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digital business solution

d.velop personnel file for SAP ERP Clear overview of all personnel documents anytime

Confidential personnel documents need to be stored safely and in compliance with binding regulations – the d.velop personnel file solution for SAP ERP offers a transparent overview over the activities of your personnel processes. The elec-tronic files are compliant with the present basic principles of personnel file man-agement: transparency, accuracy, relevancy and confidentiality. With the d.velop personnel file for SAP ERP, all documents in a personnel file, from contract to doc-tor’s notes, can be archived structurally and centrally in the SAP HCM system by using the SAP ArchiveLink interface and can be managed according to required retention periods and rules. These documents are immediately available to all authorised staff, even across different locations.

Transparent and secure

Whether you scan paper documents or save them directly from software applications or your SAP HCM system in the electronic personnel file: The digital personnel file from d.velop provides the exact file structure that you are accustomed to with your file structure used in your HR office. Thanks to the individually customisable authorisation settings and secure encryption, d.velop personnel file for SAP prevents unauthorised access to sensitive data.

From any location

Whether incoming documents are scanned directly at a personal workplace or are cre-ated across multiple locations and transferred to a central HR department – the digital personnel file from d.velop perfectly suits both scenarios.

Faster provision of information

The digital personnel file speeds up the everyday work in your HR department. Your processing costs are reduced and the ability to provide instant information is increased as all details of any file are conveniently available – even years later.

Structure

The d.velop personnel file for SAP ERP is seamlessly integrated with SAP ERP.Document archiving is possible and works with any content repository suitable for SAP ArchiveLink.

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The personnel file has a very clear and easy to understand structure. The personnel files are divided into sections and sub-sections, in which the documents are arranged.

All documents of the solution are stored by SAP ArchiveLink and assigned to the respec-tive section, or sub-section within the personnel file. The assignment is normally carried out by the user for example using drag & drop, calling the scan software or capturing a barcode for the standard scenario “late storing with barcode”.

The structure with sections and sub-sections can be customised according to the needs of HR. The customising is done directly in SAP ERP with the help of our customising implementation guide.

Privileged permissions are required for editing, such as moving documents within the personnel file or sections, changing document names or changing document properties (for example, changing the date of a document). Any modifications of that kind made by a user are recorded in an audit trail.

Corresponding reports are available for the removal of documents from the digital per-sonnel file, if, for example if the retention period has exceeded.

d.velop personnel file for SAP ERP integrated into SAP HCM

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d.velop’s SAP expertise

Are you looking for a team of experts, who have operated successfully in the SAP ERP environment for years? Then you have come to the right place. d.velop AG currently has more than 7,000 installations of the ECM suite d.3ecm, who often have several thou-sand users.

More than 1,000,000 registered users use the solutions of d.velop AG. A focus of our projects is the system integration with SAP ERP systems. Currently over 700 custom-ers use d.velop products in the SAP business environment. This environment includes prestigious companies, some with very complex system environments and several in-terlinked SAP systems.

SAP solutions are strategically positioned in d.velop AG and tested and developed in our "state of the art" SAP centre.

We would be happy to answer any further questions or provide a no commitment pre-sentation of our solutions. Working with d.velop AG you will receive a strong and prac-tice-orientated consultation from our specialists. Contact us, our passion is helping you get more from your investment in SAP.

Call up of d.capture dialog from the personnel file

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Integration of Office templates (left) and the export of documents from the SAP ERP (right)

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Complete range of functions:

• Completely integrated into SAP • Easy installation through pre-configuration (pre-packaged)• Customisation implementation guide for customer-specific adjustments• SAP permissions used to administrate authorisation and security• Directly available from within the SAP transaction 'Maintain HR Master Data' or

using own transaction in the SAP GUI• Clear navigation using a structure divided in sections and sub-sections• Simple navigation and display • In-place display • External display• Store documents directly in the structure using • Drag & drop feature • Barcode scanning • d.velop scan client directly from within SAP GUI • d.capture dialog • d.capture batch

• Integration and use with Microsoft Office templates • Manage documents • Add documents • Rename documents • Move documents • Delete documents• Export single or several documents or entire files • Send e-mails • Export personnel files to Windows file system• Report to search for documents • For example search for documents across all personnel files

Requirements*:

• SAP ECC 6.0 or later and S/4HANA with the HCM Enterprise Extension• SAP GUI• Any SAP ArchiveLink content repository for HCM documents*For further details see current documentation

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Version: d.velop personnel file for SAP ERP | November 2017 | All rights reserved and subject to change.

The actual implementation of the solution is company specific and can dif fer from the described functions.

d.velop AGSchildarpstraße 6–848712 Gescher, GermanyTelephone +49 2542 9307-0

d-velop.com info@d-velop.com

d.velop AG, founded in 1992 and based in Gescher, Germany, develops and markets software for the complete digitization of business processes and industry-specific procedures. In addition to its established ECM portfolio of services relating to docu-ment management, archiving and workflows on mobile apps as well as standardized and custom SaaS solutions, the software manufacturer has also expanded to offer managed services. These services include sophisticated compliance management

to provide legal certainty and ensure compliance with all statutory regulations.d.velop helps businesses and organizations reach their full potential by offering digital services that connect people to each other and that simplify and retool pro-cedures and processes. A strong, global network of around 150 specialized partners ensures that d.velop Enterprise Content Services are available worldwide.

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