Full Board Meeting Leon Human Service Center – Community Room 1000 West Tharpe Street, Tallahassee, FL 32304 

Call in Conference Number: 1‐850‐739‐5164 Conference Room ID #: 342199 

December 12th, 2019 – 11:00am‐12:30pm 

AGENDA 

1. Call to Order – Tom Pierce, Board Chair

2. Consent Agendaa. October 17, 2019 Board and Membership Meeting Minutes (pages 1‐6)b. November 13, 2019 Coordinated Entry Committee Meeting Minutes (pages 7‐8)c. November 22, 2019 Executive Committee Meeting Minutes (pages 9‐10)

3. October and November Financialsa. October and November Revenue & Expenses Report, Budget Report and Check Register (pages 11‐13)b. October DCF Funding Spending Update  (pages 14‐15)

4. CoC Staff Report (pages 16‐25)a. PIT Needs and Board Participation (pages 16, 18‐22)b. Memberships (page 17)c. Monitoring Update (page 17)d. Built for Zero Report (pages 23‐24)e. Legislative Update (page 25)f. HMIS Consolidation Update (page 17)g. Other Community Initiatives (page 17)

5. Committee Updatesa. Executive Committeeb. Coordinated Entry Committeec. HMIS Committeed. Needs Assessment and Planning Committee

6. Rural County Updates

7. Public Comment/Announcements

8. Adjournment of Meeting

Full Board and Membership Meeting Care Point Health and Wellness

2200 S. Monroe Street Tallahassee, FL 32301

Call in Conference Number: 850-739-5164 Conference ID: 342199

October 17, 2019 11:00 a.m.

Agenda

Board Members Present: Tom Pierce, Dan Moore, Liz Rivero, Amanda Wander, Shington Lamy, Meg

Baldwin, Jeanne’ Freeman, Taylor Biro, Barbara Wills, Ashlee Barbel, Eliyah Campbell, Jacob Reiter,

Dianne Williams-Cox, Horace Thompson, Kristin Reshard, Eric Hinson, Bret Oglesby, and Sylvia Smith

(phone)

Please see attached sign-in sheet for complete list of attendees

Board and Membership Meeting

1. Call to Order- Tom Pierce, Board Chair

Meeting called to order by Chair, Tom Pierce, at 11:06 am. Tom welcomed everyone to the

meeting. Tom informed the board that this is the first of two membership meetings yearly and

today there would be a vote to elect officers, as well as a board for the next two years.

2. Consent Agenda

a. September 12, 2019 CoC Board Meeting Minutes (pg. 1-4)

b. September 9, 2019 Executive Committee Meeting Minutes (pg. 5)c. September 27, 2019 Executive Committee Meeting Minutes (pg. 6-7)

Motion to approve meeting minutes as recorded made by Jeanne’ Freeman and seconded by Meg

Baldwin. None opposed. Motion passed unanimously.

3. Business items (pg.)

a. Board Nominations and Elections- (pg. 8)

Chair Tom Pierce announced that Horace Thompson is a new nominee to board and asked

Horace to introduce himself. Tom thanked Horace for accepting the nomination to serve on

the board. Tom also announced several board members that have accepted positions for a

second term. Tom informed the board that Bret Oglesby with CESC- Kearney Center is

replacing Jacob Reiter to fulfill that board term, and Bret was asked to introduce himself,

along with his position at CESC. Chair Tom Pierce announced that there are eleven slots

available for a second term and one open slot. Tom asked for additional nominations. There

were no additional nominations.

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Motion to approve board nominations as recorded made by Jeanne’ Freeman and seconded by Dianne

Williams-Cox. None opposed. Motion passed unanimously to accept nominees to board.

b. Board Office Nominations and Election-(pg. 8)

Chair Tom Pierce announced the Executive Committee has three (3) at-large positions, which

consists of Dan Moore (Ability 1st), Meg Baldwin (Refuge House) and Shington Lamy (County).

Tom gave an explanation and, stated the officers who serve on the Board could not receive or

work with an agency that’s receiving funding through the CoC. Tom also explained the

Executive Committee’s slate of officer’s positions. All are two-year terms. Slate of Officers as

presented included; Tom Pierce – Chair, Jeanne’ Freeman – Vice Chair, Liz Rivero – Secretary,

and Jim McShane – Treasurer and Immediate Past Chair.

Motion to approve at-large positions and slate of office’s positions as recorded made by Shington

Lamy and seconded by Diane Williams-Cox. None opposed. Motion passed unanimously for the

elected board and officers to serve for the next two years.

c. HMIS Lead Agency Designation

Amanda Wander explained that the function of HMIS carried out by CoC staff, and CoC staff

fall under Apalachee Regional Planning Council (ARPC) as employees, we would like to

continue to designate ARPC as the HMIS Lead to be able to carry out the work of HMIS under

the CoC staff function as we have done in thepast. Dan Moore asked was this documented in

the Charter or in writing designating ARPC as HMIS lead agency and Chair Tom Pierce stated

that we have an MOA in the Charter between the two entities, which has been in place for

three years, although, when it’s time for an annual update, we will look at it further. Tom

added that this HMIS designation is required by the Federal Government and assists with

registration in applying for annual HUD funding.

Motion to approve ARPC designation as the HMIS Lead Agency was made by Shington Lamy and

seconded by Jeanne’ Freeman. None opposed. Motion passed unanimously.

d. Review of Governance Charter (pg. 9-24)

Chair Tom Pierce stated that the board is asked yearly to review the Charter. This year, the

meeting will be held on November 15th. Amanda added that the meeting would be at 9:00 am

at the CoC office. Tom gave an invitation to anyone interested in joining to read over Charter

in advance and come out on that date. Amanda stated that there would be an electronic

version sent out as a Word document in advance for review, comments and/or concerns. This

document can also be found at www.bigbendcoc.org

e. Board Member Contact List (handout)

Chair Tom Pierce asked everyone to double-check their contact information and make sure

that all information is correct. No further action required for this agenda item.

f. Proposed Quarterly Board Meeting Schedule for 19/20 (pg. 25)

Amanda Wander stated that we are trying to align dates and times so that everyone will know

when to expect a meeting. Board meetings are held once a quarter. Amanda also stated that

committee meetings will be consistent, being scheduled each Wednesday at 10:00 am. We

have not secured a location to-date. Amanda assured the board that Outlook invites, as well

as email and reminders through Mail Chimp will be distributed to make it possible for non-

board members to attend. We are trying to get people in the community to attend, if possible.

Amanda stated that the schedule for Ad Hoc committees has not been set to-date because

they won’t meet for the entirety of year. Shington stated that dates for the Project Review

committee meetings intervened with planned time off and Amanda assured him that the

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meeting dates could be switched, if necessary. Chair Tom Pierce asked committee chairs to

work with Amanda if there are conflicts with meeting dates. No action required for this item.

4. Finance Report

a. 19/20 Budget (pgs. 26-27)

b. September Financial Reports (pgs. 28-30)

Chair Tom Pierce directed everyone to the Finance Report and stated that the Executive

Committee adopted a budget for this fiscal year with the CoC and there was no action

required on adoption of the budget. Tom asked for questions regarding the budget. Shington

stated the county received their Invoice for membership and asked was it established in the

by-laws or Charter on Invoicing agencies for payment. Tom stated that it was not in the

Charter. Amanda explained that’s one of the upcoming charter changes that will be suggested

that every member should be a paid member. Tom explained this structure was adopted in

the minutes of the board about four (4) years ago. Several board members asked questions

regarding where invoices were mailed and how the cost is determined for each agency.

