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Friday, December 14th, 2012
Training programs, courses, modules for e-learning
2 types of training programs:
-Training and certification of trainers, instructional designers and subject
matter experts within „Designing and Developing e-learning courses“
-Training and certification of training managers and facilitators within
„Managing and evaluating e-learning activities“
4 trainings = 4 months – 1 training/ per month / 7 days
1 – RU (64)
2 – EDUTER, BOKU (30+30)
3 – EDUTER, BOKU (10+10)
4 – SUA, UNITUS (10+10)
7 target groups
subject defined by:
• an environmental component affected (water, soil, biota, air)
• an industry sector with typical forms of impact (agriculture,
forestry, municipal and services, small energy and industry,
transport)
Each partner elaborates modules for specific environmental components
All modules similarly structured and consist of 9 (for air) to 15 (for water)
sub-modules pertaining to resources and distribution, chemical and physical
characteristics, environmental quality and services, modeling and
monitoring system, economic assessment of environmental damage
198 modules of 9 hours
each forms 49 training courses of 72 hours - compose the 7 modular
training programs in Environmental management, design and environmental
impact assessment
One general program „Fundamentals of environmental management,
design and environmental impact assessment“ – 1st level, 504 hours
5 advanced programs related to industry sectors „Environmental
management, design and impact assessment in agriculture“ (also forestry,
municipal facilities and services, small energy and industry and transport
respectively) – 2nd level, 504 hours
an advanced scientific programs („GIS-technologies, modeling and
forecasting in environmental management design and impact assessment“
with advanced training in mathematical and ecological modeling, GIS,
DSS, etc.)
All programs will be ECTS-based
Strategy for advanced training of the staff
An advanced scientific programs („GIS-technologies, modeling and
forecasting in environmental management design and impact
assessment“ with advanced training in mathematical and ecological
modeling, GIS, DSS, etc.)
Strategy for acquisition of equipment and software
RSAU-MTA, VSU, KUBSAU, TSU, FEFU Costs TOTAL excluding
VAT and
Taxes
Interactive board SMART BOARD 685ix-MPP 6 633
Laptop Lenovo Think Pad T520 (Core i7 2620M/Win 7 Prof) 1 431
Video-projector Epson EH-TW3800 1 810
4 Workstations Dell Precision T3500 MT W3550 + LCD 22'‚ 4 250
5 Microsoft Retail Life Cam Studio USB Full HD 1080p 425
5 Logitech G35 Surround Sound Headset
625
MS Office 2010 Pro Plus Academic, 5 Licenses 281
Office printer/scanner/copier Kyocera FS-C2026MFP 938
Domain name registration and web hosting 650
LMS + Open Meetings installation and configuration 4 032
Books, periodicals, e-libraries in environmental sciences 650
5 Licences of SCORM compliant e-learning authoring software 4 150
When the threshold of EUR 25 000 is exceeded, a tendering
procedure with min. 3 quotations is required. Beneficiaries may
not split the purchase into smaller contracts below the threshold.
Tendering procedure – done by RSAU-MTA
Supplier selection – SUA
Invoice payment - SUA
SUA – as a coordinating institution will contact the National Tempus
Office and Department of Taxes and Custom Duties and the
coordinator should receive a Certificate allowing the partner
country to be exempted from taxes. If this is not possible, the
proof that country can not be exempted from taxes will be
declared.
