FPD - Coverarchives.dekalbcounty.org/Financial/Audit/cafrfy09/FPD.pdfMD&A 1 DEKALB COUNTY FOREST PRESERVE DISTRICT DEKALB COUNTY, ILLINOIS MANAGEMENT’S DISCUSSION AND ANALYSIS- DECEMBER

DEKALB COUNTY FOREST PRESERVE DISTRICTSYCAMORE, ILLINOIS

(A Component Unit of DeKalb County, Illinois)

FINANCIAL STATEMENTS ANDINDEPENDENT AUDITOR’S REPORT

For the Year EndedDecember 31, 2009

ASikich LLPCertified Public Accountants & Advisors

DEKALB COUNTY FOREST PRESERVE DISTRICTSYCAMORE, ILLINOISTABLE OF CONTENTS

Page(s)

INDEPENDENT AUDITOR’S REPORT................................................................. 1-2

GENERAL PURPOSE EXTERNAL FINANCIAL STATEMENTS

Management’s Discussion and Analysis ................................................................ MD&A 1-10

Basic Financial Statements

Government-Wide Financial Statements

Statement of Net Assets.............................................................................. 3

Statement of Activities ................................................................................ 4

Fund Financial Statements

Governmental Funds

Balance Sheet ................................................................................................. 5

Reconciliation of Fund Balances of Governmental Funds to the Governmental Activities in the Statement of Net Assets ........................ 6

Statement of Revenues, Expenditures and Changes in Fund Balance............. 7

Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balance to the Governmental Activities in the Statement of Activities........................................................ 8

Notes to Financial Statements.......................................................................... 9-24

Required Supplementary Information

Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual

General Fund .............................................................................................. 25Retirement Fund ......................................................................................... 26

Schedule of Funding ProgressIllinois Municipal Retirement Fund.............................................................. 27Other Postemployment Benefit Plan ............................................................ 28

DEKALB COUNTY FOREST PRESERVE DISTRICTSYCAMORE, ILLINOISTABLE OF CONTENTS (Continued)

Page(s)

GENERAL PURPOSE EXTERNAL FINANCIAL STATEMENTS (Continued)

Required Supplementary Information (Continued)

Schedule of Employer ContributionsIllinois Municipal Retirement Fund.............................................................. 29Other Postemployment Benefit Plan ............................................................ 30

Notes to Required Supplementary Information................................................. 31

INDIVIDUAL FUND STATEMENTS AND SCHEDULES

Major Governmental Funds

Schedule of Detailed Revenues - Budget and ActualGeneral Fund .............................................................................................. 32

Schedule of Detailed Expenditures - Budget and ActualGeneral Fund .............................................................................................. 33-34

Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual

Land Acquisition Fund ................................................................................ 35

Nonmajor Governmental Funds

Balance Sheet .................................................................................................. 36Statement of Revenues, Expenditures and Changes in Fund Balances.............................................................................. 37

Schedule of Revenues, Expenditures andChanges in Fund Balance - Budget and Actual

Tort & Liability Fund .................................................................................. 38

SUPPLEMENTAL SCHEDULES

Schedule of Property Tax Assessed Valuations, Rates and Extensions .................. 39Schedule of Property Tax Collections................................................................... 40

GENERAL PURPOSE EXTERNALFINANCIAL STATEMENTS

MD&A 1

DEKALB COUNTY FOREST PRESERVE DISTRICT

DEKALB COUNTY, ILLINOIS

MANAGEMENT’S DISCUSSION AND ANALYSIS-

DECEMBER 31, 2009 The Forest Preserve District Commissioners and the Finance Office of DeKalb County are pleased to present to readers of the financial statements of the DeKalb County Forest Preserve District this narrative overview and analysis of the financial activities of the DeKalb County Forest Preserve for the fiscal year ended December 31, 2009. In the past, the primary focus of local government financial statements has been summarized by fund type information on a current financial resource basis. This approach has been modified, and DeKalb County Forest Preserves’ Financial Statements present two kinds of statements, each with a different snapshot of the Forest Preserve’s finances. The new Financial Statements’ focus is on both the Forest Preserve as a whole (government-wide) and on the major fund. Both perspectives (government-wide and major fund) allow the user to address relevant questions, broaden a basis for comparison (year to year and government to government), and enhance the Forest Preserve’s accountability. DeKalb County Forest Preserve Management’s Discussion and Analysis (MD&A) is designed to (1) assist the reader in focusing on significant financial issues, (2) provide an overview of the Forest Preserve’s financial activity, (3) identify changes in the Forest Preserve’s financial position (its ability to address the subsequent year’s challenges), (4) identify any material deviations from the financial plan (the approved budget), and (5) identify individual fund issues or concerns. I. Financial Highlights The Forest Preserve Governmental Fund’s current assets of $4,344,470 exceeded the current liabilities of $1,545,289 at the close of the fiscal year by $2,789,181. The Forest Preserve has maintained its employment force and has been able to continue with modest pay increases for its employees. A change in the Forest Preserve last year was establishing the three new funds. These funds are Forest Preserve Land Acquisition, Forest Preserve Retirement and Forest Preserve Tort and Liability. There was money transferred to these funds from the Forest Preserve General Fund, in the amounts of $832,500 to the Land Acquisition, and $98,063 for the Retirement Fund in 2009.

Forest Preserve District DeKalb County, Illinois Management’s Discussion and Analysis December 31, 2009

MD&A 2

II. Overview of the Financial Statements A. Government-Wide Financial Statements The Government-Wide Financial Statements are designed to emulate the corporate sector in that all governmental and business-type activities are consolidated into columns that add to a total for the Primary Government. The focus of the Statement of Net Assets is the “Unrestricted Net Assets” and it is designed to be similar to bottom line results for the private sector. This statement then, combines and consolidates governmental funds’ current financial resources (short-term spendable resources) with capital assets and long-term obligations using the accrual basis of accounting and economic resources measurement focus. Over time, increases or decreases in net assets may serve as a useful indicator of whether or not the financial position of the Forest Preserve District is improving. The Statement of Activities presents information showing how the Forest Preserve’s net assets changed during the most recent fiscal year and is focused on both the gross and net cost of various activities (including governmental and business-type), which are supported by the Forest Preserve’s general taxes and other resources. This is intended to summarize and simplify the user’s analysis of the cost of various government services and/or subsidy to various business-type activities. Both of the government-wide financial statements distinguish functions of the Forest Preserve that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through users fees and charges (business-type activities). The governmental activities of the Forest Preserve include general governmental activities of culture & recreation. The DeKalb County Forest Preserve District is a component unit of DeKalb County. Therefore, the financial information of this unit is also reported in the financial information of DeKalb County in the Comprehensive Annual Financial Report. B. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Fund Financial Statement allows the demonstration of sources and uses and/or budgeting compliance associated therewith. Traditional users of governmental financial statements will find the Fund Financial Statements presentation more familiar. The focus is now on major funds, rather than (the previous model’s) fund types. The fund of the Forest Preserve can be placed into the governmental funds category.