Johnna Coleman explained that the cost is based on the agencies budget. Tom stated that

during Charter review, we will make sure annual dues are reflected once updates are

completed. Tom asked for clarification on the various classes of memberships. Amanda

explained that individual members would receive their invoice by email and if anyone is

homeless or formerly homeless and wishes to become a member they can complete the form

online or call the office and let Sarah know if they would like to continue their membership.

c. DCF Contract Spending Trend Update (pg. 31)

Amanda Wander stated that everyone is doing a fantastic job spending down funds and

communicating with her if they have a problem spending funds. Amanda also stated that

there would be a provider meeting in December to go over invoicing and come up with a plan

for agencies that are unable to spend all of their funds, they would be allowed to appoint a

partner within the four agency group to spend the remaining funds for them. To-date,

everyone is doing a fantastic job with spending. Amanda informed the board that we are

moving about two weeks ahead of DCF and to keep submitting information on time.

5. Executive Director’s Report- Amanda Wander

a. PIT Timeline (pgs. 32-33)

Johnna informed the board that a date for PIT needs to be set for January 27, 2020, and

survey dates for January 28th and 29th. Johnna stated that we haven’t received any guidance

on PIT and HIC from HUD to-date, although, there likely will not be any major changes in

methodology recommendations and process should remain the same as last year. PIT Planning

committee is in place. Johnna informed the board that Sarah Rollins has started early

obtaining PIT donations. Volunteers for Gadsden, Wakulla and Leon are always consistent. We

would like to check into getting an electronic platform for PIT, although, we would have to

talk to companies about the equipment needed for this. Johnna explained that this would not

be right away, due to the extensive cost. Dianne Williams-Cox inquired as to whether we

would be counting homeless children in schools. Johnna informed her that the schools count

for homeless children would be different from our count and numbers would not match due

to the difference in definitions of homelessness between DoE and HUD. Dianne informed the

board that Census 2020 will be distributed mainly by email and few will be mailed. Dianne

suggested someone coming out to talk with us and assist in getting the correct count this year.

Kristen Reshard stated that Census 2020 is going to be completed by SmartPhone, replacing

returning paper. Shington asked about the volunteer process for PIT. Johnna explained that

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anyone can volunteer for PIT 18 years of age and older. Johnna also stated that there were not

enough volunteers last year to assist. We had approximately 50-60, and normally, we need

around 80. Amanda stated that rural areas need committed volunteers. They should live in

the county and be familiar with the area. Anyone with information on possible connections in

the surrounding counties should contact Johnna.

Motion to accept PIT dates made by Kristen Reshard and seconded by Shington Lamy. None opposed.

Motion passed unanimously.

b. Network Meeting Schedule 19/20 (pg. 34)

Amanda Wander stated that meetings need to be held once monthly, as in the past. This

would allow meetings to serve providers, as well as the community. Meetings are held the

second Friday each month at 3:00 p.m. Amanda informed the board that the meetings are

open to anyone. You don’t have to be a member to attend. Chair Tom Pierce stated that the

meetings are critical, and Amanda encouraged staff to attend as well.

c. Built for Zero Report (handout)

Amanda Wander explained that Built for Zero began eight years ago, and its purpose is

creating a By-Name list of everyone in the community that’s experiencing homeless. Amanda

stated that after looking at the numbers, the committee is doing a lot, although, no one in the

community knows about the work they are doing, therefore, there will be monthly reports

distributed. Amanda stated that the veteran’s group is doing a great job, although, we need to

focus on our chronic population. This population is coming into our system and then becoming

chronically homeless, and this needs to be avoided. Amanda also informed the board that

Johnna Coleman is the lead for Built for Zero and allowed Johnna to give an overview. Johnna

stated that the team meets with the Built for Zero coach for discussions at least once a month.

We are looking at reductions in our numbers and but for our local GPD program we are about

10-15 veterans away from reaching functional zero. Johnna explained that functional zero is a

number of individuals to house who could be housed within 30-90 days of seeking services.

Johnna stated that by focusing on monthly housing target numbers we can start to drive our

system to operate for efficiently and quickly in housing those who are veterans or chronically

homeless. Chair Tom Pierce stated that Built for Zero need to be added into a network

meeting for discussion, and Amanda suggested adding it to a smaller group committee

discussion. Tom suggested adding this to the Needs Assessment and Planning Committee.

Arun Dhanarajan asked if we reached the numbers for Built for Zero, what incentive would

the agency get. Amanda stated that it could potentially increase the points we receive on the

HUD NOFA. Johnna informed the board that she and Amanda would be attending Built for

Zero conference next week and will bring back information to share with the board. Tom

asked if the information could be posted on the website when it is available. Amanda stated

that there would be a training session also.

d. Newsletter

Amanda Wander informed the board that she was soliciting for newsletter articles, which

should consist of positive stories about what each program is doing to house our neighbors.

She stated that the agency should be a member in good standing to submit articles for the

newsletter, or an individual that belongs to an agency whose membership is in good standing.

Amanda suggested submitting stories on clients that have moved through programs with

success and support from multiple agencies and through a collaborative partnership to reach

their goals outside of the program. She informed the board that the newsletter would go out

in November and she needs feedback by the first of the month. The next newsletter after

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November would be in February 2020. Amanda stated that agencies would be able to send

their articles on collaboration and success throughout the year for submission.

6. Committee Reports

a. Appointment of Committee Chairs (pg. 8)

b. Proposed Committee Meeting Schedule for 19/20 (pg. 25)

c. Executive Committee

d. Application and Project Performance Review Committee

Chair Tom Pierce stated that the HUD application was submitted ahead of time and that was

good news. Amanda Wander stated that it was submitted and now we are just waiting to hear

good news from HUD.

e. Coordinated Entry Committee

In Sylvia Smith’s absence, Amanda stated that the Coordinated Entry Committee has not met

for a couple months due to the switch in leadership within the Coc, although, it will get back

on schedule soon.

f. HMIS Committee

Amanda stated that Heather Drymon has sent out a recorded training for data standards by

email and to reach out to Heather if anyone encounters problems. She also stated that we

only have 1 HMIS staffer and about 100 users, therefore, it is impossible to get one on one

training as in the past. Amanda stressed the importance for each end user to complete the

online training tutorial before requesting more personalized assistance.

g. Needs Assessment and Planning Committee

Chair Tom Pierce announced that the board needs a person to serve as Chair of the Needs

Assessment and Planning Committee. Tom thanked Shington Lamy for agreeing to serve as

the Chair of the Application and Project Performance Review Committee. Tom asked Amanda

Wander to explain the Needs Assessment and Planning Committee Chair position. Amanda

stated that the committee has meetings every other month, and the nominee will be the Chair

of this committee and facilitate meetings. This position will be heavily supported by the CoC

staff. Amanda also stated that we need someone that’s not connected to CoC funding, and

this is our most critical committee. Chair Tom Pierce asked for nominations. Barbara Wills

nominated herself for the position, stating that she is new to the board and would need solid

support from CoC staff and the Board. Tom stated that he, along with the board would highly

support her if she accepts the position.

