women in urban areas. On average, female youth unemployment has increased more rapidly than male youth unemployment.

The average participation rate of those aged 15 – 24 is 38.9% (compared to the overall average of 48.9%).   For men, the figure is 55.1% (compared to an overall average of 72.6%) and for women it is 25.7% (the same as for all ages). The unemployment rate for this 15 – 24 age group is significantly above the national average at nearly 19% (19.8% for women and 18.4% for men). 

The reasons for high youth unemployment rates can be attributed to three factors. Firstly, as a result of the fact that activity rates are positively related with the education level, highly educated young participate more in the labour market and become unemployed if the job creation is not adequate. Secondly, the link between the education system and labour market is not adequate which makes transition from school-to-work inefficient. This may result in staying in education or waiting for better positions. Thirdly, the mismatch between the skills of the labour force and skills demanded is valid for the young as well.

Active labour market measures for youth should therefore provide young people with re-training and labour adjustment services on completion of their formal education. They should also work closely with employers to provide opportunities to gain work experience and to increase confidence within employers of the abilities of youth.

Given the high youth unemployment rates and low rates of participation of women in Turkey, through this grant scheme, the European Commission will support the efforts of the Turkish government to improve the situation of youth and women in the labour market within the framework of the 2006 Pre-Accession Financial Assistance Programme for Turkey.

Institutional Framework

Responsibilities relating to the human resource development of the labour market are predominantly taken by ISKUR. As a public employment institution, ISKUR carries out the placement services for both public and private sector, implements active labour market measures and also regulates the establishment of private employment agencies. These services need to be improved in two ways:

Firstly, the active labour market measures need to be more consistent with the requirements of local employers so that they produce people with the skills, knowledge and attitude to be integrated into the local labour market.

Secondly the public employment services need to be designed and delivered in a way which is tailored to the needs of jobseekers. This includes designing measures at the appropriate level but also delivering them in a way which is accessible.

In order to ensure that the needs of local employers influence these services, mechanisms should be established to improve co-operation between employers and those providing support to job seekers. Clear analysis should also be completed of the unemployed so that services meet their needs.

The institutional framework of the grant scheme is as follows:

ISKUR is responsible for the technical monitoring and implementation of the grant scheme on behalf of the Turkish Government,

The Central Finance and Contracts Unit (CFCU) is referred to in this document as the Contracting Authority. The CFCU will assume responsibility for tendering, contracting, administration, accounting and payments of the project.

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1.2 OBJECTIVES OF THE PROGRAMME AND PRIORITY ISSUES

The objective of the programme is to increase capacity within the eligible provinces to design and implement effective active labour market measures in order to increase the employability of women and youth. It is expected that at least 50% of the target group who benefited from the grant scheme will be employed in the medium term.

There are two priorities to be supported under this grant scheme:

Promotion of employment for women Promotion of employment for youth

For both priorities, the actions should:

Support women/youth who are currently seeking for jobs to identify, apply for and obtain suitable employment positions

Support women/youth who are not participating in the labour market to become integrated into the labour market

For those projects supporting women, the scheme particularly encourages projects which seek to develop skills in non-traditional sectors.

The programme is being implemented in 28 provinces. These provinces have been selected on the basis of a classification system which is based on the number of unemployed men and women, the number of people claiming unemployment allowance; and the number of people who are insured. For the sole purpose of this grant scheme, the provinces have been divided up into four areas as follows:

Area Provinces

1 İstanbul, Bursa, Tekirdağ, Sakarya, Kocaeli

2 İzmir, Manisa, Denizli, Aydın, Antalya, Balıkesir

3 Ankara, Kayseri, Konya, Zonguldak, Çorum, Samsun, Sivas, Trabzon, Eskişehir,

4 Diyarbakır, Gaziantep, Şanlıurfa, Hatay, Mersin, Adana, Kahramanmaras, Malatya

1.3 FINANCIAL ALLOCATION PROVIDED BY THE CONTRACTING AUTHORITY

The overall indicative amount made available under this call for proposals is EUR 16,000,000 which is provided by a combination of EU (75%) and Turkish government (25%) funds. EUR 8,000,000 of this total amount is allocated to the four areas as follows:

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TARGET GROUPS

Women and youth must be the sole recipients of support under actions funded from grants under this programme. The costs associated with the provision of support to any groups other than target groups will be treated as ineligible and will not be taken into account when calculating either the grant amount or the final payment.

As stated above, women and youth who are not currently participating in the labour market or unemployed are the target groups of this programme. However, before they receive formal support from project actions, they will be asked to register with ISKUR.

Area Minimum Indicative allocation

1 3,000,000

2 1,500,000

3 2,000,000

4 1,500,000

Total 8,000,000

The remaining EUR 8.000.000 will be allocated to the highest scoring applications irrespective of the province.

The Contracting Authority reserves the right not to award all available funds. In the case where the amount foreseen for a specific area cannot be used due to insufficient quality or number of proposals received, the Contracting Authority reserves the right to reallocate the remaining funds to another area.

Size of grantsAny grant awarded under this programme must fall between the following minimum and maximum amounts:

Minimum amount: EUR 50.000Maximum amount: EUR 400.000

No grant may exceed 90.00% of the total eligible costs of the project (see also section 2.1.4).

The balance must be financed from the applicant’s or partners’ own resources or from sources other than the European Community budget. All project costs must be recorded in applicant/partner(s) accountancy. The Beneficiary has to justify the amount of co-financing either with own resources or the form of financial transfers from third parties at the stage of project implementation.

In addition, a grant may not be for less than 50.00% of the total eligible costs of the project.

Applicants should keep in mind that the funds applied for should be proportionate to the activities to be carried out. They should not automatically request the maximum amount of funding available.

2. Rules OF thIS call for proposalSThese guidelines set out the rules for the submission, selection and implementation of actions financed under this call, in conformity with the provisions of the Practical Guide to contract procedures for EC external actions, which is applicable to the present call (available on the Internet at this address: http://europa.eu.int/comm/europeaid/tender/gestion/index_en.htm).

2.1 ELIGIBILITY CRITERIA

There are three sets of eligibility criteria, relating to:

applicants which may request a grant (2.1.1), and their partners (2.1.2), actions for which a grant may be awarded (2.1.3), types of cost which may be taken into account in setting the amount of the grant (2.1.4).

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2.1.1 Eligibility of applicants: who may apply?

(1) In order to be eligible for a grant, applicants must:

be registered legal persons and

be non-profit making and

NGO’s (fulfilling the criteria mentioned in the box below), Special Provincial Administrations, village service unions, municipalities, chambers of commerce and/or industry, chambers of tradesman and craftsmen, professional/vocational organisations, universities, vocational and technical training institutions, organised industrial zones (OIZ), SME-representative organisations (i.e. professional/vocational associations and/or foundations), trade unions of workers and employers, not-for-profit co-operatives1, public training centres, and

be nationals of Turkey2. This obligation does not apply to international organisations and

be non governmental organization and

be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary and

In addition, all applicants must:

have at least one partner organisation

have their headquarters in an eligible province

be able to demonstrate sufficient project management resources in terms of their technical, financial and administrative capacity to manage their proposed action.

