From: Bidder’s Name : ( Tender No: HBL/RFD /14-15 001 · औ सीर दनों कयना ह I HBL/RFD/14-15/001, DTD: 28.02.2015 Page ... and Seal of the Bidder TENDER

I HBL/RFD/14-15/001, DTD: 28.02.2015 Page 1 of 23

Signature and Seal of the Bidder

TENDER ENQUIRY FOR SCRAP DISPOSAL

(This is only a Price Enquiry not a Disposal Order)

( From: Tender No: HBL/RFD/14-15/001

Tender Date: 28/02/2015

Direct Queries To: R.K.YADAV/ RITESH KR.

Designation: OFFICER-PURCHASE

Location: SUGAULI / LAURIYA

Telephone No: 9905386183 / 9973024205

RFD No.: SUG/RFD/14-15/01, DTD. 03/02/2015 LAU/RFD/14-15/01, DTD. 04/02/2015

Title : DISPOSAL OF SCRAP ITEMS FOR HBL PLANT SUGAULI UNDER THE DISTRICT OF EAST CHAMPARAN OF BIHAR AND AT HBL PLANT LAURIYA UNDER THE DISTRICT OF WEST CHAMPARAN OF BIHAR.

(16/03/2015) (by 1430 Hrs ) I Disposal Tender to be received on or before 16/03/2015 by 1430 Hrs at the address mentioned below.

Tenders are to be dropped in the designated tender box at the address mentioned below. In situation where the tenders are

big which cannot be dropped in the box or where the specific tender boxes are not available, tenders are to be submitted

with the concerned purchasing authority at the following address.

HPCL Biofuels Limited.

House No-271, Road No -3E,

New Pataliputra Colony,

Patna 800013,

Bihar. Ph- 0612-2260185

/ ( ) I Disposal Tender received after due date and time due to whatever reasons will be rejected.

1. For any greivance related issue, queries to be sent to CEO of HPCL Biofuels Limited (HBL) at above address. 2. All unit rates in Indian Rupees ( Specify currency)

Bidders Name : ( ) ____________________________________

____________________________________

Address( ): ________________________ ____________________________________

____________________________________



Part A: HBL SUGAULI ( PART A: Please quote your most competitive rate for Scrap items lying at HBL premises at Sugauli, near Sugauli Railway Station, Dist- East Champaran, Bihar- 845456.

Item

No.

Item Description Qty Unit Rate (to be quoted in

figures and in words*

Inclusive of tax)

( ) (Rs/Unit)

Amount to be quoted in figures

and in words*

( ) (Rs)

1A

Plastic Jar 30 Ltr. capacity

(LOT A) 1500 Nos

In figures:

Rs.____________per

No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

2A


(LOT B) 1250 Nos

In figures:

Rs.____________per

No

In words:

(Rs.________________

per No only)

In figures:

Rs.________________________

In words:

(Rs._______________________

3A


(LOT C) 350 Nos

In figures:

Rs.____________per

No

In words:

(Rs.________________

per No only)

In figures:

Rs.________________________

In words:

(Rs.________________________

4A

Plastic Drum 200 Ltr. capacity

(LOT D) 150 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________



5A

Empty Lube Drums 210 Ltr.

Capacity (LOT E) 135 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

6A

PP Bags (50 kg net capacity)

(LOT F) 7500 Piece

In figures:

Rs.______________per

Piece

In words:

(Rs.________________

per Piece only)

In figures:

Rs._________________________

In words:

(Rs.________________________

7A MS Medium Scraps (LOT G)

consisting of old consisting of

angles, channels, beams, rods,

flats, cut pieces of MS etc.

35 MT

In figures:

Rs.___________per MT

In words:

(Rs.________________

per MT only)

In figures:

Rs._________________________

In words:

(Rs.________________________

8A

MS Light / GI sheets Scraps

(LOT H) consisting of GI sheet

cuttings, light MS scraps etc.

