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Jennifer Reissaus, MASAdvertising Specialties Alliance
Pennsylvania Business Technology ConferenceDuquesne University Small Business Development Center
November 21, 2013
Twenty Technology Tools that are Free (or almost) & Easy
Reference Sheet – Free Tech Tools
Organizing Informationwww.evernote.comDrive.google.comSkydrive.live.comwww.box.comsupport.box.com/forums/
21339138-Box-Promotionswww.avg.com/us-en/avg-livekivewww.feedly.comGetPocket.comInstapaper.com
Communicatingwww.WhenIsGood.netwww.Doodle.comwww.OpenOffice.orgwww.LibreOffice.orgPrimoPDF.comwww.PDFill.com
Staying Productivewww.checkvist.comwww.DuckDuckGo.comwww.LastPass.comwww.SpamGourmet.comwww.IFTTT.com
Bonus Tips & ToolsCaps Lock Beep:
WXP: Start - Control Panel - Accessibility Options -Use Toggle Keys
W7: Start – All Programs – Accessories – Ease of Access –Ease of Access Center - Make it easier to focus on tasks -Turn on Toggle Keys
W8: Right Click blank area of Windows Start screen –All Apps – Control Panel - Ease of Access –Ease of Access Center - Make the keyboard easier to use -Turn on Toggle Keys - Apply - OK
www.fedex.com/us/delivery/www.ups.com/mychoice/
Information Sourceswww.TechSupportAlert.comwww.lifehacker.comwww.komando.com
Download presentation from:
http://bit.ly/TechToolsPA2013
Jennifer Reissaus, MASAdvertising Specialties [email protected]
PA Technology Conference
DUQUESNE UNIVERSITY21.Nov.2013
Free Technology Tools
PA Technology Conference
DUQUESNE UNIVERSITY21.Nov.2013
Free Technology Tools
Content will be available for download.
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Free Technology ToolsOverview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools
21.Nov.2013
PA Technology Conference
DUQUESNE UNIVERSITY
Free Technology Tools
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools
21.Nov.2013
PA Technology Conference
DUQUESNE UNIVERSITY
Storing / Organizing Information –Web Notebook
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Web Notebook –Evernote
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Web Notebook –Evernote
Finds text in
graphics!
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Web Notebook –Evernote
• Shines as a capture tool
• Replaces notebooks / scraps of paper / napkins / Post-It notes
• Electronic filing cabinet
• Great search capabilities
PA Technology Conference
DUQUESNE UNIVERSITY21.Nov.2013
Web Notebook –Evernote
• Shines as a capture tool
• Replaces notebooks / scraps of paper / napkins / Post-It notes
• Electronic filing cabinet
• Great search capabilities
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DUQUESNE UNIVERSITY21.Nov.2013
Web Notebook –Evernote
• Sync between online / desktop / mobile device
• Additional Evernote tools:
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Web Notebook
www.evernote.com
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Storing / Organizing Information –Cloud Storage
Best FREE storage options
CHECK EULA for business vs. personal use
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Storing / Organizing Information –Cloud Storage
- Free: 15GB (shared w/ Gmail etc.)Share files with othersSync to hard drive Drive.google.com
- Free: 7GBShare files with others Selective Sync to hard driveSkydrive.live.com
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Storing / Organizing Information –Cloud Storage
- Free: 10GB
25GB / 50GB for certain device downloads
Share files with othersSelective sync to hard drivewww.box.comsupport.box.com/forums/21339138-Box-Promotions
- Free: 5GBShare files with othersSelective sync to hard drive www.avg.com/us-en/avg-livekive
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Storing / Organizing Information –Cloud Storage
• Some are backups, some are sync tools
o Backup –
Delete from hard drive, file stays on cloud
o Sync –
Delete from hard drive, file is deleted from cloud
• Watch personal vs. commercial use of EULA
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Storing / Organizing Information –Feed Reader
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Oct 7, 2005 – Jul 1, 2013 (R.I.P)
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Feed Reader - Feedly
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Storing / Organizing Information –Feed Reader
• All your important sources, all in one place
• Reads anything with an RSS feed
• Categorize, organize, mark favorites, mark to read later
• Syncs to all browsers / all devices
• Must be online to read
• www.feedly.com
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Storing / Organizing Information –Read Later / Offline
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Storing / Organizing Information –Read Later / Offline
• Save from Feedly to Pocket – via Apps or Browser
• Save from browsers, email, other Apps to Pocket
• Use tags to organize
• Read offline in Apps, or via Firefox extension on PC
• Syncs to all browsers / all devices
• GetPocket.com
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Storing / Organizing Information –Read Later / Offline
• Similar functions as Pocket
• Instapaper.com
21.Nov.2013
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Free Technology ToolsOverview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools
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Communicating –Finding a Meeting Time
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Finding a Meeting Time -When is Good
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Finding a Meeting Time
• Everyone “paints” when available
• Good times highlighted
• Accommodates non-specific meeting length
• www.WhenIsGood.net
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Finding a Meeting Time -Doodle
21.Nov.2013
Yes / No /
IfNeedBe
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Finding a Meeting Time -Doodle
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Integrates with
calendars
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Finding a Meeting Time
• Integrates with calendars: Google, Exchange, Outlook, iCal, Live, Yahoo, etc.
