For supply to Volvo Cars Plant in Charleston, USmicrosite.hcltech.com/EDI/cars/specification/DESADV D07A... · For supply to Volvo Cars Plant in Charleston, US Issue: ... Implementation

VOLVO CAR CORPORATION

VOLVO CAR CORPORATION

Implementation Guideline for DESADV D07A

Part number oriented structure

For supply to Volvo Cars Plant in Charleston, US

Issue: 1.2 Date: 2017-10-17

Public

Name of document Page Appendix

Implementation Guideline for DESADV D07A 2 (19)

Type of document Security class: Issue Date

Supplier Guideline Public 1.2 2017-10-17

Table of Contents

1 Introduction .......................................................................................................................... 3

2 General ASN requirements ................................................................................................. 3

2.1 Creation of the ASN ....................................................................................................... 3

2.2 Information content and structure of the ASN ............................................................... 3

2.3 Description – Application of segments for header data ................................................. 4

2.4 Description – Application of segments for package and part data ................................ 5

3 Examples of different supply chain and packaging scenarios ....................................... 6

3.1 Examples – Application of segments for header data ................................................... 6

3.1.1 Truck transports and intercontinental LCL supply chains ......................................... 6

3.1.2 FCL supply chains ..................................................................................................... 7

3.1.3 Premium transports ................................................................................................... 8

3.2 Examples – Application of segments for package and part data .................................. 9

3.2.1 Transport units of S-Packages .................................................................................. 9

3.2.2 Transport units of M-Packages ................................................................................ 11

3.2.3 Transport units of G-Packages ................................................................................ 13

3.2.4 Part number packed in a deviating ways ................................................................. 15

3.2.5 Batch number .......................................................................................................... 16

Appendix – Message examples ............................................................................................... 17

Example 1 – FTL/LTL Truck and M + G Packages ................................................................. 17

Example 2 – LCL Sea and M + G Packages with dangerous goods ....................................... 18

Appendix – Differences between DESADV D96A and DESADV D07A ................................. 19





1 Introduction This implementation guideline explains how Volvo Cars applies EDI ASN (Advance Shipping Notice) sent from suppliers to Volvo Cars plants and warehouses for batch deliveries, based on EDIFACT DESADV D07A. The EDIFACT message, DESADV D07A, is defined in the corre-sponding message specification.

Note!

This Implementation Guideline (DESADV D07A) shall be used for all non-European suppliers and European suppliers delivering in Full Container Loads (FCL) to Volvo Cars Charleston Plant in US. European suppliers (including Turkey and Morocco) supp-lying via Volvo Cars Consolidation Centers shall implement DESADV D96A.

Volvo Cars have a truly global supply chain, with parts supply from a global supplier base to production plants and warehouses located on different continents. To be able to manage and control this supply chain, and for enabling an efficient goods reception process, suppliers must populate and send the ASN in accordance to the message specification and this implementation guideline. Packages shall be labeled according to applicable label specifications (OTL1 is only used in examples in this Guideline).

2 General ASN requirements

2.1 Creation of the ASN

The ASN message is an electronic version of the delivery note document. The delivery note docu-ment and the corresponding ASN shall describe delivery conditions and content of goods, which is sent from a supplier to a designated place of discharge at one specific occasion.

An ASN shall not be created before the actual loading procedure is completed into an assigned means of transport and no later than one hour after the goods have been shipped.

If the weight/ volume of goods, defined in a particular shipment, is too large according to available transport capacity, it is necessary to split the shipment (Delivery note) and send ASN messages according to the actual shipments.

2.2 Information content and structure of the DESADV ASN

From an information content and structure perspective, the DESADV ASN can be divided into the following two sections:

Segments for header data

Segments for package and part data





2.3 Description – Application of segments for header data

Header data segments describes general information for the ASN. Depending on the mode of transport and the setup of the supply chain, data segments shall be populated in different ways. A guideline how header segments shall be populated is presented below.