8 MT

In figures:

Rs.___________per MT

In words:

(Rs.________________

per MT only)

In figures:

Rs.________________________

In words:

(Rs.________________________

9A

EMPTY CABLE DRUMS

(LOT I) 10 Nos

In figures:

Rs.______________per

No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs._______________________

10A

M S Hopper worn out parts

( Angle , Plate) (LOT-J) 3 MT

In figures:

Rs.___________per MT

In words:

(Rs.________________

per MT only)

In figures:

Rs._________________________

In words:

(Rs.________________________



11A

OLD/EXHAUSTED (12V)

BATTERY (LOT -K) 10 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

12A

PLASTIC/PVC PIPES

(LOT -L) 1000 KG

In figures:

Rs.___________per Kg

In words:

(Rs.________________

per Kg only)

In figures:

Rs._________________________

In words:

(Rs.________________________

13A

MS Bucket elevator worn out

parts (LOT-M) 2 MT

In figures:

Rs.___________per MT

In words:

(Rs.________________

per MT only)

In figures:

Rs._________________________

In words:

(Rs.________________________

14A

Nickle Screen old worn out set

(LOT-N) 10 Set

In figures:

Rs.___________per Set

In words:

(Rs.________________

per Set only)

In figures:

Rs._________________________

In words:

(Rs.________________________

15A

Brass Liner old worn out set

(1 SET = 1.2MTR X 5MTR)

(LOT-O)

5 Set

In figures:

Rs.___________per Set

In words:

(Rs.________________

per Set only)

In figures:

Rs._________________________

In words:

(Rs.________________________

TOTAL

In figures:

Rs.________________________

In words:

(Rs.________________________

______________________ONLY

: Sugauli / uplifted



Please note: Quantities mentioned above are approximate and payment shall commensurate basis actual quantity

uplifted/sold.

I

Tender shall be evaluated on item wise highest rate quoted. Tenderers can quote for partial or for all the items. Orders may

be splitted between multiple parties.

:

Please Note: The quoted rate ( above) shall be inclusive of all taxes, Duties and Levies.

Please note: The items mentioned in the tender are indicative. HBL shall have the full right to sell scraps after

reserving the quantities for their own use.



Part B: HBL LAURIYA ( PART B: Please quote your most competitive rate for Scrap items lying at HBL premises at Lauriya, Lauriya-Bagaha Highway, Dist- West Champaran, Bihar- 845453.

Item

No.

Item Description Qty Unit Rate (to be quoted in

figures and in words*

Inclusive of tax)

( ) (Rs/Unit)

Amount to be quoted in figures

and in words*

( ) (Rs)

1B

MS Scraps (LOT A) consisting

of old consisting of angles,

channels, beams, rods, flats, cut

pieces of MS etc.

100 MT

In figures:

Rs.____________per

MT

In words:

(Rs.________________

per MT only)

In figures:

Rs._________________________

In words:

(Rs.________________________

2B

SS Scraps (LOT B) consisting

of SS sheet cuttings, pieces etc. 1 MT

In figures:

Rs.____________per

MT

In words:

(Rs.________________

per MT only)

In figures:

Rs.________________________

In words:

(Rs._______________________

3B

PVC SCRAP ITEMS (LOT C) 150 KG

In figures:

Rs.____________per

Kg

In words:

(Rs.________________

per Kg only)

In figures:

Rs.________________________

In words:

(Rs.________________________

4B

Empty Lube Drums 210 Ltr.

Capacity (LOT D) 48 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________



5B


(LOT E)

72

Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

6B


(LOT F) 28 Nos

In figures:

Rs.______________per

No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

7B


(LOT G) 644 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

8B

Plastic Jar 30/35 Ltr. capacity

(LOT H) 788 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs.________________________

In words:

(Rs.________________________

9B

PP Bags (50 kg net capacity)

(LOT I) 700 Pieces

In figures:

Rs.______________per

Piece

In words:

(Rs.________________

per Piece only)

In figures:

Rs._________________________

In words:

(Rs._______________________

10B

Torn Jute bags (50kg net

capacity) (LOT J) 700 Pieces

In figures:

Rs.___________per

Piece

In words:

(Rs.________________

per Piece only)

In figures:

Rs._________________________

In words:

(Rs.________________________



11B

OLD sugar MS hopper worn

out parts ( 12 Mtr Length)

(LOT K)

3 MT

In figures:

Rs.___________per MT

In words:

(Rs.________________

per MT only)

In figures:

Rs._________________________

In words:

(Rs.________________________

12B

MS bucket elevator worn out

parts ( LOT L) 2 MT

In figures:

Rs.___________per MT

In words:

(Rs.________________

per MT only)

In figures:

Rs._________________________

In words:

(Rs.________________________

13B

5 Kg /Ltr capacity PVC jar

(LOT M) 55 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

14B

MS Drum 20 Ltr. Capacity

(LOT N) 29 Nos

In figures:

Rs.___________per No

In words:

(Rs.________________

per No only)

In figures:

Rs._________________________

In words:

(Rs.________________________

TOTAL

In figures:

Rs.________________________

In words:

(Rs.________________________

______________________ONLY

: Lauriya / uplifted

Please note: Quantities mentioned for Lauriya above are approximate and payment shall commensurate basis

actual quantity uplifted/sold.

