Front Desk Configuration

Front Desk Configuration

Front Desk

Point of Sales

Pay Roll

Exit

EXITAnand System Inc

Business Software Expert

Property configuration wizard to help quickly configure the properties on first time use.

Step 1 : Localization Option -for selecting country, currency etc. kind of localization settings.

Property configuration wizard



Step 2: Property Information –configuration of property name, address, phone, fax etc.

This information will be displayed on all reports and invoice.




Step 3: Room Type - to configure available room types in hotel with the base occupancy of Adults and Children in particular room type, which will be used when we have reservations on room type bases.




Step 4: Rate Type - to configure available rate types in the hotel. Daily with 1 Day is default and you can create any number of rate types with appropriate days for that rate type.




Step 5: Room Amenities - to create master database of amenities and later at the time of creating rooms you can assign available amenities to that particular room.




Step 6: Tax Settings - to configure the tax rate. We have two major kind of taxes - first the Occupancy Tax this will be applicable to guest rent and second the Sales tax this will be applicable to other services and charges.




This is the dialog from where you can do all kind of room operations like adding new room, update of existing room, delete existing room etc. this is the most important dialog when you configure your property first time.

Room Operations



This dialog is useful to define rooms in the hotel and the rates for each rate type with the base occupancy for adults and child.

Add/Edit Room



Copy Room - is useful to add rooms with same properties like rate, base occupancy etc. this is very helpful when you need to create many rooms with same properties.

Copy Room



Main interface of configuration module, where you can setup different properties of all the rooms individually by selecting each one of them.

Main Interface

Copy Room



Rental & Display Options - to customize software with lot of settings like folio number generation, rent posting method, activating or deactivating of features, localization options etc.

Rental & Display Options



Display Settings -




Misc. settings like Wakeup call, Over Booking Percentage etc.




Localization Settings




Credit Card Settings




Report Options is to make different kinds of customization in software for reports.

Report Options



Seasonal Rate Operation is to define seasons available and it’s duration e.g. Pick Season, Off Season, Christmas Season etc.

Seasonal Rate Operation



Bulk Seasonal Rate is used to offer specific rate in particular season so if you will make reservation in that season or open any vacant room for check-in any guest then system will automatically show you the rates available for that season.

Bulk Seasonal Rate

There are three types of View for the day to perform the operations of FrontDesk

Stay View

Today’s View

Inventory View



Stay View



Today’s View



Inventory View



Room Booking - Reservation dialog.

Room Booking



Reservation is done when Room is available or according to customers request

Reservation



Check In Staying Information

Check In



Guest Information.

Check In



Multiple rate types and rates.



ID Details can be used to add multiple guest identity information e.g. passport, Driver License etc.

ID Details



This dialog is used to add charges to guest folio which are other then room rent.

Other Charges



This dialog is used to add payment entries to guest folio.

Amount Paid



Shared information is used to add guest entries who are sharing the room.

Shared Information



Flight Information is used to add guest arrival and departure details.

Flight Information



Check Out



Group Operation is useful for maintain full group details.

Group Operation



This dialog is used to add information about guests of group staying in each rooms.

Group Operation



Multiple rate setup options available on group level as well as individual level .

Multiple rate



Group Payment set payment set amount automatically to all room in group

Group Payment



Group Check Out

Group Operation



This dialog is used to find a particular guest from the database.

Advance Guest Search



Bad Debt Assignment is used to record the amount that have not been paid by the guest due to any reason.

Bad Debt Assignment



Bulk Charges is useful to add Other Charges into more then one guest folio at the same time.

Bulk Charges



This dialog is used to keep record of expanses done in hotel like maintenance, salary, travel agent commission etc.

Accounts Payable



This dialog is used to keep record of payment received from other then hotel services, e.g. sale of old furniture, tax refund etc.

Accounts Receivable



Guest database has master records of each guest stayed with the hotel and you can do may operations like add, update, delete, import/export etc from here on guest database.