MD&A 3

1. Governmental Funds

The Governmental Major Fund presentation is presented on a “sources and uses of liquid resources” basis. This is the manner in which the financial plan (the budget) is typically developed. The flow and availability of liquid resources is a clear and appropriate focus of any analysis of a government. The focus of governmental funds is narrower than that of the Government-Wide Financial Statements. The Governmental Fund Balance Sheet and the Governmental Fund Statement of Revenues, Expenditures, and Changes in Fund Balance provide a reconciliation to facilitate the comparison between governmental funds and governmental activities. The Governmental Major Funds Total column requires a reconciliation because of the different measurement focus (current financial resources versus total economic resources), which is reflected. The flow of current financial resources reflects bond proceeds and interfund transfers as other financial sources as well as capital expenditures and bond principal payments as expenditures. The reconciliation eliminates these transactions and incorporates the capital assets and long-term obligation (bond and others) into the Governmental Activities column in the Government-Wide statements. 2. Proprietary Funds The Forest Preserve District has no Proprietary Funds. 3. Fiduciary Funds The Forest Preserve District has no Fiduciary Funds. C. Notes to the Financial Statements

The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found in this report beginning on page 10. D. Other Information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the Forest Preserve’s progress in funding its obligation to provide benefits to its’ employees. Required supplementary information can be found on pages 19-31 of this report.


MD&A 4

III. Financial Analysis of the Forest Preserve as a whole In accordance with GASB Statement 34, a comparison of government-wide information is presented. The current year comparative statements follow:

GOVERNMENT-WIDE STATEMENTS A. Net Assets The following table reflects the condensed Statement of Net Assets:

Table 1 Statement of Net Assets

For the Fiscal Year Ended December 31, 2009 Governmental Activities 2009 2008 Assets Current and Other Assets 4,344,470 3,204,560 Capital Assets 3,572,650 3,564,947 Total Assets 7,917,120 6,769,507 Liabilities Long-Term Liabilities 19,877 24,016 Other Liabilities 1,545,289 1,522,966 Total Liabilities 1,565,166 1,546,982 Net Assets Invested in Capital Assets, Net of Debt 3,572,650 3,564,947Restricted 360,983 208,686 Unrestricted 2,418,321 1,448,892 Total Net Assets 6,351,954 5,222,525


MD&A 5

The Forest Preserve’s net assets increased by $1,129,429 during fiscal year 2009. Part of this increase is property taxes that increased $67,000, an additional $832,500 was set aside for land purchase, and $235,000 was received toward wetland bank monies. No additional dollars were spent in 2009 for land. Restricted assets $2,455,715 ) on the previous chart refer to set-asides for land cash ($9,788), wetland mitigation ($295,184), National Resource Education Consortium ($19,528), Land Acquisition – Community Foundation ($200), and Natural Resource Education – Community Foundation ($17,594), Employee Retirement ($115,889), Land Acquisition ($1,928,154), Cabin Relocation ($14,660) and Tort and Liability ($54,718). For more detailed information, see the Statement of Net Assets on Page 3 of the DeKalb County Forest Preserve District Component Unit Annual Financial Report.


MD&A 6

B. Activities 1. Changes in Net Assets The following table summarizes the revenues and expenses of the District’s activities:

Table 2 Changes in Net Assets

For the Fiscal Year Ended December 31, 2009 Governmental Activities 2009 2008 Revenues Program Revenue Charges For Services 53,544 105,175 Capital Grants 235,000 381,400 General Revenues Property Taxes 1,480,419 1,412,768 Other Taxes 15,266 18 095 Investment Income 11,299 21,798 Miscellaneous 22,156 17,657 Total Revenue 1,817,684 1,956,893 Expenses Culture and Recreation 697,616 604,508

Total Expense 697,616 604.508 Change in Net Assets 1,123,068 1,352,358


MD&A 7

2. Governmental Revenues For the fiscal year ended December 31, 2009, revenues totaled $1,817,684 for the Forest Preserve’s General Fund. Revenues from the Forest Preserve’s largest source of revenues of $1,480,419 come from the Property Tax revenues. The property tax revenues make up 81% of the Forest Preserve’s total revenue budget. The next largest source of revenues for 2009 is intergovernmental revenue for the Wetland Bank that makes up 13% of the revenue budget. Between 2008 and 2009, property tax revenues increased by 3%. The property tax revenues increase was 81% between 2007 and 2008 which was the first year of the new property tax levy that was passed by the voters in 2005. The Forest Preserve’s Property Tax Rate from 2008 to 2009 went up from .0678 to .08778 per $100 of Equalized Assessed Valuation. 3. Governmental Expenses

DeKalb County Forest Preserve General Fund total expenses amounted to a total of $697,616. All of the expenses were culture and recreation. The amount of capital outlay expense was $134,649 and it was for continued upgrades to wetland mitigation as well as park improvements. The Capital outlay expense was 19% of the budget in 2009. The largest expenditure for 2009 was personnel services of $408,890 or 56% of the budget. Commodities and services of $107,206 were 15% of the expense budget. IV. Financial Analysis of Forest Preserve District’s Funds As of December 31, 2009, the Forest Preserve General Fund, the Forest Preserve Retirement Fund, the Forest Preserve Land Acquisition Fund and the Forest Preserve Tort and Liability Fund had a combined fund balance total of $2,799,181 compared with 2008 of $1,681,594. Cash temporarily idle during the year was invested in demand deposits, certificates of deposit, and obligations of the U.S. Treasury. The County Treasurer utilizes a competitive bidding system with local financial institutions to assure that the highest return possible is made on funds invested. DeKalb County Forest Preserve earned interest revenue of $29,020 on all fund type investments for the year ended December 31, 2009. This increase is due to the additional monies that were invested from the State grant received in 2008 for the purchase of land. As these monies were not used during 2009 for land purchase they were invested during that time frame. The County Treasurer is an elected official charged with the responsibility and authority to handle the investments for the Forest Preserve. The Treasurer's investment policy is to minimize credit and market risks while maintaining a competitive yield on its portfolio. All of the funds of the DeKalb County Forest Preserve were insured and collateralized properly as of December 31, 2009.


MD&A 8

V. General Fund Budgetary Highlights

Table 3 For the Fiscal Year Ended December 31, 2009

Original Amended Budget Budget Actual REVENUES Taxes 1,491,000 1,491,000 1,495,685 Intergovernmental 0 0 235,000 Interest Income 12,000 12,000 11,299 Miscellaneous 49,000 49,000 75,700 Total Revenues 1,552,000 1,552,000 1,827,684 EXPENDITURES AND TRANSFERS Expenditures 545,000 726,840 697,616 Transfers 0 0 832,500 Total Expenditures and Transfers 545,000 726,840 1,530,116 Change in Fund Balance 0 (825,160) 287,568

As can be seen above, revenues exceeded the original budget by $265,684 all of this is attributable to intergovernmental monies for the wetland bank of $235,000 that was received during 2009. Investment income was about $700 less due to the lower interest rates on investments.


MD&A 9

VI. Capital Assets The following schedule reflects the District’s capital asset balances as of December 31, 2009:

Table 4 Capital Assets

As of December 31, 2009

Governmental Activities 2009 2008 Land & Land Right of Way 3,058,556 3,058,556 Buildings 299,553 299,553 Land Improvements 632,119 576,447 Equipment 42,145 42,145 Vehicles 85,581 85,581 Less: Accumulated Depreciation (545,304 (497,335) Total Capital Assets 3,572,650 3,564,947

The Total Capital Assets for the Forest Preserve increased by $7,703 in 2009. This increase is the additional land improvements made during 2009 at the Potawatomi Forest Preserve and the Afton Forest Preserve addition. No major assets were purchased during 2009 by the Forest Preserve District. There have been many discussions with the Forest Preserve Commissioners and the Forest Preserve Director regarding properties that are or could become available next to existing preserves and wetland properties and it is anticipated that property will be purchased during 2010. There are several properties that are being pursued and seem to be likely purchases for the DeKalb County Forest Preserve. See note 4 for additional information on the capital assets.


