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Funding Vehicles (for scholarship and non-scholarship purposes)
A How -To Guide
SCCAssociation
SCCBoard of TrusteesPresident Pippens
SCCFoundationM. Areano/ J. Dreyer Board of Directors
Fees/Revenue (non tuition)
Gifts
Comptroller/AccountingM. Ellinger
Scholarship CommitteeN. Dunnagan
Trust Fund
G AR
Different Funding Vehicles
• Vehicle A) Endowed Scholarships ($5,000.00 and above) ….seeking/applying/awarding donor funds to create major endowed and multi-year funded scholarships exceeding 5000.00 (requiring formal agreement)
• Vehicle B) Non-Endowed or Pass thru Scholarships… seeking/applying/awarding donor funds to annually funded (pass thru) scholarships and/or special purpose or special project accounts (simple letter stipulation)
• Vehicle C) Obtaining grant funds from the SCC foundation and other grant sources for support to college/faculty/student needs (simple letter stipulation)
Vehicle A
Endowed and Other major scholarships (5,000.00 and above)
Formal agreement required
For discussion/information only
Vehicle B
Non-Endowed or Pass Thru Scholarships
(initial or supplemental giving)
Non-Endowed (pre- or annually funded) Supplementary Scholarships
• Scholarships and/or Supplementary Scholarships can be set up following the same procedures.
• For the purpose at hand it is more relevant to consider setting up a Supplementary Scholarship Vehicle
Steps Involved
• Lets consider an example of setting up a scholarship fund
• Where does one go from here ?
Steps Involved
• The Eligibility Criteria for the scholarship is to be determined
• Eligibility Criteria should generally be specified by the donor in letterform as part of their giving or by the actions of a deliberating body or both jointly
• The Eligibility Criteria must be fair, legal, and may vary greatly depending on the particular scholarship in question.
Steps Involved
• Typical criteria include grade point average and credits completed..
• May require a specific academic program..
• Or…residence in a limited geographic area…..
• Or ..community service..
• Or ..co-curricular activities.
Steps Involved
• Other factors which may be considered include essays….
• Faculty Recommendations….
• Personal Reference (s)
• And… Interviews
Col
lege
Adm
inis
trat
ive
Off
ices
TH
E D
AN
IEL
B.
DE
PO
NT
E A
MM
ER
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AM
PU
S S
TU
DE
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OF
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EA
R A
WA
RD
NO
MIN
AT
ION
FO
RM
Am
mer
man
Cam
pus
stud
ents
may
eith
er a
pply
or
be n
omin
ated
for
thi
s aw
ard.
The
re
cipi
ent
will
rec
eive
a m
onet
ary
stip
end
and
will
be
aske
d to
spe
ak a
t th
e co
mm
ence
men
t ce
rem
ony.
T
he m
inim
um c
riter
ia f
or a
ca
ndid
ate
to b
e co
nsid
ered
are
:•
a m
inim
um e
arne
d G
PA
of
3.2
• su
cces
sful
com
plet
ion
of a
t le
ast
30 c
redi
ts a
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e A
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erm
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amp
us
at t
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of n
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evid
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com
mun
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volv
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t•
evid
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cam
pus
invo
lvem
ent
Any
mem
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of t
he A
mm
erm
an C
ampu
s co
mm
unity
may
nom
inat
e st
uden
ts b
y re
turn
ing
the
nom
inat
ion
form
bel
ow.
Nom
inee
s w
ill t
hen
be c
onta
cted
by
the
Stu
dent
Lia
ison
Com
mitt
ee o
f th
e F
acul
ty S
enat
e to
pro
vide
add
ition
al p
aper
wor
k.T
he d
eadl
ine
for
subm
issi
on o
f no
min
atio
ns is
12
noon
, F
ebru
ary
16,
2006
. N
omin
atio
n fo
rms
mus
t be
han
d-de
liver
ed t
o:N
aom
i P
hel
ps,
Ass
oci
ate
Dea
n o
f S
tud
ent
Ser
vice
sA
mm
erm
an B
uil
din
g -
A20
0M
on
day
th
rou
gh
Fri
day
9:00
a.m
. –
3:00
p.m
.…
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…I
wis
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Can
did
ate’
s N
ame:
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on
e:__
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ur
Nam
e:
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Tit
le:
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riefly
des
crib
e yo
ur r
easo
ns f
or n
omin
atin
g th
is in
divi
dual
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Steps Involved
• These are only some of the eligibility criteria..
• Eligibility criteria are not limited to the criteria listed in the preceding.
