FOREST PRESERVE DISTRICT OPERATIONS COMMITTEE Joliet, …

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FOREST PRESERVE DISTRICT OPERATIONS COMMITTEE

Wednesday, October 5, 2016

17540 W. Laraway Road Joliet, IL 60433

8:30 AM

AGENDA

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE

C. ROLL CALL

D. APPROVAL OF MINUTES

1. Minutes of August 31, 2016

E. OLD BUSINESS - NONE

F. NEW BUSINESS

1. Permission to Bid Tree and Brush Maintenance Services for 2017

2. Award of Contract for Salvage Removal, and Site Clean-up at Riverview Farmstead

3. Approval of Resolution No. 16-11, Authorizing Memorandum of Understanding with Lower DuPage River Watershed Coalition - Hammel Dam Study

4. Approval to Advertise a Replacement Hire - Planner

5. Request to Update Patrol Officer New Hire List

G. EXECUTIVE SESSION

1. Collective Bargaining

2. Land Acquisition

3. Pending or Imminent Litigation

4. Personnel

H. REPORTS

1. Monthly Program Calendar

Agenda Forest Preserve District Operations Committee October 5, 2016

Page 2

2. 2017 Schedule of Events

3. Thorn Creek Woods Management Commission Minutes

4. Next Meeting Date - Wednesday, November 2, 2016 at 8:30 AM at the Sugar Creek Administration Center

I. COMMENTS BY PUBLIC

J. COMMENTS BY COMMISSIONERS

K. ADJOURNMENT

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FOREST PRESERVE DISTRICT OPERATIONS COMMITTEE

Wednesday, August 31, 2016

17540 W. Laraway Road Joliet, IL 60433

8:30 AM

MINUTES

A. CALL TO ORDER Meeting was called to order at 8:30 AM by Chair Mike Fricilone

B. PLEDGE OF ALLEGIANCE Mr. Howard led the Pledge of Allegiance.

C. ROLL CALL

Attendee Name Title Status Arrived

Robert Howard District 1 (D - Beecher) Present

Judy Ogalla Ex-Officio Present

Steve Balich District 7 (R - Homer Glen) Present

Liz Collins District 13 (R - Plainfield) Absent

Mark Ferry District 13 (D - Plainfield) Present

Ragan Freitag Ex-Officio Present

Mike Fricilone Chair Present

Suzanne Hart Ex-Officio Present

Charles E. Maher District 11 (R - Naperville) Late

Donald A. Moran District 3 (D - Romeoville) Late

Jim Moustis Ex-Officio Absent

Beth Rice District 3 (D - Bolingbrook) Present

Jacqueline Traynere District 4 (D - Bolingbrook) Absent

Denise E. Winfrey District 8 (D - Joliet) Present

Darren Bennefield Vice Chair Absent

Annette Parker District 9 (R - Crest Hill) Present

Ralph Schultz Chief Operating Officer Present

John Gerl Chief Financial Officer Present

Lisa Lukasevich Director of Finance Present

Andrew Hawkins Director of Planning and Development Present

Denise Steffen Director of Information Technology Present

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Minutes Forest Preserve District Operations Committee August 31, 2016

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Laura Kiran Director of Marketing and Communications Present

Lynn Kurczewski Director of Visitor Services Present

Cindy Cain Public Information Officer Present

Kenneth E. Harris District 4 (D - Bolingbrook) Present

Doanld Gould District 6 (R - Shorewood) Present

Tom Weigel District 12 (R - New Lenox) Present

Herbert Brooks Jr. District 8 (D - Joliet) Present

Lauren Staley-Ferry District 9 (D - Joliet) Present

Lori Kennedy Will County Trailriders Present

Susan Lafferty Daily Southtown Present

Mike Mallory Herald News Present

Richard Kavanagh Attorney Present

D. APPROVAL OF MINUTES

1. Minutes of August 3, 2016

RESULT: APPROVED [10 TO 0]

MOVER: Mark Ferry, District 13 (D - Plainfield)

SECONDER: Beth Rice, District 3 (D - Bolingbrook)

AYES: Howard, Ogalla, Balich, Ferry, Freitag, Fricilone, Hart, Rice, Winfrey, Parker

ABSENT: Collins, Moustis, Traynere, Bennefield

AWAY: Maher, Moran

E. OLD BUSINESS - NONE

F. NEW BUSINESS

1. Award of Contract to Currie Motors of Frankfort, Illinois, in the Amount of $28,087.00 for the Purchase of One (1) 2017 Ford F250 Crew Cab Pickup Truck


TO: Forest Preserve District Board of Commissioners

MOVER: Ragan Freitag, Ex-Officio

SECONDER: Steve Balich, District 7 (R - Homer Glen)



AWAY: Maher, Moran

2. Permission to Bid Salvage, Removal, and Site Clean-up at Riverview Farmstead

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MOVER: Mark Ferry, District 13 (D - Plainfield)




AWAY: Maher, Moran

3. Permission to Bid Overseeding at Hadley Valley Central and Thorn Creek Headwaters Mitigation

RESULT: APPROVED [UNANIMOUS]


MOVER: Denise E. Winfrey, District 8 (D - Joliet)


AYES: Howard, Ogalla, Balich, Ferry, Freitag, Fricilone, Hart, Maher, Moran, Rice,

Winfrey, Parker


4. Permission to Bid Hydrologic Restoration at Kankakee Sands Preserve



MOVER: Steve Balich, District 7 (R - Homer Glen)

SECONDER: Denise E. Winfrey, District 8 (D - Joliet)