MD&A 10

VII. Long-Term Debt The Forest Preserve has no General Obligation or Revenue Bonded Debt. Under the current state statutes, DeKalb County Forest Preserve’s general obligation bonded debt issuances are subject to a legal limitation based on 2.3 percent of total assessed value of real and personal property. That would allow the Forest Preserve to currently incur debt up to $50,654,885. VIII. Economic Factors And Next Year’s Budget Issues The taxable assessed valuation for the Forest Preserve grew by over $117 million dollars from the previous year for a total of $2,202,366,290. There is some concern that the commercial and industrial value only makes up about 21% of the property tax base, which puts a lot of burden on residential property tax payers who make up 70% of the tax base. On-going efforts are in place, however, to bring increased economic development to the County, which will help diversify that tax base. Population growth with additional subdivisions consuming open farmland presents a challenge for the Forest Preserve. The question where to find new forest preserve land was on the agenda of the Forest Preserve Commissioners and the Director of the Forest Preserve District in 2009. As growth slows due to the economy in DeKalb County the ability to purchase open space and recreational areas increases. The balancing act is finding affordable land to purchase for Forest Preserves to help maintain and improve the quality of life for all residents of DeKalb County. As of this writing, the FY 2010 financial year is well underway. The next budget to be developed will be the FY 2011 budget. It will be discussed in the fall of 2010 for the fiscal year beginning January 1, 2011. Budget issues that the Forest Preserve Commissioners and the Forest Preserve Committee will be discussing will be continuing to develop the new Potawatomi Woods 293 acres purchased during fiscal year 2002 as well as land acquisition for additional Forest Preserves. The continued increase in costs for Health Insurance and Pensions will also put a strain on the budget. The Forest Preserve continues to fully comply with the Property Tax Extension Limitation Law (P-TELL) that was approved by the voters in April 1999. The challenge of providing the best services with the best staff and keeping costs in line with available revenues continues to be the goal of the Forest Preserve staff as well as the Forest Preserve Commissioners. IX. Request for Information This financial report is designed to provide our citizens, customers, investors and creditors with a general overview of the Forest Preserve finances and to demonstrate the Forest Preserve’s accountability for the money it receives. Questions concerning this report or requests for additional financial information should be directed to either Terry Hannan, Superintendent of the DeKalb County Forest Preserve at 110 E. Sycamore Street, Sycamore, IL 60178 or Gary H. Hanson, Deputy County Administrator, DeKalb County Government, Finance Office, 200 N. Main Street, Sycamore, IL 60178.

Governmental Activities

ASSETSCash and investments 2,801,842$ Receivables, net of allowance,where applicableProperty taxes 1,515,000 Accounts 18,349 Accrued interest 6,250

Prepaid expenses 3,029 Capital assets not being depreciated 3,058,556 Capital assets being depreciated(net of accumulated depreciation) 514,094

Total assets 7,917,120

LIABILITIESAccounts payable 21,969 Accrued payroll 8,320 Deferred property taxes 1,515,000 Noncurrent liabilities

Due in more than one year 19,877

Total liabilities 1,565,166

NET ASSETSInvested in capital assets, net of related debt 3,572,650 Restricted for

Culture and recreation 360,983 Unrestricted 2,418,321

TOTAL NET ASSETS 6,351,954$


STATEMENT OF NET ASSETS

December 31, 2009

SYCAMORE, ILLINOIS

See accompanying notes to financial statements.- 3 -

Net (Expense)Revenue and

Change inNet Assets

Charges Operating Capital GovernmentalFUNCTIONS/PROGRAMS Expenses for Services Grants Grants ActivitiesPRIMARY GOVERNMENT

Governmental activitiesCulture and recreation 714,881$ 53,544$ -$ 235,000$ (426,337)$

Total governmental activities 714,881 53,544 - 235,000 (426,337)

TOTAL PRIMARY GOVERNMENT 714,881$ 53,544$ -$ 235,000$ (426,337)

General revenuesTaxesProperty 1,489,324 Replacement 15,266

Investment income 29,020 Miscellaneous 22,156

Total 1,555,766

CHANGE IN NET ASSETS 1,129,429

NET ASSETS, JANUARY 1, 2009 5,222,525

NET ASSETS, DECEMBER 31, 2009 6,351,954$

Program Revenues


STATEMENT OF ACTIVITIES

For the Year Ended December 31, 2009


Land NonmajorGeneral Retirement Acquisition Governmental Total

Cash and investments 693,250$ 115,889$ 1,928,154$ 64,549$ 2,801,842$ Property taxes receivable 1,376,000 124,000 - 15,000 1,515,000 Accounts receivable 18,349 - - - 18,349 Accrued interest receivable 6,250 - - - 6,250 Prepaid items 3,029 - - - 3,029

TOTAL ASSETS 2,096,878$ 239,889$ 1,928,154$ 79,549$ 4,344,470$

LIABILITIESAccounts payable 12,138$ -$ -$ 9,831$ 21,969$ Accrued payroll 8,320 - - - 8,320 Deferred property taxes 1,376,000 124,000 - 15,000 1,515,000

Total liabilities 1,396,458 124,000 - 24,831 1,545,289

FUND BALANCE

Reserved for prepaid items 3,029 - - - 3,029 Reserved for land cash 9,788 - - - 9,788 Reserved for wetland mitigation 295,184 - - - 295,184 Reserved for land acquisition - - 1,928,154 - 1,928,154 Reserved for Natural Resource

Education Consortium 19,528 - - - 19,528 Reserved for land acquisition -

Community Foundation 200 - - - 200 Reserved for "Jeff's Trees" 1,000 - - - 1,000 Reserved for natural resource education -

Community Foundation 17,594 - - - 17,594 Reserved for cabin relocation 14,660 - - - 14,660 Reserved for employee retirement - 115,889 - - 115,889 Reserved for tort and liability - - - 54,718 54,718 Unreserved

Designated for cash flows 101,357 - - - 101,357 Designated for special projects 11,700 - - - 11,700 Designated for paid hours off contingency 23,708 - - - 23,708 Undesignated 202,672 - - - 202,672

Total fund balance 700,420 115,889 1,928,154 54,718 2,799,181

TOTAL LIABILITIES ANDFUND BALANCE 2,096,878$ 239,889$ 1,928,154$ 79,549$ 4,344,470$

ASSETS

LIABILITIES AND FUND BALANCE

Governmental Funds


BALANCE SHEET

December 31, 2009


FUND BALANCES OF GOVERNMENTAL FUNDS 2,799,181$

Amounts reported for governmental activities in thestatement of net assets are different because:

Capital assets used in governmental activities arenot financial resources and, therefore, are notreported in the governmental funds 3,572,650

Long-term liabilities, including compensated absences payable and the net other postemployment benefitobligation, are not due and payable in the current period and,therefore, are not reported in the governmental funds (19,877)

NET ASSETS OF GOVERNMENTAL ACTIVITIES 6,351,954$


RECONCILIATION OF FUND BALANCES OF GOVERNMENTAL FUNDS TO THEGOVERNMENTAL ACTIVITIES IN THE STATEMENT OF NET ASSETS

December 31, 2009

SYCAMORE, ILLINOIS


Land NonmajorGeneral Retirement Acquisition Governmental Total

REVENUESTaxes 1,495,685$ -$ -$ 8,905$ 1,504,590$ Intergovernmental 235,000 - - - 235,000 Investment income 11,299 452 16,349 920 29,020 Miscellaneous 75,700 - - - 75,700

Total revenues 1,817,684 452 16,349 9,825 1,844,310

EXPENDITURESCurrent

Culture and recreation 562,967 - - 22,854 585,821 Capital outlay 134,649 - - 6,253 140,902

