Fully Implemented Fully Implemented GIS/WMS/Outage GIS/WMS/Outage

SystemSystem

May 2004

2May 2004

DataOne HistoryDataOne History

Feb. 1998 DataOne Project formed to replace legacy GIS/WMS/OMS Systems

1998-99 Product evaluation and selection

2000-2001 Data Migration from legacy GIS System to new GIS Package

Dec. 2001 GIS Go-Live

Sept. 2002 PowerOn Go-Live

Sept. 2003 WMS/Design Go-Live

3May 2004

The OldThe Old

Job requests entered into stand alone Work Management system

Construction Designs draw in stand alone AutoCAD

As-builts manually re-drawn into GIS

GIS Model updates manually sent to Outage System

4May 2004

The New ProcessThe New Process

5May 2004

The DataOne SystemThe DataOne System

Geographic Information System

CUSTOM DATAONE

Work Design

Work Management System

Outage Management System

Distribution System Planning & Analysis

Enterprise Application Infrastructure (EAI)

Interfaces to AE Legacy Systems - IMS, Banner

CORE DATAON

E

PowerOn

GIS

ED 3

STORMS

FeederAll

*Tree Trimming

*Public Involvement

*Reference File

*Asset Manager

*Contractor Invoicing

*Materials Forecasting

Call Taking App.

SOMSGIS Web

* Post Go-live applications.

6May 2004

Core DataOne ApplicationsCore DataOne Applications

Work DesignWork Design (ED3)(ED3)

• Designs and estimates distribution work

• Utilizes GIS

• Replaces ACAD

GIS (GE GIS (GE Smallworld)Smallworld)

• Maintains electric facilities data

• Contains electrical connectivity model

• Replaces CAOS

WMS (STORMS)WMS (STORMS)

• Initiates, tracks, and closes distribution work

• Allows work to be routed to various users

• Replaces SPEED

Outage Management Outage Management (PowerOn)(PowerOn)

• Initiates, dispatches, and close outages

• Analyzes and predicts outage source from trouble call information

7May 2004

GIS SystemGIS System

Austin Energy uses GE Small World as the GIS Package

All Overhead & Underground Distribution Facilities reside in the GIS model

GIS model contains full connectivity, phasing, & location of Distribution Facilities

GIS model is Sub-Meter accurate for x,y coordinates

8May 2004

Business Processes & SystemBusiness Processes & System

Initiate WorkInitiate Work

Design & Estimate Work

Design & Estimate Work

Approve Design

Approve Design

ObtainEasements

ObtainEasements

Perform TreeTrimming

Perform TreeTrimming

Collect FeesCollect Fees

Release for ConstructionRelease for Construction

Construct WorkConstruct Work

Schedule WorkSchedule Work

Report Work Completed

Report Work Completed

Enter As-BuiltsEnter As-Builts

Close WorkClose Work

The request is

passed seamlessly between DataOne

applications, from

initiation to closure.

STORMS

STORMS

ED 3 & GIS

Scheduler

STORMS

STORMS

PIA

STORMS

Asset Manager

CIA

Tree Trimming

ED 3 & GIS

A customer request for construction enters the Distribution System and

follows a basic path.

Time Reporting

9May 2004

Work RequestsWork Requests

Each job is initiated and tracked in STORMS as a Work Request.

Each Work Request is assigned a unique number.All work performed for the Work Request is charged to its unique number.

10May 2004

Compatible Units Compatible Units

ED3 utilizes compatible units to develop a design

Compatible units contain AE’s Design Construction Standards along with labor and accounting information

11May 2004

Construction Design PrintConstruction Design Print

Every construction design will have a unique Work Request number

Proposed install features appear as bolded objects

Designs are defined by points and spans

During the final design process, facility numbers are automatically assigned to riser and line fuses, capacitors, reclosers, regulators, and airswitches

Designs use existing GIS

12May 2004

Construction OrderConstruction Order

Crew receives construction order as well as design print

Displays scheduled date and estimated amount of time job may take to complete

Breakdown of CU’s by point and span

13May 2004

Work Design/GIS As-Built Work Design/GIS As-Built ProcessProcessAs-Builts are closed out automatically using the Work Design Package.

This integration will enhance the as-built process by:

•using existing infrastructure information to develop new designs

•reducing manual digitizing

•accessing current information about the electrical system

•searching for specific electric system components

calendar

14May 2004

Merging to Master GIS Merging to Master GIS ModelModel All changes to the GIS Working model are

merged to the GIS Master model at the end of each business day

The Outage Management System takes updates from the GIS model

The Design Package takes updates from the GIS model

15May 2004

Outage Management Outage Management SystemSystem Power On uses the Distribution Electric

Connectivity Model

Electric Connectivity is established from the Substations down to each customer

Outage model predicts the appropriate protective device

Crew locations are tracked with Power On

16May 2004

17May 2004

Next StepsNext Steps

Update all packages to latest version releases

Deploy Planning Analysis Package

Deploy Assest Management Package

Enhance Mobile applications

18May 2004

Experiences - PositiveExperiences - Positive

Ownership of data quality is shared across the company

Engineering uses GIS for Design work

Rule-based tools reduce data errors

Outage Management is updated every 24 hours

19May 2004

Experiences - NegativeExperiences - Negative

Roll-out of software packages was not consistent

Product customization vs. configuration

Reorganization of the project before completion

Business Process Changes & Scope Creep

20May 2004

Lessons learnedLessons learned

Assemble a team that includes SME’s ( Subject Matter experts ) for each package

Use a qualified consultant for software selection, data migration, and implementation

Do not make promises that are outside of the Business Plan. No Scope Creep!

Find a champion who can navigate the political arena

Keep users involved throughout the life of the project

21May 2004