Supplier Location . APAC US, CA & MX All markets

Variant of the Inbound Supply Chain . Intercont.

LCL supply

Domestic/ Continental

LTL/FTL supply

Intercont. direct FCL

supply

Seg

men

t

Seg

men

t

Gro

up

Data Element

Sta

tus

Transport . Service .

Ord

ina

ry

Pre

miu

m

Ord

ina

ry

Pre

miu

m

Ord

ina

ry

Pre

miu

m

Code

... …

MEA Total Goods Gross Weight R AAX+AAD

MEA Total Goods Volume R AAX+ABJ

MEA Container Tare Weight D AAX+T

MEA Container Gross Weight D AAX+GW

RFF SG1 Volvo Cars Transport Order Number D AAO

RFF SG1 Container Seal Number D SN

RFF SG1 Invoice Number D IV

RFF SG1 Volvo Cars Reference Number D CR

RFF SG1 Movement Reference Number, MRN D AAE

RFF SG1 Air Waybill Number D AWB

RFF SG1 Bill of Lading Number D BM

NAD SG2 Seller M SE

NAD SG2 Buyer D BY

NAD SG2 Ship From M SF

NAD SG2 Ship To M ST

LOC SG2 Place of Discharge R 11

NAD SG2 Cross Dock/Goods Consolidation Center D FZ

NAD SG2 Carrier D CA

TDT SG6 Mode of Transport Code R 20

60 40 30 30/40 60 40

TDT SG6 Container ID or Trailer ID D T# T#/NIL C# NIL

Explanations

Variant of the Inbound Supply Chain Depending on transportation distance and the means of transport that is applied in the actual supply chain, the supplier shall populate the header segments of the ASN according to the valid column

Transport Service Ordinary Ordinary transport arrangements Premium Premium (Air or Premium Truck) transport arrangements

FCL Full Container Load

LCL Less than Container Load

FTL Full Truck Load

LTL Less than Truck Load

Mode of Transport Code Shall be sent in the ASN according to the table

Container ID or Trailer ID Shall be sent in the ASN according to the table C# = Container ID, T# = Trailer ID, NIL = Trailer ID don't exist

Segment shall be used

Segment shall be used if special instructions are communicated by Volvo Cars

Segment shall not be used





2.4 Description – Application of segments for package and

part data

Segments for package and part data describes the actual content of delivered goods in aspect of packaging, package IDs and part related information.

Volvo Cars supports the following packaging scenarios for batch deliveries:

S-Package Transport unit or a box with one part number

M-Package Transport unit with boxes containing same part number. Individual boxes are defined as S-Package.

G Package Transport unit with boxes containing different part numbers. Individual boxes are defined as S-Package.

The actual packaging scenarios for a delivery defines exactly how the ASN message shall be structured. The diagram and text below, describes how data for package and part data shall be populated and structured.

SG20

LOC

SG18

RFFFTXGINALI

SG15

GIN

QTY

SG14

GIR

SG17

LIN

PIA

SG13

PCI

RFF

QTY

SG10

CPS

SG11

PAC

PAC and underlying segments shall be repeated:

If a part number is packed in different packaging

types

If a part number is packed in the same packaging

type, but in different quantities

PCI and underlying segments shall be repeated:

If a part number is packed in boxes and stuffed on

more than one transport unit

If a part number have different batch numbers

CPS and underlying segments shall be repeated:

Per part number

If a part number shall be delivered to multiple internal

destinations (LOC+159)

If a part number has multiple purchase orders (RFF+ON)





If goods are classified as dangerous goods, according regulations for the actual mode of transport, part numbers shall be marked as dangerous goods by indicating “AAC” in segment group 17 in the FTX segment.

3 Examples of different supply chain and packaging scenarios

3.1 Examples – Application of segments for header data

Header data segments describes general information for the ASN. Depending on the mode of transport and the setup of the supply chain, data segments shall be populated in different ways. See section 2.3 for a guideline how header segments shall be populated.