Total expenditures 697,616 - - 29,107 726,723

EXCESS (DEFICIENCY) OF REVENUESAND EXPENDITURES 1,120,068 452 16,349 (19,282) 1,117,587

OTHER FINANCING SOURCES (USES)Transfers in - 98,063 832,500 - 930,563 Transfers (out) (930,563) - - - (930,563)

Total other financing sources (uses) (930,563) 98,063 832,500 - -

NET CHANGE IN FUND BALANCE 189,505 98,515 848,849 (19,282) 1,117,587

FUND BALANCE, JANUARY 1, 2009 510,915 17,374 1,079,305 74,000 1,681,594

FUND BALANCE, DECEMBER 31, 2009 700,420$ 115,889$ 1,928,154$ 54,718$ 2,799,181$

Governmental Funds


STATEMENT OF REVENUES, EXPENDITURES ANDCHANGES IN FUND BALANCE



NET CHANGE IN FUND BALANCE -TOTAL GOVERNMENTAL FUNDS 1,117,587$

Amounts reported for governmental activities in the statement ofactivities are different because:

Governmental funds report capital outlay as expenditures; however,they are capitalized and depreciated in the statement of activities 55,672

The change in compensated absences payable and the net otherpostemployment benefit payable is reported as anexpenditure when paid in governmental funds but as incurred on 4,139 the statement of activities

Some expenses in the statement of activities (e.g., depreciation) do not require the use of current financial resources and, therefore, are notreported as expenditures in governmental funds (47,969)

CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES 1,129,429$



RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE TO THE

GOVERNMENTAL ACTIVITIES IN THE STATEMENT OF ACTIVITIES

SYCAMORE, ILLINOIS


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NOTES TO FINANCIAL STATEMENTS

December 31, 2009

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The financial statements of the DeKalb County Forest Preserve District (the District), Sycamore, Illinois, a component unit of DeKalb County, Illinois (the County), have been prepared in conformity with accounting principles generally accepted in the United States of America, as applied to government units (hereinafter referred to generally accepted accounting principles (GAAP)). The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the District’s accounting policies are described below.

a. Reporting Entity

The District is governed by the same twenty-four member board as DeKalb County. The District does have the authority to prepare and approve its own budget, to levy taxes and to obtain financing. There are no component units included in the District. A component unit is a legally separate organization for which a primary government is financially accountable. However, the District is considered to be a blended component unit of DeKalb County, Illinois.

b. Basis of Presentation

The accounts of the District are organized and operated on the basis of funds. Funds are independent fiscal and accounting entities with self-balancing sets of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance related legal and contractual provisions. A minimum number of funds are maintained for this purpose.

The following fund categories (further defined by fund type) are used by the District:

Governmental Funds are used to account for the District’s general activities. The General Fund is the primary operating fund, accounting for all financial resources not required to be accounted for in another fund.

c. Government-Wide and Fund Financial Statements

The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the District. The effect of material interfund activity has been eliminated from these statements.

DEKALB COUNTY FOREST PRESERVE DISTRICTSYCAMORE, ILLINOISNOTES TO FINANCIAL STATEMENTS (Continued)

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1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

c. Government-Wide and Fund Financial Statements (Continued)

The statement of activities demonstrates the degree to which the direct expenses of a given function, segment or program are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues.

Separate financial statements are provided for governmental funds. Major individual governmental funds are reported as separate columns in the fund financial statements.

The District reports the following major governmental funds:

The General (Corporate) Fund is the District’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund.

The Retirement Fund accounts for the revenues and expenditures associated with the District’s employer contributions to the Illinois Municipal Retirement Fund.

The Land Acquisition Fund accounts for the revenues and expenditures associated with the District’s purchases of land.

d. Measurement Focus, Basis of Accounting and Financial Statement Presentation

The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred. Property taxes are recognized as revenues in the year for which they are levied (i.e., intended to finance, regardless of when collected). Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met.

Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both “measurable” and “available.” Revenues are considered to be “available” when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. Property taxes are recognized as revenue in the year budgeted for (intended to finance), if collected within 60 days after year end.


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d. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued)

A 60-day period is used for revenue recognition for most other governmental fund revenues. Those revenues susceptible to accrual are property taxes and replacement taxes.Rental revenues and donations are not susceptible to accrual because generally they are not “measurable” until received in cash.

Expenditures generally are recorded when a fund liability is incurred. However, debt service expenditures, if any, are recorded only when payment is due.

The District reports deferred revenue on its financial statements. Deferred revenues arise when a potential revenue does not meet both the “measurable” and “available”criteria for recognition in the current period, under the modified accrual basis of accounting, or is “measurable” but not “earned” under the accrual basis of accounting. Deferred revenues also arise when resources are received by the District before it has a legal claim to them or prior to the provision of services, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the District has a legal claim to the resources, the liability for deferred revenue is removed from the financial statements and revenue is recognized.

e. Cash and Investments

Cash

Cash includes cash on hand and amounts in demand deposits, as well as short-term investments with an original maturity of three months or less from the date of purchase.

Investments

Investments with a maturity greater than one year at time of purchase, if any, are stated at fair value. Nonnegotiable certificates of deposit and all other investments, if any, are reported at cost.

f. Receivables and Payables

Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either “due to/from other funds” (i.e., the current portion of interfund loans) or “advances to/from other funds” (i.e., the noncurrent portion of interfund loans). All other outstanding balances between funds are reported as “due to/from other funds.” Amounts owed to/from the County are reported as due from/to the Primary Government.


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f. Receivables and Payables (Continued)

Advances between funds, if any, reported in the fund financial statements are offset by a fund balance reserve account in applicable governmental funds to indicate that they are not available for appropriation and are not expendable available financial resources.

g. Prepaid Items/Expenses

Payments made to vendors for services that will benefit periods beyond the date of this report, if any, are recorded as prepaid items/expenses.

h. Capital Assets

Capital assets, which include property, plant, equipment and infrastructure assets (e.g., bike trails, paths, roads, bridges and similar items), are reported in the governmental activities columns in the government-wide financial statements. Capital assets are defined by the District as assets with an initial, individual cost of more than $10,000 and an estimated useful life in excess of one year except for land improvements, where the cost must be greater than $50,000. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation.

The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized.

Major outlays for capital assets and improvements are capitalized as projects are constructed. Buildings preserve improvements and equipment is depreciated using the straight-line method over the following estimated useful lives:

Assets Years

Buildings 40Land/preserve improvements 8-20Vehicles 7-20Equipment 3-25

i. Compensated Absences

District employees are entitled to vacation/sick leave based on their length of employment. Vacation/sick leave either vests or accumulates and is accrued when earned.


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i. Compensated Absences (Continued)

Vested or accumulated vacation/sick leave attributable to employees who were no longer employed as of December 31, 2009, but have yet to be paid out is expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of the governmental fund that will pay it in the fund financial statements.

Vested or accumulated vacation/sick leave is recorded as an expense and liability of governmental activities at the government-wide level as the benefits accrue to employees.

In accordance with the provisions of GASB Statement No. 16, no liability is recorded for nonvesting accumulating rights to receive sick pay benefits.

j. Long-Term Obligations

In the government-wide financial statements, long-term debt and other long-term obligations, if any, are reported as liabilities in the governmental activities column. Bond premiums and discounts, as well as issuance costs and gain (loss) on refundings, are deferred and amortized over the life of the bonds. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs and the gain (loss) on refunding are reported as unamortized bond costs and amortized over the term of the related debt.