AWAY: Maher, Moran

5. 2016-2017 Deer Management Recommendations

Staff recommended approval to remove 200 deer from 9 forest preserve areas during the 2016-2017 fall-winter season. Removal will be conducted by certified sharpshooters including both District police officers and volunteers under the direction of the Police Department. Mrs. Ogalla stated, "I know deer management is important and I understand what IDNR has in place. The deer out my way wander from property to property. The problem in my area is all the farms that continue to be taken by condemnation are no longer allowed to be hunted on and so the deer end up in our preserves. The state of Indiana has a program that is probably less expensive and they use hunters rather than sharpshooters. I would like to see us work with IDNR to see if deer hunters can get more tags." Mr. Schultz stated that the District has started discussions with IDNR. The complex in Kankakee Sands is not part of the 2016-2017 program because the District has

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been able to achieve goals and that is working in partnership with IDNR. Part of the discussions with IDNR have been about how to craft a program that would allow IDNR hunting on District property. There are issues that have been raised years ago by this Board regarding having hunters on District property and the safety considerations. Kane and McHenry Counties have successful programs using a lottery system and restricting it to a bow hunting operation rather than shotgun. This is something that the District would like to explore going into the future. The Kankakee Sands site is one that lends itself to further consideration for that because now the site has reached its point in density of the deer population. Schultz stated that the District has to keep in mind is the proximity to neighbors and the urban nature of the sites. If there is going to be a Forest Preserve District hunting program, the focus should be on the more rural areas. Mr. Howard stated, "The deer just don't live in the forest preserves; they live in the corn fields and adjacent properties. The District needs to open up communications with Indiana. I would like to see a moratorium on the deer management program. We assume that all the deer live in the preserves and that is not true. I would like to see our numbers and numbers from Indiana as well. We are using taxpayers dollars to exterminate deer; it is a costly process. I have reached out to the Cook County Forest Preserve District and there has been some response." Mr. Maher stated that this same discussion took place six years ago. The District was not just looking at the eastern portion of the county but the entire county. The suggestion about getting input from Indiana is not appropriate. The District's insurance company indicated that our plan was a good plan and a safe one. At some point a political vote needs to be taken and a decision has to be made. Mr. Moran expressed his thanks to Ralph Schultz for providing the information. He agreed that we need to use hunters wherever we can. There are areas that are very urban that would make it difficult to have bow hunting. The deer herd will stay healthy until we eliminate all the browse. Mr. Balich stated that the residents of the Village of Homer Glen have made it clear that they are not going to support killing of any deer. Chair Fricilone stated that the Messenger Woods is not part of the 2016-2017 fall-winter season program. Mr. Howard inquired about the aerial surveys. Mr. Schultz stated that the District conducts aerial counts and deer browse surveys. The aerial counts provide the District with data as to the deer population size. It is important to note that the population sizes reported do not reflect any immigration, emigration, mortality, or births which may have occurred since the time of the aerial survey and that the aerial deer counts represent a conservative population estimate

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based on the presence of deer within the preserve or survey area at the specific time of the flyover. The browse surveys gives the District a sense of how damaging the number of deer. The District's goal is to achieve an initial target density of between 20 to 30 deer per square mile. President Hart stated that the dialogue has been great, but she encouraged members to meet with Ralph Schultz after the meeting to answer any further questions regarding the program.





AYES: Ferry, Freitag, Hart, Maher, Moran, Rice, Winfrey, Parker

NAYS: Howard, Ogalla, Balich, Fricilone


6. Request to Advertise Hire - Replacement Position - Laborer II




SECONDER: Ragan Freitag, Ex-Officio


Winfrey, Parker


7. Request to Advertise Hire - Replacement Position - Real Estate Manager






Winfrey, Parker


8. Presentation of Draft Will County Bikeway Plan

Director of Planning and Development Andrew Hawkins presented a draft of the Will County Bikeway Plan. He stated that the County of Will secured funding for the development of the 2040 Will County Long Range Transportation Plan (LRTP) through CMAP's Unified Work Plan Program. The Forest Preserve District (District) worked in cooperation with the County and the Division of Transportation during the LRTP process to develop the first Will County Bikeway Plan (Plan).

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Will County is the only county in northeastern Illinois that has not acknowledged bicycle and pedestrian transportation in a comprehensive transportation plan. This has resulted in missed opportunities to make critical bicycle and pedestrian connections between communities, over streams and rivers, and between regional and local trails. The Plan is the collaborative effort of the user groups and stakeholders. The identified corridors are of a regional scale over the entire county, indented to function much like the National System of Interstate Highways over the country with additional shorter connections feeding into and connecting to these trails and communities. This is not a District bikeway plan. It is a plan that each of our municipal, county, state and federal transportation, and planning agencies can reference to enhance our county and regional bikeway network over time. While some bikeway corridors already exist in the county, a comprehensive planning guide was needed to improve clarity between multiple user groups and levels of government. The goals of the plan are to expand transportation choices, enhance connectivity, improve safety, enhance bicyclist comfort, and promote bicycling benefits. The draft Plan is being provided to the Committee for review and comment. The draft Plan has been posted on the District's website and will be open for comments until September 30, 2016. Comments on the draft Plan are being solicited from the Board, the public, Will County municipalities and park districts, planning organizations, and advocacy groups. The final Plan will be scheduled for adoption in November 2016. Mrs. Rice expressed concern about the Plan sitting on a shelf and not being utilized. Mr. Hawkins stated that a couple of municipalities have already adopted resolutions of support. Mr. Schultz stated that many communities in the state of Illinois adopted a concept known as "Complete Streets." Complete Streets is a transportation policy and design approach that requires streets to be planned, designed, operated, and maintained to enable safe, convenient, and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. This Plan also recognizes or codifies some of the practices already in place.