Motion to approve Barbara Wills for Chair of the Needs Assessment and Planning Committee as

recorded made by Meg Baldwin and seconded by Shington Lamy. None opposed. Motion passed

unanimously.

Chair Tom Pierce thanked everyone for accepting positions and Amanda Wander asked

everyone to check their contact information for accuracy.

i. Ad-Hoc Affordable Housing Workgroup

ii. Ad-Hoc Outreach Workgroup

Amanda stated that she has been working with Kim Ladner and Taylor Biro to transition the

bulk of the workload associated with these ad-hoc committees to CoC staff. Amanda stated

that they are working on a timeline to get these work groups back to a staff function to keep

moving forward and appreciate all the support Kim and Taylor have been offering to keep

these initiatives moving forward.

h. Nominating Committee

7. Rural County Updates

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Eric Hinson stated that Gadsden County was experiencing issues with housing. They need a

funding source to assist tenants with severe repairs on their homes. Amanda Wander stated

there is new disaster funding coming soon. Amanda will forward this information to all

counties because they are eligible for this funding. Tom asked Eric to let us know about

upcoming meetings in Gadsden County. Eric informed board that there would be a meeting at

Commissioner Bill Proctor’s church in Greensboro, FL on December 7th for organizations to

attend and discuss the serious issues with homes in Gadsden County. Amanda asked Eric

forward the information to CoC Staff to get it in the hands of agencies that can service that

area to come and be a part of the meeting and hear the concerns of the community. Tom

stated that we want to make sure our rural counties are engaged including the school boards

for better PIT coverage, as well as local law enforcement. Tom stated that we have worked

hard to get our rural counties engaged with the board, although, we need to do more to make

sure their voice is heard on these issues.

8. Public Comments/Announcements

• Shington Lamy announced that the county submitted the Second Chance Grant that

will assist those who are released from jail, and thanked Amanda Wander and Sylvia

Smith for their assistance. Shington stated that they are looking to get results back in

December. Tom thanked Shington for getting the grant submitted with a very short

notice to prepare.

• Meg Baldwin announced in two weeks, she would be attending a statewide Domestic

Violence Meeting in Orlando, FL. She will bring back information to board and

community. Also, Meg announced that Refuge House is hosting a day long training on

Prostitution, Tuesday, November 5th at the Women’s Club. National speaker Executive

Director Melissa Holland from Reno, Nevada will be the guest speaker, and there is no

fee to attend. A flyer was distributed to everyone with additional information.

Amanda asked Meg for an electronic version and she would forward to others for

their attendance.

• Amanda asked everyone to take a look at their Florida Coalition for the Homeless

legislative talking points page and explained we need to talk with our representatives

offered to go along and meet with delegates if board members would like additional

support. Amanda also stated that the Florida Coalition for the Homeless has narrowed

down the focus for the State, therefore, when we go, we are asking for the same

specific items. Amanda will be sending out updates on delegation meeting dates so

that everyone can make time to go and meet with them. She reiterated again that she

is willing to go in a group, if needed.

• Taylor Biro announced that Capital City Youth Services (CCYS) will be hosting a Sleep

Out on November 7th. She explained that this is helpful for community leaders and

agencies to learn about the homeless population, and to raise funds for CCYS, Kearney

Center and Big Bend Homeless Coalition (BBHC). She informed everyone that flyers

were on the front table to take and distribute.

9. Adjournment of Meeting

Shington Lamy made a motion for adjournment. Meeting adjourned at 12:28 p.m.

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Coordinated Entry Committee Meeting 2507 Callaway Rd.

Tallahassee, FL 32303

November 13, 2019

10:00 am

Attendees: Sylvia Smith, Johnna Coleman, Amanda Wander, Marie Vandenberg, Ashlee Barbel, Jessica Miller (phone), Victoria Bell (phone), and Jim Christie (phone).

Meeting Agenda:

1. Introductions- Sylvia Smith, Board Chair, allowed everyone an opportunity to introduce themselves.

2. Coordinated Entry Overview 3. Access Points Discussion

Amanda Wander, BBCoC Executive Director, asked representatives from each Access Point to tell the committee what is happening at their agencies regarding Coordinated Entry, VISPDATS and referrals as well as what other calls for resources are most common. Tori Bell, from 211, stated that since the loss of DCF funding, 211 has not been fully participating in Coordinated Entry, however, the number 1 call is housing related. Since April 2019, 211 receives about 500 call from persons seeking housing resources. There does not seem to be any indication that housing related call volume is decreasing. Tori and Jim will prepare a report that breaks down the housing related calls into 78 more specific categories (including diversion and rental assistance) and covers data for a year. This may assist the CoC with data that explains a need in the community. Sylvia stated that she would like to see a funding opportunity arise that would fund a full-time position for diversion and RRH referrals at HOPE Community. Without funding and enough staff, data collection will suffer. Marie, HOPE Community Director, stated that the majority of people that they encounter at HOPE are already homeless when they present at the shelter and that Homeless Prevention eligible families rarely drop in(only about 4-8 HP families per month), but if they do she has instructed staff to provide them with any community resources and a CoC Resource Guide. Marie stated that there are about 30 families on the waitlist currently, but she is finding that quite a few families are able to self-resolve by the time their name comes up for a vacancy. Marie will provide a copy of the waitlist questionnaire and the draft policies HOPE Community has developed surrounding prioritization and referral of families. Amanda asked Marie about the length of time it takes to complete a CE assessment on a family. Marie responded that case management strives to stay with in the 21 days, as stated in in the CE P&P, which is very realistic but sometimes it gets difficult depending on the family’s schedule. Amanda asked Marie, how many families are able to self-resolve? Marie stated probably about 30 % but that does include those families who are no-shows. Amanda stated that it there needed to be some consistency in how data is collected and defined so that data is more concise amongst all the agencies when pulling similar information. Sylvia stated that the CE project, to be funded under the 2019 HUD NOFA, would likely provide a source of case management for those clients who aren’t in an emergency shelter, which will give us more information about heir needs. Amanda states that the CE committee will need to decide which population this project will focus on. Amanda asked Ashlee Barbel, Director of Apalachee Homeless Project, if they do the CE assessment? Ashlee responded that they have completed the assessment in the pass. Amanda stated that Apalachee should get involved with outreach. Amanda asked Jessica Miller, CE Coordinator for the VA, how vets get involved in CE? Jessica stated, in general,

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veterans are entered through SSVF and GPD programs. Jessica stated that it would be helpful to understand the benefit of Coordinated Entry for veteran outside of the 5-6 veterans who need CoC program PSH or other community resources. Amanda stated that there needs to be a training to help people understand how CE works and to be able to give an “elevator speech” on it. Amanda stated that she has received feedback from clients stating that they aren’t sure what CE is supposed to do. Sylvia stated that she sums CE up as access to everyone using the same tool for prioritization.

4. Policy Review Johnna Coleman stated that HUD released a Policy Management and Data Guide for Coordinated Entry. This guide details how CE should be broken down into three governing entities: Evaluation, Policy Oversight, and Management. Also, HUD has released standards for data collection that will need to be addressed and implemented by April 1, 2020.