Guest database



Guest Ledger is having quick look at the hotel at any moment of time.

Guest Ledger



This dialog is to receive and deliver guest messages.

Guest Message



You can get the information about the Monthly collection done with the help of this report

Monthly Collection Report



You can get the information about the Yearly collection done with the help of this report

Yearly Collection Report

Room Reports Desk Clark Report

Guest Reports

Revenue Reports Rental Reports

Sales Reports

Reservation Reports Night Audit Reports

Graphical Chart Reports

Reports: You will find various reports such as :



ASI Payroll Software is used for calculating the salary of the employees in the Hotelor Hospitality Industry

First login with the start up login password as fd530

Start up Login



Login under the username and password that is assigned.

Login



First of all in order to define the payroll system it is necessary to set the parameter.In order to do that, we need to define the parameters and make the settings according to the requirements that are the number of days the salary of the employee will based on.

Parameter Setup

From the File Menu click SettingsThen in Parameter Settings for Payroll select the starting day of the week.

Make the settings for No. of days considered to pay for week, month, and a year and then save the changes.



If there is another person who is using ASI FrontDesk Payroll software and is required to change the user for another person, the following procedure is to be followed

Change User

From the File Menu click Change UserYou will be asked whether you would like to change the user and can make the changes according to the requirements by choosing Yes or No as an option.



If you require closing ASI FrontDesk Payroll then do the following procedure.

Close ASI FrontDesk Payroll

From the File Menu click Exit ASI FrontDesk PayrollYou will be asked whether you would like to Exit ASI FrontDesk Payroll and do the needful by choosing Yes or No as an option.



In this Feature, like every company or organization there is a department, so put the type or category of the department depending upon the functionalityof that organization.

Department Master

From the Payroll Menu select the Department Master.Select the Add Button and then add the type of Department that you would like to place in the Department under Department Operation.Press OK and save the Department type and close the Department Master.



In this Feature, like every company or organization there is a department, so put the type or category of the department depending upon the functionality of that organization.

Designation Master

From the Payroll Menu select the Designation MasterSelect the Add Button and then add the type of Department that you would like to place in the Designation under Designation OperationPress OK and save the Designation type and close the Designation Master.



In this Feature, like every company or organization there is a department, so put the type or category of the department depending upon the functionality of that organization.

Employee Master

From the Payroll Menu select the Employee MasterSelect the Add Button and then add the details of the Employee and then save it.The same you can do for Editing or Deleting the Employee Details by pressing the Add or Delete Button.After you have finished with the details press the Close button and close the window.



In this Feature, we take the Attendance of the Employees and add the pay wages according to the working hours or days

Attendance Master

Payroll Reports

Pay Slip

Time Card

Overtime Report

Employee Detail (Current & Terminated)

Employee Date wise Details

Reports: You will find various reports such as :



Screen Here is the main screen of Milestones POS which is the main Working area.

Main Screen



You will have to decide whetherYou desire to apply the discount item wise or as a whole.You desire to apply the tax after the discount calculation or before discount calculation.You desire to auto increment the voucher number or manually put it. If you opt for auto incrementing, you can specify the voucher starting number.

Parameter Setting

To set the parameter, from the File menu, select the Set Parameters. The following form gets displayed where you can set the parameters discussed above.



One of the important tasks you need to do at the beginning of the day is to set the date before performing any task, so that any transaction performed will be counted for that day.

Set Current Date

To set the current date, from the File menu, select the Select Current Date. You will see the following form.



To add new department

Department Master

To add new department, from the Configuration menu, select the Department Master. You will see the form as follows.Click on Add to add new department. The following form gets displayed.



To add new Unit.

Unit Master

To add new Unit, from the Configuration menu, select the Unit.Click on Add to add new Unit. You will see the form as shown



You will have to define the POS Center so that you can classify the Departments under the POS Center which will make your task easy while doing sale and adjustments of items. You have to decide under which Center the Department falls.