9. Review of Executive Session Minutes - None

G. EXECUTIVE SESSION No closed session occurred on August 31, 2016.

H. REPORTS

1. Monthly Program Calendar

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2. Thorn Creek Woods Management Commission Minutes

3. Next Meeting Date - Wednesday, October 5, 2016 at 8:30 AM at the Sugar Creek Administration Center

I. COMMENTS BY PUBLIC No comments were received.

J. COMMENTS BY COMMISSIONERS No comments were received.

K. ADJOURNMENT

1. Meeting was adjourned at 9:14 AM


MOVER: Steve Balich, District 7 (R - Homer Glen)

SECONDER: Denise E. Winfrey, District 8 (D - Joliet)


Winfrey, Parker


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17540 W. Laraway Road / Joliet, IL 60433

815.727.8700 / fax 815.722.3608

ReconnectWithNature.org

SUZANNE HART, President

RAGAN FREITAG, Vice President

JUDY OGALLA, Secretary

JAMES MOUSTIS, Treasurer

M E M O R A N D U M

TO: MEMBERS OF THE FOREST PRESERVE DISTRICT OPERATIONS

COMMITTEE ALL OFFICERS OF THE FOREST PRESERVE DISTRICT OF

WILL COUNTY

FROM: Ralph Schultz, Chief Operating Officer

DATE: September 21, 2016

SUBJECT: Permission to Bid Tree and Brush Maintenance 2017

Background

The District contracts tree care and removal services on an as needed basis for trees that are too

large for our crews to remove or maintain, for removal or maintenance requiring specialized

equipment, and during times when our crews are occupied with other work and unavailable to

complete the removal on a timely basis (storm clean-up). The intent of this contracted tree

removal program is to ensure timely responses by the contractor and to ensure that all of the

services requested will be performed without delay in an effort to maintain visitor safety.

District crews will continue with their regular tree and brush removal/maintenance as well as the

ongoing maintenance the tree canopy over trails and preserve access areas.

Available Funding: $80,000.00

Timeline:

Permission to Bid: October 5, 2016

Legal Notice: October 7, 2016

Bid Letting: October 7, 2016

Bid Opening: October 21, 2016

Bid Approval: November 10, 2016

Project Completion: December 31, 2017

Funding for this work is available in the District’s FY2017 C&D budget.

Recommendation

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Staff recommends the Operations Committee grant permission to seek bids for Tree and Brush

Maintenance for 2017.

If you have any questions regarding this work, please feel free to contact me.

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815.727.8700 / fax 815.722.3608





JAMES G. MOUSTIS, Treasurer

M E M O R A N D U M


COMMITTEE AND ALL OFFICERS OF THE FOREST PRESERVE

DISTRICT OF WILL COUNTY



SUBJECT: Award of Contract in the Amount of $34,985.00 to Lee Werner Excavating of

Peotone, Illinois, for Salvage, Removal, and Site Clean-up at Riverview

Farmstead

Background

In June 2016, the Board of Commissioners approved the surplus and removal of a vacant house

and garage located along Book Road at Riverview Farmstead Preserve. At the request of the

Mokena Area Historical Society, several items will be removed and set aside during the

demolition process. These items were originally used on structures located in Mokena. The

Board of Commissioners granted permission to bid in August 2016.

On September 23, 2016, the District received three bids for the salvage, removal, and site clean-

up at Riverview Farmstead (results attached). The low bid of $34,985.00 was submitted by Lee

Werner Excavating. This amount includes the removal and salvage of the house and garage in

addition to site clean-up and vegetation removal.

Funding for this project is available in the District’s FY2016 budget.

Recommendation

Staff recommends awarding a contract in the amount of $34,985.00 to Lee Werner Excavating of

Peotone, Illinois, for Salvage, Removal, and Site Clean-up at Riverview Farmstead.

If you have any questions regarding this project, please feel free to contact me.

Attachments:

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Attachment 1 -SEP16 - PTB - Location Map - Riverview Farmstead (PDF) Attachment 2 - Bid History (DOCX) Attachment 3 - Bid Tabulation Chart (XLSX)

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Riverview Farmstead PreserveRiverview Farmstead Preserve

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Forest Preserve District of Will County Rev. 02/2014

Page 1 of 1

Bid History

I. Item: Removal, Salvage and Site Clean-up at Riverview Farmstead

Committee Permission to Bid: August 31, 2016 Bid Letting: September 2, 2016 Published Notice: September 2, 2016 Consultant: N/A

II. Available Funding:

Funding Source: 5032 - 59100 Amount Available: $20,427.19 Alternate Source: 5031 - 59100 Amount Available: $14,557.81 Staff Estimate: $39,000.00

III. Bid Opening Date: September 23, 2016 IV. Bidding Results:

Number Released: 21 Number Returned: 3 Acceptable Bids: 3

BIDDER BASE BID

Lee Werner Excavating 9260 W Offner Rd. Peotone, IL 60468 SBE MBE FBE PDBE

$34,985.00

Grosshening, Inc. P.O. Box 1175 Joliet, IL 60434 SBE MBE FBE PDBE

$44,072.00

Frank Burla & Sons Builders, Inc. 24115 S Northern Illinois Dr. Channahon, IL 60410 SBE MBE FBE PDBE

$54,000.00

V. Bid Irregularities: Yes No

VI. Staff Recommendation: Lee Werner Excavating for $34,985.00 for base bid VI. Committee Recommendation: Date: October 5, 2016

VII. Board Approval: Date: October 13, 2016

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Riverview Farmstead Preserve - Removal, Salvage and Clean-up

September 23, 2016

Staff Estimate: $39,000.00

Unit Cost Total Unit Cost Total Unit Cost Total

BASE BID

1 Removal and Salvage of one (1) house 1 LS 20,195.00 20,195.00 29,672.00 29,672.00 30,000.00 30,000.00

2 Removal and Salvage of one (1) garage 1 LS 5,395.00 5,395.00 5,900.00 5,900.00 14,000.00 14,000.00

3 Site clean-up and vegetation removal 1 LS 9,395.00 9,395.00 8,500.00 8,500.00 10,000.00 10,000.00

34,985.00 44,072.00 54,000.00

Math Corrected

Lee Werner Excavating Grosshening, Inc.Frank Burla & Sons

Builders, Inc.