3.1.1 Truck transports and intercontinental LCL supply chains

The basic level of the ASN application is applicable for the following supply chain scenarios:

Domestic and continental transports, normally arranged via truck transports.

LCL – Less than Container Load (normally intercontinental) transports via multimodal transports.

The example below, of ASN header records, illustrates an application of truck transports.

ASN message example Description of data content Data source

…

BGM+351+12345678' Dispatch/delivery note number Generated in supplier IT application,

not to be repeated within one year

DTM+137:201707051125:203' Message creation date/time Generated in supplier IT application

MEA+AAX+AAD+KGM:1124' Total goods gross weight in KG

(including packaging)

Calculated in supplier IT application

MEA+AAX+ABJ+MTQ:3.67' Total goods volume in m3 (including

packaging)


RFF+AAO:VZZBEU0007' Volvo Cars Transport Order (TO)

Reference

Volvo Cars TMS application

(TO number from INET TMS), entered

and processed in supplier IT application

NAD+SE+SMFG1::92' Volvo Cars partner code for Seller

(SupplierMFG)

DELFOR from Volvo Cars, processed

in supplier IT application

NAD+SF+ SMFG1::92' Volvo Cars partner code for Ship From

(in this case, same as SupplierMFG)



NAD+ST+VCC10::92' Volvo Cars partner code for Ship To

(receiving site)



LOC+11+500-1C5A::92' Place of discharge and reception DELFOR from Volvo Cars, processed


TDT+20++30+++++TR987654' Mode of transport – “30” = Truck

and Trailer ID

Entered and processed in supplier IT

application

…





3.1.2 FCL supply chains

The example below, of ASN header records, illustrates an application of FCL – Full Container Load (normally intercontinental) via multimodal transports. The container has been stuffed and dispatched from the same location as the location of Seller = SupplierMFG.


…








packaging)


MEA+AAX+T+KGM:1250' Container tare weight in KG Entered and processed in supplier IT

application

MEA+AAX+GW+KGM:2374' Total container gross weight in KG

(including goods and tare weight)

Processed in supplier IT application

RFF+SN:SEAL123456789' Container seal number Entered and processed in supplier IT

application

If applicable, several seals can be

attached per container


(SupplierMFG)



NAD+SF+SMFG1::92' Volvo Cars partner code for Ship From





(receiving site)





NAD+CA+CARRIER123::92' Volvo Cars partner code for Carrier Entered and processed in supplier IT

application, according to special

instructions from Volvo Cars

TDT+20++60+++++CSQU3054383' Mode of transport – “60” = Multi modal

and Container ID

Entered and processed in supplier IT

application

…





3.1.3 Premium transports

Under exceptional occasions, the transport needs to be performed as a premium transport, with shorter transportation lead time than the ordinary transport. Premium transports can be arranged as air transports or rush truck transports. Supplier must create correct ASNs also for premium transports.

The example below, of ASN header records, illustrates an application of air transports.


…








packaging)


RFF+AAO:VZZBEU0007' Volvo Cars Transport Order (TO)

Reference

Volvo Cars TMS application

(TO number from INET TMS), entered

and processed in supplier IT application


(SupplierMFG)



NAD+SF+ SMFG1::92' Volvo Cars partner code for Ship From





(receiving site)





TDT+20++40' Mode of transport – “40” = Air Entered and processed in supplier IT

application

…





3.2 Examples – Application of segments for package and

part data

Segments for package and part data describes the actual content of delivered goods in aspect of packaging, package IDs and part related information.

3.2.1 Transport units of S-Packages

The example below, of ASN package and part records, illustrates a packaging scenario of S-Packages (transport units with one part number).