POS Center Master

To add new POS Center, from the Configuration menu, select the POS Center. Click on Add to add new POS Center. The shown form gets displayed.



You need to log in all the tables and its details here. You can assign the tables to the item category if they have got the access to table information.

Table Master

To add new Table, from the Configuration menu, select the Table Master. Click on Add to add new Table. The shown form gets displayed.



To enter the waiter information

Waiter Master

To add new Waiter, from the Configuration menu, select the Waiter Master. Click on Add to add new Waiter. The shown form gets displayed.



You need to assign the tables to the POS Center so that it will have access only to the assigned tables in the KOT as well as during the sales.

Assign Table to Category

To assign the tables, from the Configuration menu, select the Table Assignment. The shown form gets displayed.



You will have to log in all the items you will either sell or purchase in each department.

Item Master

To add new Items, from the Configuration menu, select the Item Definition. The shown form gets displayed.Click on Add Items.



To enter the items Details

Item Master



To classify the items and define rates, tax, assign the items to the respective groups.

Item Rate Information

To define the Item rate & tax, from the Configuration menu, select the Item Rate and Tax. The shown form gets displayed.Click on the various tabs to do various tasks as discussed above.



To set default rates for items, POS Center wise.


To define the Item tax, from the Configuration menu, select the Item Rate and Tax. The shown form gets displayed.Click on the Item Rate Definition tabs.



To assign the items to the respective groups


To assign the items to the groups, from the Configuration menu, select the Item Rate and Tax. The shown form gets displayed.Click on the Item Assignment (Item Group) tabs.



You will have to log in all the vendors with those you are purchasing. Therefore make sure whether have logged in the vendor before logging in purchase details `

Vendor Database

To add new Vendor, from the Configuration menu, select the Vendor Master. Click on Add Items.The shown form gets displayed.



You will have to logging in purchase details.

Purchase

To log in the purchase details, from the Point Of Sale menu, select the Purchase. The shown form gets displayed.



When the guest places the order, the waiter notes down the order and forwards it to the captain. The captain prepares what is known as Kitchen Order Tickets (KOT) using the order, which is forwarded to the Kitchen, Billing division and retains one copy with him for future references.

KOT/BOT

To log in the KOT details, from the Point Of Sale menu, select the KOT/BOT. The shown form gets displayed.



To Sales Items.

Sales

To sell the items, from the Point Of Sale menu, select the Sales. The shown form gets displayed.



To received payments.

Payments

If you had made any payment and wish to log in, click on Payment (Amt Paid) and log in the payments. You will see the shown form.



You can deliberately make adjustments to the item stock if required. Normally this is used to edit the stock levels of the purchasable items unlike salable items as their stock level is not updated implicitly as soon as it is sold.

Adjustments

To Adjust the items, from the Transaction menu, select the Adjustment List. The shown form gets displayed.



To transfer items between department.

Item Voucher

To either transfer items between departments or issue item voucher, from the Transactions menu select the Issue Item Voucher. The shown form gets displayed.



.

To create a new voucher.

Issue Voucher

To issue item voucher, from the Item Voucher form select the Add for create new Voucher. The shown form gets displayed.



You can create new user and assign the privileges to the user to restrict the unauthorized access to some of the functions. Admin has got all the privileges and neither you can remove the privileges nor add the privileges

New User

To create new user and assign the privileges, from the Configuration menu, select the User Master. The shown form gets displayed.

Daily Reports Daily Shift Report

Daily Sales ReportDaily Revenue Report

Monthly ReportsMonthly Summary Report

Monthly Collection Chart

Yearly ReportsYearly Summary Report

Yearly Collection Chart.

Stock ReportsDepartment Wise Stock Report

Over Stock ReportReorder Report

Purchase ReportsPurchase Item Detail Report

Purchase List ReportVendor Summary Report

Miscellaneous ReportsPOS List Report

Category Wise ReportAdjustment List Report

Department wise Item Sales Report.

Reports: You will find variousreports such as :

Documents

Front Desk Configuration