BASE BID SUBTOTAL

Item Description Qty Unit

Forest Preserve District of Will County Bid Tabulation, Page 1 of 1C:\Users\Lgreen\appdata\local\temp\minutetraq\[email protected]\work\attachments\5322 Rev. 122012

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M E M O R A N D U M






SUBJECT: Approval of Resolution No. 16-11, Authorizing a Memorandum of Agreement

with the Lower DuPage River Watershed Coalition Regarding an Engineering

Assessment for the Hammel Woods Dam Modification or Removal

Background

The Lower DuPage River watershed covers 168 square miles and encompasses portions of 13

municipalities located within 4 counties. The watershed has an almost even mix of residential

and agricultural land uses, presenting a unique challenge to managing nonpoint source pollution.

Put altogether, there are large and unique challenges in analyzing and proposing water quality

improvements.

The Illinois Environmental Protection Agency (IEPA) has identified a wide variety of problems

within the watershed including high nutrient levels, sedimentation, siltation, and invasive algae

which can contribute to dissolved oxygen sinks. Currently, IEPA is creating Total Maximum

Daily Loads (TMDLs) for chloride, fecal coliform, dissolved oxygen, and silver at various

locations within the watershed.

The District is a member of the Lower DuPage River Watershed Coalition which was formed in

2012 to provide a local, coordinated effort to address water resource concerns using a science

based approach to identify water quality stressors and develop ecologically and economically

sound approaches to restore stream health.

Since the Lower DuPage River is considered impaired, it is important to stop the degradation

within the watershed. Through several recommended projects, including the Hammel Woods

Dam Modification or Removal project, the stakeholders aspire to improve water quality and the

free migration of aquatic species with the goal of removing the Lower DuPage from Illinois’

impaired waters list.

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Memorandum of Agreement 16-03 with the Lower DuPage River Watershed Coalition allows

the Forest Preserve to enter into contract with an engineering firm to initiate the Phase 1

Engineering Assessment for the Hammel Woods Dam modification or removal on behalf of the

Lower DuPage River Watershed Coalition.

Recommendation

Staff recommends the Operations Committee approve Resolution No. 16-11, authorizing

Memorandum of Agreement 16-03 with the Lower DuPage River Watershed Coalition regarding

Hammel Woods Dam Modification or Removal Engineering Assessment.

If you have any questions regarding this agreement or the restoration project, please feel free to

contact me.

Attachments: Attachment 1 - Hammel Words Dam (PDF) Attachment 2 - RES 16-11 - MOA Hammel Woods (DOCX) Attachment 3 - MOA - Hammel Woods Dam (DOCX)

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Hammel Woods PreserveHammel Woods Preserve

Impoundment (5.2 Acres +/-)

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Attachment: Attachment 1 - Hammel Words Dam (4039 : MOU Lower DuPage River Watershed Coalition - Hammel Dam Study)

Resolution No. 16-11

A RESOLUTION APPROVING A MEMORANDUM OF AGREEMENT BY AND

BETWEEN THE FOREST PRESERVE DISTRICT OF WILL COUNTY AND

THE LOWER DUPAGE RIVER WATERSHED COLLISION REGARDING

HAMMEL WOODS DAM REMOVAL ENGINEERING ASSESSMENT

WHEREAS, the Forest Preserve District of Will County’s (FOREST

PRESERVE) mission is to protect, conserve, enhance and promote Will County’s natural

heritage for the educational, recreational, and environmental benefit of present and future

generations; and

WHEREAS, the FOREST PRESERVE’S mission is accomplished by acquiring,

restoring, restocking, improving and interpreting a well-balanced and diverse system of

natural habitats with scenic, ecological and historic values for the inspiration, use and

enjoyment by the general public; and

WHEREAS, the Lower DuPage River Watershed Coalition’s (COALITION)

mission is to bring together a diverse coalition of stakeholders to work together to

preserve and enhance water quality in the Lower DuPage River and its tributaries; and

WHEREAS, the FOREST PRESERVE is a member of the COALITION which

was formed in 2012 to provide a local, coordinated effort to address water resource

concerns using a science based approach to identify water quality stressors and develop

ecologically and economically sound approaches to restore stream health; and

WHEREAS, the COALITION has reserved $50,000 (fifty thousand dollars) for

the purpose of studying the feasibility of dam removal and/or dam modification that

would allow for aquatic species movement from downstream to upstream of the Dam

(hereinafter referred to as PROJECT); and

WHEREAS, the FOREST PRESERVE is prepared to complete the PROJECT

utilizing its professional staff and private contractors on behalf of COALITION; and

WHEREAS, the FOREST PRESERVE and COALITION have developed a

Memorandum of Agreement which provides for completion of the work using the funds.

NOW, THEREFORE, BE IT RESOLVED by the President and the Board of

Commissioners of the Forest Preserve District of Will County, Illinois, as follows:

SECTION I. That the Forest Preserve District of Will County enter into

Intergovernmental Agreement (MOA 16-03) with the COALITION for completion of the

PROJECT.

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Passed this 13th

day of October 2016.

_____________________________


Board of Commissioners

Forest Preserve District of Will

County

ATTEST:

_____________________________



Forest Preserve District of Will County

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MOA 16-03

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A MEMORANDUM OF AGREEMENT BY AND BETWEEN THE FOREST

PRESERVE DISTRICT OF WILL COUNTY AND THE LOWER DUPAGE

RIVER WATERSHED COALITION REGARDING HAMMEL WOODS DAM

REMOVAL ENGINEERING ASSESSMENT

This AGREEMENT is made this 13th

day of October 2016 by and between the Forest

Preserve District of Will County, an Illinois body corporate and politic, with its principal

offices at 17540 W. Laraway Road, Joliet, Illinois, 60433 (hereinafter referred to as the

“FOREST PRESERVE” and the Lower DuPage River Watershed Coalition, an Illinois

Not-for-Profit Corporation (hereinafter referred to as the “COALITION”) and together

referred to as the “PARTIES”.