(2) Potential applicants will not participate in calls for proposals or be awarded grants if they are in any of the situations which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions (these situations are listed in the text box below and are also available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/index_en.htm);

Potential applicants may not participate in calls for proposals or be awarded grants if:

(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings

1 Please note that “not-for profit companies are not eligible for this Call for Proposal. Cooperatives should demonstrate that their operations are strictly non profit making. They must provide together with their application their statute in which a provision prohibits distribution of the profit to the shareholders. As an alternative, the organisation should demonstrate, through an audit report covering the last three years, that its profit has not been distributed to the shareholders during the last three years. In addition, the Board of Directors should declare that profit will not be distributed to shareholders in the future.

2 Such nationality being determined on the basis of the organisation's statutes which should demonstrate that it has been established by an instrument governed by the internal law of the country concerned. In this respect, any legal entity whosestatutes have been established in another country cannot be considered an eligible local organisation, even if they are registered locally or accompanied by a “Memorandum of Understanding”.

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NGO’sPlease note that in order for NGOs to be eligible to apply under this grant scheme, they must be operating at least in one of the following areas: youth development, women's empowerment and/or capacity building, increasing employability of specific target groups, job creation, entrepreneurship. NGOs must be able to demonstrate in their statutes or articles of association that they are directly involved in one of the aforementioned thematic areas.

concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

(b) they have been convicted of an offence concerning professional conduct by a judgement which has the force of res judicata (i.e., against which no appeal is possible);

(c) they are guilty of grave professional misconduct proven by any means which the Contracting Authority can justify;

(d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with Turkish legal provisions;

(e) they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests;

(f) they have been declared to be in serious breach of contract for failure to comply with their contractual obligations in connection with a procurement procedure or other grant award procedure financed by the Community budget.

Applicants are also excluded from participation in calls for proposals or the award of grants if, at the time of the call for proposals, they:

(g) are subject to a conflict of interests;(h) are guilty of misrepresentation in supplying the information required by the Contracting Authority as a

condition of participation in the call for proposals or fail to supply this information;(i) have attempted to obtain confidential information or influence the evaluation committee or the

Contracting Authority during the evaluation process of current or previous calls for proposals.

In the cases referred to in points (a), (c), (d), (f), (h) and (i) above, the exclusion applies for a period of two years from the time when the infringement is established. In the cases referred to in points (b) and (e), the exclusion applies for a period of four years from the date of notification of the judgment.In part B section VI of the grant application form (“Declaration by the applicant”), applicants must declare that they do not fall into any of these situations.

2.1.2 Partnerships and eligibility of partners

Applicants must act with partner organisations as specified hereafter.

Partners

For projects to be effective, the support services must be designed in accordance with the needs of local labour market and must be appropriate to the unemployed women and youth to be supported. In order to ensure that both sets of needs are taken into consideration in the design and implementation of project actions, partnerships must include entities representing demand and labour supply side of the labour market. The partnership must, therefore, consist of at least two separate legal persons and must contain at least one of the following:

a representative of the ‘labour demand’ side a representative of the ‘labour supply’ side

The table below gives some examples of the types of organisations under each heading. This table is intended to give guidance and is not intended to be an exhaustive list.

Labour demand side Labour supply side Chambers of Commerce or Industry Organised Industrial Zones Professional Organisations SME-representative organisations

Universities Vocational and technical training institutions NGO’s providing training and/or consultancy NGO’s working with youth or women

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There is no maximum number of partners and careful consideration should be given during the identification of partners to ensure that each partner has a clearly defined role within the project.

Certain organisations undertake work, or representative duties, on behalf of the labour supply side and the labour demand side. In such instances, a partner organisation is still required. The organisation should clearly identify its role in the project and include a partner who brings additional and necessary expertise.

Applicants’ partners participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the Grant Beneficiary. They must therefore satisfy the same eligibility criteria as applicants. In addition to the categories referred to in section 2.1.1(1), the following are however also eligible as partners:

Public institutions which are not mentioned in section 2.1.1 (1) Organisations with their headquarters outside of an eligible province, including outside of Turkey, but

they must be nationals3 of an EU member state

Partners from EU member states

It is possible for organisations within eligible provinces to work with international partners from EU member states. Where such organisations are included as partners, there should be a very clear description of the necessity and benefits of bringing in EU expertise; a methodology for ensuring that this expertise is developed within Turkish partners during the project; and a justification of the added value against the added costs of international travel and per diems.

The following are not partners and do not have to sign the “partnership statement”

Associates

Other organisations may be involved in the action. Such associates play a real role in the action but may not receive funding from the grant with the exception of per diem or travel costs. Associates do not have to meet the eligibility criteria referred to in section 2.1.1. The associates have to be mentioned in part IV - “Associates of the Applicant participating in the Action” of the Grant Application Form.

For the purposes of this grant scheme. Associates can include private employers such as SMEs.

As referred to in section 2.1.1(1), Public institutions are also eligible as associates.

Subcontractors

The grant beneficiaries have the possibility to award contracts to subcontractors. Subcontractors are neither partners nor associates, and are subject to the procurement rules set out in Annex IV to the standard grant contract.

The applicant will act as the lead organisation and, if selected, as the contracting party (the "Beneficiary"). The beneficiary cannot subcontract the main part of the Action. Subcontracting must be limited to the maximum 30 % of the project budget.

2.1.3 Eligible actions: actions for which an application may be made

Definition: An action (or project) is composed of a set of activities.

3 Such nationality being determined on the basis of the organisation's statutes which should demonstrate that it has been established by an instrument governed by the internal law of the country concerned. In this respect, any legal entity whosestatutes have been established in another country cannot be considered an eligible local organisation, even if they are registered locally or accompanied by a “Memorandum of Understanding”.

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Duration

The planned duration of an action will not be lower than 6 months nor exceed 12 months.

Sectors or themes

There is no restriction in terms of the industrial sectors which can be supported under this project. Instead each applicant must demonstrate in their application, with reference to official statistics and/or reports, that their projects meet the needs of the local employers and labour market. An open meeting will be organised in each of the 28 provinces where this information will be presented (see section 2.2.4).

There are four distinct themes which may be supported under this grant scheme:

Vocational courses with employment targets Labour force adjustment services Support to entrepreneurs Innovative projects capable of creating employment

Selecting target groups

Actions should provide tailor made responses to the needs of the target groups and, if necessary, sub-divide the target group further so that training and support is made more effective. For example, target groups could be sub-divided on the basis of:

Where they live – e.g. urban or rural Level of education Unemployment status – e.g. long term unemployed, recent graduate, redundant following privatisation.