5. What’s Next In the next CE meeting, the committee will discuss policy updates and changes.

6. Agency Announcements No agency announcements.

Next meeting is scheduled for January 8, 2020 at 10:00 am at Leon County Human Resource Office, 1000 West Tharpe Street, Tallahassee, FL 32303

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BBCoC Executive Committee Meeting Minutes

CoC Office 2507 Callaway Rd. Ste. 200 (APRC Conference Room- Downstairs) Tallahassee, FL 32303

November 22, 2019

10:00am

Meeting called to order by Tom Pierce.

Members present: Tom Pierce, Dan Moore, Amanda Wander, Shington Lamy, Jeanne Freeman, Sylvia

Smith, Jim McShane, and Liz Rivero

Quorum reached.

1. Review Draft 10/17/19 Board and Membership Meeting Minutes- Jim McShane moved to

accept, Shington Lamy second. Minutes accepted.

2. October DCF Contract Spending Update- Catholic Charities had a staffing issue. Amanda Wander

will be calling together all providers to develop a spending plan. CoC will soon be tracking

deliverables as well as DCF recently recommended to all CoCs.

3. October Financials- Consultants fee for Raquel McGlashen’s assistance with HMIS. This is

anticipated to continue through February and is covered by the vacant position.

4. CDBG Funding Update was provided and discussed

5. HMIS Administration Contract with Rocky McGlashen- HMIS Support Position is awaiting

contract and a December hire is anticipated

6. HUD Technical Assistance through FHC- Our Regional TA contact is Amanda Rosado with Florida

Housing Coalition and she is available to CoC directly to answer any questions.

7. Provider Monitoring Schedule provided and discussed. DCF Contract Manager plans to provide

onsite guidance. This is a work in progress and feedback is welcome.

8. Point In Time Sponsorship and Board Participation information was discussed. A concern was

brought up that sponsorship requests would compete with local providers but it was discussed

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that the targeted donors/sponsors would mostly be outside those who donate to local homeless

agencies. The concern was noted by CoC and will be kept in mind for the future.

9. November Quarterly Newsletter Draft reviewed.

10. Approval of December 12th Board Agenda: approved I. Approval of 10/17/19 Board and Membership Meeting Minutes

II. Finance; a) October Financial Reports b) DCF Contract Spending Trend Update

III. CoC Staff Reports; a) PIT Needs and Board Participation b) Built for Zero Report c) Newsletter d) Legislative Update e) HMIS Consolidation Update

IV. Committee Updates a) Executive Committee b) Coordinated Entry Committee c) HMIS Committee d) Needs Assessment and Planning Committee

i. Ad-Hoc Affordable Housing Workgroup ii. Ad-Hoc Outreach Workgroup

V. Rural County Updates

11. Other Comments: I. Wellsky bill was received and showed a substantial decrease per user

(approximately $118.92 now). Anticipated System Admin training and wellness check in the near future. Getting quote now for the service.

II. Discussed Ad Hoc Affordable Housing meeting with a local low barrier housing complex to address their recent changes to their background screenings and the impact on PSH programs’ ability to house individuals with high needs.

III. Shington Lamy stated that Hurricane Michael money is available for mitigation. Agency applications are being solicited.

IV. Voluntary Services Director position will be available soon with Volunteer Leon V. CHSP Needs Assessment meeting help of 11/21/19 was discussed as well as how

to use this to address the needs/gaps in the community and its current service structure.

Meeting Adjourned

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Big Bend Continuum of CareRevenue & Expenses 19/20 19,397.77    

Total 10/19 11/19 12/19 1/20 2/20 3/20 4/20 5/20 6/20 7/20 8/20 9/20General Revenue

HUD HMIS 21,320.35     11,458.47      9,861.88        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

HUD Planning  14,197.91     7,769.56        6,428.35        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

DCF Staffing  17,857.14     8,928.57        8,928.57        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 DCF Challenge Grant Admin  1,266.22        730.72           535.50           ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 DCF ESG Grant Admin 986.66           604.20           382.46           ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 DCF TANF Grant Admin 153.28           95.29              57.99              ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

DCF Subs / Challenge, ESG, TANF 51,170.11     29,644.47      21,525.64      ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

COT CDBG  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

CoC Member Dues  3,850.00        2,600.00        1,250.00        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 CoC Donations ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 HMIS Licenses ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

TOTAL REVENUE 110,801.67   61,831.28     48,970.39     ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

General ExpensesSalaries 29,600.00     14,455.00      15,145.00      ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Fringe Benefits 15,534.81     2,973.25        12,561.56      ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 ARPC Admin Costs 5,000.00        2,500.00        2,500.00        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Audit ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 CoC Board Expenses 98.44              98.44              ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Consultants 5,752.50        3,022.50        2,730.00        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Dues 700.00           700.00           ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Equipment / Software 166.96           113.97           52.99              ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Insurance 1,040.00        1,040.00        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Office Supplies 153.05           60.05              93.00              ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Rent 3,634.00        1,867.00        1,767.00        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Telephone / Internet 816.30           186.07           630.23           ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 Travel 5,894.10        4,034.00        1,860.10        ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 PIT Expenses ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 DCF Subs: Challenge, ESG, TANF 51,170.11     29,644.47      21,525.64      ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 HMIS Licenses 79.80              39.90              39.90             Project Match ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

TOTAL EXPENSES 119,640.07   60,734.65     58,905.42     ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  ‐                 

10,559.37    

11

Big Bend Continuum of Care Bal. 10/31/19 Bal. 9/30/19 BudgetBudget Report as of 11/30/19 20,494.40 19,397.77 Balance

LINE‐ITEM FY 19/20 November FY‐To‐Date Budget Received/  General Revenue Budget 2019 as of 11/30/19 Balance Used

HUD HMIS   168,900             9,861.88               21,320.35               147,580             13%

HUD Planning 19/20 63,150                6,428.35               14,197.91               48,952                22%

DCF Staffing Admin 107,140             8,928.57               17,857.14               89,283                17%DCF Challenge Admin 6,880                  535.50                  1,266.22                 5,614                  18%DCF ESG Grant Admin 4,500                  382.46                  986.66                     3,513                  22%DCF TANF Grant Admin 900                     57.99                    153.28                     747                     17%

DCF Subs / Challenge, ESG, TANF 255,970             21,525.64            51,170.11               204,800             20%

COT CDBG 82,500                ‐                         ‐                           82,500                0%

CoC Member Dues 10/19‐10/20 4,000                  1,250.00               3,850.00                 150                     96%CoC Donations 1,100                  ‐                         ‐                           1,100                  0%HMIS Licenses 16,500                ‐                         ‐                           16,500                0%

TOTAL REVENUE 711,540             48,970.39            110,801.67             600,738             16%

General Expenses

Salaries 230,000             15,145.00            29,600.00               200,400             13%Fringe Benefits 70,000                12,561.56            15,534.81               54,465                22%ARPC Admin Costs 30,000                2,500.00               5,000.00                 25,000                17%Audit 5,000                  ‐                         ‐                           5,000                  0%CoC Board Expenses 200                     ‐                         98.44                       102                     49%Consultants 40,000                2,730.00               5,752.50                 34,248                14%Dues 3,500                  ‐                         700.00                     2,800                  20%Equipment / Supplies / Software 6,000                  52.99                    166.96                     5,833                  3%Insurance 6,000                  ‐                         1,040.00                 4,960                  17%Office Supplies 600                     93.00                    153.05                     447                     26%Rent 20,000                1,767.00               3,634.00                 16,366                18%Telephone / Internet 5,400                  630.23                  816.30                     4,584                  15%Travel 12,000                1,860.10               5,894.10                 6,106                  49%PIT Expenses 1,100                  ‐                         ‐                           1,100                  0%DCF Subs: Challenge, ESG, TANF 255,970             21,525.64            51,170.11               204,800             20%HMIS Licenses 24,000                39.90                    79.80                       23,920                0%Project Match 1,770                  ‐                         ‐                           1,770                  0%