WITNESSETH:

WHEREAS, the FOREST PRESERVE’S mission is to protect, conserve, enhance

and promote Will County’s natural heritage for the educational, recreational, and

environmental benefit of present and future generations; and

WHEREAS, the FOREST PRESERVE’S mission is accomplished by acquiring,

restoring, restocking, improving and interpreting a well-balanced and diverse system of

natural habitats with scenic, ecological and historic values for the inspiration, use and

enjoyment by the general public; and

WHEREAS, COALITION’S mission is to bring together a diverse coalition of

stakeholders to work together to preserve and enhance water quality in the Lower

DuPage River and its tributaries; and

WHEREAS, the FOREST PRESERVE is a member of the COALITION which

was formed in 2012 to provide a local, coordinated effort to address water resource

concerns using a science based approach to identify water quality stressors and develop

ecologically and economically sound approaches to restore stream health; and

WHEREAS, the COALITION has reserved $50,000 (fifty thousand dollars) for

the purpose of studying the feasibility of dam removal and/or dam modification that

would allow for aquatic species movement from downstream to upstream of the Dam

(hereinafter referred to as PROJECT); and

WHEREAS, the FOREST PRESERVE is prepared to complete the PROJECT

utilizing its professional staff and private contractors on behalf of COALITION; and

WHEREAS, the PARTIES desire to initiate the PROJECT in the fall of 2016.

NOW, THEREFORE, in consideration of the mutual covenants and obligations

contained herein it is agreed between the FOREST PRESERVE and COALITION as

follows:

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MOA 16-03

Page 2 of 4 365524

SECTION ONE: The above recitals are incorporated herein by reference as though fully

set forth.

SECTION TWO: The FOREST PRESERVE, in consideration of this Agreement, hereby

agrees as follows:

1. To utilize professional staff and private engineering firm(s) to complete the

PROJECT in accordance with industry standards.

2. To execute engineering contracts with private engineering firms(s) in order to

complete the PROJECT and to make regular payments to such private

engineering firms(s) in accordance with PROJECT specifications.

3. To regularly report to COALITION on PROJECT progress and financial

matters.

SECTION THREE: COALITION, in consideration of this Agreement, hereby agrees as

follows:

1. To pay up to $50,000.00 to the FOREST PRESERVE no less than 30 (thirty)

days following receipt of a PROJECT reimbursement invoice from the

FOREST PRESERVE.

SECTION FOUR: This agreement shall take effect on October 13, 2016 and terminate

on December 31, 2020 or earlier pending PROJECT completion.

SECTION FIVE: If either PARTY wishes to amend the Agreement, the PARTY shall

give written notice to all other PARTIES and all PARTIES shall cooperate to schedule a

meeting within sixty (60) days of receiving such notice and shall cooperate and consider,

in good faith, any proposed amendment to the Agreement. The Agreement may only be

amended in writing and by unanimous agreement of all PARTIES.

SECTION SIX: A PARTY shall be in “Default” of this Agreement if said PARTY fails

to perform or observe any term or condition of this Agreement and fails to commence

action to cure such failure after thirty (30) days’ written notice from the non-defaulting

PARTY.

SECTION SEVEN: If either PARTY shall be in Default and the Defaulting PARTY has

not taken action to cure said Default after thirty (30) days’ written notice from the non-

defaulting party to cure said Default, the Non-Defaulting PARTY shall have the option to

take all necessary steps to cure said Default for the project and at the expense of the

Defaulting PARTY or, in the alternative, to terminate this Agreement. No additional

notice need be given by Non-Defaulting PARTY to the other upon taking action to cure

the default; Non-Defaulting PARTY, should it so choose to do so, shall give additional

notice to the Defaulting PARTY when exercising the option to terminate this Agreement.

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MOA 16-03

Page 3 of 4 365524

SECTION EIGHT: Any notice required to be given by this Agreement shall be deemed

sufficient if given in writing and sent by certified mail, return receipt requested, or by

personal service, to the persons and addresses indicated below or to such other addresses

as either PARTY hereto shall notify the other PARTY of in writing pursuant to the

provisions of this section:

FOR THE FOREST PRESERVE:

Chief Operating Officer


17540 W. Laraway Road

Joliet, Illinois 60433

FOR COALITION

President

Lower DuPage River Watershed Coalition

10S404 Knoch Knolls Road

Naperville, Illinois 60565

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MOA 16-03

Page 4 of 4 365524

IN WITNESS WHEREOF, the PARTIES hereto have caused this Agreement to be

executed by the duly authorized officers this 13th

day of October 2016.

LOWER DUPAGE RIVER WATERSHED COALITION

_____________________________

Doug Kissel, President


ATTEST:

_____________________________

Amy Ries, Secretary/Treasurer


FOREST PRESERVE DISTRICT OF WILL COUNTY

_____________________________

Suzanne Hart, President



ATTEST:

_____________________________

Judy Ogalla, Secretary



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815.727.8700 / fax 815.722.3608






M E M O R A N D U M




FROM: John Gerl, Chief Financial Officer


SUBJECT: Approval to Advertise a Replacement Hire - Planner - Planning and Development

Department

Background

In August 2016, the Forest Preserve’s GIS Technician resigned. The resignation was not

planned and the position was not scheduled for elimination under the Early Retirement Incentive

Program (ERI). Following a review of the job description, relocation of the position between

work groups, and the retirement of staff with planning expertise, the position was renamed and a

new job description that effectively combines the skill sets of a GIS Technician and a Planner

into one position.