The important point in relation to the preparation of applications is to establish a clear linkage between the method of delivery and the characteristics of the groups being supported.

Location

All activities must take place in an eligible province (refer to Section 1.2 for a list of the eligible provinces). It is possible for applications to deliver activities in more than one province (refer to Section 1.2 for a list of the eligible provinces) provided the Applicant can demonstrate it has the capacity to do this.

Types of action

Some indicative/example actions are provided below. The purpose of this list is to provide guidance as to the type of actions which can be supported but it is not meant to be exhaustive. Additional and innovative actions are encouraged provided they are consistent with one of the above themes and that they contribute to the achievement of the objectives of this programme. A project may contain more than one of the actions given below and may target women/youth or both.

Re-training in vocations where there is an identified gap in the local labour market and in sectors with high growth potential

On-the-job training within potential employers Job matching services between job seekers and employers Updating of technical skills to increase productivity Short term placements with companies i.e. work experience programmes Development of apprenticeship programmes Development and delivery of career guidance and advisory services including job clubs Business start-up courses Provision of business start-ups guidance and advice After-school enterprise development projects

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Activities to encourage women to start their own business which could include the development of networks

Identifying and supporting applications for external finance to support start-ups Development of flexible working practices Projects to bring women and youth into the Intermediate Labour Market e.g. motivation courses Establishing effective dialogue between employers and those providing services to job-seekers

In addition to the above actions, all proposals must:

include a clear analysis of the local labour market structure, identify gaps in training provision and demonstrate clearly how their project fills these gaps

include a clear methodology for how, during implementation, they will involve employers in the action in order to facilitate the employment of the final beneficiaries

result either in employment of target groups (including self-employment) or in increasing the employability of target groups

elaborate how they will ensure the employment of the target group at the end of the action, and what percentage of employment they foresee. This will be taken into account during the evaluation of proposals

incorporate the views of target groups and stakeholders demonstrate how they have considered gender related aspects in the design of their project and how they

will monitor this during implementation.

If the project involves any training activities/ vocational courses the training curricula for the respective trainings must be provided with the proposal as Annex J of the application package.

The two primary indicators of success for this grant scheme are the number of people from the target groups who find employment and the number of people from the target groups who start their own business. Mechanisms to support both of these are eligible activities under this grant scheme.

All projects are different and should be designed based on their specific technical requirements. For guidance, some standard phases are provided below which should be applicable to most project applications. The duration of each phase will of course vary from project to project.

Project Design Stage

This might be through surveys, questionnaires or focus groups. It should establish that there is a clear need within local employers for the services to be provided

Working with ISKUR local offices to identify unemployed women or youth who, after receiving project support, will meet the needs of local employers

The analysis should identify specific areas for support, recommended methodology for providing support and may also influence equipment to be purchased

This might be through the delivery of services during a trial period or through a formal evaluation of the planned services after their revision.

Project Implementation Stage

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Needs analysis at the employer level

Review and revision of planned support based on the analysis

Piloting / testing of services

Identification and analysis of participants

This is the main part of the project. It may include the delivery of training, provision of information, consultancy services, career guidance etc.

This should include mechanisms for obtaining feedback from partners/associates, participants and employers on programmes

The following types of action are ineligible :

actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses, studies or training courses;

one-off actions such as conferences, round tables, seminars or similar events. These actions can only be funded if they form part of a wider project. For this purpose, preparatory activities for a conference and the publication of proceedings do not in themselves constitute such a wider project;

actions for which the Applicant is already receiving funding e.g. from the Governmental budget; projects consisting solely of research actions commercial activities actions which are ideologically biased or partisan in nature; grant making activities (i.e. the use of the grant to make further grants (financial or in-kind) or loans to

other organisations or individuals such as for those who are establishing their businesses); infrastructure projects or projects essentially focused on the purchase of equipment; projects aiming at combating violence against women projects consisting solely of the development of strategies, plans or other similar documents

Number of proposals and grants per applicant

An applicant may submit more than one proposal under this call for proposals but may not be awarded more than two grants.

2.1.4 Eligibility of costs: costs which may be taken into consideration for the grant

Only “eligible costs” can be taken into account for a grant. These are detailed below. The budget is therefore both a cost estimate and a ceiling for "eligible costs". Note that the eligible costs must be based on real costs, based on supporting documents (except for subsistence costs and indirect costs where flat-rate funding apply).

Recommendations to award a grant are always subject to the condition that the checking process which precedes the signing of the contract does not reveal problems requiring changes to the budget. (for instance arithmetical errors, inaccuracies or unrealistic costs and other ineligible costs). The checks may give rise to requests for clarification and may lead the Contracting Authority to impose modifications or reductions to address such mistakes or inaccuracies. The amount of the grant and the percentage of co-financing as a result of these corrections may not be increased in any case.

It is therefore in the applicant's interest to provide a realistic and cost-effective budget.

Eligible direct costs

To be eligible under the call for proposals, costs must respect the provisions of article 14 of the General Conditions to the Standard Grant Contract (see Annex F). The list below includes those which are important to this call.

– be necessary for carrying out the action, be provided for in the contract annexed to these Guidelines and comply with the principles of sound financial management, in particular value for money and cost-effectiveness;

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Evaluation of project

Roll-out of services

– have actually been incurred by the beneficiaries or their partners during the implementing period for the action as defined in Article 2 of the Special Conditions, whatever the time of actual disbursement by the Beneficiary or a partner; this does not affect the eligibility of costs for preparing the final report and as the case may be, of the final expenditure verification and final evaluation. The costs incurred by the beneficiaries’ associates are not eligible (with the exception of subsistence and/or travel costs)

– are considered to have been incurred during the implementation period of the Action the costs of goods/services/works used/provided/delivered during the implementation period of the Action. The relevant contracts may have been awarded by the Beneficiary or his partners before the implementation period of the Action started, provided the provisions of Annex IV to the contract were respected. Such costs must be paid for before the final report is finalised.

- be recorded in the Beneficiary's or the Beneficiary's partners' accounts or tax documents, be identifiable and verifiable, and be backed up by originals of supporting documents.

Subject to those conditions and where relevant to the contract-award procedures being respected, eligible direct costs borne by the Beneficiary and his partners include:

– the cost of staff assigned to the action, corresponding to actual salaries plus social security charges and other remuneration-related costs; salaries and costs must not exceed those normally borne by the Beneficiary or his partners, as the case may be, unless it is justified by showing that it is essential to carry out the action;

– travel and subsistence costs for staff and those involved in the delivery of the project at rates which are not in excess of those normally borne by the Beneficiary or his partners

– a stipend for all final beneficiaries participating in the action to cover local travel and meals. This amount may not exceed 8 euro per person per day. This stipend can only be provided if such costs are not covered under another budget item.

