9400 N. CENTRAL EXPRESSWAY DALLAS, TEXAS 75231

BOARD OF TRUSTEES AGENDA ITEM

FOR USE BY BOARD SERVICES OFFICE

BOARD FILE #: AMENDED DATE: (See Minutes)

Meeting Type: Meeting Date:

Policy Reference:

Justification:

Bid/RFP Statistics andInformation:

Received: M/WBEs: Bid/RFP #: Opening Date:Compliant: M/WBEs:

M/WBE Information: In accordance with the District’s M/WBE Program requirements, this contract’s M/WBE goal is set at % of the contract amount.

No subcontracting opportunities M/WBE vendor Committed to achieving % Multiple M/WBE vendors #

Recommended Vendor(s): Contract Type: Contract Term: Lowest Responsive Bidder(s): Sole Source Vendor: Funding Information:

Budget Approval NA (Budget Department Approval Required)

Request #: PO #: Project Order #:

Contact Information:

Name: Title:

Department: Phone #:

• Detailed Information Sheet(s) attached: Yes No

DETAILED INFORMATION SHEET Meeting Date: May 23, 2019 Title: CONSIDER AND TAKE POSSIBLE ACTION TO AUTHORIZE, NEGOTIATE AND ENTER

INTO AGREEMENTS WITH VARIOUS VENDORS FOR CHEER, DRILL TEAM, SPIRIT SUPPLIES AND SERVICES FOR DISTRICTWIDE USE (NOT TO EXCEED $3,000,000 OVER FIVE YEARS/GENERAL OPERATING/SPECIAL REVENUE/BOND FUNDS)

Recommended Vendors: Services: Spirit Athletics LLC Varsity Spirit Fashion/Universal Cheer Association Supplies: AAI Trophies & Awards LLC Algy Costumes & Uniforms Allgoods, LLC dba Blue Moose Apparel *Already Gear, Inc. BSN Sports Champion Teamwear Cheers, Etc. Inc. Custom Sportswear, Inc. Discount Dance, LLC Dri-Stick Decal Corp. DBA Rydin Decal *Golden D’or Fabrics *Graphics Store H&G Tshirt Co *Id Screen Print, LLC *Jacobs Ribbon and Awards Jostens Leapin Leotards, Ltd. *M. Benjamin Designs Positive Promotions, Inc. *Romeo Music Sandys Dancewear Spirit Athletics LLC *STS Brand LLC Team Go Figure Texas Motion Sports The Costume Closet Varsity Spirit Fashion/Universal Cheer Association *Denotes M/WBE vendor Historical Information: On June 23, 2016 per board file #7.05-062316 the Board of Trustees authorized the District to negotiate and enter into agreements with various vendors for Cheer, Dance, Spirit, Choir & Band uniforms for districtwide use in an amount not to exceed $3,000,000 over 3 years. Cheerleading Company $218,595.30 Demoulin Brothers & Co $462,574.57 Fred J. Miller, Inc $1,105.00 Fruhauf Uniforms Inc. $207,908.20 GTM Sportswear $82,545.30 *Minority Authority Uniform, LLC $4,963.54

Southeastern Performance Apparel $80,864.44 The Bandmans Company $88,668.37 Varsity Brands Varsity Spirit Fashion $345,437.74 *Denotes M/WBE vendor To date the District has spent: Total: $1,492,662.46

Dallas Independent School DistrictRFP BG-205477 Cheer, Drill Team, Spirit ServicesTabulation/Evaluation

Total Number of Evaluators: 5

Max

imum

Ava

ilabl

e Po

ints

pe

r Cat

egor

y

Spiri

t Ath

letic

s LL

C

Vars

ity S

pirit

Fas

hion

Criteria

Purchase Price - Detailed description of rate of services. 5 2.98 5.00

The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses;

20 0.50 0.50

2

The Quality of the Vendor's Goods or Services - Description of Methodology/Approach to Providing Services. Relevant Technical and Field Support Experience with Examples of Success

25 23.00 24.00

3Reputation of the Vendor and the Vendor's Goods or Services. Relevant Refererences with Demographics and Size Cited

20 18.80 19.60

4 The Extent to Which the Goods or Services Meet the District's Needs 20 18.20 19.20

5 Vendor's Past Relationship with the District 10 9.40 9.20

100 72.88 77.50

2 1

Total Scores (Out of 100 Posible Points)

Rank

Notes:

Aver

age

Scor

e fo

r All

Eval

uato

rs

1

6

Criteria #

1 of 1D

allas Independent School District

RFP B

G-205477 C

heer, Drill Team

, Spirit SuppliesTabulation/Evaluation

Total Num

ber of Evaluators: 5A

BC

DE

FG

HI

JK

LM

NO

PQ

RS

TU

VW

XY

ZAA

Maximum Available Points per Category

AAI Trophies & Awards LLC

Algy Costumes & Uniforms

Blue Moose Tees

Already Gear, Inc.