• For example, This committee could consider establishing a “Supplemental Scholarship Award” conforming to an existing scholarship which would increase the number of awards in that category
“Supplemental Scholarship Award”
• Example (for specificity)
• suppose that you are a deliberating body that presides over a particular scholarship.
• You’ve carried out your duties and studied the applications
• You’ve rated the applicants and tallied the results…
“Supplemental Scholarship Award”
• The winner is selected….• …but…what about the other candidates ?• Often it is a close race with many good
candidates…• A sentiment often expressed is “gee…I wish I
could provide an award to some of the other candidates, but where do we find the money?”
• What if a supplemental award could be disbursed from a discretionary scholarship fund?
“Supplemental Scholarship Award”
• The evaluation effort is already complete!• The data on the remaining applicants is
readily at hand…no extra evaluation work is needed !
• No extra distribution of forms or collecting of information is needed !
• A supplemental award is given to other applicants as well…..
• ….By what means you ask ???
“Supplemental Scholarship Award”
• By means of funding a supplemental scholarship award …
• whose eligibility criteria (as well as its existence) was established beforehand…
• By the deliberating body itself !
• Let’s leave this example for a moment and consider the genesis of the supplemental award
Supplemental Award: the How-To’s
• Once eligibility Criteria are established by the deliberating body and/or the donor’s letter….
• they are sent for review to the College Scholarship Committee and the Foundation
• This is so that approvals can be obtained, the fairness of the criteria can be discerned, and all proper steps in terms of managing and disbursing the funds are followed.
Supplemental Award: the How-To’s
• Important note:
• While not a guarantee, of course…
• The approval rate of such endeavors is typically very high when “college-friendly” endeavors are under consideration by these groups….
• This is particularly true for efforts which are “enhancements” to exiting efforts
The How –To’ s … continued(issues of policy)
• One may ask why the award of the scholarship should return to the original deliberating body for presentation.
• This can be for a number of reasons..• …It may be the wish of the donor• …The charge of the deliberating body may be
best suited to the task• …By direct request from the Senate • …Or for other reasons that one may conceive.
Other Examples
Vehicle C
Support of a Non-Scholarship Issue/Cause or Special
Project/Purpose
Support of an Issue/Cause
• Consider the Bus Scheduling issue.
• At the request of the Senate at large .. the Student Liaison Committee initiated a draft of a letter to Suffolk County Legislator Vivian Fisher
• This was with regard to the scheduling of bus transportation by Suffolk Transit
Support of an Issue/Cause
• Suppose the committee resolved to further raise awareness of this issue
• The committee could then “engage” in friend-raising in support of the transportation issue…
• Funds could be raised directly or via a walk-a-thon• Perhaps funds could be used to offset mailing costs,
advertising costs (to promote the issue), • A video, DVD, or power point presentation could be
produced using these funds in order to promote interest in the cause (i.e. distribute and play at joint officer meetings for clubs for example)
Support of an Issue/Cause
• Another example of this involves the “Broken” Vehicle display to promote safe driving
Follow Up
• Or …instead of directing funds directly to DePonte...
• As friend-raising efforts continue (..how ?..see next slide)
• And funds are deposited into a foundation account…
• Some of the funds that are generated by friend-raising efforts by this committee can also fund a scholarship which is a companion to the DePonte Scholarship (Referring back to our earlier example circa slide 13 of this presentation )
Specific Resolution #1 (Vehicle C, with simplicity in mind)
• As an immediate exercise of this capability…
• We could resolve to draft a letter to friend-raise in order to collect funds to be distributed into the DePonte Scholarship in order to amplify its holdings and ensure its longivety
• Special note: found funds exist to be used for just such a purpose
Specific Resolution #2 (Vehicle B)
• As an immediate exercise of this capability
• We could resolve to request that a foundation account be opened
• We could resolve to draft a letter to friend-raise in order to collect funds to be placed into this foundation account
• We could resolve to distribute the funds in this account to the DePonte Scholarship in order to amplify its holdings or…
• The finds could be left In the account and an alternate purpose agreeable to both the donor and all other parties concerned sought out (i.e. a supplementary pass thru scholarship which offers additional awards in connection with the DePonte award process…next academic year?)
• Special note: found funds exist to be used for just such a purpose
Reflection
• One may ask …”Why should the committee be involved in simply writing a letter to a prospective donor in order to donate funds to amplify the DePonte Scholarship?”
• A good question….• …..A good thing to do• …..A simple beginning activity (lays the groundwork of follow up activities)• …..Within the charge of the committee related to students• …..unique opportunity since funding source is readily at hand
Follow Up
• Or …instead of directing funds directly to DePonte...