BOKU
to elaborate of Training concept
to provide recommendation to the partner HEIs on the topical
issues of environmental sciences relevant for the library update
with a special reference to water and soil resources
to provide short-term training and certification upon its
completion for key trainers, instructional designers and subject
matter experts, training managers and facilitators from the partner
HEIs
to contribute to the development of specification and
regulations, and e-learning courses in the relevant field of
expertise
UNITUS
to elaborate of Training concept
to provide recommendation to the partner HEIs on the topical issues
of environmental sciences relevant for the library update with a special
reference to air resources
to provide short-term training and certification, within cofinancing,
upon its completion for key trainers, instructional designers and subject
matter experts, training managers and facilitators from the HEIs
to contribute to the development of specification and regulations, and
e-learning courses in the relevant field of expertise
EDUTER
to elaborate of Training concept
to provide recommendation to the partner HEIs on the topical
issues of environmental sciences relevant for the library update with
a special reference to e-learning, information, communication
technologies in education
to provide short-term training and certification upon its completion
for key trainers, instructional designers and subject matter experts,
training managers and facilitators from the partner HEIs
to contribute to the development of specification and regulations,
and e-learning courses in the relevant field of expertise
to contribute in e-learning evaluation part
AQA
to elaborate of Training concept
to contribute to the development of specification and regulations, and
e-learning courses in the relevant field of expertise
to contribute in e-learning evaluation part
to assist in the organization and to carry out the external evaluation
and to produce the peer-review report
RSAU-MTA
Organization and implementation of the kick off meeting, taking part
in the elaboration of the TC, taking part in the elaboration of the LLL
needs assessment report, taking part in the setting-up a steering
committee
Coordination of the acquisition and installation of the equipment and
software at the partner HEIs, co-ordinate the development of the web-
site, summarize the requirements of partner HEIs to the configuration
of the LMS, assure the updating of the libraries at the partner HEIs
Ensure a thorough selection process for staff training
Participation in the development of specification and regulations,
design e-learning courses and develop its interactive content for the e-
learning modules with a special reference to soil as environmental
component and a number of sub-areas in agriculture, municipal
services and facilities and transport
Overall coordination of WP5 implementation, contribution to the installation of the e-courses into the LMS, contribution to the formation of the 7 target groups, pilot e-courses delivery Coordination of WP6 implementation, e-learning evaluation, feedback summarization, fine-tuning participation, contribution to the documentation of the lessons learned Organize the web-side and social networks presence and activities, participate in the printing and publishing of the courseware and teaching materials, contribute to the organization of the F.M + participation Contributes to the national accreditation of the 7 modular training programs and development of the Network agreement Contributes to the implementation, participates in the internal evaluation, contributes to the development of the self-evaluation reports, assist in the organization and carry out the external evaluation, participate in the interim meetings Overall coordination and management of planned project activities on the Russian side, timely preparatory and submission of project reports to the Russian Ministry of Education and Science, represent the RSAU-MTA in the Steering Committee, participate in the Steering committee meetings, present project milestones to relevant stakeholders
TSU, FEFU, KUBSAU, VSUTSU, FEFU, KUBSAU, VSU elaboration of the TC and LLL needs assessment report, taking part in the
setting-up a steering committee acquisition and installation of the equipment and software, contribution to
the configuration of the LMS, assure the updating of the library selection process for staff training installation of the e-courses into the LMS, contribution to the formation of
the 7 target groups, pilot e-courses delivery E-learning evaluation, feedback summarizing contribution, fine-tuning of the
learning resources participation, documentation of the lessons learned
contribution web site and social networks development, blogs update, printing and
publishing of the courseware and teaching materials national accreditation of the 7 modular training programs and development
of the Network agreement. participate in the internal evaluation, development of the self-evaluation
reports carry out the day-to-day management at the regional level, participate in
SC
TSUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas in small energy and industry, and forestry, consult Russian partner HEIs on the implementation of Tuning methodology
FEFUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to to water as environmental component and a number of sub-areas in small energy and industry and transport
KUBSAUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas in agriculture, municipal facilities and services, small energy and industry and transport and its infrastructure
VSUParticipation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas in subareas in agriculture small energy and industry
Conditions:
1) Applied maximum eligible daily rates for EU and RU staff
(Guidelines/Annex 3)
2) Used costs must correspond to the costs incurred by the
institutions and to the employing institution's usual policy on remuneration,
comprising actual salaries plus social security charges and other statutory
costs included in the remuneration
If higher salary rates are applied The beneficiary must provide:
explanation & supporting documents (i.e. salary slip)
Exception: Public Administration - ministries, other
regional and local administration – no staff costs allowed
Supporting documents: Collect the supporting documents as soon as activities have taken place Please note that the timely submission of the documents is a
contractual obligation
A dully filled out staff convention
for each person employed by the project
signed by the person concerned, signed and stamped by the person
responsible in the institution where this person is normally employed
For staff performing administrative and academic tasks a separate
convention must be signed for each type of activity.