– purchase or rental costs for equipment and supplies (new or used) specifically for the purposes of the Action, and costs of services, provided they correspond to market rates. The total cost of equipment and supplies will not exceed 30% of the total direct eligible costs;

– the cost of consumables;

– costs arising directly from the requirements of the contract (dissemination of information, evaluation specific to the action, audit, translation, printing, insurance, etc.) including financial service costs (in particular the cost of transfers and financial guarantees

– cost of Audit (an audit report will be required with the final report and hence audit costs should be budgeted adequately. The audit should be made by an approved auditor who is a member of an internationally recognized supervisory body for statutory auditing such as Chamber of Certified Public Accountants).

If there will be procurement of machinery and equipment that has a unit cost of more than € 10.000, proforma invoice for the relevant equipment must be provided as Annex K.

Contingency reserve

A contingency reserve not exceeding 5% of the direct eligible costs may be included in the Budget of the Action. It can only be used with the prior written authorisation of the CFCU and can not be requested as a lump sum during project implementation.

Eligible indirect costs (overheads)

The indirect costs incurred in carrying out the action may be eligible for flat-rate funding fixed at not more than 7% of the total eligible direct costs.The Active Labour Market Measures 2008 Page 14

If the applicant is in receipt of an operating grant financed from the Community budget no indirect costs may be claimed within the proposed budget for the action

Contributions in kind

Any contributions in kind, which must be listed separately in Annex B, do not represent actual expenditure and are not eligible costs. The contributions in kind may not be treated as co financing by the Beneficiary. The cost of staff assigned to the Action is not a contribution in kind and may be considered as co-financing in the Budget for the Action when paid by the Beneficiary or his partners. Notwithstanding the above, if the description of the action as proposed by the beneficiary foresees the contributions in kind, such contributions have to be provided. However, the Beneficiary must undertake to make such contributions as stated on the application form if the grant is awarded.

Ineligible costs

The following costs are not eligible:

wages and social security contributions of the target group individuals (women and/or youth) hired by employers as a result of the Action

debts and provisions for losses or debts; salaries of government officials; project preparation activities; interest owed; items already financed in another framework; purchases of land or buildings; currency exchange losses; taxes, including VAT; and credits to third parties

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2.2 HOW TO APPLY, AND THE PROCEDURES TO FOLLOW

2.2.1 Application form

Applications must be submitted using the application form annexed to these Guidelines (Annex A). This form includes guidance for a concept note, which must also be drafted. Applicants should keep strictly to the format of the application and fill in the paragraphs and the pages in order. Please provide budget with round figures.

Applicants must apply in Turkish or English. If the application is made in Turkish then a one page project summary (Annex D), budget (Annex B) and logical framework (Annex C) must also be provided in English.

Please note that successful Applicants will have to translate their Application Forms into English for contract preparation purposes. The cost of this translation is not an eligible cost and shall not be reimbursed from the grant.

Please complete the application form carefully and as clearly as possible so that it can be assessed properly. The applicant should be precise and provide enough detail to ensure the application is clear, particularly as to how the aims of the project will be achieved, the benefits that will flow from it and the way in which it is relevant to the programme's objectives. Any error related to the points listed in the Checklist (section V of the grant application) or any major inconsistency in the application form (e.g. the amounts mentioned in the budget are inconsistent with those mentioned in the application form) may lead to the immediate rejection of the proposal.

Clarifications will only be requested when information provided is unclear, thus preventing the CFCU from conducting an objective assessment.

Hand-written applications will not be accepted.

Please note that only the application form and the published annexes which have to be filled in (budget, logical framework, CVs of key experts) will be transmitted to the evaluators and assessors. It is therefore of utmost importance that these documents contain all relevant information concerning the action. No supplementary annexes should be sent. The CFCU may request additional information and/or supporting documents for the clarification of the proposals.

2.2.2 Where and how to send the applications

Applications must be received in a sealed envelope by registered mail, private courier service or by hand-delivery (a signed and dated certificate of receipt will be given to the deliverer) at the address below:

Postal addressCentral Finance and Contracts UnitMr. Muhsin ALTUN , PAO - CFCU DirectorEskişehir Yolu 4.Km 2.Cad. (Halkbank Kampüsü) No: 63, C-Blok06580 Söğütözü / Ankara/ TÜRKİYE

Reference: CFCU/TR0602.03-02The Active Labour Market Measures Grant Scheme Call for Proposal 2008

Applications sent by any other means (e.g. by fax or by e-mail) or delivered to other addresses will be rejected.

The Active Labour Market Measures 2008 Page 16

Applications must be submitted in one original and 3 copies in A4 size, each bound. The complete application form (Part A: concept note and Part B: full application form), project summary, budget, logical framework and CVs of the Project Co-ordinator and other key staff, must also be supplied in electronic format (CD-Rom) in a separate and unique file (e.g. the application form must not be split into several different files). The electronic format must contain exactly the same proposal as the paper version enclosed.

The Checklist (Section V of part B of the grant application form) and the Declaration by the applicant (Section VI of part B of the grant application form) must be stapled separately and enclosed in the envelope.

Where an applicant sends several different proposals each one has to be sent separately.

The outer envelope must bear the reference number (CFCU/TR0602.03-02), the title of the call for proposals, (Active Labour Market Measures Grant Scheme), the full name and address of the applicant, and the words "NOT TO BE OPENED BEFORE THE OPENING SESSION" and "AÇILIŞ OTURUMUNDAN ÖNCE AÇMAYINIZ".

Applicants must verify that their application is complete using the checklist (section V of the grant application form). Incomplete applications may be rejected.

2.2.3 Deadline for receipt of applications

The deadline for the submission of applications is 16th April 2008 at 17:00 hours as evidenced by the date of dispatch, the postmark or the date of the deposit slip. In case of hand-deliveries, the deadline for receipt is on 16th April 2008 at 17:00 hours local time as evidenced by the signed and dated receipt. Any application submitted after the deadline will automatically be rejected.

2.2.4 Further information for the Application

Information sessions

An information session on this call for proposals will be held in 8 of the eligible provinces, according to the following schedule.

Date Place21st January 2008 ISTANBUL (1)22nd January 2008 BURSA23rd January 2008 IZMIR25th January 2008 ANTALYA28th January 2008 DIYARBAKIR29th January 2008 GAZIANTEP31st January 2008 ISTANBUL(2)1st February 2008 SAMSUN4th February 2008 ANKARA

These Information sessions will provide basic information on the rules and conditions of the grant scheme and of the procedures to be followed in preparing an application. There will be an opportunity to ask questions at the meeting relating to this information. Information concerning the exact locations of the sessions will be provided on the ISKUR web-site (http://www.iskur.gov.tr).

In addition to these sessions, further open meetings will be held in the 20 provinces other than above between 15th January and 28th February 2008. These meetings will be open to all potential applicants and will be advertised on the web-pages of ISKUR (http://www.iskur.gov.tr) and in the local media. The meetings will consist of a presentation by the Provincial Employment Boards (PEB) regarding the priorities in each province and the needs of employers. This will be followed by an opportunity for applicants to ask questions to the PEB.