TOTAL EXPENSES 711,540 58,905.42            119,640.07             591,900             17%

TOTAL CoC Funds as of 10/31/19 10,559.37           10,559.37             

12

Date Item # Payee or Vendor Memo Deposits Checks Balance TOTALBalance as of 10/31/19 20,494.40         

20,494.40         11/8/19 Direct Dep. PR 10/24/19‐11/6/19 CoC Salaries ‐ Net 5,946.40        14,548.00          5,946.40         

" online US Treasury CoC PR Taxes 11/8 PR 1,625.20        12,922.80          1,625.20         " Deposit CoC Members 19/20 Dues 150.00           13,072.80          ‐                   " Deposit CoC Members 19/20 Dues 300.00           13,372.80          ‐                   " Deposit CoC Members 19/20 Dues 500.00           13,872.80          ‐                   

11/12/19 1228 Capital Health Plan EE Health Insurance 7,636.61        6,236.19             7,636.61         " 1229 Verizon Wireless Card 36.07             6,200.12             36.07               

11/21/19 1230 FDOR Re‐employment Tax 2,475.00        3,725.12             2,475.00         11/25/19 Deposit CoC Members 19/20 Dues 300.00           4,025.12            11/26/19 1231 Melrose Graphics Printed Checks 93.00             3,932.12             93.00               

" online Guardian EE Dental/Life Ins. 754.19           3,177.93             754.19             11/29/19 1232‐34 Staff Travel Nov 19 CoC Staff Travel/Reimb. 211.42           2,966.51             ‐                   11/30/19 Deposit FL DCF Staffing ‐ Oct 19 8,928.57        11,895.08          ‐                   

" 1235 Racquel McGlashen HMIS Consultant 2,730.00        9,165.08             2,730.00         " 1236 Conservation Group Office Rent 1,667.00        7,498.08             1,667.00         " 1237 CenturyLink Office Telephone 444.16           7,053.92             444.16             " 1238 Treneicia Coleman Janitorial Service 100.00           6,953.92             100.00             " 1239 ARPC Admin Nov 19 2,500.00        4,453.92             2,500.00         " online Regions Bank Card IT / Suplies / HMIS Lic. 1,891.57        2,562.35             1,891.57         " Deposit FL DCF Challenge ‐ Oct 19 7,229.00        9,791.35             ‐                   " Deposit FL DCF ESG ‐ Oct 19 13,281.69      23,073.04          ‐                   " Deposit FL DCF TANF ‐ Oct 19 1,990.90        25,063.94          ‐                   " 1240 BBHC Chall/ESG Oct 19 8,166.24        16,897.70          8,166.24         " 1241 Catholic Charities Chall/ESG/TANF Oct 19 4,167.02        12,730.68          4,167.02         " 1242 CCYS Chall/ESG Oct 19 6,742.22        5,988.46             6,742.22         " 1243 CES Chall/ESG Oct 19 2,450.16        3,538.30             2,450.16         " Deposit US HUD HMIS Prog. ‐ Nov 19 9,861.88        13,400.18          ‐                   " Deposit US HUD HUD Plan ‐ Nov 19 6,428.35        19,828.53          ‐                   " Direct Dep. PR 11/7/19‐11/20/19 CoC Salaries ‐ Net 5,946.40        13,882.13          5,946.40         " online US Treasury CoC PR Taxes 11/22 PR 1,625.20        12,256.93          1,625.20         " online FL Div. of Retirement FRS November 2019 1,697.56        10,559.37          1,697.56         " 10,559.37         

48,970.39 58,905.42 58,905.42

Big Bend Continuum of CareNovember 2019 Regions Bank #0860

13

SEPTEMBER 2019 DCF PROVIDER PAYMENTS

AgencyFunding Stream

ActivityAnnual Award 

Amount

Spending Target per 

Month

Actual Invoice JULY

Actual Invoice AUGUST

Actual Invoice SEPTEMBER

Actual Invoice OCTOBER

Monthly unspent Funds to be spent 

the following month

Contract Balance

OCTOBER Payment

DCF Staffing CoC Staffing $107,142.85 $8,928.57 $8,928.57 $8,928.57 $8,928.57 $8,928.57 $0.00 $71,428.57DCF TANF Admin $966.00 $80.50 $69.79 $36.90 $95.29 $57.98 ‐$62.04 $706.04DCF Challenge Admin $4,300.00 $358.33 $495.30 $457.50 $730.72 $535.48 $785.68 $2,081.00DCF ESG Admin $4,500.00 $375.00 $208.31 $349.38 $854.20 $382.46 $294.35 $2,705.65DCF Challenge Housing Need $1,585.63 $132.13 $754.40 $831.23 $0.00 $0.00 $0.00 $0.00DCF Challenge Program Need $19,498.37 $1,624.86 $873.78 $916.66 $1,444.64 $1,735.67 ‐$1,528.69 $14,527.62DCF ESG Emergency Shelter $23,219.00 $1,934.92 $1,170.78 $2,620.59 $2,115.44 $1,850.20 $17.33 $15,461.99DCF ESG Prevention $36,750.00 $3,062.50 $1,933.47 $2,955.38 $4,273.17 $4,517.87 $1,429.89 $23,070.11DCF ESG Admin $750.00 $62.50 $62.50 $62.50 $62.50 $62.50 $0.00 $500.00DCF TANF Financial Assistance $19,385.00 $1,615.41 $1,610.48 $914.00 $2,464.55 $1,747.78 $275.17 $12,648.19DCF TANF Case Management  $11,899.00 $991.58 $715.94 $316.01 $711.84 $185.13 ‐$2,037.40 $9,970.08DCF Challenge Housing Need $18,122.00 $1,510.16 $2,271.32 $2,144.09 $2,650.00 $1,275.00 $2,299.77 $9,781.59DCF Challenge Program Need $12,080.00 $1,006.67 $894.92 $269.67 $367.63 $366.67 ‐$2,127.79 $10,181.11DCF ESG Rapid Rehousing $25,965.00 $2,163.75 $1,767.70 $269.67 $4,881.36 $529.94 ‐$1,206.33 $18,516.33DCF ESG HMIS $383.00 $31.91 $0.00 $0.00 $0.00 $0.00 ‐$127.64 $383.00DCF ESG Admin $750.00 $62.50 $62.50 $62.50 $62.50 $62.50 $0.00 $500.00DCF Challenge Program Need $15,395.00 $1,282.92 $145.24 $305.49 $3,420.19 $2,064.58 $803.82 $9,459.50DCF ESG Street Outreach $38,550.00 $3,212.50 $3,158.07 $5,005.88 $4,677.99 $4,615.14 $4,607.08 $21,092.92DCF ESG Emergency Shelter $2,000.00 $166.66 $0.00 $0.00 $0.00 $0.00 ‐$666.64 $2,000.00DCF ESG Rapid Rehousing $2,000.00 $166.66 $0.00 $0.00 $0.00 $0.00 ‐$666.64 $2,000.00DCF ESG Admin $750.00 $62.50 $62.50 $62.50 $62.50 $62.50 $0.00 $500.00DCF Challenge Program Need $15,019.00 $1,251.58 $1,251.58 $1,251.58 $1,251.58 $1,251.58 $0.00 $10,012.68DCF ESG Emergency Shelter $13,633.00 $1,136.08 $1,136.08 $1,136.08 $1,136.08 $1,136.08 $0.00 $9,088.68DCF ESG Admin $750.00 $62.50 $62.50 $62.50 $62.50 $62.50 $0.00 $500.00

CoC Wide Totals $375,392.85 $31,282.69 $27,635.73 $28,958.68 $40,253.25 $31,430.13 $2,089.92 $247,115.06 $31,430.13

CCYS

CESC Inc.

