annual report 2007-8

Clear foCus

Mosaic Sunflowers at KINMOS. Project developed and lead by FPA Art Tutor Diane Taylor.

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Having ceased our work with children and young people in 2006, the financial year 2007-8 was our

first operating in one rather than two areas. Full Potential Arts’ (FPAs’) focus is now clearly defined as

providing nurturing support for adult mental health service users within the Midlands. We provide arts

programmes to encourage access to mainstream services, social integration, and a sense of better

well being to these clients. Additionally the programmes create a better understanding of mental health

issues to a wider audience.

Much great work was done during this period, we delivered 558 workshops to 195 participants, and

provided regular work for 16 freelance artists. However for the second consecutive year, contracts

with Birmingham City Council (BCC) and Birmingham and Solihull Mental Health Foundation Trust

(BSMHFT) were in question and, for the first time in its history, the organisation found itself competing

against commercial organisations to tender for service provision agreements. While some organisations

may have seen that as a problem, FPAs’ Board saw it as an opportunity and began to raise the profile

of the Charity with existing and potential customers, as well as taking steps to source other areas of

work.

At the end of the financial year we remain unsure if our BCC contract is to be confirmed though our

contract with BSMHFT has been renewed for a further 12 months. We are also very excited about

an agreement to run a service user led programme with Deborah Living, and the Early Detection and

Intervention Team in Birmingham, which deals with young adults in the early stages of psychosis. The

details are being finalised and the project is planned to commence in the next financial year.

Some changes were made to the Board including two new recruits: Sandra Exley, with experience in

public service contracting, and Tamar Whyte with talents in market research.

FPA continues to make a positive contribution to many people’s lives and is ready to do much more

but is restrained by the lack of funding for organisational development. This is possibly our biggest

challenge in the coming years. Meanwhile the Board and staff continue to contribute over and above

their remit, and I am most proud to work alongside them.

Roseanne Crossey

Chair

The Friends Institute220 Moseley RdHighgateBirmingham B12 ODG0121 446 6829kerry_artfull@btconnect.comwww.fullpotentialarts.orgRegistered Charity 1060347Company Limited by Guarantee No. 5442916

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03. Chair’s report

04. organisational Development

05. arts in mental health serviCes

06. Comments from serviCe users anD Clients

08. finanCes

10. organisational struCture anD governanCe

statement of trustees’/DireCtors’ responsibilitiesLaw applicable to charities in England and Wales requires that the Trustees prepare financial statements for each financial year, which gives a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustees have endeavoured to apply best practice.

inDepenDent finanCial examiner: Barry matthews, Bissell & Brown ltD

governing DoCument: The Charity was re-constituted as a limited by guarantee company on 4 May 2005, and its constitutions are The Memorandum and Articles of Association then adopted.

we are grateful to the following organisations who have funded our work:Arts Council West MidlandsBirmingham City CouncilBirmingham & Solihull Mental Health NHS Trust

associate artistswe were proud to work with the following artists during the year:

Gary Archer Sharon BakerDavid BrinkworthSteph Byrne Deb BuckleyJonathan FoxAnnette Gardiner Rachel GreenAlison SaintLouise StokesDiane TaylorCornelius Wynter

Welcome to the 2007-8 annual report of Full Potential Arts.

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clear focus

Below we detail the work done to achieve our agreed strategies during the financial year 2007-8

our aims for the Year Were:. to focus on our core business. to develop a contingency plan to protect the organisation from loss of income and resources. to deliver more service user led projects. to develop an engagement programme for our artists. to provide a more pleasant working environment for our staff

results: . FPA ceased its work with children and young people at the end of 2006-7, concentrating solely on the provision of adult mental health services. This has enabled the organisation to more clearly define its goals and target markets.

This means providing a creative environment for mental health service users where they can develop their skills in encouraging and safe surroundings. These programmes are designed to encourage social inclusion and integration and to equip the participants with life and workopportunities.. Additional marketing expertise was recruited to the Board, and a marketing sub-committee was set up with the remit of exploring and developing new markets and raising the profile of the organisation.