BSN Sports

Champion Teamwear

Cheers, Etc. Inc.

Custom Sportswear, Inc.

Discount Dance, LLC

Dri-Stick Decal Corp. DBA Rydin Decal

Golden D'or Fabrics

Graphics Store

H&G Tshirt Co

id Screen Print, LLC

Jacobs Ribbon and Awards

Jostens

Leapin Leotards, Ltd.

M. Benjamin Designs

Positive Promotions, Inc.

Romeo Music

Sandys Dancewear

Spirit Athletics LLC

STS Brand LLC

Team Go Figure

Texas Motion Sports

The Costume Closet

Varsity Spirit Fasion/Universal Cheer Association

Criteria

Purchase Price - Detailed description of rate of services.

53.00

0.000.00

5.003.00

3.000.00

0.002.50

0.003.00

2.000.00

4.005.00

2.000.00

0.002.00

1.005.00

0.003.50

2.000.00

0.002.00

The impact on the ability of the district to com

ply with law

s and rules relating to historically underutilized businesses;

200.00

0.000.00

0.501.00

0.000.00

0.503.50

0.000.00

0.500.00

0.500.50

0.500.00

0.500.50

0.500.00

0.500.50

0.000.00

0.500.50

2

The Quality of the Vendor's G

oods or Services - D

escription of Methodology/Approach to Providing

Services. Relevant Technical and Field Support Experience

with Exam

ples of Success

2521.00

14.6019.20

20.6019.20

21.6022.80

20.0023.20

14.2020.40

19.8013.40

19.0020.20

24.8018.00

15.8019.00

20.0022.00

23.0019.80

23.2022.00

20.6024.00

3R

eputation of the Vendor and the Vendor's Goods or

Services. Relevant R

efererences with D

emographics and

Size Cited

2016.20

7.6016.20

16.6016.00

16.8016.20

16.6017.40

11.8019.00

14.6014.80

17.4015.60

20.0014.80

13.0016.00

16.2017.40

18.8016.00

18.4018.80

16.8019.60

4The Extent to W

hich the Goods or Services M

eet the D

istrict's Needs

2017.20

11.0016.20

16.8014.60

17.2017.00

15.6018.20

11.0016.80

16.8013.20

15.6015.80

20.0015.20

13.2015.20

16.2017.00

18.2016.00

19.0019.00

17.0019.20

5Vendor's Past R

elationship with the D

istrict10

8.604.80

8.008.40

6.207.40

9.008.20

9.008.60

8.207.60

6.008.60

7.0010.00

7.206.20

7.807.60

8.409.40

8.008.80

9.408.00

9.20

10066.00

38.0059.60

67.9060.00

66.0065.00

60.9073.80

45.6067.40

61.3047.40

65.1064.10

77.3055.20

48.7060.50

61.5069.80

69.9063.80

71.4069.20

62.9074.50

1127

228

2110

1319

326

918

2512

141

2324

2017

65

154

716

2

Notes:

Total Scores (Out of 100 Posible Points)

Rank Average Score for All Evaluators

16

Criteria #

RFP BG

-205477 Cheer, D

rill Team, Spirit Supplies and Services

Evaluation Com

mittee M

ember:

A B

C D

E F G H

I J K L M

N O

P Q R

S T U V W

X Y Z

Category Value

AAI Trophies & Awards LLC

Algy Costumes & Uniforms

Allgoods, LLC dba Blue Moose Tees

Already Gear, Inc.

BSN Sports

Champion Teamwear

Cheers, Etc. Inc.

Custom Sportswear, Inc.

Discount Dance, LLC

Dri-Stick Decal Corp. DBA Rydin Decal

Golden D'or Fabrics

Graphics Store

H&G Tshirt Co

id Screen Print, LLC

Jacobs Ribbon and Awards

Jostens

Leapin Leotards Ltd.

M. Benjamin Designs

Positive Promotions, Inc.

Romeo Music

Sandys Dancewear

Spirit Ahtletics LLC

STS Brand LLC

Team Go Figure

Texas Motion Sports

The Costume Closet

Varsity Spirit Fashion/Universal Cheer Association

Criminal History ReportY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Felony Conviction AffidavitY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Conflict of Interest FormY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Family Relationship Disclosure FormY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Federal and State debarment FormsY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Non-Collusion Compliance FormY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Minority and Women Business Enterprise Compliance Guideline Forms

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

YY

Y

Required Forms included - To Be Determ

ined by Procurement Departm

ent - Y = Yes; N = No