BBCoC

BBHC

Catholic Charities

$9,904.49

$8,166.24

$4,167.02

$6,742.22

$2,450.16

14

BIG BEND CONTINUUM OF CARE Financial Summary

Housing 18,722.00$            1,275.00$              9,926.04$              8,795.96$              53.02% 29,778.12$            Deficit (11,056.12)$         

Program 62,978.00$            5,418.52$              17,811.48$            45,166.52$            28.28% 53,434.44$            Surplus 9,543.56$             

Service ‐$                        ‐$                        ‐$                        ‐$                        #DIV/0! ‐$                        Break Even ‐$                       

Administration 4,300.00$              535.48$                 2,219.00$              2,081.00$              51.60% 6,657.00$              Deficit (2,357.00)$            

Fin. Consequence/Delayed Payment ‐$                        ‐$                        ‐$                       

Supplemental Recoupment ‐$                        ‐$                        ‐$                       

TOTAL 86,000.00$            7,229.00$              29,956.52$            56,043.48$            34.83% 89,869.56$            Deficit (3,869.56)$            

Street Outreach 38,550.00$            4,615.14$              17,457.08$            21,092.92$            45.28% 52,371.24$            Deficit (13,821.24)$         

Emergency Shelter 38,852.00$            2,986.28$              12,301.33$            26,550.67$            31.66% 36,903.99$            Surplus 1,948.01$             

Prevention 36,750.00$            4,517.87$              13,679.89$            23,070.11$            37.22% 41,039.67$            Deficit (4,289.67)$            

Rapid Rehousing 27,965.00$            529.94$                 7,448.67$              20,516.33$            26.64% 22,346.01$            Surplus 5,618.99$             

HMIS 383.00$                 ‐$                        ‐$                        383.00$                 0.00% ‐$                        Surplus 383.00$                

Administration 7,500.00$              632.46$                 2,544.35$              4,955.65$              33.92% 7,633.05$              Deficit (133.05)$               

Fin. Consequence/Delayed Payment ‐$                        ‐$                        ‐$                       

Supplemental Recoupment ‐$                        ‐$                        ‐$                       

TOTAL 150,000.00$         13,281.69$            53,431.32$            96,568.68$            35.62% 160,293.96$         Deficit (10,293.96)$         

Financial Assistance 19,385.00$            1,747.78$              6,736.81$              12,648.19$            34.75% 20,210.43$            Deficit (825.43)$               

Case Management 11,899.00$            185.13$                 1,928.92$              9,970.08$              16.21% 5,786.76$              Surplus 6,112.24$             

Administration 966.00$                 57.99$                    259.97$                 706.03$                 26.91% 779.91$                 Surplus 186.09$                

Fin. Consequence/Delayed Payment ‐$                        ‐$                        ‐$                       

Supplemental Recoupment ‐$                        ‐$                        ‐$                       

TOTAL 32,250.00$            1,990.90$              8,925.70$              23,324.30$            27.68% 26,777.10$            Surplus 5,472.90$             

Staffing Grant Activities  $        107,142.85   $             8,928.57  35,714.28$            71,428.57$            33.33% 107,142.84$         Surplus 0.01$                     

Fin. Consequence/Delayed Payment ‐$                        ‐$                        ‐$                       

Supplemental Recoupment ‐$                        ‐$                        ‐$                       

TOTAL 107,142.85$         8,928.57$              35,714.28$            71,428.57$            33.33% 107,142.84$         Surplus 0.01$                     

Challenge Grant

Emergency Solutions Grant

TANF Homelessness Prevention Grant

Staffing Grant

Year End Projection

Projected Surplus/Deficit

Year End Projection

Projected Surplus/Deficit

Balance(Award‐YTD) 

% Expended(By Activity)

Activity Description Award October 2019 YTD Expended Forecast

Projected Surplus/Deficit

Year End Projection

Forecast

Activity Description Award October 2019 YTD ExpendedBalance

(Award‐YTD) % Expended(By Activity)

Forecast

Activity Description Award October 2019 YTD ExpendedBalance

(Award‐YTD) % Expended(By Activity)

ForecastYear End Projection

Projected Surplus/Deficit

Activity Description Award October 2019 YTD ExpendedBalance

(Award‐YTD) % Expended(By Activity)

11%

21%

0%3%65%

Challenge Spending YTD

Housing

Program

Service

Administration

Balance

12%

8%

9%

5%0%2%

64%

ESG Spending YTD

Street Outreach

Emergency Shelter

Prevention

Rapid Rehousing

HMIS

Administration

Balance

21%

6%1%

72%

TANF Spending YTD

Financial Assistance

Case Management

Administration

Balance

67%

33%

Staffing Spending YTD

Balance

Staffing Grant Activities

15

COC STAFF REPORT

OCTOBER AND NOVEMBER 2019

ACTIVITIES AND HIGHLIGHTS

GRANT RELATED ACTIVITIES

1. Completed invoices for DCF funded programs

2. Completed Status and Roll-Up Reports for DCF funded programs

3. Submitted 1st Quarter CAPER reports for DCF ESG funded programs

4. Attended DCF Northwest Region CoC Meeting in Pensacola

COC ADMINISTRATION AND GOVERNANCE

1. Review/revision of Governance Charter for approval at February Board Meeting

2. BBCoC website updates – reviewed website/content for updates

3. HUD TA appointment with Florida Housing Coalition

4. Developed and implemented BBCoC position descriptions for Administrative Assistant, Special Projects and

Initiatives Coordinator, and Data and Technical Support Specialist

5. Selected to be part of the HUD Learning Collaborative for CoC Leadership

6. Held BBCoC Executive Committee Meeting on 11/22/19

7. Followed and provided updates on Legislative issues affecting housing and homeless services

8. Hosted BBCoC November Networking meeting on Transportation Disadvantage Program in all 8 counties and the

Literacy Project of Leon County on 11/8/19

9. Created and distributed November 2019 BBCoC Newsletter

CONFERENCES AND TRAININGS

1. Attended the Southeast Homeless Conference on October 2-4th (included other CoCs from Louisiana, Alabama,

Georgia and Florida)

2. Attended the Florida Coalition for Ending Homelessness Conference (our CoC was well represented and

included; Jim McShane, Michael Hightower, Amanda Wander, Johnna Coleman, Heather Drymon, Tom Bentley,

Joanna Gewanter, Sabrina Austin)