In the fund financial statements, governmental funds recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as expenditures.

k. Fund Balances/Net Assets

In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. None of the District’s net assets are restricted as a result of enabling legislation adopted by the District. Designations of fund balance represent tentative management plans that are subject to change. In the government-wide financial statements, restricted net assets are legally restricted by outside parties for a specific purpose.


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k. Fund Balances/Net Assets (Continued)

Invested in capital assets, net of related debt is the net cost (book value) of the capital assets, less the principal of any long-term debt outstanding that was issued to construct, purchase or otherwise acquire the capital asset.

2. DEPOSITS AND INVESTMENTS

Investment of the District’s funds, by statute, is vested with the County Treasurer. The County Treasurer’s investment policy guides the investments of the County and the District. The investment policy permits the County and the District to make deposits\investments in insured commercial banks located within and in close proximity to the County, obligations of the U.S. Treasury (bills), money market mutual funds with portfolios of securities issued or guaranteed (implicitly or explicitly) by the United States and Illinois Funds.

It is the policy of the County and the District to invest its funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the County and the District and conforming to all state and local statutes governing the investment of public funds, using the “prudent person” standard for managing the overall portfolio. The primary objective of the policy is legality, safety (preservation of capital and protection of investment principal), liquidity and yield.

a. Deposits with Financial Institutions

Custodial credit risk for deposits with financial institutions is the risk that in the event of bank failure, the County’s deposits may not be returned to it. The County’s investment policy requires pledging of collateral with a fair value of 105% (110% if collateral pledged is not guaranteed by the U.S. Government) for all bank balances in excess of federal depository insurance with the collateral held by an independent third-party acting as the County’s agent. All of the County’s deposits were covered by either FDIC or collateral at December 31, 2009.

b. Investments

In accordance with its investment policy, the County and the District limit their exposure to interest rate risk by structuring the portfolio to provide liquidity for operating funds and maximizing yields for funds not needed within a short-term (annual) period. The investment policy does not limit the maximum maturity length of investments. However, the policy does require the County and the District to structure the investment portfolio so that securities mature to meet cash requirements for ongoing operations and prohibits the selling of securities prior to maturity.


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2. DEPOSITS AND INVESTMENTS (Continued)

b. Investments (Continued)

The County and the District limits its exposure to credit risk, the risk that the issuer of a debt security will not pay its par value upon maturity, by primarily investing in obligations guaranteed by the United States Government (U.S. Treasury obligations) and certificates of deposit.

Custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to the investment, the County and the District will not be able to recover the value of its investments that are in possession of an outside party.

To limit its exposure, the County’s and the District’s investment policy requires all security transactions that are exposed to custodial credit risk to be processed on a delivery versus payment (DVP) basis with the underlying investments held by a third-party acting as the County’s agent separate from where the investment was purchased.

Concentration of credit risk - The County’s and the District’s investment policy requires diversification of the portfolio but does not contain any specific diversification targets.

3. PROPERTY TAXES

Property taxes for 2008 attached as an enforceable lien on January 1, 2008, on property values assessed as of the same date. Taxes are levied by December of the same year by passage of a Tax Levy Ordinance. Tax bills are prepared by the County and issued on or about May 1, 2009, and are payable in two installments on or about June 1, 2009 and September 1, 2009. The County collects such taxes and remits them periodically.

The District has elected, under governmental accounting standards, to match its property tax revenues to the fiscal year that the tax levy is intended to finance. Therefore, the entire 2009tax levy has been recorded as a receivable and as deferred revenue on the financial statements.


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4. CAPITAL ASSETS

Capital asset activity for the year ended December 31, 2009, was as follows:

Balance BalanceJanuary 1,

2009 Increases DecreasesDecember 31,

2009

GOVERNMENTAL ACTIVITIESCapital assets not being depreciatedLand $ 3,058,556 $ - $ - $ 3,058,556Total capital assets not being depreciated 3,058,556 - - 3,058,556

Capital assets being depreciatedLand improvements 576,447 55,672 - 632,119Buildings 299,553 - - 299,553Equipment 42,145 - - 42,145Vehicles 85,581 - - 85,581Total capital assets being depreciated 1,003,726 55,672 - 1,059,398

Less accumulated depreciation forLand improvements 235,223 27,939 - 263,162Buildings 194,279 7,489 - 201,768Equipment 10,678 4,214 - 14,892Vehicles 57,155 8,327 - 65,482Total accumulated depreciation 497,335 47,969 - 545,304

Total capital assets being depreciated, net 506,391 7,703 - 514,094

GOVERNMENTAL ACTIVITIES CAPITAL ASSETS, NET $ 3,564,947 $ 7,703 $ - $ 3,572,650

Depreciation expense was charged to functions/programs of the primary government as follows:

GOVERNMENTAL ACTIVITIESCulture and recreation $ 47,969

TOTAL DEPRECIATION EXPENSE - GOVERNMENTAL ACTIVITIES $ 47,969


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5. LEGAL DEBT MARGIN

ASSESSED VALUATION - 2008 (latest available) $ 2,206,386,290

Legal debt limit - 2.3% of assessed valuation $ 50,746,885Amount of debt applicable to debt limit -

LEGAL DEBT MARGIN $ 50,746,885

Chapter 70, Act 805, Section 13 of the Illinois Compiled Statutes provides that the District: “…may not become indebted in any manner or for any purpose to an amount including existing indebtedness in the aggregate exceeding 2.3% of the assessed value of such taxable property therein, as ascertained by the last equalized assessment for the State and County purposes. No district may incur (a) indebtedness in excess of .3% of the assessed value of taxable property in the district, as ascertained by the last equalized assessment for the State and County purposes, for the development of forest preserve lands held by the district or (b) indebtedness for any other purpose except the acquisition of land….” unless the proposition to issue bonds or otherwise incur indebtedness is certified by the board to the proper election officials who shall submit the proposition at an election in accordance with the general election law and approved majority of those voting upon the proposition.

6. LONG-TERM DEBT

The following is a summary of changes in long-term liabilities during the fiscal year:

BalancesJanuary 1,

2009 Additions Reductions

BalancesDecember 31,

2009CurrentPortion

GOVERNMENTAL ACTIVITIESCompensated absences $ 23,708 $ - $ 4,407 $ 19,301 $ -Other postemployment benefits 308 268 - 576 -

TOTAL GOVERNMENTAL ACTIVITIES $ 24,016 $ 268 $ 4,407 $ 19,877 $ -


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7. RETIREMENT FUND COMMITMENTS

Illinois Municipal Retirement Fund

The District’s defined benefit pension plan (the Plan), the Illinois Municipal Retirement Fund (IMRF), provides retirement, disability, annual cost of living adjustments and death benefits to plan members and beneficiaries. IMRF is an agent multiple-employer pension plan that acts as a common investment and administrative agent for local governments and school districts in Illinois. The Illinois Pension Code establishes the benefit provisions of the Plan that can only be amended by the Illinois General Assembly. IMRF issues a publicly available financial report that includes financial statements and required supplementary information for the Plan as a whole but not by individual employer. That report may be obtained by writing to the Illinois Municipal Retirement Fund, 2211 York Road, Suite 500, Oak Brook, Illinois 60523.

All employees hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. Pension benefits vest after eight years of service. Participating members who retire at or after age 60 with eight years of credited service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1 2/3% of their final rate of earnings, for each year of credited service up to 15 years and 2% for each year thereafter. IMRF also provides death and disability benefits. These benefit provisions and all other requirements are established by state statute.

Employees participating in IMRF are required to contribute 4.50% of their annual covered salary. The member rate is established by state statute. The District is required to contribute at an actuarially determined rate. The employer rate for calendar year 2009 was13.28% of payroll. The employer contribution requirements are established and may be amended by IMRF Board of Trustees.