• As friend-raising efforts continue (..how ?..see next slide)
• And funds are deposited into a foundation account…
• Some of the funds that are generated by friend-raising efforts by this committee can also fund a scholarship which is a companion to the DePonte Scholarship (Referring back to our earlier example circa slide 13 of this presentation )
Continuation of Friend-raising effort
• ….How..?
• One may ask “how could friend-raising continue?”
• One way is to create a standing subcommittee whose charge is to carry out this function….
• Or one could simply proceed in a more ad- hoc fashion.
Specific Resolution #1 (Vehicle C, with simplicity in mind)
• As an immediate exercise of this capability…
• We could resolve to draft a letter to friend-raise in order to collect funds to be distributed into the DePonte Scholarship in order to amplify its holdings and ensure its longivety
• Special note: found funds exist to be used for just such a purpose
Specific Resolution #2 (Vehicle B)
• As an immediate exercise of this capability
• We could resolve to request that a foundation account be opened
• We could resolve to draft a letter to friend-raise in order to collect funds to be placed into this foundation account
• We could resolve to distribute the funds in this account to the DePonte Scholarship in order to amplify its holdings or…
• The finds could be left In the account and an alternate purpose agreeable to both the donor and all other parties concerned sought out (i.e. a supplementary pass thru scholarship which offers additional awards in connection with the DePonte award process…next academic year?)
• Special note: found funds exist to be used for just such a purpose
Specific Resolution #3 (Vehicle C)
• As an immediate exercise of this capability• We could resolve to request that a foundation account
be opened• We could resolve to draft a letter to friend-raise in order
to collect funds to be placed into this foundation account• We could resolve to distribute the funds in this account ,
as would be agreeable to both the donor and all other parties concerned, to be used for a special project/ purpose/ cause/ issue
• Special note: found funds exist to be used for just such a purpose
Follow-up Activities
• We could resolve to consider the funding of a special project like the safe driving display
• We could resolve to friend-raise in support of the transportation issue…perhaps funds could be used to offset mailing costs, advertising costs (to promote the issue), produce a video or DVD or power point presentation in order to promote interest in the cause (distribute and play at joint officer meetings for clubs)
• The limit????
Summing up
• Information is presented herein for consideration by the committee either presently or for possible consideration by the leadership that will be in place at the start of the next academic year.
• Follow up discussion is available with those who have greater expertise as questions may arise.
Some Experiences
• Vehicle C was employed by me to fund a revision of a capstone course
• Vehicle B was employed by the automotive department to provide scholarships from GM funds
S
F 2
00
56
SU
FF
OL
K C
OM
MU
NIT
Y C
OL
LE
GE
FO
UN
DA
TIO
N,
INC
.
T
he
Co
tta
ge
, 53
3 C
oll
eg
e R
oa
d,
Se
lde
n,
New
Yo
rk 1
178
4
SC
HO
LA
RS
HIP
AG
RE
EM
EN
T
Nam
e o
f S
ch
ola
rsh
ip:
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Bac
kg
rou
nd
In
form
ati
on
(re
as
on
sc
ho
lars
hip
cre
ate
d,
info
rma
tio
n a
bo
ut
ind
ivid
ua
l/org
aniz
ati
on
, e
tc)
– a
dd
att
ac
hm
en
t if
ne
ces
sa
ry:
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Do
no
r/C
on
trib
uto
r o
r C
on
tac
t P
ers
on
:N
ame
(s)
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dre
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tate
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ip C
od
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ho
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x _
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Fin
an
cia
l C
on
sid
era
tio
ns
(ty
pe
of
sc
ho
lars
hip
– e
nd
ow
ed
, an
nu
al,
pa
ss-t
hru
, in
itia
l fu
nd
ing
so
urc
e
an
d a
mo
un
t, a
nn
ua
l a
mo
un
t(s
),
etc
.):
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cho
lars
hip
Eli
gib
ilit
y C
rite
ria
:
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_S
pe
cia
l P
rovi
sio
ns/
Pro
ce
du
res
(if
ap
pli
ca
ble
):
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Ch
an
ges
of
Sc
ho
lars
hip
Fu
nd
Cir
cu
ms
tan
ce
s:
Th
e F
ou
nd
ati
on
ag
ree
s to
use
th
is g
ift
for
the
pu
rpo
se s
pec
ifie
d a
bo
ve.