3. Attended Built for Zero Learning Session in Denver, CO

4. Planned Diversion Training to be offered in partnership with the VA on 12/17

PIT 2020

1. Held initial 2020 PIT Planning meeting on 11/20/19

2. Created sponsorship opportunities for PIT and started sponsor solicitation

a. As of 12/5 we have 1 Sponsor at $1,000 and one donor at $50

3. Created volunteer recruitment form online

a. As of 12/5 we have 7 volunteers registered to participate

4. Updated PIT Timeline

5. Initiated county contact and designation of county leads

16

MEMBERSHIP

1. Issued 19/20 Individual and Organizational CoC Membership Renewal Invoices

a. As of 12/5 there have been 1 individual membership renewal

b. As of 12/5 there are 17 organizational membership renewals for a total of $4,200

MONITORING

1. Developed monitoring tools

2. Created DCF funded provider monitoring schedule as well as HUD CoC project monitoring schedule

3. Monitoring notifications sent to agencies and programs being monitoring December 2019

HMIS

1. Created training calendar for 2020

2. Issued and published data quality grades and reports

3. Held planning meetings with One Roof, Kearney Center and Wellsky on HMIS consolidation and merger

4. Requested and received quote for System Administrator Training

5. Held data quality review session with Ability 1st

6. Review of HMIS fees and invoices and data collection (HMIS Invoices will be issued to agencies in December)

7. Created workflow for monthly DCF Staffing Status Report

COORDINATED ENTRY

1. Created training calendar for 2020

2. Selected to be part of the HUD Learning Collaborative with 10 other CoCs for Coordinated Entry

3. Conducted Breakfast Club Outreach on 10/16/19, 10/30

4. Conducted PSH Case Conferencing on 10/17, 11/21

5. Held Coordinated Entry Committee Meeting on 11/13/19 focusing on Access Points and current operation of the

Coordinated Entry System

BUILT FOR ZERO

1. Completed coaching sessions on 10/8/19 and 11/25/19

2. Attended B4Z Learning Session in Denver focusing on data collection, analysis, leadership and by name-list

management

OTHER COMMUNITY INITIATIVES

1. City Of Tallahassee Parks And Recreation Homelessness Meetings regarding activity in parks

2. Housing Leadership Council workgroup creating an event for affordable housing developers to attract new

development or rehabilitation in Tallahassee/Leon County

3. CHSP Workshop and Needs Assessment advocacy for correct data representation on homelessness and housing

services

4. GNO and Maryland Oaks Crossing programming shift to include case management

5. Florida Department of Corrections Cross-Disciplinary Work Group focusing on reentry efforts

6. UPHS Partnership to help spread the work of CoC funding solicitation and partnership building

7. Participated in the Whole Child Leon Professional Networking Meeting on the 2020 Census

8. Met with ECHO about shift in their focus to be on prevention and addressing poverty in families

9. Met with Capital Area Community Action Agency on expanding their Getting Ahead Program within the

Homelessness system of care case management

10. Met with United Way of the Big Bend to learn more about the shift in leadership and ways to partner with the

CoC

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The Point‐in‐Time Count is an annual count conduct‐ed to help us fully understand homelessness in the Big Bend area. Our volunteers conduct surveys of persons experiencing homelessness to gather vital infor‐ma on that helps us provide more opportuni es for stable housing. As a thank you for comple ng a sur‐vey, volunteers will offer par cipants basic essen‐

als, snacks, and a $7 gi card, but we need your help to make it happen!

We also would like to be able to provide our volun‐teers with meals, snacks, water/drinks on survey days. If you would like to sponsor a meal or snacks for our volunteers, please contact Johnna Coleman.

WE NEED YOUR HELP!

Monetary Dona ons

In– Kind Dona ons

$7 Gi Cards– (Walmart,Publix, Fast Food)

New underwear (Men &Women)

Socks

Deodorant

Sanitary Napkins (pads)& Tampons

Deliver Dona ons to; Big Bend CoC Offices

2507 Callaway Road. Ste . 102A Tallahassee, FL 32303

For more info contact Johnna Coleman at

jcoleman@bigbendcoc.org or 850‐739‐5162.

Volunteer Registra on: http://bigbendcoc.org/point-in-time-count-volunteer-signup/

Visit our website: www.bigbendcoc.org

2020 January 28 & 29

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Governance Board Big Bend Continuum of Care Tom Pierce, Chair Amanda Wander, Executive Director Jeanne’ Freeman, Vice-Chair 2507 Callaway Road, Suite 102A Elizabeth Rivero, Secretary Tallahassee, Florida 32303 Jim McShane, Treasurer Phone. 850.792.5015 Committed to ending homelessness and housing crisis among our neighbors in Leon, Gadsden, Wakulla, Liberty, Franklin, Jefferson, Taylor and Madison Counties.

Dear Community Partner:

The 2020 Point-in-Time count is just around the corner and we have begun planning efforts and request your support

for this important annual community event. Point-in-Time (PIT) is a count of all sheltered and unsheltered persons

experiencing homelessness in our eight-county coverage area for a single night in January. The Big Bend Continuum of

Care, as the lead agency for homelessness and housing services, is required annually, by HUD, to conduct a count of

individuals and families experiencing homelessness who reside in emergency or transitional housing or are living outside

in unsheltered settings individuals. This census of homelessness helps our community understand how many individuals

experience homelessness in our area on a given night, which helps us plan and acquire permanent, safe and affordable

housing opportunities for our neighbors experiencing homelessness. This count will be held on Tuesday, January 28th

and Wednesday, January 29th, 2020. We intend to survey both sheltered and unsheltered individuals in each Big Bend

county including; Leon, Wakulla, Gadsden, Franklin, Jefferson, Madison, Taylor, and Liberty.

PIT volunteers use a survey tool every year to gather specific information from individuals experiencing homelessness

during the week of the count. Through community support, we have historically offered a gift card for food or groceries

to each person surveyed. We would like to invite you to participate in this year’s PIT effort by donating as many $7 gift

cards as you can. These gift cards are provided to participants experiencing homelessness who complete the survey. We

also provide essential items like men’s and women’s new underwear, socks, deodorant, and feminine hygiene items to

anyone our teams encounter that may need these essential survival aids.

In addition to gift cards and essential supplies, we rely on financial donations and/or in-kind donations of meals, snacks,

and sodas, water and coffee for our volunteers who will be conducting the survey over a two-day period throughout the

Big Bend. We ask that you assist us in gathering donations from your connections including faith, civic and employment

groups to help meet our needs this year. Each donation, no matter the size, makes a difference! Feel free to contact me

with any questions or concerns.