. Talks with a service user are at an advanced stage, with a view todelivering a stand alone project with young adults experiencing the early stages of psychosis.

. The Board agreed that, subject to funding, provision will be made for the training and development of contracted artists. This will be carried forward into 2009.

. As in previous years, FPA continued to search for new accommodation, however with the uncertainty of funding at present, the Board agreed that remaining in situ would be the prudent approach for the time being.However new furniture and equipment has been purchased for the existing office.

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BeTTer PrePareD

our aims for the Year inCluDeD:. To achieve our contracted service level agreements with BCC and BSMHFT and effectively compete for 2008-9 contracts.. To deliver more service user led projects. To work with our artists on career development

results:. We successfully renewed contracts with BSMHFT to deliver arts workshops. At the end of the financial year we have been advised of a six month renewal of our contract with BCC.. During this financial year we delivered 558 arts workshops to 195 participants across Birmingham and Solihull. The workshops were regularly evaluated to ensure they were service user led and were achieving required outcomes that better prepared the participants to make use of mainstream services and employment opportunities, as well as improving their general wellbeing.

However, the best judges of the impact we had on our service users were the service users themselves, and some of their comments are shown on the next page. . As previously mentioned, we are at an advanced stage of producing a pilot project, conceived and developed by a service user to be delivered in conjunction with the Early Detection and Intervention Team of BSMHFT. The project will commence in the latter part of 2008 and will work with young adults experiencing the early stages of psychosis.. In terms of career development for our contraced artists, we propose to set up a sub-committee that will look at engaging artists and understanding their needs. In a meantime a review of our artists’� contracts and work practices was undertaken and appropriate adjustments made to bring the organisation into line with the requirements of commissioning agencies. Additionally we have more clearly defined the role of a project manager in anticipation of more partnership work being undertaken with contracted artists working in this role.

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“Group has grown from 4 to a regular 12. Worked on new

techniques and displayed around the centre. Positive

feedback from the group they like Annette’s organisational

and leadership skills and her ability to get people to do things

they have never tried before. The group has given individuals

confidence to attempt new challenges and the opportunity to

express themselves through a range of different art forms.”

Breakaway Group

“The group improved in confidence and willingness to become

independently involved with work.”

Tudor Rose Group

“The activities seem to bring out a friendly competitive spirit and great morale booster. Everyone joins in and has a go. The sessions are fun and the clients let their hair down.”Longbridge Group

“Students look forward to the sessions greatly. Confidence in

the group has grown and some are willing to give anything a

go. The group decide what they want to do and the songs they

want to work on.”

Ross House

“David’s sessions go from strength to strength. Participants

have grown is self confidence and have enjoyed the experience. The team have noticed an improvement in

client’s motivation and morale. I do hope more funding can

be secured for the future.”Shenley Fields

Images from KINMOS. Taken by Art Tutor Diane Taylor06 07

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FUll Potential arts limiteDConsolidated statement of Financial activities as at 31 march 2008

BalanCe sheet as at 31 marCh 2008

FiXeD assets Tangible Assets

CUrrent assets Debtors - 6,767

Bank & Cash 44,256 35,276 --------- --------- 44,256 42,043

CUrrent liaBilities CreDitors:

Amounts falling due within one year (24,755) (27,125) --------- ---------

net CUrrent assets/(liaBilities) 19,501 14,918 --------- --------- 20,299 15,784 --------- --------- --------- --------- rePresenteD By:

restriCteD FUnDs - -

aCCUmUlateD FUnD Surplus/ (deficit) at beginning of year 15,784 12,278 Surplus/ (deficit) for the year 4,515 3,506 --------- --------- 20,299 15,784 --------- --------- sUrPlUs CarrieD ForwarD 20,299 15,784 --------- --------- --------- ---------

2008£

798

2007£

866

Building a sustainable organisation

our aims for Year Were:. to remain financially viable . to introduce BaCs payments to our artists. to produce clearer financial reports for the Board on which they can base sound financial decisions.

results:. We continue to operate as a financially stable organisation, though we require additional investment in order to grow and better service our clients.. We have introduced on-line BACs payments to the majority of our artists and to several suppliers.. We now individual budgets for each cost centre. Financial training for our board members remains an objective, though subject to funds becoming available.