The Active Labour Market Measures 2008 Page 17

In addition, questions may be sent by e-mail or by fax no later than 21 days before the deadline for the submission of proposals to the addresses listed below, indicating clearly the reference of the call for proposals:

CFCU: e-mail: iskurhibe@cfcu.gov.trfax: 0312 286 7072

İŞKUR: e-mail: pie@iskur.gov.tr fax: 0312 418 0563

Replies will be given no later than 11 days before the deadline for the receipt of proposals.

In the interest of equal treatment of applicants, the CFCU does not give a prior opinion on the eligibility of an applicant, a partner or an action. Questions that may be relevant to other applicants, together with the answers, will be published on the Internet at http://www.cfcu.gov.tr and http://www.iskur.gov.tr

Help desks

ISKUR has established help desk facilities in each of the 28 eligible provinces. The purpose of these Help Desks is to provide applicants with support and advice during the preparation of their application. This support and advice is limited to issues relating to the rules, requirements and procedures of this specific call for proposals.

The contact details for the Help Desks are:

Area Province Name E-mail address

1

Istanbul Aziz DOĞAN aziz.dogan@ISKUR.gov.trVahap FIRAT vahap.firat@ISKUR.gov.tr

Kocaeli Nazım BALCI nazim.balci@ISKUR.gov.trİhami ÇELİK ilhami.celik@ISKUR.gov.tr

Bursa Murat KURT murat.kurt@ISKUR.gov.trŞükrü BAKAÇ sukru.bakac@ISKUR.gov.tr

Tekirdag Mine YALÇINSOY mine.yalcinsoy@ISKUR.gov.trMehmet ÇİLTAŞ mehmet.ciltas@ISKUR.gov.tr

Sakarya Tekin KAYA tekin.kaya@ISKUR.gov.trİshak AYDINCI ishak.aydinci@ISKUR.gov.tr

2

Izmir Canan BAŞLANGIÇ canan.baslangic@ISKUR.gov.trHanife YİĞİT hanife.yigit@ISKUR.gov.tr

Manisa İnci IŞIYEL inci.isiyel@ISKUR.gov.trİhsan ÇIRACIOĞLU ihsan.ciracioglu@ISKUR.gov.tr

Denizli M. Zeki BEYAZIT mzeki.beyazit@ISKUR.gov.trVural KOÇ vural.koc@ISKUR.gov.tr

Aydin Nazmi YAMAN nazmi.yaman@ISKUR.gov.trY. Kemal GÜNDÜZ kemal.gunduz@ISKUR.gov.tr

Antalya H. Oray KUŞ oray.kus@ISKUR.gov.trŞerafettin ABİ serafettin.abi@ISKUR.gov.tr

Balikesir Burcu FINDIK burcu.findik@iskur.gov.trHüseyin KARA huseyin.kara@ISKUR.gov.tr

3 Ankara Hasan DUMAN hasan.duman@ISKUR.gov.trCemil AGAH cemil.agah@ISKUR.gov.tr

Kayseri Nalan AFACAN nalan.afacan@ISKUR.gov.trAli APAYDIN ali.apaydin@ISKUR.gov.tr

Konya Mehmet ERCAN mehmet.ercan@ISKUR.gov.trThe Active Labour Market Measures 2008 Page 18

Hakverdi KILINÇ hakverdi.kilinc@ISKUR.gov.trZonguldak Önder ALPLER onder.alpler@ISKUR.gov.tr

İsmail MADEN ismail.maden@ISKUR.gov.trCorum İbrahim EFDAL ibrahim.efdal@ISKUR.gov.tr

Mahmut ÇAM mahmut.cam@ISKUR.gov.trSamsun Hasan KILIÇASLAN hasan.kilicaslan@ISKUR.gov.tr

Celalettin ÇITIR celalettin.citir@ISKUR.gov.trSivas Nabi SOYSAL nabi.soysal@ISKUR.gov.tr

Ahmet KÖSE ahmet.kose@ISKUR.gov.trTrabzon Ahmet YILDIZ ahmet.yildiz@ikur.gov.tr

Nurettin Karal nurettin.karal@iskur.gov.trEskisehir Sevgi Uğurlu sevgi.ugurlu@ISKUR.gov.tr

Fatih GÜÇLÜ fatih.guclu@ISKUR.gov.tr

4

Diyarbakir Sefer YEGÜL sefer.yegul@ISKUR.gov.trNurten BULUTOĞLU nurten.bulutoglu@ISKUR.gov.tr

Gaziantep Besim EVİZ besim.eviz@ISKUR.gov.trRamazan NEHİR ramazan.nehir@ISKUR.gov.tr

Sanliurfa Vahap TOMAN vahap.toman@ISKUR.gov.trMahmut KAYA mahmut.kaya@ISKUR.gov.tr

Hatay Sabahiddin CÜNEDİOĞLU sabah.cunedioglu@ISKUR.gov.trAhmet ÇAVDAR ahmet.cavdar@ISKUR.gov.tr

Mersin Rıfkı YEKİNER rifki.yekiner@ISKUR.gov.trErcan Kartal ercan.kartal@iskur.gov.tr

Adana Fatih BURHAN fatih.burhan@ISKUR.gov.trM. Fatih UZUN fatih.uzun@ISKUR.gov.tr

Kahramanmaras Tayfur CAN tayfur.can@ISKUR.gov.trHasan ÇAPRAK hasan.caprak@ISKUR.gov.tr

Malatya Bülent DAĞGEZ bulent.daggez@ISKUR.gov.trF. Hüseyin KOÇ hhuseyin.koc@ISKUR.gov.tr

The Active Labour Market Measures 2008 Page 19

2.3 EVALUATION AND SELECTION OF APPLICATIONS

Applications will be examined and evaluated by the Contracting Authority with the possible assistance of external assessors. All actions submitted by applicants will be assessed according to the following steps and criteria:

(1) STEP 1: OPENING SESSION AND ADMINISTRATIVE CHECK

The following will be assessed:

The deadline has been respected. If the deadline has not been respected the proposal will automatically be rejected (see paragraph 2.2.3).

The application form satisfies all the criteria mentioned in the Checklist (Section V. of part B of the grant application form). If any of the requested information is missing or is incorrect, the proposal may be rejected on that sole basis and the proposal will not be evaluated further.

Following the opening session and the administrative check, the Contracting Authority will send a letter to all applicants, indicating whether their application was received prior to the deadline, informing them of the reference number they have been allocated, whether they have satisfied all the criteria mentioned in the checklist and whether their Application Form has been recommended for evaluation.4

(2) STEP 2: EVALUATION OF THE CONCEPT NOTE

The evaluation of the Concept Notes that have passed the first administrative check will cover the relevance of the action, its merits and effectiveness, its viability and sustainability. The Contracting Authority reserves the right to skip the evaluation of the Concept Notes whenever considered justified (for example when a less than expected number of proposals are received) and to go straight to the evaluation of the corresponding full proposals.