The authorized time-sheets must indicate
the date of the service provided
the number of hours worked on these dates
the tasks performed (short description).
signed by the person concerned and countersigned by the person
responsible in the institution where this person is normally employed.
Payroll records
Originals retained with the project accountsAuthorized copies to be sent to the coordinator
only people under official contract in the beneficiary
institutions may benefit from the mobility grant
cheapest means of travel
all costs and means of travel from the point of departure to the point
of arrival (and return)
Local transport (including taxi fees) during the stay must be
covered with the daily allowances.
Taxi - only in the framework of the jurney from the city of departure
to the final destination (ex. Home > airport and airport > hotel and vice
versa). They should be reasonable and justified.
visa fees
Individual Mobility Reports
together with all copies of travel tickets, boarding passes, invoices,
receipts or a copy of the internal regulations on the reimbursement rate
per km, details per diems claimed – including the dates and purpose
Originals retained with the project accountsAuthorized copies to be sent to the coordinator
Transfers between headings
Up to 10%
- If transfers between headings of eligible direct costs does not exceed
10% of the amount of each heading it is necessarily to inform the
coordinator in writing without delay if this does not affect the
implementation of the action.
In the final financial assessment of your project, the maximum
(expenses incurred under the grant and cofinancing) that can be
authorized under each budget heading is 110% of the amount shown in
Annex II for the
budget heading in question.
Over 10%
-If estimated budget by transfers between headings of eligible direct
costs exceeds 10% of the amount of each heading it is necessarily to
inform the coordinator in writing 6 weeks before such a situation
appears and after the approval of the Agency, an amendment to this
Agreement will be done if this does not affect the implementation of the
action.
Proof of expenditure must be retained with the project
finances in all cases and be provided with the Final Report where
requested.
FAQ: Must funds related to co-financing pass through the project
bank account?
There is no obligation for funds related to co-financing to pass through the
project bank account. It is, however, highly recommended, for easier
identification of expenditure and transparency, to pay all expenditure on the
project through the project bank account.
Conditions: Minimum 10% Follow the estimated budget Declared under any budget heading except „Indirect costs“ Can not cover costs which are not eligible for TEMPUS funding Supporting documents needed
Originals retained with the project accountsAuthorized copies to be sent to the coordinator
considered only for specific, time-bound, project related
tasks which can not be performed by the Consortium members themselves
if the total value of the subcontract is higher than 10 000 prior approval
by EACEA is needed (even if the subcontract was already planned and
budgeted in the application)
proof of tendering procedure for purchases and services above EUR
25 000 with min. 3 quotations – the firms consulted have to be indicated in
the partner's Final statement
under „Other costs“ heading
Invoices, subcontracts and bank statements
Individual mobility reports - in the case of travel activities of
subcontracted service provider
Originals retained with the project accountsAuthorized copies to be sent to the coordinator
all equipment purchased using Tempus funds must bear a Tempus
sticker (these can be obtained from the National Tempus Offices).
any significant change in the quality or type of equipment purchased
should be notified and authorized by the agency
proof of competitive tendering procedure for purchases above
EUR 25 000 with min. 3 quotations – the firms consulted have to be
indicated in the partner's Final statement. Beneficiaries may not split the
purchase into smaller contracts below the threshold.
Originals retained with the project accountsAuthorized copies to be sent to the coordinator
FAQ: Can I purchase a notebook or a laptop with grant?