Ho
we
ver,
in
th
e f
utu
re,
sh
ou
ld t
he
Dir
ec
tors
of
the
Fo
un
da
tio
n d
ete
rmin
e t
ha
t c
irc
um
sta
nc
es h
ave
ch
ang
ed
an
d t
he
pu
rpo
se f
or
wh
ich
th
e s
cho
lars
hip
fu
nd
wa
s e
sta
bli
sh
ed
is
no
lo
ng
er
po
ss
ible
, o
r n
ec
ess
ary
, o
r co
nfl
icts
wit
h t
he
a
dm
inis
tra
tive
or
aca
dem
ic p
oli
cie
s o
f th
e C
oll
eg
e, o
r w
ou
ld n
eg
ati
ve
ly i
mp
ac
t th
e t
ax-
ex
em
pt
sta
tus
of
the
C
oll
eg
e, t
he
Dir
ect
ors
ma
y d
es
ign
ate
a r
ela
ted
alt
ern
ativ
e p
urp
os
e f
or
the
pri
nci
ple
an
d e
arn
ed
in
co
me
of
the
Fu
nd
. T
he
wis
he
s o
f th
e d
on
or
as
ex
pre
ss
ed
ab
ove
will
re
cei
ve
ma
xim
um
co
ns
ider
ati
on
in
su
ch
d
esi
gn
ati
on
.
As
ag
ree
d t
o b
y:
Do
no
r/C
on
trib
uto
r
Da
te
Ch
air
, C
oll
eg
e S
cho
lars
hip
Co
mm
itte
eD
ate
Exe
cu
tive
Dir
ec
tor,
SC
C F
ou
nd
ati
on
, In
c.
D
ate
8 A
ug
ust
200
5D
an M
yer.
Pre
side
ntC
om
mu
nic
atio
n P
ow
er C
orp
ora
tio
n80
Dav
ids
Driv
e, S
uite
3H
aupp
auge
, N
ew Y
ork
1178
8
To
: M
aryA
nne
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nger
, D
irect
or B
usin
ess
Aff
airs
,
Suf
folk
Com
mun
ity C
olle
ge A
ssoc
iatio
n, I
nc.
S
ub
ject
: C
PC
Gra
nt A
war
d
De
ar
Ma
ryA
nn
e,
I a
m w
ritin
g t
his
lett
er
to in
form
yo
u t
ha
t I
am
ap
pro
vin
g a
g
ran
t a
wa
rd o
f $
1,2
00
.00
to
th
e S
uff
olk
Co
mm
un
ity C
olle
ge
Ass
oci
atio
n (
acc
ou
nt
de
sig
na
tion
: “D
EP
T
83
4”)
on
be
ha
lf o
f F
red
eric
k J.
Win
ter,
Ph
. D
. ,
Fa
culty
Me
mb
er
Su
ffo
lk C
om
mu
nity
C
olle
ge
. T
his
gra
nt
aw
ard
is in
re
spo
nse
to
ea
rlie
r d
iscu
ssio
ns
tha
t I
ha
ve h
ad
with
Dr.
W
inte
r re
ga
rdin
g h
is a
tta
che
d p
rop
osa
l re
latin
g h
is e
ffo
rts
in c
on
ne
ctio
n w
ith o
ne
of
the
co
urs
es
in h
is d
ep
art
me
nt.
Th
e g
ran
t a
wa
rd w
ill b
e is
sue
d o
n a
n in
sta
llme
nt
ba
sis.
T
he
firs
t in
sta
llme
nt
of
$4
00
.00
is c
on
tain
ed
he
rein
. R
em
ain
ing
inst
allm
en
ts w
ill b
e
issu
ed
as
pe
r th
e n
ee
ds
of
Dr.
Win
ter.
I
am
als
o s
up
po
rtin
g D
r. W
inte
r’s e
ffo
rts
as
it re
late
s to
th
e p
ub
lica
tion
of
ma
nu
als
of
no
tes
tha
t h
e is
de
velo
pin
g f
or
oth
er
cou
rse
s in
h
is d
ep
art
me
nt.
Th
is a
mo
un
t w
ill b
e f
orw
ard
ed
in in
sta
llme
nts
as
ne
ed
ed
by
Dr.
W
inte
r. I
am
ea
ge
r to
pa
rtn
er
with
Dr.
Win
ter
in t
his
wa
y. S
up
po
rtin
g h
is a
nd
eff
ort
s lik
e h
is s
erv
es
his
stu
de
nts
an
d f
urt
he
r su
pp
ort
s th
e g
row
th o
f C
om
mu
nic
atio
n P
ow
er
Co
rpo
ratio
n.
T
ha
nk
Yo
u,
Sin
cere
ly,
Dan Myer, President CPC