I

Tender shall be evaluated on item wise highest rate quoted. Tenderers can quote for partial or for all the items. Orders may

be splitted between multiple parties.



:

Please Note: The quoted rate ( above) shall be inclusive of all taxes, Duties and Levies.

Please note: The items mentioned in the tender are indicative. HBL shall have the full right to sell scraps after

reserving the quantities for their own use.

* Unless otherwise specifically mentioned in HBL Tender Enquiry.

1. When there is a difference between the rates in figures and words, the rate which corresponds to the

amount worked out by the tenderer shall be taken as correct.

2. When the rate quoted by the tenderer in figures and words tallies but the amount is incorrect, the rate

quoted by the tenderer shall be taken as correct.

3. When it is not possible to ascertain the correct rate in the manner prescribed above, the rate as quoted in

words shall be adopted.

Please indicate:

DGS & D Rate Contract (Y/N) : ____________.

NSIC Unit (Y/N) :____________.

PSE Unit(Y/N) :____________.

SSI(Y/N) :____________.

---------------------------------------------------------------------------------------------------------------------------------

(Criteria for bidder to Quote) 1. No. /

( / , I)

BIDDERS HAVING PAN NO. ARE ONLY ELIGIBLE TO QUOTE THIS TENDER AND SHALL ENCLOSE

COPY OF PAN CARD ALONGWITH HIS BID/TENDER.

(Please note: In the event if the copy of PAN card is not enclosed with the bid/tender than his bid shall

be rejected)

I_______________________________________________________________ PLEASE INDICATE YOUR PAN CARD NO.:_________________________________________

2. (BLACK LISTING)

b / ;g - ,



THE BIDDER SHALL NOT BE A BLACKLISTED PARTY FROM ANY GOVERNMENT OR QUASI GOVERNMENT OR

PUBLIC SECTOR UNDERTAKING COMPANY. IN THE EVENT IF THE BIDDER IS FOUND TO BE BLACKLISTED ON

ABOVE COMPANIES THEN HIS BID WILL BE REJECTED. (If this declaration is not given along with the bid, the

tender will be rejected as non-responsive)

No. 23 I THE BIIDDER HAS TO SUBMIT THE DECLARATION FOR THIS AS PER FORMAT GIVEN IN PAGE NO. 23 OF THIS

TENDER.

---------------------------------------------------------------------------------------------------------------------------------

( , , - ) KINDLY MENTION FOLLOWING CORRESPONDENCE DETAILS:

COMPLETE NAME OF CONTACT PERSON:-----------------------------------------------------------------------------------------

COMPLETE NAME OF FIRM:-------------------------------------------------------------------------------------------------------------

CONTACT NO:----------------------------------------------------------------------------- E-mail -------------------------------------------

FULL ADDRESS FOR CORRESPONDENCE:------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------------------- --------------------------

:

I I

, Sugauli / Lauriya plant

" SCRAP DISPOSAL TENDER" / I : ANNEXURE A

ITEM ITEM I " HPCL BIOFUELS LIMITED " ( ) /



, I

: ( ) 10% " HPCL BIOFUELS LIMITED " , ( /

15 : I / ( ) 5% Liquidated Damages amount (

7 ( ) 115% ,

( ) 100% ( ) 10% ( ( ) 5% ( 115% ( ) 7 HBL SUGAULI / LAURIYA I

+ I ( ) (115%) 15 ( (115%) (Demand Draft)

16/03/2015 1430 hrs I 1500 hrs I

/ 15

(English) (English) (Terms & Conditions)



NOTES:

PLEASE READ THE ENCLOSED TERMS AND CONDITIONS CAREFULLY BEFORE QUOTING

YOUR RATE AND RETURN ALL THE TENDERS PAGES/DOCUMENTS ALONG WITH YOUR

TENDER DULY SIGNED AND STAMPED ON ALL PAGES ALONG WITH ENCLOSURES ALONG

WITH THIS TENDER AND SUBMIT THE SAME IN THE TEDNERE BOX OF HBL-PATNA OFFICE.