The Concept Note should not exceed 4 pages in length (Arial font 10, margins not less that 2.5 cm). The Concept Note must be stapled separately and enclosed in the enveloped with the Application Form. Not respecting these conditions may lead to rejection of the application.

The concept note will be given an overall score out of 50 points in accordance with the breakdown provided in the Evaluation grid below. The evaluation shall also verify the compliance with instructions provided in the guidance for Concept note, part A of the grant application form. If the examination of the Concept Note reveals that the proposed action does not meet the eligibility criteria stated in paragraph 2.1.3, the proposal shall be rejected on this sole basis.

Please note that the scores awarded to the Concept Note are completely separate from those given to the Full Application.

The evaluation criteria are divided into headings and subheadings. Each subheading will be given a score between 1 and 5 in accordance with the following assessment categories: 1 = very poor; 2 = poor; 3 = adequate; 4 = good; 5 = very good.

Scores1. Relevance of the action Sub-score 201.1 Relevance of the problems to needs and constraints of the country/region to be addressed in general, and to those of the target groups and final beneficiaries in particular

5 (x2)*

4 Please note that the length of period between the opening session and the sending of this letter will depend on the number of proposals received

The Active Labour Market Measures 2008 Page 20

1.2 Relevance to the priorities and objectives mentioned in the Guidelines 5(x2)*

2. Effectiveness and Feasibility of the action Sub-score 202.1 Assessment of the problem identification and analysis

2.2 Assessment of the proposed activities (practicality and consistency in relation to the objectives, purpose and expected results).

2.3 Assessment of the role and involvement of all stakeholders and proposed partners.

5

5(x2)*

5

3. Sustainability of the action Sub-score 103.1 Assessment of the identification of the main assumptions and risks, before the start up and throughout the implementation period.

3.2 Assessment of the identification of long-term sustainable impact on the target groups and final beneficiaries.

5

5

TOTAL SCORE 50

*the scores are multiplied by 2 because of their importance

Once all Concept Notes have been assessed, a list will be established with the proposed actions ranked according to their total score. The Concept Notes which have been given a score of a minimum of 16 points in the category "Relevance" as well as a minimum total score of 30 points will be considered for pre-selection. The Evaluation Committee will subsequently proceed with the evaluation of the full proposals of the pre-selected applicants.

(3) STEP 3: EVALUATION OF THE APPLICATION FORM

An evaluation of the quality of the proposals, including the proposed budget, and of the capacity of the applicant and his partners, will be carried out in accordance with the evaluation criteria set out in the Evaluation Grid included below. There are two types of evaluation criteria: selection and award criteria.

The selection criteria are intended to help evaluate the applicants' financial and operational capacity to ensure that they:

have stable and sufficient sources of finance to maintain their activity throughout the period during which the action is being carried out and, where appropriate, to participate in its funding;

have the management capacity, professional competencies and qualifications required to successfully complete the proposed action. This also applies to any partners of the applicant.

The award criteria allow the quality of the proposals submitted to be evaluated in relation to the objectives and priorities set, and the grants to be awarded to actions which maximise the overall effectiveness of the call for proposals. They enable the selection of proposals which the CFCU can be confident will comply with its objectives and priorities and guarantee the visibility of the Community financing. They cover such aspects as the relevance of the action, its consistency with the objectives of the call for proposals, quality, expected impact, sustainability and cost-effectiveness. Please make sure that the visibility actions are adequately described in 1.8 of Part B of the Application Form and budgeted accordingly under item 5.8 in the Budget (Annex B).

If the examination of the proposal reveals that the proposed action does not meet the eligibility criteria stated in paragraph 2.1.3, the proposal shall be rejected on this sole basis.

Scoring:

The Active Labour Market Measures 2008 Page 21

The evaluation criteria are divided into sections and subsections. Each subsection will be given a score between 1 and 5 in accordance with the following guidelines: 1 = very poor; 2 = poor; 3 = adequate; 4 = good; 5 = very good. Evaluation Grid

Section Maximum Score

Application Form

1. Financial and operational capacity 201.1 Do the applicant and partners have sufficient experience of project

management? 5 II.3.1, II.3.2

and I.41.2 Do the applicant and partners have sufficient technical expertise? (notably

knowledge of the issues to be addressed.)5 II.3.1, II.3.2

and II.3.31.3 Do the applicant and partners have sufficient management capacity?

(including staff, equipment and ability to handle the budget for the action)?5 II.3.1, II.3.2

and II.3.31.4 Does the applicant have stable and sufficient sources of finance? 5 II.3.1, II.3.2

and II.3.32. Relevance 252.1 How relevant is the proposal to the objectives and one or more of the

priorities of the call for proposals? Note: A score of 5 (very good) will only be allocated if the proposal specifically addresses at least one priority.Note: A score of 5 (very good) will only be allocated if the proposal contains specific added-value elements, such as promotion of gender equality and equal opportunities…

5 x 2 I.1.6

2.2 How relevant to the particular needs and constraints of the target country/countries or region(s) as well as the local labour market is the proposal? (including avoidance of duplication and synergy with other EC initiatives.)

5 I.1.6

2.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately vis-à-vis the needs of the local labour market?

5 x 2 I.1.6

3. Methodology 253.1 Are the activities proposed appropriate, practical, and consistent with the

objectives and expected results?5 I.1.7 and

I.1.83.2 How coherent is the overall design of the action?

(in particular, does it reflect the analysis of the problems involved, take into account external factors and anticipate an evaluation?)

5 I.1.7 and I.1.8

3.3 Is the partners' level of involvement and participation in the action satisfactory?Note: If there are no partners the score will be 1.

5 I.1.7, I.1.8 and III.1

3.4 Is the action plan clear and feasible? 5 I.1.7, I.1.8 and I.1.9

3.5 Does the proposal contain objectively verifiable indicators for the outcome of the action, including the percentage of employment foreseen for the people taking part in the action?

5 Logical Framework

4. Sustainability 154.1 Is the action likely to have a tangible impact on its target groups? 5 I.1.104.2 Is the proposal likely to have multiplier effects? (including scope for

replication and extension of the outcome of the action and dissemination of information.)

5 I.1.10

4.3 Are the expected results of the proposed action sustainable:- financially (how will the activities be financed after the funding ends?)- institutionally (will structures allowing the activities to continue be in place

at the end of the action? Will there be local “ownership” of the results of the action?)

- at policy level (where applicable) (what will be the structural impact of the

5 I.1.10

The Active Labour Market Measures 2008 Page 22

action — e.g. will it lead to improved legislation, codes of conduct, methods, etc?)?

5. Budget and cost-effectiveness 155.1 is the ratio between the estimated costs and the expected results satisfactory? 5 I.35.2 Is the proposed expenditure necessary for the implementation of the action? 5 x 2 I.3Maximum total score 100

Note on Section 1. Financial and operational capacity

If the total average score is less than 12 points for section 1, the Evaluation Committee will reject the proposal.