• For specific meeting length
• Options for Yes-No-IfNeedBe
• Can also be used for simple “choice” polls
• www.Doodle.com
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Communicating –Alternatives to MS Office
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Alternatives to MS Office -OpenOffice
21.Nov.2013
Word
Powerpoint
Excel
Access
Visio
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OpenOffice
• Opens Microsoft Office files
• Save as Microsoft Office files
• Windows, Linux, Mac version
• Files stored locally
• www.OpenOffice.org
21.Nov.2013
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Alternatives to MS Office -LibreOffice
Word
Powerpoint
Excel
Access
Visio
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DUQUESNE UNIVERSITY
LibreOffice
• Open Microsoft Office files
• Save as Microsoft Office files
• Windows, Linux, Mac version
• Files stored locally
• Includes PDF Creator
• www.LibreOffice.org
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Communicating -Creating PDF Files
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Creating PDF Files –PrimoPDF
Installs as a Printer
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Creating PDF Files –PrimoPDF
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Creating PDFs
• Universally-readable format
• Can append to existing PDFs
• PrimoPDF.com
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Communicating -Editing PDF Files
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Editing PDF Files –PDFill PDF Tools
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Editing PDF Files
• Standalone Windows program
• Packed with evaluation copy of PDFill PDF Editor (paid) but can uninstall and keep free PDFTools
• www.PDFill.com
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Communicating -Leveraging Email Signatures
• Save entire routine emails as a signature
• Consistent content and format
• Easier than copy / paste
21.Nov.2013
Signatures: More than just your contact info!
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Communicating -Leveraging Email Signatures
21.Nov.2013
Use first line of signature for subject line.
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Communicating -Leveraging Email Signatures
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Communicating -Leveraging Email Signatures
• Save time!
• Tailor actual signature to recipient type
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Free Technology ToolsOverview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools
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Staying Productive –Lists, Lists, Lists
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Lists - CheckVist
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CheckVist
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CheckVist
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Lots of Keyboard Shortcuts
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CheckVist
• Multiple Lists
• Share lists / assign tasks
• Nested Lists / collapse-expand
• Due Dates / view by due date
• Tags / view by tag
• Color tasks to show priority
• Search for text, tags, due dates – in one list or across all lists
• New features added based on user voting
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CheckVist
www.checkvist.com
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Staying Productive -Anonymous searching
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Anonymous Searching –Duck Duck Go
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Anonymous Searching –Duck Duck Go
Goodies
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Duck Duck Go
• Anonymous Searching
• Clutter-free results page
• www.DuckDuckGo.com
21.Nov.2013
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Staying Productive –Password Manager
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Password Manager -LastPass
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Password Manager -LastPass
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Password Manager
• Audits security of your passwords
• Generates Strong passwords
• Autofills forms
• Syncs across devices, online and offline
• Multiple OS, multiple browsers
• www.LastPass.com
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Staying Productive –Temporary Email Addresses
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Temporary Email Addresses -SPAM Gourmet
SPAMGourmetAccount
TRASH
Messages to Temporary
Email Addresses
Keep?
Real Email Account
Yes
No
• Max # of messages to that temp address
• Whitelisted sender
PA Technology Conference
DUQUESNE UNIVERSITY21.Nov.2013
Temporary Email Adresses -SPAM Gourmet
SETUP - EXAMPLE
1. Create an Account: SpamKill
2. Tell SPAMGourmet where to forward the emails that you allow it to forward:
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DUQUESNE UNIVERSITY21.Nov.2013
Temporary Email Adresses -SPAM Gourmet
USE - EXAMPLE
1. Give someone a temporary email address: [email protected]
2. Email sent to that address will be forwarded to YourRealEmail 3 times. Then they are eaten.
3. You can whitelist the sender.
4. The 3 can be any number up to 20.
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DUQUESNE UNIVERSITY21.Nov.2013
Temporary Email Addresses -SPAM Gourmet
SPAMGourmetAccount SpamKill
TRASH
Messages to Temporary Email
Keep?