The quantities and description mentioned in this tender for respective items are approximate and indicative. Tenderers are requested to visit respective HBL Plants and access the scrap quantities and items and quote their

rates accordingly. Please note that HBL will not entertain any disputes and claims arising after quoting the

rates/tender submission.

The BIDDERS are requested to seal their bid documents in envelope. This envelope should be clearly marked as

SCRAP DISPOSAL TENDER and deposited/dropped in tender box to HBL Patna office within the due date

and time of this tender.

Earnest Money Deposit (EMD): EMD SHALL BE SUBMITTED AS PER THE EMD AMOUNT

MENTIONED IN THE LIST GIVEN IN ANNEXURE A OF THIS TENDER. THE EMD AMOUNT

SHALL BE THE TOTAL OF EMD OF ITEMS QUOTED BY THE TENDERER. EMD SHALL BE

SUBMITTED IN THE FORM OF PAY ORDER / DEMAND DRAFT OF ANY SCHEDULED BANK (OTHER

THAN CO-OPERATIVE BANK) IN THE NAME OF HPCL BIOFUELS LIMITED PAYABLE AT PATNA.

EMD SHOULD BE ENCLOSED ALONG WITH THE BID/TENDER. EMD NOT IN LINE WITH THE

AMOUNT CALLED FOR (AS ABOVE) THEN THE EMD AS WELL AS THE BID OF THAT

TENDERER SHALL BE RETURNED TO THE TENDERER & WILL BE SUMMARILY REJECTED. IF

THE EMD DOES NOT ACCOMPANY ALONGWITH THE BID WITHIN THE DUE DATE & TIME OF

BID SUBMISION OF THE TENDER, SUCH BIDS WILL NOT BE CONSIDERED AT ALL AND WILL

BE SUMMARILY REJECTED.

THE EMD SHALL BE REFUNDED INTEREST FREE TO ALL BIDDERS AFTER FINALIZATION OF

THE DO.

SECURITY DEPOSIT: Once the Disposal Order is placed on Successful Bidder/s, the Successful bidder has to submit security deposit of 10% of the Disposal Order (DO) Value in form of Demand Draft of any

Scheduled (Other Than Co-operative Bank) Bank drawn in favor of HPCL Biofuels Ltd, Patna, and

Payable at Patna.

Security deposit shall be refunded interest free within 15 days from the date of completion of upliftment of the total

scrap items of the DO.

In addition to the EMD & Security Deposit the successful vendor has to submit additional 5% of the

Disposal order Value towards liquidated Damages in form of Demand Draft of any Schedule ( Other than

CO-operative Bank) Bank drawn in favour of HPCL Biofuels Ltd., payable at Patna.

Payment terms: The successful bidder on whom the DO is placed shall pay the 115% of the DO amount

(Inclusive of tax) in form of Demand draft of any scheduled bank ( other than Co-operative bank) within 7

days from the date of receipt of the DO order or intimation whichever is earlier. Failing which his EMD will

be seized.



In other words Successful Vendor shall have to deposit 115% payment of value of material including taxes

once the Delivery order is placed within 7 days from the date of receipt of the Disposal Order to accounts

department at Sugauli / Lauriya. (100% payment against material+ 10% against security deposit (SD) +

5% against Liquidated Damages (LD) = 115% shall be submitted within 7 days from the date of receipt of

DO).

Payment shall be commensurate with actual quantity sold, applicable LD and other dues will be deducted

from the amount deposited and balance amount (if any) shall be released to vendor within 15 days from the

completion of successful upliftment of scrap material as per Delivery order (DO). In case the value of actual

scrap quantity is found more than the amount submitted by the party then the party has to deposit /submit

the balance amount by way of DD for the excess scrap qty before upliftment of the excess scraps.

Your sealed quotation should be submitted to this office on 16.03.2015 at 1430 Hrs. It should be opened on the

same day after 1500 Hrs. Bidders and other interested bidder may witness the tender opening.

Upliftment period: Once the above payment is made by the successful bidder to HBL, the bidder shall uplift the scrap items from HBL premises at his own cost within 15 days from the date of making full payment.

Please note: The terms and conditions of this tender is given in both Hindi and in English. However is case of

any dispute arising due to non-understanding of the contract/tender then the terms and conditions in English shall

prevail.