For December 31, 2009, the District’s annual pension cost of $35,753 was equal to the District’s required and actual contributions. The required contribution was determined as part of the December 31, 2007 actuarial valuation using the entry-age actuarial cost method. The actuarial assumptions included (a) 7.50% investment rate of return (net of administrative expenses), (b) projected salary increases of 4.00% a year, attributable to inflation, (c) additional projected salary increases ranging from 0.4% to 10.00% per year, depending on age and service, attributable to seniority/merit and (d) postretirement benefit increases of 3.00% annually. The actuarial value of IMRF assets was determined using techniques that smooth the effects of short-term volatility in the market value of investmentsover a five-year period. IMRF’s unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at December 31, 2009 was 23 years.


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7. RETIREMENT FUND COMMITMENTS (Continued)

Illinois Municipal Retirement Fund (Continued)

Employer annual pension costs (APC), actual contributions and the net pension obligation (NPO) are as follows. The NPO is the cumulative difference between the APC and the contributions actually made.

ForCalendar

Year

AnnualPension

Cost(APC)

Percentageof APC

Contributed

NetPension

Obligation

2007 $ 28,286 100.00% $ -2008 32,675 100.00% -2009 35,753 100.00% -

The funded status of the plans as of December 31, 2009, based on actuarial valuations performed as of December 31, 2009 for Illinois Municipal Retirement is as follows. The actuarial assumptions used to determine the funded status of the plans are the same actuarial assumptions used to determine the employer APC of the plans as described above:

IllinoisMunicipalRetirement

Actuarial accrued liability (AAL) $ 1,411,149Actuarial value of plan assets 1,055,551Unfunded actuarial accrued liability (UAAL) 355,598Funded ratio (actuarial value of plan assets/AAL) 74.80%Covered payroll (active plan members) $ 269,221UAAL as a percentage of covered payroll 132.08%

See the schedules of funding progress in the required supplementary information immediately following the notes to financial statements for additional information related to the funded status of the plans.


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8. OTHER POSTEMPLOYMENT BENEFITS

a. Plan Description

In addition to providing the pension benefits described, the District provides postemployment health care benefits (OPEB) for retired employees through a single-employer defined benefit plan. The benefits, benefit levels, employee contributions and employer contributions are governed by the District and can be amended by the District through its personnel manual, except for the implicit subsidy which is governed by the State Legislature and Illinois Compiled Statutes (ILCS). The plan is not accounted for as a trust fund, as an irrevocable trust has not been established to account for the plan. The plan does not issue a separate report. The activity of the plan is reported in the District’s governmental activities.

b. Benefits Provided

The District provides continued health insurance coverage at the active employer rate to all eligible employees in accordance with ILCS, which creates an implicit subsidy of retiree health insurance. To be eligible for benefits, an employee must qualify for retirement under the District’s retirement plan. Upon a retiree reaching age 65 years of age, Medicare becomes the primary insurer and the retiree is no longer eligible to participate in the plan, but can purchase a medicare supplement plan from the District’s insurance provider.

c. Membership

At December 31, 2009, membership consisted of:

Retirees and beneficiaries currently receiving benefits -

Terminated employees entitled to benefits but not yet receiving them -

Active employees 4

TOTAL 4

Participating employers 1

d. Funding Policy

The District is not required to and currently does not advance fund the cost of benefits that will become due and payable in the future. Active employees do not contribute to the plan until retirement.


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8. OTHER POSTEMPLOYMENT BENEFITS (Continued)

e. Annual OPEB Costs and Net OPEB Obligation

The District’s annual OPEB costs, the percentage of annual OPEB cost contributed to the plan and the net OPEB obligation for 2008 and 2009 is as follows (information for three years is not available as the District implemented the provisions of this statement for the year ended December 31, 2008):

FiscalYear

Ended

AnnualOPEBCost

Employer Contributions

Percentage of Annual OPEB

Cost ContributedNet OPEB Obligation

December 31, 2008 $ 308 $ - 0.00% $ 308December 31, 2009 268 - 0.00% 576

The net OPEB obligation as of December 31, 2009, was calculated as follows:

Annual required contribution $ 263Interest on net OPEB obligation 15Adjustment to annual required contribution (10)

Annual OPEB cost 268Contributions made -

Increase in net OPEB obligation 268Net OPEB obligation beginning of year 308

NET OPEB OBLIGATION END OF YEAR $ 576

Funded Status and Funding Progress. The funded status of the plan as of December 31, 2009, was as follows:

Actuarial accrued liability (AAL) $ 5,047Actuarial value of plan assets -Unfunded actuarial accrued liability (UAAL) 5,047Funded ratio (actuarial value of plan assets/AAL) 0.0%Covered payroll (active plan members) $ 277,962UAAL as a percentage of covered payroll 1.8%


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8. OTHER POSTEMPLOYMENT BENEFITS (Continued)

e. Annual OPEB Costs and Net OPEB Obligation (Continued)

Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to financial statements, presents multi-year trend information that shows whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits.

Actuarial Methods and Assumptions - Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations.

In the December 31, 2009, actuarial valuation, the entry-age actuarial cost method was used. The actuarial assumptions included a discount rate of 5.00% and an initial healthcare cost trend rate of 8.00% with an ultimate healthcare inflation rate of 6.00%. Both rates include a 3.00% inflation assumption. The actuarial value of assets was not determined as the District has not advance funded its obligation. The plan’s unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at December 31, 2009, was 29 years.


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9. INDIVIDUAL FUND DISCLOSURES

Individual fund transfers between funds at December 31, 2009 are as follows:

FundTransfer

ToTransfer

From

General $ 930,563 $ -Retirement - 98,063Land Acquisition - 832,500

TOTAL $ 930,563 $ 930,563

These transfers are to provide funding for future costs related to retirement and land acquisition. These transfers will not be repaid.

10. RISK MANAGEMENT

The District is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions and natural disasters. For the health coverage, the District was self-insured through the County through December 31, 2002. As of January 1, 2003, the District and the County discontinued the self-insured health coverage plan and purchased third-party indemnity insurance to limit its exposure. Premiums have been displayed as expenditures in the General Fund. Since December 19, 2007, the District has been a member of the Park District Risk Management Agency (PDRMA) Property/Casualty Program, a joint risk management pool of park and forest preserve districts and special recreation associations through which property, general liability, automotive liability, crime, boiler and machinery, public officials, employment practices liability and workers’ compensation coverage is provided in excess of specified limits for the members, acting as a single insurable unit.

Losses exceeding the per occurrence self-insured and reinsurance limit would be the responsibility of the District. The District is not aware of any additional amounts owed toPDRMA at December 31, 2009.

As a member of PDRMA’s Property/Casualty Program, the District is represented on the Property/Casualty Program Council and the Membership Assembly and is entitled to one vote on each. The relationship between the District and PDRMA is governed by a contract and by-laws that have been adopted by a resolution of the District’s governing body.


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10. RISK MANAGEMENT (Continued)

The District is contractually obligated to make all annual and supplementary contributions to PDRMA, to report claims on a timely basis, cooperate with PDRMA, its claims administrator and attorneys in claims investigation and settlement and to follow risk management procedures as outlined by PDRMA.

Members have a contractual obligation to fund any deficit of PDRMA attributable to a membership year during which they were a member. PDRMA is responsible for administering the self-insurance program and purchasing excess insurance according to the direction of the Property/Casualty Program Council. PDRMA also provides its members with risk management services, including the defense of and settlement of claims, and establishes reasonable and necessary loss reduction and prevention procedures to be followed by the members.