CP

S-l

oo

p 1

Part number: 1111111 Packaging: L2 Country of origin: Germany

Batch handling: No Dangerous goods: No …

La

be

lling

S-Labels for Transport units

CP

S-l

oo

p 2

Part number: 2222222 Packaging: V82 Country of origin: Sweden

Batch handling: No Dangerous goods: Yes …

La

be

lling

S-Label for Transport unit






…

CPS+1++1' CPS loop number (CPS+1) – loop “1”

and packaging level code (++1') –

always “1”

Generated in supplier IT application

PAC+3++L2::92' Number of S-Package and Volvo Cars

packaging code

Processed in supplier IT application,

shall be aligned with the packaging

instruction

QTY+52:100:C62' Quantity per package and unit of

measurement code – “C62” = pieces

Maintained and processed in supplier

IT application, shall be aligned with the

packaging instruction

PCI++++S::10' Package type of the transport unit Supplier IT application

GIN+ML+101+102+103' Package IDs Generated in supplier IT application,


LIN+++1111111:IN' Volvo Cars part number DELFOR from Volvo Cars, processed


QTY+12:300:C62' Total dispatched quantity of part number Calculated in supplier IT application

ALI+DE' Country of origin – “DE” = Germany Maintained and processed in supplier

IT application

RFF+ON:435912345020' Volvo Cars purchase order number DELFOR from Volvo Cars, processed


LOC+159+550-1C5A-X34::92' Internal destination DELFOR from Volvo Cars, processed


CPS+2++1' CPS loop number (CPS+2) – loop “2” Generated in supplier IT application

PAC+1++V82::92' Number of S-Package and Volvo Cars

packaging code



instruction






PCI++++S::10' Package type of the transport unit Supplier IT application

GIN+ML+104' Package ID Generated in supplier IT application,





ALI+SE' Country of origin – “SE” = Sweden Maintained and processed in supplier

IT application

FTX+AAC' Indication that part number is a

dangerous goods part


IT application



LOC+159+550-1C5A-Y25::92' Internal destination DELFOR from Volvo Cars, processed


…





3.2.2 Transport units of M-Packages

The example below, of ASN package and part records, illustrates a packaging scenario of M-Packages (transport units with boxes containing identical part numbers – boxes are defined as S-Packages).

CP

S-l

oo

p 1

Part number: 1111111 Packaging: 780 Country of origin: Germany

Batch handling: No Dangerous goods: No …

La

be

lling

M-Label for Transport unit S-Label for Boxes

CP

S-l

oo

p 2

Part number: 2222222 Packaging: V11 Country of origin: Sweden

Batch handling: No Dangerous goods: Yes …

La

be

lling

M-Label for Transport unit S-Label for Boxes






…



always “1”


PAC+4++780::92' Number of S-Package and Volvo Cars

packaging code



instruction






PCI++++M::10' Package type of the transport unit Supplier IT application

RFF+ACI:200' Package ID of transport unit (parent) Generated in supplier IT application,


GIN+ML++101+102+103+104' Package IDs Generated in supplier IT application,






IT application







packaging code



instruction






PCI++++M::10' Package type of the transport unit Supplier IT application



GIN+ML+105+106+107+108' Package IDs Generated in supplier IT application,






IT application

FTX+AAC' Indication that part number is a

dangerous goods part


IT application





…





3.2.3 Transport units of G-Packages

The example below, of ASN package and part records, illustrates a packaging scenario of G-Packages (transport units with boxes containing different part numbers – boxes are defined as S-Packages).

Part no: 1111111 Packaging: V11 CoO: Germany Batch handling: Yes Dangerous goods: No …

Part no: 2222222 Packaging: V11 CoO: Sweden Batch handling: No Dangerous goods: No …

La

be

lling

G-Label for Transport unit S-Label for Boxes






…



always “1”



packaging code



instruction






PCI++++G::10' Package type of the transport unit Supplier IT application



GIR+1+LOT-123:BX' Batch number Generated in supplier IT application

GIN+ML+105+106' Package IDs Generated in supplier IT application,






IT application







packaging code



instruction






PCI++++G::10' Package type of the transport unit Supplier IT application



GIN+ML+107+108' Package IDs Generated in supplier IT application,






IT application





…





3.2.4 Part number packed in a deviating ways

Scenario – Part number packed in deviating packaging type

ASN message example Description of data content

…

CPS+n++1' CPS loop “n”


packaging code



PCI++++S::10' Package type of the transport unit

GIN+ML+101+102' Package IDs


packaging code (deviating packaging)