S/D

Name: DIPAK KUJUR.

Designation: HEAD-PROCURMENT



Annexure A

EMD AMOUNT FOR SCRAP AT SUGAULI

ITEM NO

ITEM DESCRIPTION

ITEMWISE EMD VALUE ( TO BE SUBMITTED ALONG

WITH THE TENDER) (Rs.)

1A Plastic Jar 30 Ltrs capacity (LOT A) 10,500.0

2A Plastic Jar 50 Ltrs capacity (LOT B) 14,375.0

3A Plastic Jar 100 Ltrs capacity (LOT C) 8,050.0

4A Plastic Drum 200 ltrs capacity (LOT D) 9,150.0

5A Empty Lube Drums 210 Ltrs Capacity (LOT E) 7,560.0

6A PP Bags (50 kg net capacity) (LOT F) 1,500.0

7A MS Scraps (LOT G) 98,000.0

8A MS Light / GI sheets Scraps (LOT H) 22,400.0

9A EMPTY CABLE DRUMS (LOT I) 1,000.0

10A M S Hopper worn out parts ( Angle , Plate) (LOT-J) 9,000.0

11A OLD/EXHAUSTED (12V) BATTERY (LOT -K) 1,200.0

12A PLASTIC/PVC PIPES (LOT -L) 1,500.0

13A MS Bucket elevator wornout parts (LOT-M) 4,500.0

14A Nickle Screen old wornout set (LOT-N) 3,000.0

15A Brass Liner old worn out set (1 SET = 1.2MTR X 5MTR) (LOT-O)

2,500.0

List / I

PLEASE NOTE: BIDDERS SHALL SUBMIT EMD AMOUNT ALONGWITH THEIR BID FOR THOSE ITEMS

QUOTED BY HIM WHICH SHALL BE AS PER LIST OF ITEM WISE EMD VALUES GIVEN ABOVE.

: 1A, 4A 5A ( Rs.10,500.0 + Rs. 9,150.0 + Rs. 7,560.0) = Rs. 27,210.0 I

Example: In case the bidder quotes for items Nos. 1A, 4A and 5A then the bidder has to submit EMD value of Rs. 27,210.0 ( Rs.10,500.0 + Rs. 9,150.0 + Rs. 7,560.0 )



Annexure A

EMD AMOUNT FOR SCRAP AT LAURIYA

Item No DESCRIPTION

ITEM WISE EMD VALUE (TO BE SUBMITTED ALONG WITH

THE TENDER) (Rs.)

1B MS Scraps (LOT A) 280,000.0

2B SS Scraps (LOT B) 2,800.0

3B PVC SCRAP ITEMS (LOT C) 225.0

4B Empty Lube Drums 210 Ltrs Capacity (LOT D) 2,688.0

5B Plastic Jar 200 Ltrs capacity (LOT E) 4,392.0

6B Plastic Jar 100 Ltrs capacity (LOT F) 644.0

7B Plastic Jar 50 Ltrs capacity (LOT G) 7,406.0

8B Plastic Jar 30/35 Ltrs capacity (LOT H) 5,516.0

9B PP Bags (50 kg net capacity) (LOT I) 140.0

10B Torn Jute bags (50kg net capacity) (LOT J) 140.0

11B OLD sugar MS hopper worn out parts ( 12 MTR LENGTH) (LOT K)

9,000.0

12B MS bucket elevator worn out parts ( LOT L) 6,000.0

13B 5 Kg /Ltr PVC jar (LOT M) 83.0

14B MS DRUM 20 LTR (LOT N) 145.0

List / I

PLEASE NOTE: BIDDERS SHALL SUBMIT EMD AMOUNT ALONGWITH THEIR BID FOR THOSE ITEMS

QUOTED BY HIM WHICH SHALL BE AS PER LIST OF ITEM WISE EMD VALUES GIVEN ABOVE.

: 1B, 4B 5B ( Rs. 2,80,000.0 + Rs. 2,688.0 + Rs. 4,392.0) = Rs. 2,87,080.0 I

Example: In case the bidder quotes for item Nos. 1B, 4B and 5B then the bidder has to submit EMD value of Rs. 2,87,080.0 ( Rs.2,80,000.0 + Rs. 2,688.0 + Rs. 4,392.0 )



CONDITIONS & INSTRUCTIONS TO BIDDERS

1. This is only a Price Inquiry, not an order.

2. Please submit your quote on this tender form only and return in the attached sealed envelope given along with this tender.