Yes, on condition that the notebook/laptop is registered in the inventory of
the beneficiary institution and that all safety measures are taken when
using it outside the university premises.
draft minutes of all the meetings to be saved and
distributed among all the partners (on a website)
any event or activity to be clearly specified that are funded by Tempus
program and must bear the following:
‘This project has been funded with support from the European
Commission. This publication reflects the views only of the author, and
the Commission cannot be held responsible for any use which may be
made of the information contained therein’.
all partners should contribute with information to the reporting -
- (publications on websites of the projects / of the beneficiaries)
invoices for all purchased Equipment and Printing and Publishing
all partners should give adequate visibility to their projects, notably that
they are implemented in the framework of Tempus
Originals retained with the project accountsAuthorized copies to be sent to the coordinator
neither
nor
Web-page with logohttp://eacea.ec.europa.eu/about/eacea_logos_en.php#tempus_logo
"Espace Virtuel d'Echange“
virtual platform for information sharing free, public, multilingual
electronic platform for the dissemination and exploitation of project
results opened by the European Commission
Objective:
to improve access to the results of Commission programmes
and initiatives in the area of, inter alia, education and training, and
to increase their visibility.
How does it work?
beneficiaries shall provide all the gained outputs and results to
the coordinator – who will upload the information (outputs,
pictures, links or presentations) into the system
http://www.ec.europa.eu/eve
30
Budget
heading
Supporting documents
To be submitted Authorized copies to be sent
1. Staff costs
Calculation of daily rates Formal justification for higher salary rates
Staff Conventions Timesheets Proof of payment (financial transaction, salary slip)
2. Travel costs & costs of stay
Not applicable Individual mobility reports
3. Equipment
Proof of tendering procedure
All invoices For over EUR 25 000 – min. 3 quotations
4. Printing & Publishing
Proof of tendering procedure
All invoices For over EUR 25 000 – min. 3 quotations
5. Other costs Proof of tendering procedure
All invoices, bank statements Sub-contracts, travel supporting docs For over EUR 25 000 – min. 3 quotations
6. Indirect Costs None Should be identifiable and justifiable
include the Tempus logo
don’t archive on the web-site
sentences, paragraphs and pages should be short (Who, what, when,
where, why?)
attractive to search-engines by updating your pages regularly
if you post, think before you post
be friendly and service-minded to fellow-users
be open and honest about who you are, but remember that your
actions reflect back on the project and the programme
inform and invite the local community about your project
be your own media: record U-tube videos of project activities that can
be placed on other web-sites
must ask prior authorization from EACEA before renting a premises for
a Tempus event.
attending research conferences is not eligible under Tempus.
social Media cannot replace a good web-site
cover costs incurred:
stationary, office supplies, general photocopying
postage and telecommunication
use of internet/communication software/etc.
approved if they:
do not exceed the absolute amount for Indirect costs in Annex 2 of
the Agreement (approved budget)
do not represent more than 7% of the eligible direct costs following
the financial statement
eligible for flat-rate funding of 7% of the total eligible direct costs
no supporting documentation is required
no co-financing is permitted under this heading
hospitality costs
costs related to the use of materials & equipment incurred by
institutions when hosting students/staff
registration fees for courses/conferences,
exchange losses,
return on capital
debt and debt service charges
provisions for losses or potential future liabilities
costs declared by a beneficiary and covered by another action or
work programme receiving a European Union grant
interest owed
doubtful debts
excessive or reckless expenditure
VAT, unless the beneficiary can show that he is unable to recover it
according to the applicable national legislation
1.1.
From the start of eligibility period until the date that the second pre-
financing is received – the rate of the month in which coordinator
received the first pre-financing
2.
