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From Farm to Fork. Getting There Together. Tennessee School Nutrition Program. What we Know. We have farmers/growers. We have buyers. We have community partners. We have questions and concerns. We can work together to find the answers. Procurement for Farm to School. - PowerPoint PPT Presentation
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From Farm to Fork
Getting There Together
Tennessee School Nutrition Program1/20/2012
What we Know
• We have farmers/growers.• We have buyers.• We have community partners.• We have questions and concerns.• We can work together to find the answers.
1/20/2012
Procurement for Farm to School
• Focus – bringing local products in• Opportunity – find ways to bring in local
products within SNP regulations
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Potential Produce Purchases Based on Per Child Expenses School Year 2010-2011
Total Food PurchasesTotal Produce PurchasesTotal Local Produce
Projected Purchases Statewide
• Total Produce =$25,540,200.00
• Total Local Produce = $621,082.00
• Based on data 2010-2011 School Year
Projected Spending per Child
• Annual Total Produce = $26.94
• Annual Local Produce = $ 0.66
• Based on data from 2010-2011 School Year
Regulations
• 7 CFR 210.21• 7 CFR 3016 and 7 CFR 3019• Final Regulation – Geographic Preference
Option• FNS Policy Memos:– SP 02-2010 (general procurement)– SP 18-2011 (geographic preference)– SP 32-2009 (school gardens)
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Two Procurement Methods
• Formal – greater than• Informal – less than
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Informal Procurement
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Develop your specs in writing
Identify sources eligible, able and willing to provide
products
Contact at least three sources
Evaluate Bidders’ response to your
specs
Determine most responsive and
responsible bidder at lowest price
Lets Talk!
• Buyer vs. Seller
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FORMAL PROCUREMENT
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Develop solicitation and incorporate geo. Preference
points into scoring criteria
Publicly announce the IFB/RFP
Evaluate bidders using established
criteria
Producers of locally-grown unprocessed
products receive extra points in
scoring
Determine most responsive and
responsible bidder at lowest price
Challenges
• There is NO one-size-fits-all model• Work with state agency• Develop clear product descriptions• Plan school menus• Establish distribution• Be prepared to re-evaluate
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Addressing the Challenges
• Confusing regulations – consult FNS, the state agency and review resources
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Addressing the Challenges
• Miscommunication – Work to learn the language of both sides
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Addressing the Challenges
• Inconsistent local supply – plan for freshness considering the seasons
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Addressing the Challenges
• Dealing with multiple farmers – can be a blessing but should be managed
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Addressing the Challenges
• Traceability – work with vendor to ensure “local” products are tagged
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Addressing the Challenges
• Costs – can you balance the budget?
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Conclusion
• There is no MAGIC bullet – but there are so many opportunities.
“Success does not come to you – you go to it”
• Marva Collins
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