3. All documents of the tender shall be signed and sealed on each and every page. Bids without signatures and seal shall be rejected.

4. Rates must be clearly filled in ink neatly and over writing should be avoided.

5. Vendor to quoted rate against each and every scrap items and in total inclusive of all taxes/duties and levies.

6. Quotations received after the stipulated due date and time due to any reason will not be considered.

7. HBL reserves the right to reject all or any part of your bid without assigning any reason there-off.

8. Rate so quoted against the Disposal tender shall be valid for 90 days.

9. If the bidders/tenderers are not interested in quoting, please return this Inquiry with regret at the mailing address given in the tender.

10. Substitution or extra charges under this order (if given) will not be permitted except on specific cases and within the authority of the office.

11. HBL, reserves the right to suspend, dispatch of the material/item covered by the order in event of strike, accidents or other contingencies beyond purchasers control.

12. The quantity of item/s of this tender, order (if given) is approximate and HBL reserves the right to terminate and suspend the contract/order at any point of time basis requirement of the HBL. No claim / compensation by the

contractor/bidder shall be entertained due to any reasons thereof.

13. Tenderer shall quote all the deviations (if any) before tender submission in the tender document. No changes /deviations in tender terms and conditions, scope of supply/works/services, rates, delivery / shipment locations etc. as

per tender shall be permitted / entertained after opening of priced bid.

14. Contract created by the order and its acceptance or confirmation is subjected to the agreement of the seller or contractor that all persons engaged upon the work hereunder or entering upon the plant, vessel or other property of

purchaser, consigner or owner hereunder named for the purpose of delivery, installing, inspecting, repairing or

estimating supplies materials of work hereunder shall be considered servants of the seller or contractor or sub-

contractor there under and not of the purchase, consignee or owner and that the seller or contractor shall hold the

purchaser, consignee or owner harmless from all liability resulting from any claim for accident to or death of any such

person including liability for compensation under any Workmen's Compensation Act, applicable either State or Union

whether any such claims arises or be caused by negligence or otherwise of the seller, contractor, his agents or

employees or any sub-contractor or corporation.

15. The tenderer / contractor is responsible and shall abide and comply to all the statutory norms like taxation/ minimum wages act, applicable labor laws, licenses and documentation required etc.. The contractor shall produce/submit the

same to HBL as and when demanded. Failing to comply the above shall lead to cancellation of the contract and

applicable penalty shall be wholly on the contractors account.

16. Please quote your PAN / Excise /Sales Tax/Service tax Registration Numbers and Dates on all copies of your Invoices.

17. The terms 'HPCL Biofuels Limited' means and includes its successors and assigns.



18. If the goods / services ordered are not delivered/uplifted within the delivery/ upliftment date/time specified in the order, HBL reserves the right to cancel the order (if given) without prejudice. All cost and expenses, if any resulting

from cancellation of the order (if given) shall be on the Contractors / buyers account.

19. Please note: In case of differences / contradiction of clauses mentioned in This Conditions & Instructions to bidders or any part, the clauses of Un-priced Bid, Special Conditions of Contract shall override the above clauses.

20. The above Conditions & Instruction to bidders shall form the part of the Contract/Disposal order (DO) given thru this tender/quotation.

21. ARBITRATION

21.1 All disputes and differences of whatsoever nature, whether existing or which shall at any time arise between the Parties hereto touching or concerning the agreement, meaning, operation or effect thereof or to the rights and liabilities

of the Parties or arising out of or in relation thereto whether during or after completion of the contract or whether

before after determination, foreclosure, termination or breach of the agreement (other than those in respect of which

the decision of any person is, by the contract, expressed to be final and binding) shall, after written notice by either

Party to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be referred for

adjudication to the Sole Arbitrator to be appointed as hereinafter provided.

21.2 The appointing authority shall either herself act as the Sole Arbitrator or nominate some officer/retired officer of

Hindustan Petroleum Corporation Limited (referred to as owner or HPCL/HBL) or a retired officer of any other

Government Company in the Oil Sector of the rank of Ch. Manager & above or any retired officer of the Central

Government not below the rank of a Director, to act as the Sole Arbitrator to adjudicate the disputes and

differences between the Parties. The contractor/vendor shall not be entitled to raise any objection to the

appointment of such person as the Sole Arbitrator on the ground that the said person is/was an officer and/or

shareholder of the owner, another Govt. Company or the Central Government or that he/she has to deal or had

dealt with the matter to which the contract relates or that in the course of his/her duties, he/she has/had expressed

views on all or any of the matters in dispute or difference.