From the date that second pre-financing is received until the end of the
eligibility period, the rate of the month in which we receive the second
pre-financing should be applied
Published on a website: http://ec.europa.eu/budget/inforeuro
FAQ: When must I declare
Bank interest must be declared in the Request for Payment for the
second pre-financing, if it amounts to a significant sum. All interest
received during the project must be declared in the final report and
shall be recovered by the Agency
Gained bank interests MUST be declared
not eligible, as well as taxes, duties and charges
all equipment purchased and the provision of services in the Partner
Countries can be exempt from taxes (including Value Added Tax) duties
and charges upon Common Framework Agreement.
2 Reports:
1. Intermediate Report:
When 70% of the 1st pre-financing has been disbursed and not
later than half way through the eligibility period:
•3 year projects (15/10/2012-14/10/2015) 15/04/2014
(in our case should be in a half of next year 2013)
2. Final Report:
2 months after the end of the eligibility period:
•3 year projects (15/10/2012-14/10/2015) 14/12/2015
Proposed deadline for partners: 30/11/2015
Deadlines for submitting the partners report are
contractual obligations
Structure
Declaration
Report on implementation of the project
Statistics and indicators
Table of Achieved/Planned Results
Summary report for publication
Forms, template and additional information:
http://eacea.ec.europa.eu/tempus/beneficiaries/
beneficiaries_tempus4_2012_en.php
Partner:
has to respect the reporting deadlines
submit their Partner Report and supporting documents on
validation of expenditure to the coordinator in due time as requested
by the coordinator, until 10 (ten) working days
the Partner Reports to be drawn up in Euro
39
AUDIT
For grants of EUR 750 000 or more, an external audit report on the
action's financial statement and underlying accounts must be sent
with the Final report and the required supporting documents
to certify that the request has been produced correctly and
truthfully and is backed by proper supporting documents, in
accordance with the provisions of the grant agreement and the
Guidelines for the Use of the Grant.
The cost of the external audit report can be charged under
'other costs‚
Although it was not originally planed within the estimated
budget
40
EX-POST AUDITS
Randomly proposed by EACEA
Up to 5 years after the payment of the balance
Verification whether:
the declared expenses have been actually incurred;
the declared expenses are in accordance with the
contractual documentation;
bank interests were gained and declared
Please do not assume that since your
project has been selected, all activities listed in the
application are automatically eligible. Before starting your
activities, do check first against the Grant Agreement and
the conditions laid out in these guidelines
Always check with:
Guidelines for the Use of the Grant,
FAQ,
Financial Information Kid
Posted on a website:
http://eacea.ec.europa.eu/tempus/beneficiaries/beneficiaries_tempus4_2012_en.php
Steering CommitteeSteering CommitteeComposition: Contact person, defined in Application Form, of each partner shall be member of the Steering Committee (SC), with a proper mandate to negotiate on behalf of his/her institution. The participants may temporarily appoint a deputy to the SC.Meetings: the Chairman of each meeting shall be the SC member coming from the host participant. The Chairman and Project Coordinator will jointly prepare in advance the agenda of the meeting, which will be reviewed by the other members and released and circulated by the Chairman. Members and/or deputy members will attend the meeting. The Chairman will take minutes of the meeting and send the minutes for comments to the SC members within 15 working days; if no objections are raised within 10 working days, the minutes shall be considered as approved. Decision Making: at each SC meeting, no less than two-thirds of the members shall constitute a quorum. Decision-making will be by qualified majority (greater than 66%) among the present members (one vote per member). In case that the coordinator has profound objections concerning the compliance of a taken decision with the grant agreement or the legal basis of the TEMPUS programme, the decision shall be frozen until the coordinator, will have clarified the matter with the Executive Agency. In case that no compliance should be asserted the decision will be cancelled.
Doc. JUDr. Eleonora Marisova, PhDDoc. JUDr. Eleonora Marisova, PhD
[email protected]@uniag.sk
CoordinatorCoordinator
Slovak University og Agriculture in Nitra, Slovakia Slovak University og Agriculture in Nitra, Slovakia
Coordinating InstitutionCoordinating Institution