Note on Section 2. Relevance

If the total average score is less than 20 points for section 2, the Evaluation Committee will reject the proposal.

Provisional selection

Only projects scoring equal to or more than 70 points will be eligible for financing. Following the evaluation, a table listing the proposals which scored above 70 points, ranked according to their score and within the available financial envelope will be established as well as a reserve list following the same criteria.

Note: The scores awarded in this phase are completely separate from those given to the concept note of the same application.

(4) STEP 4: VERIFICATION OF ELIGIBILITY OF THE APPLICANT AND PARTNERS

The eligibility verification, based on the supporting documents requested by the Contracting Authority (see section 2.4) will only be performed for the proposals that have been provisionally selected according to their score and within the available financial envelope.

The Declaration by the applicant (Section VI of part B the grant application form) signed by a duly authorised person(s) will be cross-checked with the supporting documents provided by the applicant. Any missing supporting document or any incoherence between the Declaration by the applicant and the supporting documents may lead to the rejection of the proposal on that sole basis.

The eligibility of the applicant, the partners, and the action will be verified according to the criteria set out in sections 2.1.1, 2.1.2 and 2.1.3.

Following the above analysis and if necessary, any rejected proposal will be replaced by the next best placed proposal in the reserve list that falls within the available financial envelope, which will then be examined for the eligibility of its applicant and the partners.

The Active Labour Market Measures 2008 Page 23

2.4 SUBMISSION OF SUPPORTING DOCUMENTS FOR PROVISIONALLY SELECTED PROPOSALS

Applicants who have been provisionally selected or listed under the reserve list will be informed in writing by the Contracting Authority. They will be requested to supply the following documents in order to allow the Contracting Authority to verify the eligibility of the applicants and their partners:

1. The statutes or articles of association of the applicant organisation 5 and of each partner organisation. This obligation does not apply to international organisations which have signed a framework agreement with the European Commission. A list of the relevant framework agreements is available at the following address:

http://europa.eu.int/comm/europeaid/tender/gestion/cont_typ/alter_index_en.htm

2. Certificate of the legal registration of the applicant organisation and, where appropriate, of each partner organisation.

3. Copy of the applicant’s latest accounts (the profit and loss account and the balance sheet for the previous financial year for which the accounts have been closed)6 as certified by independent auditing company/public accountants or local tax offices. Organisations that do not have balance sheet will only submit their most recent approved final account.

4. The decision of Applicant’s managing body to implement the project with a nomination of the person(s) empowered to sign.

5. The decision of Partner(s)’s managing body to implement the project with a nomination of the person(s) empowered to sign.

6. Notarised document with the name(s) of the person(s) empowered to represent the Applicant; a further decision of the Board of Directors, only if the person(s) to be appointed are not empowered with such responsibility within the Articles of legal status of the applicant; sample of signature(s), registered to the notary for representative(s) should be provided in original.

7. A copy of Applicant’s tax registration or a document indicating the tax number from the relevant tax authority. If the Applicants are tax exempted they should prove this with the relevant document.

8. Evidence on the fulfilment of obligations related to the social security contributions and payment of taxes as per the submission date.9. Legal entity sheet (see annex D) duly completed and signed by the applicant, accompanied by the justifying documents which are requested therein.

10. A financial identification form conforming to the model attached at Annex E, certified by the bank to which the payments will be made. This bank must be located in the country where the applicant is registered.

11. Declarations (see Annex-H-7 and H-8) duly completed and signed by the applicant.

12. Authorisation or other licenses necessary for the implementation of the project, if required by the Law.

The supporting documents requested must be supplied in the form of originals or photocopies of the said originals. However, the Legal entity sheet and the financial identification form must always be submitted in original.

If these documents are not provided before the set deadline (10 working days from the receipt of the letter sent by the Contracting Authority), the application will be rejected.

Based on the verification of the supporting documents by the Evaluation Committee it will make a final recommendation to the Contracting Authority which will decide on the award of grants.

5 Where the applicant and/or (a) partner(s) is a public body (including Municipality or University), a declaration by the authorised person stating the number and date of the decision of the Council of Ministers or the Official Gazette establishing the institution, where applicable must be provided

6 This obligation does not apply to natural persons who have received a scholarship, nor to Member States public bodies nor to international organisations. It does not apply either when the accounts are in practice the same documents as the external audit report already provided pursuant to point 2.4.2.

The Active Labour Market Measures 2008 Page 24

2.5 NOTIFICATION OF THE CONTRACTING AUTHORITY’S DECISION

2.5.1 Content of the decision

Applicants will be informed in writing of the CFCU’s decision concerning their application and the reasons for the decision. A decision to reject an application or not to award a grant will be based on the following grounds:

the application was received after the closing date; the application was incomplete or otherwise non-compliant with the stated administrative conditions; the applicant or one or more of its partners was not eligible; the action was ineligible (e.g. the action proposed is not covered by the programme, the proposal exceeds

the maximum duration allowed, the requested contribution is higher than the maximum allowed, etc); the proposal was not relevant enough and/or the applicant's financial and operational capacity was not

sufficient; the proposal was considered technically and financially inferior to the proposals selected; although the proposal fulfils the quality criteria required for a favourable opinion, another proposal of a

similar nature was awarded a higher score; one or more of the requested supporting documents were not provided before the set deadline; any other criterion included in these guidelines has not been respected.

Applicants believing that they have been harmed by an error or irregularity during the award process may petition to the Contracting Authority directly. The Contracting Authority replies within 90 days of receipt of the complaint.

Where the European Commission is informed of such a complaint, it must communicate its opinion to the Contracting Authority and do all it can to facilitate an amicable solution between the complainant (applicant) and the Contracting Authority. If this procedure fails, the applicant may have recourse to procedures established under the recipient’s national legislation.

2.5.2 Indicative time table

DATE TIME*

Information meetings 21st January – 4th

February 2008 (see 2.2.4)

09.30 unless advertised otherwise in the local

media

Deadline for request for any clarifications from the Contracting Authority

Tues 25th March 2008

Last date on which clarifications are issued by the Contracting Authority

Fri 4th April 2008

Deadline for submission of Application Form Wednes 16th April 2008

17:00

Information to applicants on the opening & administrative check

Fri 9th May 2008* -

Information to applicants on the evaluation of the Concept Notes

Fri 30th May 2008* -

Information to applicants on the evaluation of the Thurs 31st July -The Active Labour Market Measures 2008 Page 25

Full Application Form 2008*

Notification of award (after the eligibility check) Fri 15th August 2008*

-

Contract signature Fri 29th August 2008*

-

*Provisional date

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2.6 CONDITIONS APPLICABLE TO IMPLEMENTATION OF THE ACTION FOLLOWING THE CONTRACTING AUTHORITY'S DECISION TO AWARD A GRANT

Following the decision to award a grant, the Beneficiary will be offered a contract based on the CFCU's standard contract (see Annex F). By signing the Application form (Annex A), the applicant declares accepting, in case where it is awarded a grant, the Contractual conditions as laid down in the Standard Contract.