REQUIRED SUPPLEMENTARY INFORMATION


SCHEDULE OF REVENUES, EXPENDITURES ANDCHANGES IN FUND BALANCE - BUDGET AND ACTUAL

GENERAL FUND


Original Final 2008Budget Budget Actual Actual

REVENUESTaxes 1,491,000$ 1,491,000$ 1,495,685$ 1,430,863$ Intergovernmental - - 235,000 381,400 Interest income 12,000 12,000 11,299 21,798 Miscellaneous 49,000 49,000 75,700 122,832

Total revenues 1,552,000 1,552,000 1,817,684 1,956,893

EXPENDITURESCulture and recreation

Personnel services 363,100 410,100 408,890 366,099 Commodities and services 86,500 103,340 107,206 103,285 Supplies and materials 54,000 54,000 46,871 56,071

Debt serviceInterest - - - 4,005

Capital outlay 41,400 159,400 134,649 75,048

Total expenditures 545,000 726,840 697,616 604,508

EXCESS (DEFICIENCY) OF REVENUESOVER EXPENDITURES 1,007,000 825,160 1,120,068 1,352,385

OTHER FINANCING SOURCES (USES)Transfers (out) (1,008,000) (932,700) (930,563) (1,170,679)

Total other financing sources (uses) (1,008,000) (932,700) (930,563) (1,170,679)

NET CHANGE IN FUND BALANCE (1,000)$ (107,540)$ 189,505 181,706

FUND BALANCE, JANUARY 1, 2009 510,915 329,209

FUND BALANCE, DECEMBER 31, 2009 700,420$ 510,915$

(With Comparative Actual)

2009

(See independent auditor's report.)- 25 -



RETIREMENT FUND


Original FinalBudget Budget Actual

REVENUESInvestment income -$ -$ 452$

Total revenues - - 452

EXPENDITURESNone - - -

Total expenditures - - -

EXCESS (DEFICIENCY) OF REVENUESOVER EXPENDITURES - - 452

OTHER FINANCING SOURCES (USES)Transfers in 100,000 100,000 98,063

Total other financing sources (uses) 100,000 100,000 98,063

NET CHANGE IN FUND BALANCE 100,000$ 100,000$ 98,515

FUND BALANCE, JANUARY 1, 2009 17,374

FUND BALANCE, DECEMBER 31, 2009 115,889$


(2) UAALActuarial (4) as a

Actuarial (1) Accrued (3) Unfunded PercentageValuation Actuarial Liability Funded AAL (5) of Covered

Date Value of (AAL) Ratio (UAAL) Covered PayrollDecember 31, Assets Entry-Age (1) / (2) (2) - (1) Payroll (4) / (5)

2004 686,020$ 908,523$ 75.51% 222,503$ 208,269$ 106.83%

2005 769,050 913,689 84.17% 144,639 194,931 74.20%

2006 866,576 1,028,606 84.25% 162,030 205,712 78.77%

2007 990,649 1,177,398 84.14% 186,749 225,925 82.66%

2008 988,473 1,355,448 72.93% 366,975 252,510 145.33%

2009 1,055,551 1,411,149 74.80% 355,598 269,221 132.08%

December 31, 2009


SCHEDULE OF FUNDING PROGRESSILLINOIS MUNICIPAL RETIREMENT FUND

SYCAMORE, ILLINOIS


(2) UAALActuarial (4) as a

Actuarial (1) Accrued (3) Unfunded PercentageValuation Actuarial Liability Funded AAL (5) of Covered

Date Value of (AAL) Ratio (UAAL) Covered PayrollDecember 31, Assets Entry-Age (1) / (2) (2) - (1) Payroll (4) / (5)

2008 -$ 5,047$ 0.00% 5,047$ 277,962$ 1.82%

2009 - 5,047 0.00% 5,047 277,962 1.82%


SCHEDULE OF FUNDING PROGRESSOTHER POSTEMPLOYMENT BENEFIT PLAN

December 31, 2009

SYCAMORE, ILLINOIS


AnnualPension

Calendar Employer Cost PercentageYear Contributions (APC) Contributed

2004 24,951$ 24,951$ 100.00%

2005 24,386 24,386 100.00%

2006 30,301 30,301 100.00%

2007 28,286 28,286 100.00%

2008 32,675 32,675 100.00%

2009 35,753 35,753 100.00%

December 31, 2009


SCHEDULE OF EMPLOYER CONTRIBUTIONSILLINOIS MUNICIPAL RETIREMENT FUND

SYCAMORE, ILLINOIS


Actuarial AnnualValuation Required

Date Employer Contribution PercentageDecember 31, Contributions (ARC) Contributed

2008 -$ 308$ 0.00%

2009 - 268 0.00%


SCHEDULE OF EMPLOYER CONTRIBUTIONSOTHER POSTEMPLOYMENT BENEFIT PLAN

December 31, 2009

SYCAMORE, ILLINOIS


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NOTES TO REQUIRED SUPPLEMENTARY INFORMATION

December 31, 2009

BUDGETS

Formal budgetary integration is employed as a management control device. Budgets are adopted on a basis consistent with generally accepted accounting principles. An annual appropriated budget is adopted for all funds. The annual appropriation lapses at fiscal year end.

The Forest Preserve Committee prepares an operating budget which summarizes the appropriation units and recommends the proposed appropriations. Public hearings on the proposed appropriations are conducted. The appropriations are legally enacted through passage of an ordinance. The budget may be amended by the Board of Commissioners. Expenditures may not legally exceed budgeted appropriations at the line item level. During the period, supplementary appropriations were approved.

INDIVIDUAL FUND STATEMENTS AND SCHEDULES

MAJOR GOVERNMENTAL FUNDS


SCHEDULE OF DETAILED REVENUES - BUDGET AND ACTUALGENERAL FUND

For the Year Ended December 31, 2009(With Comparative Actual)


TAXESProperty 1,476,000$ 1,476,000$ 1,480,419$ 1,412,768$ Replacement 15,000 15,000 15,266 18,095

Total taxes 1,491,000 1,491,000 1,495,685 1,430,863

INTERGOVERNMENTAL - - 235,000 381,400

INVESTMENT INCOME 12,000 12,000 11,299 21,798

MISCELLANEOUSFarm rental 12,000 12,000 15,950 27,091 Shelter house/camping fees 12,000 12,000 12,550 11,992 Donations - - 17,060 9,592 NREC 25,000 25,000 25,044 12,092 DeKalb Community Foundation - - 4,091 3,244 Afton Wetland Bank fees - - - 54,000 Miscellaneous - - 1,005 4,821

Total miscellaneous 49,000 49,000 75,700 122,832

TOTAL REVENUES 1,552,000$ 1,552,000$ 1,817,684$ 1,956,893$

2009



SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUALGENERAL FUND



Personnel serviceRegular salaries and wages 201,000$ 229,500$ 233,243$ 207,360$ Boards and commissions 4,000 4,000 5,590 3,230 Deferred compensation 4,000 4,000 4,647 4,472 Seasonal 50,000 68,500 68,386 56,221 Longevity pay 5,000 5,000 5,206 4,706 Health insurance 41,600 41,600 31,666 35,520 Life insurance 600 600 619 605 FICA 22,000 22,000 23,001 20,502 Retirement - IMRF 34,000 34,000 35,938 32,832 Unemployment insurance 900 900 594 651