21.3 In the event of the Arbitrator to whom the matter is referred to, does not accept the appointment, or is unable or

unwilling to act or resigns or vacates his office for any reasons whatsoever, the Appointing Authority aforesaid,

shall nominate another person as aforesaid, to act as the Sole Arbitrator.

21.4 Such another person nominated as the Sole Arbitrator shall be entitled to proceed with the arbitration from the

stage at which it was left by his predecessor. It is expressly agreed between the Parties that no person other than the

Appointing Authority or a person nominated by the Appointing Authority as aforesaid, shall act as an Arbitrator.

The failure on the part of the Appointing Authority to make an appointment on time shall only give rise to a right

to a Contractor to get such an appointment made and not to have any other person appointed as the Sole Arbitrator.

21.5 The Award of the Sole Arbitrator shall be final and binding on the Parties to the Agreement.

21.6 The work under the Contract shall, however, continue during the Arbitration proceedings, except in case of

termination and no payment due or payable to the concerned Party shall be withheld (except to the extent disputed)

on account of initiation, commencement or pendency of such proceedings.

21.7 The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference referred to him

and may also make interim award(s) if necessary.

21.8 The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the Parties unless the Sole

Arbitrator otherwise directs in his award with reasons. The lump sum fees of the Arbitrator shall be Rs. 70,000/- .



Reasonable actual expenses for stenographer, etc. will be reimbursed. Fees shall be paid stage wise i.e. 25% on

acceptance, 25% on completion of pleadings/documentation and balance 50% on receipt of award of the arbitrator.

21.9 Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification

or re-enactment thereof and the rules made thereunder, shall apply to the Arbitration proceedings under this

Clause.

21.10 The Contract shall be governed by and constructed according to the laws in force in India. The Parties hereby

submit to the exclusive jurisdiction of the Courts situated at Patna for all purposes. The Arbitration shall be held at

Mumbai and conducted in English language.

21.11 The Appointing Authority is the Functional Director of HPCL or CEO HBL.



1. ,

2. (

For Scraps at Sugauli : Shri. R.S.Jha / R.K.Yadav ( mob 7209112998 / 9905386183)

For Scraps at Lauriya : Shri. R.K.Mishra / Ritesh Kumar ( mob 7033872056 / 9973024205)

3. ( ) 100% + ( ) 10% ( ) + ( ) 5% ( ) = 115% ( ) ( 7 HBL SUGAULI / LAURIYA

4. + + I ( ) (115%) 15 (115%) (Demand Draft)

5. ,

6. , , , I

7.

8.

9.

10. -/ - ,

11. / 90

12. 7 115% (DO) ( ) ,



13. I 15

14.

15. , , DO 1% @ I

16. -

17. / , , : , ,

18. / / / /

19. :

20.

21. / / ,

22. (English) (English) (Terms & Condition)

23. :

24. ' "

25. " Arbitration "



SPECIAL TERMS & CONDITIONS OF CONTRACT

1. Quantities mentioned are approximate and indicative. Party has to visit the site, inspect the lot and asses the materials and its specifications, quantities etc. and quote the rates accordingly. No claim on later date shall be

accepted or entertained.

2. The bidders shall co-ordinate with the following officers for inspecting the scraps from respective HBL Plants. For Scraps at Sugauli : Shri. R.S.Jha / R.K.Yadav ( mob 7209112998 / 9905386183)

For Scraps at Lauriya : Shri. R.K.Mishra / Ritesh Kumar ( mob 7033872056 / 9973024205)

3. Successful vendor has to deposit 115% payment ( 100% against material value + 10% against security deposit + 5% against liquidity damages) of the value of the material/Disposal Order including taxes and duties within 7 days

from the date of receipt of delivery order.

4. Payment shall be commensurate with actual quantity sold, applicable LD and other dues will be deducted from the amount deposited and balance amount (if any) shall be released to vendor within 15 days from the completion

of successful upliftment of scrap material as per Delivery order (DO). In case the value of actual scrap quantity is

found more than the amount submitted by the party then the party has to deposit /submit the balance amount by

way of DD for the excess scrap qty before upliftment of the excess scraps.

