Always on My Mind:Friends Groups, Advisory Councils,and Giving Societies

John S. Wilson, Interim DeanUniversity Libraries

Baylor University

Kathy Hillman, DirectorLibrary Advancement and the Keston Center

for Religion, Politics, and Society

Baylor University

Types of Friends Groups, Advisory Councils,

and Giving SocietiesAlways on Our

MindsAs

Key Connectionsand

Powerful Partnersin

Fundraising

Giving Societies:Armstrong Browning Library Guardian Angels (1946)Pro Texana

Honorary Organizations: Baylor Book Society

Fundraising Support Bodies: Library Fellows

Advisory Boards: Keston Advisory Board and Keston Council

From the United States

To the United

Kingdom

Advocacy Groups: Libraries’ Board of Advisors (BOA)

Friends Organizations:The Standing Committee (2004)

Hybrids of Types and Purposes:The Standing Committee and Board of Advisors

Techniques

• Protecting Intent

• Perpetuating Interest

• Preserving Shared Purpose

Create and Communicatea Clear Mission:

The mission of the Baylor Libraries Board of Advisors is to

support the mission of the university through advocacy and

fundraising efforts forthe libraries.

Establish Clear Criteria for Board Membership

• Interest in and enthusiastic support of the Baylor University Libraries

• Ability and commitment to making a contribution of time and resources to the Baylor Libraries for a 3-year term with 2 meetings per year

• Willingness to become a Library Fellow as outlined in the latest Library Fellows brochure (minimum of $1,000 annually)

Roles: Education and Orientation

Interactive, Hands-On Events and Meetings

Hosting, Planning Activities, Recommending Members, Identifying Potential Leaders,

Suggesting or Leading Projects

Ownership

Setting Goals, Celebrating Achievements

Moody Lights

Transitions

Rotation and Group Leadership Transition

LIBRARY TRANSITIONWhen Deans, Directors, and Development Officers Change

• Advisory, Advocacy, Friends, and Fundraising Support Groups• Arrange for Outgoing Leadership to Assist New Leadership• Make Introductions (Written, Calls, In-person)• Plan Recognition at a Meeting if Appropriate

• Key Group Leadership and Major Donors• Visit Face-to-Face When Possible• Communicate Clearly as to Interim or New Leadership• Enlist Group Leadership to Assist in Communications• Answer Questions as Completely and Honestly as Possible

Library Leadership Transitions: Donors and Groups

Relationships, Relationships, Relationships“Little things I should have said and done

I just never took the timeBut you were always on my mind...”

Mark, Celebrate, and Publicize Transitions

QuestionsAnswers

Discussion

John S. Wilson, Interim DeanUniversity LibrariesBaylor University

Kathy Hillman, DirectorLibrary Advancement and the Keston Center for Religion, Politics, and Society Baylor University