GIN+ML+103' Package IDs

LIN+++1111111:IN' Volvo Cars part number

QTY+12:300:C62' Total dispatched quantity of part number

ALI+DE' Country of origin – “DE” = Germany

RFF+ON:435912345020' Volvo Cars purchase order number

LOC+159+550-1C5A-X34::92' Internal destination

Scenario – Part number packed in deviating quantities


…



packaging code






packaging code



(deviating quantity)












3.2.5 Batch number

Scenario – Different batch numbers for same part number


…



packaging code




GIR+1+LOT-123:BX' Batch number



GIR+1+LOT-124:BX' Batch number








Implementation Guideline for DESADV D07A 17 (19) Appendix 1



Appendix – Message examples

Example 1 – FTL/LTL Truck and M + G Packages

Initial service segment according to ISO/EDIFACT UNA:+.? '

UNB+UNOC:3+SMFG1:30:000001+VCC10:30:VCC10+170710:1514+339464'

UNH+XFR151560+DESADV:D:07A:UN:GBSL12'

BGM+351+12345678'

DTM+137:201707051125:203'

MEA+AAX+AAD+KGM:101'

MEA+AAX+ABJ+MTQ:0.432'

RFF+AAO:VZZBEU0007'

RFF+IV:INV4567890'

RFF+CR:VCC-Ref-12345'

NAD+SE+SMFG1::92'

NAD+SF+SMFG1::92'

NAD+ST+VCC10::92'

LOC+11+550-1C5A::92'

TDT+20++30+++++TR987654'

CPS+1++1'

PAC+4++V11::92'

QTY+52:20:C62'

PCI++++M::10'

RFF+ACI:200'

GIR+1+LOT-123:BX'

GIN+ML+101'

GIN+ML+102'

PCI++++G::10'

RFF+ACI:201'

GIR+1+LOT-123:BX'

GIN+ML+105'

PCI++++G::10'

RFF+ACI:201'

GIR+1+LOT-124:BX'

GIN+ML+106'

LIN+++1111111:IN'

QTY+12:80:C62'

ALI+DE'

RFF+ON:435912345020'

LOC+159+550-1C5A-X34::92'

CPS+2++1'

PAC+2++V11::92'

QTY+52:50:C62'

PCI++++G::10'

RFF+ACI:201'

GIN+ML+107'

GIN+ML+108'

LIN+++2222222:IN'

PIA+1+DR-124:DR'

QTY+12:100:C62'

ALI+SE'

FTX+AAC'

RFF+ON:435912345020'

LOC+159+550-1C5A-Y25::92'

UNT+48+XFR151560'

UNZ+2+339464'

Trailer service segment according to ISO/EDIFACT





Example 2 – LCL Sea and M + G Packages with

dangerous goods

Initial service segment according to ISO/EDIFACT

UNA:+.? '

UNB+UNOC:3+SMFG1:30:000001+VCC10:30:VCC10+170710:1514+339464'

UNH+XFR151560+DESADV:D:07A:UN:GBSL12'

BGM+351+12345678'

DTM+137:201707051125:203'

MEA+AAX+AAD+KGM:101'

MEA+AAX+ABJ+MTQ:0.432'

RFF+AAO:VZZBEU0007'

NAD+SE+SMFG1::92'

NAD+SF+SMFG1::92'

NAD+ST+VCC10::92'

LOC+11+550-1C5A-X34::92'

TDT+20++60'

CPS+1++1'

PAC+4++V11::92'

QTY+52:20:C62'

PCI++++M::10'

RFF+ACI:200'

GIN+ML+101'

GIN+ML+102'

PCI++++G::10'

RFF+ACI:201'

GIN+ML+105'

GIN+ML+106'

LIN+++1111111:IN'