5. Parties are requested to carefully study the terms & conditions and quote their rates on As is where is basis

accordingly. Any counter stipulations of our terms and conditions shall not be accepted.

6. Vendor shall have to lift entire lot from one end without segregating and choosing the material & as directed by HBLs officer in charge. Cutting, dismantling, shifting, loading etc. with all necessary safety precaution and

statutory compliance as required and as applicable shall be in the scope of the vendor.

7. Tender shall be evaluated on item wise highest rate quoted. Tenderers can quote for partial or for all the items. Orders may be splitted between multiple parties.

8. Earnest Money Deposit as stipulated in the tender shall be submitted. Bid without EMD shall be rejected.

9. Rates/prices quoted against this tender shall be inclusive of all applicable taxes/duties and levies.

10. Over writing / alternation should be avoided. In case of any overwriting/alteration(s), the same should be properly

authenticated, failing which the offer is liable to be rejected. Quotation in any other format is also liable to be

rejected.

11. The offer shall be valid for 90 days from the date due date/ extended due date.

12. Successful party on whom the DO is placed shall make payment of 115% of the DO value as indicated above within 7 days from the date of receipt of the DO. The payment shall be made by way of account payee Demand

Draft /Pay Order in favour of HPCL Biofuels Limited of any scheduled bank (other than co-operative bank)

payable at Patna.Failing which EMD shall be seized.

13. Items allotted in the Disposal order shall have to be uplifted/removed from HBL premises within 15 days from the date of making the above payment.

14. Party at his own cost shall have to arrange permission (if any) required from local/Govt. bodies for clearing items

allotted from HBL premises.



15. In case of any delay in uplifting the materials beyond stipulated date, penalty @ 1% per week delay shall be charged from the vendors account and HBL will not be responsible for safety and security of the materials and

HBL shall have the full right to transfer the scraps at other placed and the responsibility of the same shall be

wholly vested on the party.

16. Only the vendors authorized personnel shall be allowed to supervise the loading of the truck, weighment and receiving the materials. The vendor shall submit name and signature of his authorized personnel entrusted for the

job of scrap upliftment to HBL. (

17. For the purpose of receiving the materials, the vendor shall employ or engage only his /their own personnel and

shall keep HBL fully indemnified against any claims whatsoever, including wages, injuries, compensation, deaths

etc. All labour, handling, to & fro expenses/transportation cost from the location shall be borne by the tenderer

directly.

18. While removing the materials, if any accident or damage to property/life etc. arises within HBLs premises to the

vendor or his representatives, then in such case the vendor shall pay compensation to any such person at his own

cost. The vendor is such case shall keep HBL indemnified from any demand, claims, proceeding etc.

19. HBL shall have to sole right to accept or reject any or all part of tender in whole or in part without assigning any

reason whatsoever.

20. Tender/Bid submitted after due date and time of the tender shall be rejected.

21. While upliftment of scrap, HBL shall have the right to select the items and retain the same for their own use at their discretion. No claim from the buyer will be accepted or entertained in this account.

22. The terms and conditions of this tender is given in both Hindi and in English. However is case of any dispute

arising due to non-understanding of the contract/tender then the terms and conditions in English shall prevail.

23. Please Note: All the terms and conditions including special terms and conditions shall form the part of this

contract.

24. Please note: In case of any differences / contradiction of clauses mentioned in The Conditions & Instructions to bidders or in any part of the tender, then The Special terms and Conditions of Contract shall override the above

clauses.

25. For any other cases and disputes the above given "Arbitration" clause shall be applicable.



DECLARATION

To,

HPCL Biofuels Limited.

Patna.

I/M/s________________________________________ / / Delisted I /M/s_____________________________________________ hereby declare/clarify that we have not been banned or

delisted by any Government or quasi Government agencies or Public Sector Undertakings.

------------------------------------

( )

Stamp & Signature of the Bidder

NOTE: If a bidder has been banned by any Government or Quasi Government agencies or PSUs, this fact must be clearly

stated with details. If this declaration is not given along with the bid, the tender will be rejected as non-responsive.

Documents

From: Bidder’s Name : ( Tender No: HBL/RFD /14-15 001 · औ सीर दनों कयना ह I HBL/RFD/14-15/001, DTD: 28.02.2015 Page ... and Seal of the Bidder TENDER