For more information about PIT please contact:

Johnna Coleman, PIT Coordinator- 850-739-5162 or jcoleman@bigbendcoc.org

Sarah Grindle- Rollins, PIT Donation Coordinator – 850-792-5015 or sgrindlerollins@bigbendcoc.org

Sincerely,

Johnna Coleman

Point in Time Coordinator

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2020 Point In Time Volunteer Sign Up

Name:

Email:

Phone:

Are you 18 or older? Yes No

1. What position would you like to volunteer for?

Surveyor Team Lead Surveyor Headquarter Support County Lead

PIT Planning Volunteer Donation Drive Support

2. Did you participate in the 2019 Point in Time count? Yes No

3. Please select the shift(s) you are available to volunteer on Tuesday, January 28, 2020.

6 am to 8 am 9 am 12 noon 11 am to 2 pm 3 pm to 5 pm 6 pm to 9 pm

4. Please select the shift(s) you are available to volunteer on Wednesday, January 29, 2020.

6 am to 8 am 9 am 12 noon 11 am to 2 pm 3 pm to 5 pm 6 pm to 9 pm

5. Which county would you like to participate in?

Leon Wakulla Gadsden Madison

Liberty Franklin Jefferson Taylor

6. A Point in Time Volunteer training will be scheduled the week prior to the count. Are you willing

to attend this training, in-person or online? Yes No

7. Do you have a vehicle that you are willing to use to transport your team members to survey sites?

(Requires a valid driver's license and insurance) Yes No

8. How comfortable are you with using technology such as a smart phone or tablet?

Very Comfortable Moderately Comfortable Not Comfortable

9. Which method would you prefer to use to complete the surveys during the count?

Paper Form Online Form

10. Have you ever experienced homelessness? Yes No

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2020 POINT IN TIME SPONSORSHIP LEVELS

Benefits

Community Champion $1000.00

Prominent Pilar

$500.00

Avid Advocate $250.00

Noble Neighbor $100.00

Sincere Supporter

$50.00 Premium recognition as PIT

Event Sponsor

Sponsor recognition on BBCoC website & social

media platforms

Logo/Name recognition in PIT related electronic blasts

Digital Ad display throughout event

Logo/Name recognition in all printed PIT material

Logo/Name recognition on social media platforms

Recognition during event for donation of food/door

prizes/gift cards/meals/cash

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2020 Point in Time Count Sponsorship Application

Contact Information

Name: _______________________________________________________________________

Email: ________________________________________ Phone: _______________________

Sponsor Information Business Person

Name/ Business: _______________________________________________________________

Address: _____________________________________________________________________

Phone: ____________________________ Website: __________________________________

Business/Personal Description or Slogan (15 words or less):

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

__________________________________________________________________________

Do you have a logo that you would like to use? No Yes

(If you have a logo, please email a high-quality graphic to jcoleman@bigbendcoc.org)

Select a sponsorship level: Please see Sponsorship flyer for more information.

Community Champion- $1000.00

Prominent Pilar- $500.00

Avid Advocate- $250.00

Noble Neighbor- $100.00

Sincere Supporter- $50.00

All checks should be made out to Big Bend Continuum of Care.

2507 Callaway Rd. Ste. 102

Tallahassee, Florida 32303

For more information, please contact Johnna Coleman at jcoleman@bigbendcoc.org or

850-739-5162.

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Built for Zero Report: 10/1/2019-11/30/2019

Built for Zero Tallahassee Team members Amanda Wander, Johnna Coleman, and Jessica Miller attended the Built for Zero Learning Session in Denver, Colorado from October 21-24, 2019. This session was heavily focused on creating productive and efficient case conferencing. The Tallahassee Team was able to gain valuable guidance on how to move current case conferencing from an update meeting to an action producing meeting. The conference also provided the team with great opportunity to interact and problem solve common challenges as well as network with other Built for Zero communities. The Tallahassee Team was also assigned a new Built for Zero Improvement Advisor, Asma Hussain, and have participated in 2 calls with her since the conference. Update:

Veteran Update:

• The veteran team has seen a downward shift in the number of veterans who are actively homeless In

October, the team discovered that there was a decrease of 11 homeless veterans since June 2019.

• The team set a goal to decrease the number of homeless veterans to 60 by January 31, 2019. To reach

functional zero, the community would need to maintain a rate of less than 11 homeless veterans.

Stats from 10/1/2019-10/31-2019

• 82 Veterans are actively homeless

• 8 Veterans were permanently housed

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Chronic Update:

• In our community, data shows a steady increase in the number of people who are chronically

homeless. Our PSH programs are working hard to house clients in the community who are most

vulnerable. To reach functional zero, the community would need to maintain a rate of less than 3

chronically homeless individuals.

• In November, the Home Plate program was able to house a client who has been homeless for more

than 15 years!

Stats from 10/1/2019-11/30/2019

• 213 Actively Homeless persons who are chronic

• 8 chronically homeless persons were housed

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2020 Consensus Legislative Priorities

The Florida Coalition for the Homeless (FCH) is a dynamic organization whose membership includes the state’s 27 Local Lead Agency Continuums of Care (CoCs), homeless advocates, local service providers, members of the faith-based community, formerly homeless persons, educators, attorneys, mental health professionals and policy makers statewide. This diverse group is committed to implementing programs that prevent homelessness and rapidly re-house homeless individuals and families to return them to self-sufficiency and productive lives. The membership of the Florida Coalition for the Homeless has collaborated to establish the following 2020 Legislative Priorities to work toward ending homelessness in Florida and to increase the capacity of local CoCs to manage and deliver these critical programs.

1. Continue Homeless Recurring Staffing and Challenge Grant FundingAsk: Maintain current Fiscal Year Funding for the recurring base budget HomelessStaffing ($3 million) and Challenge Grants ($3.1 million)

FCH supports the continuation of recurring funding for the homeless Staffing and Challenge Grants for Fiscal Year 2020-21. Without the Staffing Grant, Florida’s CoC system, which has drawn down and administered over $100 million in the past decade to the State, would not be able to operate. The Homeless Challenge Grant Program has been funded by the legislature each year consecutively since 2014. s. 420.644(4), Florida Statutes establishes the Challenge Grant Program and establishes criteria for local grant awards, competitively procured through the State Office on Homelessness. Challenge Grant funding is used by the CoCs to meet emergency housing needs of the homeless and at-risk individuals and families, especially those needs which cannot be met by any other program. This legislative initiative is supported by the Department of Children and Families and the Council on Homelessness.

2. Support Homeless Statute Cleanup LegislationAsk: Support SB 68 by Senator Book and HB 163 by Representative Altman

Chapter 420, Florida Statutes governing the State Office on Homelessness and the programs administered under the Office’s purview have become antiquated and out of date with federal law governing homelessness grant funding programs that provide the majority of funding for Florida’s programs that seek to prevent and end homelessness. These revisions conform state law to current federal law and grant program definitions and clarifies statutory responsibilities for local homeless Continuums of Care Lead Agencies, while preserving financial and programmatic accountability provisions in state law for programs administered by the State Office on Homelessness. The policy contained within the House and Senate bills are supported by the Department of Children and Families and the Council on Homelessness. The only difference between SB 68 by Sen. Book and HB TBD by Rep. Altman – SB 68 contains a

provision to fund the Challenge Grant out of the documentary stamp revenues distribution and increases the grant by $6.9 million over current Fiscal Year appropriation. Presently, the Homeless Challenge Grant is funded out of General Revenue. The House bill does not contain this language.

3. Support Gov. DeSantis’ Budget Recommendation to Fully Fund Affordable HousingAsk: Use all Affordable Housing Trust Fund monies on affordable housing – no sweeps!

FCH is advocating for the legislature to support Governor DeSantis’ budget recommendation to use all the Affordable Housing Trust Fund monies for housing programs. The State Housing Initiative Partnership (SHIP) and the State Apartment Incentive Loan Program (SAIL) are highly leveraged, with private sector loans and equity providing $4 to $6 for every dollar of state funding—thus, greatly increasing economic impact. If ALL the affordable housing trust fund dollars are used for housing, it will create 30,730 jobs and have an $4.4 billion economic impact to the State of Florida (Florida Housing Finance Corporation).

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