Our balance sheet and detailed income and expenditure are shown in the following pages.

The Board’s decision to focus on the Charity’s core business of provision of services to adult mental health service users resulted in a reduction in income. Although our expenditure and overheads did not reduce by the same proportion. Nevertheless, the amount to be carried forward into 2008/9 has increased by just over £1,000, reflecting the good work done by our staff and finance sub-committee. All monies carried forward are reinvested in the Charity.

inCome & eXPenDitUre aCCoUnt For year enD 31 marCh 2008 2008 2007 £ £

inComeGrants Birmingham City Council 27,607 27,066Arts Council GFTA 3,000 - ACE Mindful 5,913 4,836 Other Arts Council Project Grants - 18,500 BSMHT 16,900 16,900 Stafford City Council 795 - Global Gathering Project - 21,240 --------- --------- 54,215 88,542

Workshop Fees etc - 2,943 Other Income - 54,215 55 91,540 --------- --------- --------- --------- eXPenDitUre Cost of SalesOpening Stock - 350 Materials 591 1,696 Performance Visits 2,469 4,652 AGM & Brochure 1,230 1,334 Marketing & Website 1,167 2,824 Artists’ Fees & training Costs 20,971 48,718 --------- --------- (26,428) (59,574) --------- --------- --------- --------- --------- 27,787 31,966

Adminsitration Expenses Wages & Salaries 15,579 18,954 Rent Payable 3,828 2,788 Insurance 554 589 Computer Costs 283 - Printing, Postage & Stationary 322 378 Telephone 751 1,596 Travelling Expenses 133 799 Accountancy 780 740 Bank Charges 41 -General Expenses 216 668Room Hire 490 1,144 Depreciation 295 804 (23,272) (28,460) --------- --------- --------- --------- --------- --------- --------- --------- sUrPlUs/(DeFiCit For the year) 4,515 3,506 --------- --------- --------- ---------Directors’ statements required by section 249B(4) for the year ended 31 March 2008. In approving these financial statements as directors of the company we hereby confirm:(a) that for the year stated above the company was entitled to the exemption conferred by Section 249A(1) of the Companies Act 1985; (b) that no notice has been deposited at the registered office of the company pursuant to Section 249B(2) requesting that an audit be conducted for the year ended 31 March 2008 and (c ) that we acknowledge our responsibilities for:(1) ensuring that the company keeps accounting records which comply with section 221, and (2) preparing financial statements which give true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of Section 226 and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.These financial statements are prepared in accordance with the specialprovisions of Part VII of the Companies Act 1985 relating small companies and in accordance with the Financial Reporting Standard for smaller Entities 2005.The financial statements were approved by the Board on 28 November 2007. Accounts were signed on that date by David Evans, Treasurer.

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staffThe Charity is staffed by Kerry Thomas, Arts in Mental Health Development Officer.

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Kerry ThomasDevelopment Officer

AIMH

Board

Nominations to the Board 2008-9 to be made at the AGM. Pat Brown.

The Charity currently has three sub-committees:Finance sub-committee: To approve and monitor financial transactions, prepare financial reports for consideration of the Board, and to ensure financial stability and integrity.

Marketing sub-committee: To engage stakeholders and to raise the profile of FPA, the services it provides, and the work done by its artists and clients.

AIMH sub-committee: To provide artistic direction to the organisation and act as liaison between staff, artists and directors.

A fourth sub-committee will be set up in 2008-9 tasked with engaging artists and supporting their career development in arts in mental health.

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During 2007-8, the following serviced on the Board

John FreemanDirector

Amy ClarkeCompany Secretary

Sandra ExleyDirector

David EvansTreasurer

Martin CodyDirector

Tamar WhyteDirector

Roseanne CrosseyChair

Peter Foss Director

Peter FossDirector

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