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FTA TechnologyConference
North Carolina Department of Revenue
Creation of Audit Applications with Microsoft Office 97
Software
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Introduction of Speakers
James Mclain, Software Development Specialist, Field Examination Section
Jerry Coble, Workload Management Specialist
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Presentation Objectives• Assessment of NCDOR
• History of Hardware and Software Utilization by Field Examinations
• Explore Software Development
–MS Excel 97
–MS Access 97
–MS Word 97
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Assessment of North Carolina Department of
Revenue
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NC Department of Revenue Field Examinations
175 Field Employees (Auditors & Staff)
– 13 In-state Field Audit Offices– 20 Interstate Field Audit Offices
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History Software and
Hardware Development
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Hardware and Software
• Pre 1988 - No computers were in use by Field Examination personnel. Audit reports were prepared manually and a variety of report designs were used by the audit staff.
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Hardware and Software
• 1988 - The Field began to experiment with computers. The first computers tested were dual floppy drive laptops. The software was Professional File, Write, and a short time later Professional Plan .
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Hardware and Software
• Basic databases were developed by auditors for use in creating audit working papers.
• Later a Development and Training Team was created to aid auditors with software development.
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Hardware and Software
• 1996 - We went to a Windows 3.11 platform and Microsoft Excel, Word and Access.
• This was the first time all auditors had same hardware with a Dell Latitude 75 laptops with docking station & 14” monitor.
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Today’s Hardware
• Dell Latitude CPI D266XT laptop– 64 RAM, Pentium II, 4.3 GB hard drive
– CD-ROM drive & 1.44 MB Floppy drive
– Docking Station & 17” Monitor
• Desktop Dell P6400 (100MHz FSB)– 64 RAM, 6.4 GB hard drive,
– CD-ROM drive & 1.44 MB Floppy drive
– 17” Monitor
• Server for each In-State office– 31.8 GB, Compaq tower
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Tax Schedules Audited by Field Examinations
• Sales and Use Tax
• ASTS – White Goods Disposal Tax– Scrap Tire Disposal Tax– Utilities Sales Tax– Motor Vehicle Lease / Rental Tax– Dry-Cleaning Solvent Tax
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Tax Schedules Audited by Field Examinations
• Individual Income Tax
• Corporate Income and Franchise Tax
• Individual Income Tax Withholding
• Tobacco and Soft Drink Tax
• Privilege Tax
• Alcohol Beverage Tax
• Inheritance & Gift Tax
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Software Objectives
• Create Applications for Use by Field Auditors for the Completion of Audits
• Aid the Entry of Audit Data Into the Integrated Tax Administration System (ITAS)
• Provide a Basic Software Package That Allows Flexibility in Conducting Audits on a Multitude of Tax Schedules
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Implementation Process
• Convert Audit Applications From MS Excel 5.0 to MS Excel 97
• Incorporate New Features of MS Excel 97 Into the Converted Audit Applications
• Testing of the Converted Applications
• Train the Key Users
• Train Remaining Field Audit Personnel
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Microsoft Windows NT
Workstations 4.0
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The Field Auditor’s Desktop
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Special Customization for Auditors
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The Field Auditor’s Desktop
Custom Help for Field Auditors
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Software Development
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The Field Auditor’s Desktop
Microsoft Office 97– Microsoft Excel 97
– Microsoft Word 97
– Microsoft Access 97
Microsoft Excel 97
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• Sales and Use Tax
• Sales and Use Tax - 2% and 3% State
• Mecklenburg Transit Tax
Audit Applications
Sales & Use Tax Applications
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Audit Applications
• 98 - 94 Corporate Income & Franchise Tax
• 93 - 89 Corporate Income & Franchise Tax
• 88 - 74 Corporate Income Tax
Corporate Income and Franchise Tax Audits
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Microsoft Access 97
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Audit Database
• Sales And Use Tax
• Bank Account Analysis (Under development)
MS Access 97
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Microsoft Word 97
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Audit Forms and Letters
• FA Forms– Remarks, Checklist
– Managed Audit Letters
– POA’s, Etc.
• FA Letters– Appointment Letter
– Waivers of Time
– Completion Letter
– Projects, Etc.
MS Word 97
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Software Updates
• Scheduled Updates– January 1
• Interest Workbook• Individual & Corporate Applications (New Year)
– July 1• Interest Workbook• Revisions to packages
• Non-scheduled– As Need to Implement corrections
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Scheduled Updates
• Workbooks revised by developer
• Revisions loaded on Raleigh Server
• PDT Loads to local servers and add Bat file to automatic update auditor’s computer.
• Update runs on login of the auditor’s computer.
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Non-scheduled Updates
• As needed to make corrections or add new templates
• Revised or created by developer
• Loaded on the Raleigh server.
• Key users load files to local servers and assist the auditors in updating their computers
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Questions?
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Thank You!
James E. Mclain, 417 N. Main St., Salisbury, NC 28144 (704) 639-7525 E-mail [email protected]
Jerry L. Coble, 501 N. Wilmington St., Raleigh, NC 27604 (919) 733-3510 E-mail [email protected]
John W. Sadoff, 500 W. Trade St., Charlotte, NC 28202 (704) 342-6128 E-mail [email protected]