This is a full-time position that prepares and coordinates open space, bikeway, and preserve

master plans in addition to planning and zoning reviews. This position also provides assistance

with the District’s Geographical Information System (GIS) in the preparation and maintenance of

maps, drawings, and data requests for District staff and all departments.

Consideration was given to changing the position to part-time to reduce overhead costs,

however, continuity and timeliness in review and project completion could suffer by dividing

work amongst several staff or staggering the work schedule. It is recommended the position be

retained as full- time.

Recommendation

Staff recommends the Operations Committee approve advertisement of the Planner position for

hire.

If you have any questions regarding this position, please feel free to contact me.

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Attachments: Planner Job Description - Updated September 2016 (DOCX)

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Planner Page 1

FOREST PRESERVE DISTRICT OF WILL COUNTY JOB DESCRIPTION

TITLE: PLANNER

DEPARTMENT: PLANNING AND DEVELOPMENT

FLSA STATUS: EXEMPT

DATE: SEPTMEBER 2016

LOCATION: SUGAR CREEK ADMINISTRATION CENTER

BASIC FUNCTION

Under general supervision, the role of the planner is to prepare and coordinate open space, bikeway, and preserve master plans, in addition to planning and zoning reviews. This position also provides assistance with the District’s Geographical Information System (GIS) in the preparation and maintenance of maps, drawings, and data requests for District Staff and Departments.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Supervises:

Planning and GIS Coordinator None

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepare master plans; coordinating staff from other departments in the master planning process for

new and redeveloped sites. 2. Assist with long and short range planning for future projects, preparing schedules, estimates, and

needs analysis. 3. Participate in District wide work groups related to planning, development, and GIS issues. Assist

other departments and teams needing planning and design skills. 4. Provide technical planning and GIS expertise to Staff, superiors, Committees, or other

organizations as assigned to forward the District’s mission. 5. Lead the staff review of proposed adjacent land use proposals, new license requests, annexation

requests, and easement requests that directly or indirectly impact District property. 6. Coordinates staff reviews including: Environmental Impact Statements; U.S. Army Corps Permits;

NPDES; zoning changes; subdivisions; PUDs; annexations; Open Space and Comprehensive Plan; etc. to protect District significant resources and the public’s quality of life.

7. Participates in the Land Evaluation Work Group for the District’s Land Evaluation System process to evaluate land suitability for acquisition and/or development.

8. Coordinate the public input process on District projects; including mailings, public meetings, and website information.

9. Participate in the selection process for consultants; defining scope of services; ranking and interviewing.

10. Create maps and data for District Staff, Departments, and special projects as assigned. 11. Assist with implementation and maintenance of the District’s GIS; including plotting locations,

creating maps, and filling GIS data requests. 12. Other duties as assigned by supervisor or director.

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Planner Page 2

KNOWLEDGE, SKILLS AND ABILITIES

Current knowledge of integrating Conservation Biology, Recreation, Green Infrastructure elements into preservation, land use and site design plan and reviews.

Current knowledge and skill in ArcGIS 10x, Adobe Creative Suite, and basic computer skills in Microsoft Office products.

Leadership abilities and comfort in working in a team environment, speaking before committees and the public, managing contracts, and coordinating work groups and projects.

Must possess and maintain a current and valid Motor Vehicle Operator's license.

TRAINING AND EXPERIENCE

Minimum requirements include:

Bachelor’s Degree in Planning or Bachelor’s degree in Environmental Science, Geography, Landscape Architecture or similar fields, with training and experience in Planning.

Two years of experience in Planning, and in GIS application.

WORKING ENVIRONMENT AND CONDITIONS

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Extensive computer use to Semi-active job; while performing the duties of this job the employee is frequently required to stand; walk; sit; use hands and fingers to manipulate objects, tools or controls; reach with hands and arms; climb stairs, talk and hear.

2. While performing the duties of this job the employee occasionally works near moving parts; traverses uneven terrain; works in outside extreme heat or cold weather conditions; lifts and/or moves up to 50 pounds; is exposed to fumes, airborne particles, smoke and toxic or caustic chemicals and potentially hazardous plants and animals.

3. Specific vision abilities required by the job include close vision, distant vision, color vision, and ability to focus.

4. Moderately loud and occasionally hectic work environment with deadline pressures.

OTHER INFORMATION

This 40 hour/week position entails working Monday - Friday with the possibility/option to work flexible weekday, evening, and weekend shifts. Occasional extended hours and weekend workdays will be required.

PAY RANGE AND ANNUAL SALARY

Grade 9 Range : $41,310 - $51,638 - 61,965 Schedule: Full Time

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815.727.8700 / fax 815.722.3608






M E M O R A N D U M




FROM: John Gerl, Chief Financial Officer


SUBJECT: Authorization to Prepare a Patrol Officer Eligibility List for Future New Hires

Background

The District has regularly experienced turnover in full-time patrol officers. There is currently an

opening for one patrol officer and Chief Chapman anticipates additional turnover in 2017. The

current eligibility list expired in 2015 and a new list is deemed necessary. The District will limit

applications to 100 individuals and an extensive hiring process will take place that will include a

written examination, background check, physiological testing, power testing, and an oral

interview.

Recommendation

Staff recommends the Operations Committee grant authorization to advertise for patrol officers

and to create an eligibility list of qualified candidates for future hires.

If you should have any questions with respect to the item captioned above, please feel free to

contact me.

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815.727.8700 / fax 815.722.3608






M E M O R A N D U M



WILL COUNTY



SUBJECT: Monthly Program Calendar

Attachments: Monthly Program Calendar (PDF)

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Attachment: Monthly Program Calendar (4061 : Monthly Program Calendar)

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Attachment: Monthly Program Calendar (4061 : Monthly Program Calendar)


815.727.8700 / fax 815.722.3608






M E M O R A N D U M



WILL COUNTY



SUBJECT: Schedule of Events

Attached please find the 2017 Schedule of Events as of September 2016 for your information.