Real Email Account
Yes
No
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Temporary Email Addresses
• No attachments sent
• Temporary email addresses automatically expire unless sender whitelisted
• Read the FAQs for advanced features
• Less SPAM = more productivity
• www.SpamGourmet.com
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Staying Productive –Automating Actions
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IFTTT Example
21.Nov.2013
This (Action in a
Channel)
That (Action in a
Channel)
IF THEN
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Automating Actions -IFTTT
74 Channels
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Automating Actions -IFTTT
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Automating Actions -IFTTT
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IFTTT Example
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Automating Actions
• Many recipes shared by IFTTT community
• www.IFTTT.com
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Free Technology ToolsOverview
- Keeping, Storing, Organizing Information
- Communicating
- Staying Productive
- Bonus Tips and Tools
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Bonus Tips and Tools –Caps Lock / Num Lock Audible Alert
• aVOIDS TYPING AN ENTIRE LETTER TO mR.sMITH THAT LOOKS LIKE THIS
• Avoids bouncing around the cells in your spreadsheet instead of entering numbers….
• Beeps when Num Lock or Caps Lock or Scroll Lock are pressed
PA Technology Conference
DUQUESNE UNIVERSITY
Caps Lock / Num Lock Audible AlertWindows XP
• Start - Control Panel
• Accessibility Options
• Check “Use Toggle Keys”
21.Nov.2013
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Caps Lock / Num Lock Audible AlertWindows 7
• Start – All Programs – Accessories –Ease of Access – Ease of Access Center
• Make it easier to focus on tasks
• Turn on Toggle Keys
• OR – hold down NUM LOCK for 5 seconds
Windows 8
21.Nov.2013
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DUQUESNE UNIVERSITY
Caps Lock / Num Lock Audible AlertWindows 8
• Right Click blank area of Windows Start screen – All Apps – Control Panel
• Ease of Access – Ease of Access Center
• Make the keyboard easier to use
• Turn on Toggle Keys
• Apply - OK
• OR – hold down NUM LOCK for 5 seconds
21.Nov.2013
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Bonus Tips and Tools –Inbound Package Alert
21.Nov.2013
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Inbound Package Alert –FedEx
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Bonus Tips and Tools –Inbound Package Alert
• FedEx Ground, Home Delivery, Express
• For home addresses
• Reschedule, redirect deliveries
• www.fedex.com/us/delivery/
21.Nov.2013
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Inbound Package Alert –UPS
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Bonus Tips and Tools –Inbound Package Alert
• UPS Ground or Express
• For home addresses
• Reschedule, redirect deliveries
• www.ups.com/mychoice/
21.Nov.2013
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DUQUESNE UNIVERSITY
Free Technology Tools
Top 3 you will use
&
How you will use them
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Free Technology Tools
Where do I find this stuff?
21.Nov.2013
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Gizmo’s freeware
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Gizmo’s freeware
www.TechSupportAlert.com
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Where to get this presentation
http://bit.ly/TechToolsPA2013
Questions?
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Free Technology Tools
Please fill out the Evaluation Form
Thanks for attending
http://bit.ly/TechToolsPA2013
21.Nov.2013
Jennifer Reissaus, MASAdvertising Specialties Alliance
www.asalink.comMarketingThatSticks.com
Notes from Q&A Nov 21, 2013
Q: Is there a free alternative to Microsoft Publisher?A: Scribus - http://www.scribus.net/canvas/Scribus
Q: Is there a free alternative to Photoshop?The Gimp - http://www.gimp.org/check here for other options http://www.techsupportalert.com/best-free-digital-image-editor.htmAnother attendee recommended Fast Stone Image Viewer
It is at http://faststone.org/ and is rated well by Gizmo.
Q: Is there a way to get rid of unwanted types of Google Ads?A: This might help http://www.google.com/settings/ads
Other suggestions from fellow attendees:Scan Biz Card – for scanning business cards - http://www.scanbizcards.com/
(Also check Evernote Hello - http://evernote.com/hello/ )Paper Karma – for reducing junk mail (physical mail) - https://www.paperkarma.com/Slice – organize electronic receipts - https://www.slice.com/
Jennifer Reissaus, MASAdvertising Specialties [email protected]