QTY+12:80:C62'

ALI+DE'

RFF+ON:435912345020'

LOC+159+550-1C5A-X34::92'

CPS+2++1'

PAC+2++V11::92'

QTY+52:50:C62'

PCI++++G::10'

RFF+ACI:201'

GIN+ML+107'

GIN+ML+108'

LIN+++2222222:IN'

QTY+12:100:C62'

ALI+SE'

FTX+AAC'

RFF+ON:435912345020'

LOC+159+550-1C5A-Y25::92'

UNT+40+XFR151560'

UNZ+2+339464'

Trailer service segment according to ISO/EDIFACT





Appendix – Differences between DESADV D96A and DESADV D07A

Level Segm. Data Code, D96A Data Code, D07A Description Description of Change

Head

er

Seg

men

ts

... …

BGM 351 351 Dispatch Advice Message No changes

DTM 137, 203 137, 203 Message Date/Time No changes

MEA AAX, AAD, KGM AAX, AAD, KGM Total Goods Gross Weight Changed to required

MEA AAX, ABJ, CUM AAX, ABJ, MTQ Total Goods Volume Changed to required, new measure unit qualifier

MEA AAX+T Container Tare Weight Added

MEA AAX+GW Container Gross Weight Added

RFF AAS Transport Document Number Deleted

RFF CRN Conveyance Reference Number Deleted

RFF AAO Volvo Cars Transport Order No Added

RFF SN Container Seal Number Added

RFF IV Invoice Number Added, moved from SG16, segment RFF

RFF CR Volvo Cars Reference Number Added

RFF AAE Movement Reference Number Added

RFF AWB Air Waybill Number Added

RFF BM Bill of Lading Number Added

NAD SE, 92 SE, 92 Seller Changed to mandatory

NAD BY, 92 Buyer Added

NAD CZ, 92 SF, 92 Ship From Changed code

NAD CN, 92 ST, 92 Ship To Changed code

LOC 11, 92 11, 92 Place of Discharge Changed to required

NAD FZ, 92 Cross Dock/Consolidation Center Added

NAD CA, 92 CA, 92 Carrier Changed to dependent

TDT 20

Mode of Transport Code Added

TDT Container ID or Trailer ID Added

Packag

e &

Part

Seg

men

ts

CPS 1 1 Consignment Reference Seq. No changes

PAC 92 92 Package No changes

QTY 52, PCE 52, C62 Packaging Quantity New measure unit qualifier

PCI S/M/G, 92 S/M/G, 10 Package Identification Changed code list responsible agency code

RFF AAT ACI Package ID of a M/G-Package Changed code

GIR 3, ML Package ID of a S-Package Deleted, moved to SG15, segment GIN

GIR 3, BX 1, BX Batch Number Changed set type qualifier

GIN ML Package ID of a S-Package Added, moved from SG13, segment GIR

GIN AL Kanban Number Added

LIN IN, 0 IN Volvo Cars Part Number Configuration level is deleted

PIA 1, DR 1, DR Drawing Revision Number No changes

QTY 12, PCE 12, C62 Dispatch Quantity New measure unit qualifier

ALI 0/1 Country of Origin Type of duty regime is deleted

GIN BN/EE/VV BN/EE/VV Goods Identity Number No changes

MOA 40 Customs Monetary Amount Deleted

FTX AAC Dangerous Goods Identifier Added

RFF ON ON Volvo Cars Order Number No changes

RFF AEE AEE EUR 1 Certificate Number No changes

RFF AAP Part Consignment Number Deleted

RFF IV Invoice Number Deleted, moved to SG1, segment RFF

DTM 171, 102 Reference Date/Time Deleted

LOC 159, 92 159, 92 Additional Internal Destination Changed to dependent

UNT No changes

Documents

For supply to Volvo Cars Plant in Charleston, USmicrosite.hcltech.com/EDI/cars/specification/DESADV D07A... · For supply to Volvo Cars Plant in Charleston, US Issue: ... Implementation