This Schedule offers a number of quality, fun, family-based events that increase awareness of

and visitation to our Visitor Facilities. Additional Forest Preserve Outreach Events help to

connect county residents with the preserves in their communities through fun and engaging

programming.

The 2017 Schedule of Events includes eight (8) Facility-Based Events and three (3) Forest

Preserve Outreach Event series for a total of 28 individual event programs. It also includes nine

(9) Partner/Community Events scheduled to date, but we expect this number will increase as

requests are received throughout the year. The Forest Preserve participates in 30

Partner/Community Events on average annually.

All of these events are in addition to over 250 public programs that are scheduled in 2017 at

Visitor Facilities and select preserves such as Lake Renwick Heron Rookery, Joliet Iron Works,

and Whalon Lake. Attachments: 2017 Schedule of Events (PDF)

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2017 SCHEDULE OF EVENTS

FOREST PRESERVE DISTRICT OF WILL COUNTY VISITOR FACILITY EVENTS In 2017, the Forest Preserve continues to place emphasis on visitor facilities by hosting events designed to increase public awareness and increase visitation. In addition to these large facility-based events, over 250 public programs are scheduled at facilities in 2017.

Date Event Location Description

Saturday January 14

12 – 4p

Musher Mania

Monee Reservoir

In partnership with the Siberian Husky Club of Greater Chicago, Monee Reservoir will host the 23nd annual Musher Mania. Watch sled dog teams in action, pull a sled in the “human mushing,” play on snowshoes, and warm up by a fire while roasting s’mores. Enjoy vendor booths and other on-going activities such as panning for gold and ice-sculpting demos.

January 28 – March 11

T, W, F, Sat: 10a – 5p Th: 10a – 5p

Sun: 12 – 5p

Water/Ways Smithsonian

Exhibition

Four Rivers Environmental

Education Center

Water|Ways is a traveling exhibit from the Smithsonian Institute that examines the significance of water in the human experience from many perspectives: historic, environmental, economic, political, artistic, and more. Locally focused exhibits and public programs will be offered during the six week exhibition. The free exhibit is made possible by the Smithsonian Institution’s Museum on Main Street Program and Illinois Humanities.

Saturday April 29

10a – 2p

Jammin’ Family Kite Fly

Plum Creek Nature Center

Synchronized kite dancing, 90-foot flying kites, and candy falling from the sky…who could ask for more? Become reacquainted with the nostalgia of kite flying. Members of the Illinois Kite Enthusiasts will host a fun day filled with kite flying demonstrations and information. Bring your own kite to join in the fun or make one in the nature center.

Saturday June 3

7a – 1p

Adult Fishing Derby

Monee Reservoir

Find the best spot along the shore and try your luck at catching fish at the Adult Fishing Derby, sponsored by Cabela’s. Prizes will be awarded for the most pan fish, biggest bass, and biggest catfish. Pack a lunch and bring your favorite fishing pole - we provide one container of bait. The first 25 registrants receive a free giveaway!

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Saturday June 10

11a – 3p

Island

Rendezvous

Isle a la Cache Museum

Rendezvous was a time when fur traders converged to celebrate a successful season. Join us as we refresh the 18th century rendezvous and update it for today’s families. Celebrate all the forest preserve has to offer as we connect the past and present with interactive crafts, games, and activities. Bask in live music and be dazzled by gifted storytellers all while enjoying snacks from food vendors.

Saturday June 17

12 – 4p

Arts & Nature on the River

Four Rivers Environmental

Education Center

Experience art, music and nature while strolling paved trails at this unique, all ages event. Watch, listen or participate in a sampling of creative arts inspired by the natural world. Explore on-going performances, demonstrations, activities, and exhibits throughout the preserve. Discover something new at every bend in the trail!

Saturday August 5

7a – 1p

Kid’s Fishing Derby

Monee Reservoir

This year’s Kid’s Fishing Derby, in partnership with Cabela’s, promises to reel in plenty of excitement! Find the best spot along the shore as you try your luck at catching fish. Prizes awarded for the largest fish, smallest fish, and most fish caught in three different age categories. Even if the fish aren’t biting, everyone goes home a winner; each participant receives a goodie bag and ice cream!

Saturday August 19

1 – 5p

Hummingbird Fest and Nature

Celebration

Plum Creek Nature Center

This celebration of nature puts the spotlight on hummingbirds. Enjoy presentations, wildlife viewing, and vendors selling garden related items and locally crafted products. Watch and assist Thorn Creek Audubon Society capture and band hummingbirds and record their weight, sex, and other measurements. Adopt a hummingbird through the Lincoln Land Association of Bird Banders. Reconnect with nature while trying your skill at slack-lining, tree climbing, or cycling the trail.

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DISTRICT OUTREACH EVENTS In addition to facility based events, District Outreach Events are planned to connect local residents to preserves in their community.

Date Event Location Description

Wednesdays May 3 – September 27

5 – 6p

Wellness Walking

Wednesdays

Rock Run: Black Road

Hickory Creek: LaPorte Road

Whalon Lake

Join fellow walkers every Wednesday in the preserve nearest you. District staff will be on site to kick-off the walking series as well as select additional Wednesdays throughout the season. Distance walked is 1-3 miles, dependent on the trail, weather, and walker preference. What better way to get out, get moving, and get connected?

Thursdays

June 1, July 6, August 3

6:30 – 9p

Music in the Moonlight Concerts

Hickory Creek: LaPorte Road

Summer time is the time to get your groove-on. Enjoy a free evening concert in the preserve or better said … Music in the Moonlight. The 1st Thursday of the each month will host a concert at Hickory Creek Preserve: LaPorte Road. Let’s mix it up a bit; each Thursday features different music style and musicians. Concert goers are encouraged to bring seating, snacking, and make a night of it. So spread out and let the good times rock-n-roll.