Total personnel service 363,100 410,100 408,890 366,099

Commodities and servicesTravel and meetings 2,000 2,000 769 886 Environmental education 20,000 20,000 20,000 18,000 Public notices - - 437 429 Membership 300 300 495 357 Maintenance - vehicles 3,000 3,000 4,595 3,469 Maintenance - building and grounds 7,000 17,000 20,216 17,270 Maintenance - equipment 1,000 1,000 3,260 1,157 Postage 400 400 316 611 Utilities - telephone 6,000 6,000 5,056 5,534 Utilities - electricity 8,000 8,000 5,727 5,694 Commercial services 6,000 6,000 6,276 6,162 Professional services 4,500 4,500 6,250 925 Insurance premiums - - - 13,704 Contribution to agencies 2,000 2,000 643 2,133 NREC expenses 25,000 25,000 25,000 25,000 Other expenses 1,300 8,140 8,166 1,954

Total commodities and services 86,500 103,340 107,206 103,285

2009

(This schedule is continued on the following page.)- 33 -


SCHEDULE OF DETAILED EXPENDITURES - BUDGET AND ACTUALGENERAL FUND (Continued)



Supplies and materialsSupplies 23,000$ 23,000$ 22,584$ 22,370$ Fuels and lubricants 28,000 28,000 19,695 30,260 Vehicular parts 1,000 1,000 1,161 113 Machine and equipment parts 1,000 1,000 2,513 2,374 Clothing 1,000 1,000 918 954

Total supplies and materials 54,000 54,000 46,871 56,071

Debt serviceInterest - - - 4,005

Capital outlayDevelopment improvements 20,400 20,400 9,112 12,995 Other staff improvements 6,000 6,000 1,684 5,368 Land acquisition - 46,800 46,748 21,649 Walk/bike path 5,000 5,000 - - Wetland mitigation - 71,200 71,202 26,269 Vehicles and equipment 10,000 10,000 5,903 8,767

Total capital outlay 41,400 159,400 134,649 75,048

TOTAL EXPENDITURES 545,000$ 726,840$ 697,616$ 604,508$

2009




LAND ACQUISITION FUND



REVENUESInvestment income -$ -$ 16,349$ -$

Total revenues - - 16,349 -

EXPENDITURESNone - - - -

Total expenditures - - - -

EXCESS (DEFICIENCY) OF REVENUESOVER EXPENDITURES - - 16,349 -

OTHER FINANCING SOURCES (USES)Transfers in 908,000 908,000 832,500 1,079,305

Total other financing sources (uses) 908,000 908,000 832,500 1,079,305

NET CHANGE IN FUND BALANCE 908,000$ 908,000$ 848,849 1,079,305

FUND BALANCE, JANUARY 1, 2009 1,079,305 -

FUND BALANCE, DECEMBER 31, 2009 1,928,154$ 1,079,305$

(With Comparative Actual)

2009


NONMAJOR GOVERNMENTAL FUNDS

SpecialRevenueTort &

Liability

Cash and investments 64,549$ Receivable

Property taxes 15,000

TOTAL ASSETS 79,549$

LIABILITIESAccounts payable 9,831$ Deferred property taxes 15,000

Total liabilities 24,831

FUND BALANCEReserved for tort & liability 54,718

Total fund balance 54,718

TOTAL LIABILITIES ANDFUND BALANCE 79,549$

LIABILITIES AND FUND BALANCE

NONMAJOR GOVERNMENTAL FUND


BALANCE SHEET

December 31, 2009

ASSETS



STATEMENT OF REVENUES, EXPENDITURESAND CHANGES IN FUND BALANCESNONMAJOR GOVERNMENTAL FUND


SpecialRevenueTort &

Liability

REVENUESTaxes

Property 8,905$ Investment income 920

Total revenues 9,825

EXPENDITURESCurrent

Commodities and services 13,693 Supplies and materials 9,161

Capital outlay 6,253

Total expenditures 29,107

NET CHANGE IN FUND BALANCE (19,282)






TORT & LIABILITY FUND


Original FinalBudget Budget Actual

REVENUESTaxes

Property 15,000$ 15,000$ 8,905$ Investment income - - 920

Total revenues 15,000 15,000 9,825

EXPENDITURESCurrent

Commodities and servicesInsurance premiums 14,000 14,000 13,693

Supplies and materialsSupplies - - 6,435 Clothing - - 2,726

Capital outlayPark Improvements 30,000 30,000 6,253

Total expenditures 44,000 44,000 29,107

NET CHANGE IN FUND BALANCE (29,000)$ (29,000)$ (19,282)




SUPPLEMENTAL SCHEDULES


SCHEDULE OF PROPERTY TAX ASSESSED VALUATIONS, RATES AND EXTENSIONS

Last Ten Tax Levy Years

Tax Levy Year

Assessed Valuation

Rate* Amount Rate* Amount Rate* Amount Rate* Amount Rate* Amount

Tax ExtensionsCorporate 0.0600 1,321,432$ 0.0600 1,251,230$ 0.0517 975,593$ 0.2347 398,788$ 0.0241 370,279$ FICA 0.0061 22,024 0.0010 20,020 0.0010 18,674 0.0011 18,521 0.0012 17,647IMRF 0.0010 134,125 0.0024 50,049 0.0017 31,124 0.0018 31,094 0.0018 26,854Tort 0.0007 15,196 0.0043 90,088 0.0004 8,111 0.0004 8,156 0.0006 8,133

TOTAL 0.0678 1,492,777$ 0.0677 1,411,387$ 0.0548 1,033,502$ 0.2380 456,559$ 0.0277 422,913$

Tax Levy Year 2003 2002 2001 2000 1999

Assessed Valuation

Rate* Amount Rate* Amount Rate* Amount Rate* Amount Rate* Amount

Tax ExtensionsCorporate 0.0239 349,719$ 0.0245 336,430$ 0.0246 322,484$ 0.0241 301,216$ 0.0237 281,145$ FICA 0.0012 17,567 0.0013 17,055 0.0012 16,019 0.0012 14,998 0.0013 15,421IMRF 0.0018 26,057 0.0012 19,119 0.0013 18,120 0.0014 17,498 0.0015 17,794Tort 0.0006 8,051 0.0005 8,115 0.0006 8,009 0.0007 8,749 0.0007 8,304

TOTAL 0.0275 401,394$ 0.0275 380,719$ 0.0277 364,632$ 0.0274 342,461$ 0.0272 322,664$

* Property tax rates are per $100 of assessed valuation.

Data Source

Office of the County Clerk

2008

2,202,386,290$

2006

1,973,482,590$ 1,699,140,609$

1,463,872,794$

1,534,517,472$

2005 20042007

2,085,383,221$

1,375,430,314$ 1,186,265,246$ 1,249,858,572$ 1,313,044,406$


Tax Levy Year 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008

COLLECTIONS 322,674$ 342,246$ 364,188$ 381,550$ 401,654$ 422,988$ 456,041$ 1,032,376$ 1,412,768$ 1,489,324$

LEVY AS EXTENDED 322,664$ 342,461$ 364,632$ 380,719$ 401,394$ 422,913$ 456,559$ 1,033,502$ 1,411,387$ 1,492,777$

PERCENT COLLECTED 100.00% 99.94% 99.88% 100.22% 100.06% 100.02% 99.89% 99.89% 100.10% 99.77%

Data Source

Office of the County Treasurer


SCHEDULE OF PROPERTY TAX COLLECTIONS

Last Ten Tax Levy Years


Documents

FPD - Coverarchives.dekalbcounty.org/Financial/Audit/cafrfy09/FPD.pdfMD&A 1 DEKALB COUNTY FOREST PRESERVE DISTRICT DEKALB COUNTY, ILLINOIS MANAGEMENT’S DISCUSSION AND ANALYSIS- DECEMBER