Audit firmThe name and address of the audit firm which will carry out the expenditure verification(s) referred to in article 15.6 of annex II to the standard grant contract, will have to be included in Article 5.2 of the contract. Audit should be made by an approved auditor who is a member of an internationally recognized supervisory body for statutory auditing such as Chamber of Certified Public Accountants.

Final amount of the grantThe maximum amount of the grant will be stipulated in the contract. As explained in point 2.1.4, this amount is based on the budget, which is itself only an estimate. As a result, it will be final only once the project has ended and the final accounts have been presented (see Articles 17.1 and 17.2 of the General Conditions).

Failure to meet the objectivesIf the Beneficiary fails to implement the project as undertaken and agreed in the contract, the contracting authority reserves the right to suspend payments, and/or to terminate the contract (see Article 11 of the General Conditions). The Contracting Authority's contribution may be reduced, and/or the contracting authority may demand full or partial repayment of the sums already paid, if the Beneficiary does not fulfil the terms of the contract (see Articles 12.2 and 17.4 of the General Conditions).

Amendments to the contract and variations within the budgetAny amendment to the contract must be set out in a written addendum to the original contract (Article 9.1 of the General Conditions). However, some amendments (addresses, bank account, etc.) may simply be notified with a written letter to the Contracting Authority (see Article 9.2 of the General Conditions). The description of the Project (Annex 1 to the contract) and budget items may vary from the original figures provided that the following conditions are met:

(1) they do not affect the basic purpose of the project; and(2) the financial impact is limited to a transfer between items within a single main budget heading or to a

transfer between the main budget headings involving a variation of less than 15% of the original amount (as the case may be modified by addendum) of each relevant main budget heading.

In such instances, the Beneficiary may make alterations to the budget, and inform the Contracting Authority.

This method may not be used to amend the heading for overhead costs and contingency reserve (see Article 9.2 of the General Conditions).

In all other cases, a written request must be made in advance to the Contracting Authority and an addendum is required.

ReportsReports (bi-monthly, interim and final) must be drafted in Turkish or English. If the interim and final reports are drafted in Turkish a comprehensive summary in English should also be provided. A 1-page bi-monthly report, narrative (interim and final) and financial reports (final) conforming to the models attached to the contract are to be supplied together with payment requests (other than the instalment of pre-financing).

Additional informationIn accordance with Article 2.2 of the General Conditions, the Contracting Authority may request additional information.

The Active Labour Market Measures 2008 Page 27

PaymentsThe Beneficiary will receive pre-financing. See Article 15.1 of the General Conditions for financing options. Pre-financing of 80% of the sum referred to in Article 3.2 of the Special Conditions will be transferred to the Applicant’s bank account (Euro account that is stated in the Financial Identification Form) within 45 days of receipt by the Contracting Authority of a request for payment conforming to the model attached at Annex V.

In each case, the final balance will be paid upon submission by the Beneficiary and approval by the Contracting Authority of the final report (see Article 15.1 of the General Conditions).

Payments will be made to a bank account or sub-account which identifies the funds paid by the Contracting Authority and allows calculating the interests produced by these funds.

Accounts of the actionThe Beneficiary must keep accurate and regular records and dedicated, transparent accounts of the implementation of the project (see Article 16.1 of the General Conditions). It must keep these records for seven years after payment of the balance.

Expenditure verificationA report on the verification of the Action’s expenditures, produced by an approved auditor (certified public accountant) who is a member of an internationally recognised supervisory body for statutory auditing (Chamber of Certified Public Accountants), must be attached in all grant contracts.

In an expenditure verification report conforming to the model attached at Annex VII to the contract, the auditor will certify that the costs declared by the Beneficiary are real, exact and eligible in accordance with the Contract (see Article 15.6 of the General Conditions).

The contract will permit the Commission, the European Anti-Fraud Office, the European Court of Auditors and the external auditor to carry out both record-based and on-the spot inspections of the action (see Article 16.2 of the General Conditions).

PublicityAppropriate visibility and credit must be given to the grant made by the European Union, for example, in reports and publications stemming from the project or during public events associated with the project, etc. (see Article 6 of the General Conditions). EU visibility guide is available in the given link below.http://europa.eu.int/comm/europeaid/visibility/pdf/europeaid_guidelines_en.pdf

Implementation contracts

Where implementation of the action requires the Beneficiary to award procurement contracts, it must award the contract to the tenderer offering the best value for money, that is to say, the best price-quality ratio, in compliance with the principles of transparency and equal treatment for potential contractors, care being taken to avoid any conflict of interests. To this end, the Beneficiary must follow the procedures set out in Annex IV to the contract.

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3. LIST OF ANNEXES

DOCUMENTS TO FILL IN

ANNEX A: GRANT APPLICATION FORM (WORD FORMAT)

ANNEX B: BUDGET (EXCEL FORMAT)

ANNEX C: LOGICAL FRAMEWORK (EXCEL FORMAT)

ANNEX D: PROJECT SUMMARY, BUDGET, ACTION PLAN AND LOGICAL FRAMEWORK (IN ENGLISH; WORD FORMAT)

ANNEX E: CV’S OF THE PROJECT CO-ORDINATOR AND OTHER KEY STAFF (WORD FORMAT)

ANNEX F: LEGAL ENTITY SHEET (EXCEL FORMAT, PLEASE FILL IN THE APPROPRIATE FORM)

ANNEX G: FINANCIAL IDENTIFICATION FORM (EXCEL FORMAT)

DOCUMENTS FOR INFORMATION

ANNEX H: STANDARD CONTRACT

Annex H-1 : Special Conditions

Annex H-2 : General Conditions (Annex-II)

Annex H-3 : Contract-Award Procedures (Annex-IV)

Annex H-4 : Request for Payment (Annex-V)

Annex H-5a : Bi-Monthly Report (Annex VI)

Annex H-5b : Interim Narrative Report (Annex-VI)

Annex H-5c : Final Narrative Report (Annex-VI)

Annex H-5d : Financial Report (Annex-VI)

Annex H-6 : Expenditure Verification (Annex-VII)

Annex H-7 : Declaration for Public Officials

Annex H-8 : Declaration for Dispute Settlement

Annex H-9 : Grant of Facilities

ANNEX I: DAILY ALLOWANCE RATES (PER DIEM), available at the following address: http://ec.europa.eu/comm/europeaid/perdiem/index_en.htm

DOCUMENTS TO BE ADDED, WHERE APPLICABLE

ANNEX J: TRAINING CURRICULUM

ANNEX K: PROFORMA INVOICES IF THERE WILL BE PROCUREMENT OF MACHINERY AND EQUIPMENT (THAT EXCEED € 10.000)

The Active Labour Market Measures 2008 Page 29