Thursdays June 15, July 20, August 17

6:30 – 9p

Music in the Moonlight Concerts

Riverview Farm

Summer time is the time to get your groove-on. Enjoy a free evening concert in the preserve or better said … Music in the Moonlight. The 3rd Thursday of the each month will host a concert at Riverview Farm. Let’s mix it up a bit; each Thursday features different music style and musicians. Concert goers are encouraged to bring seating, snacking, and make a night of it. So spread out and let the good times rock-n-roll.

Fridays June 2, 9, 16, 23, 30 Whalon Lake

Fridays July 7, 14, 21, 28 Hickory Creek Barrens

Fridays August 4, 11, 18, 25

Turtle Lake

4:30 – 7p

Food Truck Fridays

Whalon Lake

Hickory Creek Barrens

Turtle Lake

Time to kick off the weekend right. Come out to enjoy visiting food trucks in your community. Three of our most popular preserves will host Food Truck Fridays for a month each. In addition to yummy and convenient food, enjoy the trail and activities. And it’s hard to beat the view! District staff will be on-site with preserve information, actives and items for check out: binoculars, field guides, bags, or activities to get you out exploring the preserve and exercising.

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PARTNERSHIP / COMMUNITY / NON-DISTRICT EVENTS Gaining exposure at local community events is a great way to reach the public in their own communities while building an awareness of the District, its programs and its services. Community Outreach events typically involve setting up the District’s information tent and occasionally providing a program or activity, depending on the event. The Schedule will expand as additional requests are received during the year. In 2016, the Forest Preserve partnered with or participated in nearly 30 Community/Partner Events and 12 Non-District Events. Anticipated 2017 Schedule to Date: Month Event Partner / Community January Frankfort on the Green Frankfort

February STEM Night Manhattan Jr High February Tinley Park Fishing and Outdoor Show Tinley Park

March STEM-palooza Girl Scouts of Greater Chicago and NW Indiana

March HUGS for Hounds Easter Egg Hunt Shorewood April University of St. Francis Professionals Career Night University of St. Francis

May Bringing Nature Home Native Plant Sale Friends of the Forest Preserve District of Will County

July 4th of July Festival Beecher August KidzFest Joliet

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815.727.8700 / fax 815.722.3608






M E M O R A N D U M



WILL COUNTY



SUBJECT: Thorn Creek Woods Management Commission Minutes

Attachments: Thorn Creek Woods Management Commission Minutes August 17, 2016 (PDF)

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Thorn Creek Nature Preserve Management Commission

Forest Preserve District of Will County - Friends of Thorn Creek Woods - Villages of Park Forest & University Park

M E E T I N G A G E N D A

Wednesday, September 21, 2016

1:00 p.m.

Thorn Creek Nature Center

1. Call to Order

2. Approval of the August 17, 2016 Minutes *

3. Treasurer’s Report for the month of August 2016 **

4. Naturalist’s Report for the month of August 2016 **

5. Forest Preserve District Report for the month of August 2016 *

6. Other Business**

7. Executive Session

8. Next Meeting Date: Wednesday, October 19, 2016

9. Adjournment

*Included in Packet

**To Be Distributed at the Meeting

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Thorn Creek Nature Preserve Management Commission

Forest Preserve District of Will County - Friends of Thorn Creek Woods - Villages of Park Forest & University Park

Thorn Creek Woods Nature Preserve Management Commission Minutes of the August 17, 2016 Meeting

Members Present: Judy Mendelson, FOTC Alice Hanes, FOTC Marva King, UP Andrew Hawkins, FPDWC The meeting was called to order at 1:05 p.m. Hanes moved to approve the minutes of the July 20, 2016 meeting, seconded by King. The motion passed unanimously. Treasurer's Report Mendelson distributed the Treasurer’s Report showing at total of $42,534.90 available in Money Market and $2,729.06 in Checking accounts as of June 30, 2016. Hawkins moved to accept the Treasurer’s Report seconded by King. The motion passed unanimously. Naturalist Report Richards provided the Naturalist Report for July 2016.

1. There were 504 trail and visitor center visitors in July.

2. There were 11 programs with 103 participants in the various programs in July. 3. Revenues for June Programs totaled $150.00.

Hawkins moved to accept the Naturalist Report, seconded by Hanes. The motion passed unanimously. Forest Preserve District Report Hawkins submitted the Thorn Creek Management Fund Report. The beginning balance July 1 was $5,822.52. One rental deposit in the amount of $122.50 was deposited and there were no expenditures. The ending balance as of July 31, 2016 was $5,945.02. Mendelson moved to accept the Forest Preserve District Report, seconded by King. The motion was passed unanimously. Other Business

1. Forest Preserve District of Will County Illinois Nature Preserve Management Schedule: Hawkins distributed the management schedule and noted that the only modification from the previous year was the inclusion of deer management.

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Thorn Creek Woods Management Commission Minutes of the August 17, 2016 Meeting Page 2 of 2

2. Budget Discussion: Mendelson distributed a draft 2016-17 budget. Hawkins was asked to invoice Park Forest and University Park for Annual Management Fees. The 2016-17 budget approval is anticipated at the September meeting.

Executive Session No business. Adjournment The next meeting date was set for Wednesday, September 21, 2016, at 1:00 p.m. There being no further business, Hawkins moved to adjourn, seconded by Hanes. The motion was unanimously passed and the meeting adjourned at 2:12 p.m. Respectfully Submitted, Secretary Andrew J. Hawkins

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Documents

FOREST PRESERVE DISTRICT OPERATIONS COMMITTEE Joliet, …